government of maharashtra civil surgeon, general … · 1.3 all activities of this quotation...

GOVERNMENT OF MAHARASHTRA

CIVIL SURGEON, GENERAL HOSPITAL

WARDHA

E-mail –[email protected]

Phone : 07152-243066 Fax : 07152-250624

Quotation Invitation for the supply of Medicines

Quotation No:. CSGHW/Med.Store/Furniture /Quotation/ 18-19/ / 18 Date:-

mailto:�[email protected]

CIVIL SURGEON, GENERAL HOSPITAL, WARDHA. (MAHARASHTRA STATE)

Civil Surgeon,General Hospital Wardha invites Quotation from the Manufacturers/sole

Distributors and supplier.

Interested eligible Bidders may obtain further information of name of items technical

specifications, required quantities and other terms and conditions applicable for procurement of

above items from MEDICAL STORE,CIVIL SURGEON, GENERAL HOSPITAL, WARDHA.

QUOTATION SCHEDULE

Quotation related activities (Process) Schedule is as under -

S. No. Activity Date & Time

1 Last Date of Submission of Quotation 10/07/2018 up to 5.00 pm

2 Date of Opening and Evaluation of Quotation

11/07/2018 at 12.30 pm

Address for communication : Office of the Civil Surgeon General Hospital, WARDHA

Civil Surgeon, General Hospital WARDHA reserves the right to increase or decrease the quantity

to be purchased and also reserves the right to cancel or revise or any of the all the quotation or part of

quotations without giving any reasons.

Civil Surgeon General Hospital, WARDHA

Document to be submitted in Envelope

Sr.

No.

Documents Submitted Yes/No Page No.

1 Annexure 1- Submission Letter

2 Annexure 2- Details of Bank for RTGS/NEFT Payment

3 Annexure 3- Rider- A

4 fufonkdkjkps gehi=

5 Annexure A- Rate Quotation

6 Shop & Establishment registration certificate. (duly renewed

up to date)

7 PAN Card Photo copy

8 VAT Registration & Clearance certificate up to 31 Mar.2016

9 Valid registration made under S.S.I. and NSIC,if applicable

10 If offered items whitch make by as per ISI/ISO Standard

please specify in Remark column provided in technical

Specification format.

11 Agreement Letter for Terms condition (From 1 to 15)

Signature of Bidder & Stamp

TERMS AND CONDITIONS

1.General :-

1.1 The Civil Surgeon , General Hospital Wardha here in after referred to as a “ Purchaser” invites

quotation for the “ supply of equipments “used in Govt District ,Rural Hospital & Sub District hospital in

Wardha District.

1.2 Quotation related activities (process )like quotation submission & opening will governed by the time

schedule as above.

1.3 All Activities of this Quotation carried out at office of Civil Surgeon ,General Hospital Wardha.

1.4 All communication should be made in the name of Civil Surgeon , General Hospital Wardha.

1.5 Method of Submission:- One Envelope sealed with bidder’s rubber stamp seal & signature on front &

backside of envelop. Following words to be write on envelope “ Quotation for the supply of Medicines ”

1.6 Civil Surgeon ,Wardha reserves the right to increase or decrease the quantity to be purchase and to

accept or reject any or all quotations or part of quotation without any reason.

1.7 Any overwrite or erased found in quotation document it will not consider.

1.8 If any bidder wish to lodge any complaint against the other bidder, regarding submission of false

Document, or information etc. can submit with authentic proof. After scrutiny on merit basis the purchase

committee decision should be final.

1.9 Any bidder who creates any type of pressure or shows unlawful behaviour in the process of

quotation,will outcome at any stage of the process.

2. Eligibility Criteria:_-

List of document Required (All Xerox copies of documents must be self attested )

1. Bidder must submit your quotation (rate offer ) & all annexure signed with stamp on the original

letter head / pad.

2. Firm registration certificate –issued under Maharashtra Shop & establishment act 1984 by

respective statutory authority. Certificate must be valid as on quotation date & supply date.

3. PAN Card in the name of firm or owner.

4. GST registration certificate & GST clearance certificate upto latest quarter

5. Details of Bank for RTGS / NEFT Payment –Annexure- 3

6. Valid registration certificate under Micro or Small scale industry and National small scale industry. If

applicable.

3. Cost of Bidding :-

The bidder shall bear all costs associated with the preparation and submission of their quotation

and required sample for testing with required free or demonstration. The purchaser will not

responsible or liable for those cost.

4. Submission of quotation :-

Quotation should be submitted on or before last date of submission.

5. Opening of quotqtion & Acceptance of Rate;-

On the date and times specified in the quotation notice, quotation will be opened in the presence

of committee members & bidder or his authorized representatives. After Verification of

Documents,quoted rate in giving format will compare each other , lowest rates will be accepted.

