got budget cuts? maximizing technology
DESCRIPTION
Presented by Assistant Directors Terrie Minner and Lori Manson from the University of Oregon's Office of Academic Advising. Presented at the NACADA regional conference in Seattle, Jan. 25-27, 2010.TRANSCRIPT
Lori Manson and Terrie MinnerOffice of Academic Advising
University of Oregon
Lori Manson and Terrie MinnerOffice of Academic Advising
University of Oregon
Undergraduate enrollment at UO: 22,386
Current Freshmen: 3690
Undeclared students: 2790
Academic advising visits per year: 10,000
Number of students advised at orientations: 4600
Advising notes by hand
Advising notes by hand
45,000 file folders in the file room
Advising notes by hand
45,000 file folders in the file room
At about $0.28 per file, including paper costs and time spent in creation, that’s over $12,000!
Each year, it is estimated that at least $1,250 was spent merely making orientation folders for new students.
Researched software
AdvisorTrac
Researched software
AdvisorTrac
Researched software
AdvisorTrac
Reliable source for notes (easy to read; no lost files!)
Increased security and confidentiality
Data collection and tracking capability
Mobile advising
Maximized office space
The file room before…
A long process begins…
No registration for mid-year orientations (coordinated by our office)
Orientation advising folders created by Admissions
Developed online registration (DuckWeb)
Use DuckWeb to review up-to-date student records
Developed a single form for orientation advising
Developed online registration (DuckWeb)
Use DuckWeb to review up-to-date student records
Developed a single form for orientation advising
More efficient management of orientations with more accurate numbers
More up-to-date and accurate information via DuckWeb
Time and cost savings for partner offices (Admissions)
Build relationships with advising colleagues
Students could not withdraw from all their courses online
Students were required to call the Office of Academic Advising
Advisors filled out a complete withdrawal form
Advisors filled out a complete withdrawal form
Students use DuckWeb to withdraw
Students use DuckWeb to withdraw
Students use DuckWeb to withdraw
In Fall of 2008 students spoke with advisors in person or via phone to completely withdraw from the term.
In Fall of 2009 644 students used the new online system to withdraw.
More efficient process for students and advisors (time savings!)
More consistent information for students and advisors (data collection)
Relationship building with partners across campus
Cost savings (no forms!)
Ads in the Emerald newspaper and Mortar Board
Paper publications and brochures
Newsletter
Bookmarks
Handouts in an office library
Blackboard Facebook Grade First Aid Blog Website Desktop computers in student lobby Links to majors and minors AdvisorTrac PowerPoint
Blackboard
Grade First Aid Blog
Website
Jumpstart Tutorial
Computers, work areas, and campus resources in Lobby
PowerPoint showin Advising Lobby
More effective communication for millennial students
Increased attendance at outreach advising events
Cost savings
Maximized space (created a student workspace and a larger lobby)
Fear of change
Time (communication and training)
Errors in scanning or uploading files to online database.
Glitches in AdvisorTrac
Software compatibility across campus
Lori Manson – [email protected] Minner – [email protected]
Thanks for coming!Slide design assistance provided by Luke Norman