Non –responsive bidders rate will not consider for comparisons. For comparison minimum three

quotations should be required.

6. Validity of Quotation & Rates.:-

1) Rates should be inclusive of all taxes like CST, VAT, LBT,Central Excise etc ,Levis, Freight charges

& transportion at store delivery basis & Installation charges.

2) Rates should be valid up to the maximum purchase value Rs.Three Lakhs per item only in the

financial year 2018-19 & 2019 -20 OR SIX Months Which ever will be earliest.

3) If rates for same item will found equal, at that time negotion will be made for lowest. If negotion

not successes , required order quantity will be divided in is same or will award to someone on

merit basis.

4) If at any time during the period of contract, the rate of quoted items is reduces or brought down

by any Law or act of the Central or state Govt. or by the bidder himseif, the bidder shall be morall

and statutorily bound to inform purchaser immediately about such reduction in the quoted

rate. The purchaser is empowered to reduce the rates Accordingly.

5) If at any time during the period of contract , the rate of quoted items is exceeds by Law or Act if the

central or State Government rate revision should not allowed.

7. Technical Specification of Equipment’s & Instruments:-

1) The Bidder shall carefully read and understand the technical specification ,quality, & required

packing, applicable standards Acts and Rules including the mandatory requirements for

substantiation of their compliance without deviating from quotation requirement.

2) If offered item witch is made by as per ISI /ISO, CE Standard please attach the valid certificate

in this regards.

3) Deviations or exception if any must be clearly clarified, mentioned and submitted , bidder

Offering substitution which must ensure substantial equivalents to those designated standards

or feature provided that it demonstrated to the purchasers satisfaction.

8. Delivery period & place of Delivery.

The goods must be delivered within 2 Days, to below mentioned consignee at store delivery

basis from the date of receipt of supply order .Name of consignee- Civil surgeon , Wardha.

9. Liquidated damages;

If the supplier fail to deliver any or all of the goods within stipulated period, the purchaser shall

without prejudice to its other remedies under this contract. Liquidated damage 0.5 % per week or part of

these extended maximum up to 10 %. This amount will be deducted from bill without any notice. Once the

maximum limit scrossed, the purchaser may consider for termination of the contract.

10. Default Clause/ cancellation on failure to supply :-

If the suppllier fails to commences delivery as scheduled or to deliver the quantities ordered to

him within in the delivery period stipulated in the contract, it shall to be discretion of purchaser

either. (a) to extend the delivery period or (b) to cancel the contract in whole or in part for the

unsupplied quantites without any show cause notice. In the event of extension ,Liquidated damage, will be

applicable, the purchaser decides to cancel the contract, the mode of re purchase will be at the discretion

of the purchaser. The supplier shall be liable to pay any loss by way of expenditure or other incidental

expenses. In addition to action above the purchaser may debar the defaulting supplier from future on for

maximum period of 3 years.

The supplies will be deemed to be completed only upon receipt of the quality certificates from the

laboratories wherever necessary.

The purchaser shall be the final authority to reject full or any part of the supply, which is not confirm ing to

the specification and other term and conditions. No payment shall be made for rejected sto res. Rejected

items must be removed by the bidder within two week of the date of rejection at their own responsibility &

cost of manufacturer /Sole Distrubotors /Supplier.

11. Warranty.

(a). The warranty shall remains valid for 24 months, it will be for sponsored by manufacturer /

sale distributor or authorized distributor or supply at consignee destination.

(b). The supplier should submit the written warranty paper, that all goods supplied under the

contract as of the most recent or current models and that they incorporate all recent

improvements in design and materials provided in the contract.

(c) The purchaser shall have the right to make claims under the above warranty, after the goods have

been delivered to the final destination indicated in the contract.Upon receiptof a written notice

from the purchaser, the bidder shall replace the defective goods without cost,within 15 days.

(d) If after being notified that the defect has been confirmed pursuant to above clause, the supplier fails to replace the defective goods within the period of 15 days the purchaser may proceed to take remedial action as may be necessary, including removal and disposal, at the

Supplier's risk and expense and without prejudice to any other rights that the Purchaser may have against the Supplier under the Contract. The Purchaser will also be entitled to claim for storage, in respect of the defective Goods for the period following notification and

deduct the sum from payments due to the Supplier under this Contract. The Purchaser will also be entitled to claim for storage,in respect of the defective Goods for the period of following notification and deduct the sum from pament due to the supplier under this contract.

12. Confidentiality:-

Information relating to the examination, clarification, evaluation, and comparison of Quotation and recommendations for the award of a Contract shall not be disclosed to Bidder or any other persons not officially concerned with such process until the notification of Contract award is made. Any effort by the tenderer to influence the Purchaser in the Purchaser's bid evaluation, bid comparison or contract award decisions may result in the rejection of Quotation

13. Payment.

The payment will be made by.Civil surgeon ,General Hospital wardha.,after receiving material

in good condition and submission of supply documents to consignee & receipt certificate with

stock entry & three copies of invoice with advance stamp.

The purchaser shall have every rights to deduct the pending dues on account of loss, compensation

or any remedial action in monetary term from the said payment. The supplier shall not agitate the

said issue in future.

14. Corrupt or Fraudulent practices.

The purchaser as well as bidder shall observe the highest standard of ethics during the procurement

and execution of such contracts.

“Corrupt practice” means the offering ,giving ,receiving or soliciting of anything of value to influenc

the action of public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation or omission of facts in order to influence a procurement

process or the execution of a contract to the determent of purchaser and includes collisive practice among

bidder (prior to or after tender submission ) designed to establish tender prices at artifical non competitive

levels and to deprive the purchaser of the benefits of free and open competition.

“collusive practice “means a scheme or arrangement between two or more tenderer, with or without the

knowledge of purchaser, designed to establish tender prices at artifical, non competitive level, and

“ Collusive practice “ Means harming or threatening to harm, directly or indirectly, persons or their

property to influence their participation in the procurement process or effect the execution on the

contract.

“The purchaser will reject a tender for award if it determines that the quoter recommended for award has

directly or through an agent engaged in corrupt, fraudulent, collusive or coercive practices in competing for,

or in executing,a contract.

15. ”RIDER-A”

Resolution of dispute: In the event of any question, dispute or differences in respect of contract or terms

and conditions of the contract or interpretation of the term and conditions or part of the term

And conditions of the contract arises, the bidders may mutuaiiy settle the dispute amicably.

ARBITRATION: In the event of failure to settle the dispute amicably between the bidders, the same shall

be referred to the sole arbitrator, if dispute arise. The award passed by the sole Arbitrator shall be fine and

biding on the bidders. The arbitration proceedings shall be carried out as per the indian Arbitration and

conciliation Act 1996 and the rules made here under.

Governing Language: English language version of the contract shall govern its interpretation.

Applicable Laws: The contract shall be governed in accordance with the law prevailing in india Act, Rules,

Amendments and orders made thereon from time to time.

Indemnification: The contractor shall indemnify the purchaser against all actions, suits, claims and

demand or in respect of anything done or omitted to be done by contractor in connection with the contract

and against any losses or damages to the purchaser in consequence of any action or suit being brought

against the contractor for anything done or omitted to be done by the contractor in the exection of the

contract.

Jurisdiction: All the suits arising out of the contract shall be instituted in the court of compitent jurisdiction

situated in wardha only.

Saving Clause: No suits, prosecution or any legal proceeding shall lie against the Civil Surgeon, General

Hospital Wardha. Or any person for anything that is done in good faith or intended to be done in

pursuance of quotation.

I read all above terms & condition & I agree all above.

Signature of bidder & stamp.

To be submitted on Original Letter Head/Pad

ANNEXURE -1

Submission Letter To CIVIL SURGEON, GENERAL HOSPITAL, WARDHA. SUBHASHCHANDRA BOSE CHOWK, WARDHA

Dear Sir,

Having examined the quotation document, the receipt of which is hereby

acknowledged, we, the undersigned, offer to supply and deliver the goods under the above-

named Contract in full conformity with the said quotation document and our financial offer in

the Price schedule submitted which is made part of this quotation.

We undertake, if our quotation is accepted, to deliver the goods in accordance with the delivery schedule specified in the quotation document.

If our quotation is accepted, we undertake to supply and maintenance within the times specified as warranty and after if necessary.

We agree to abide by this quotation, for the quotationValidity Period specified in the

quotation document and it shall remain binding upon us and may be accepted by you at any

time before the expiration of that period.

Until the formal final Contract is prepared and executed between us, this quotation

together with your written acceptance of the quotation and your Acceptance of quotation,

shall constitute a binding Contract between us. We understand that you are not bound to

accept the lowest or any quotation you may receive.

Signed: ______________________________

Date: ________________________________

In the capacity of ____________________________________

Duly authorized to sign this bid for and on behalf of _____________________

Signature & stamp of Bidder

Note : This form must be signed & Stamped in original to be submitted to this office along with required technical documents before close of quotation


Annexure-2

Details of Bank for RTGS/NEFT Payment

1 Name Of Firm

2 Postal Address

3 Pin Code

4 Pan Car No.

5 E-mail I.D.

6 Contact No.

7 Mobile No.

8 Name Of Bank

9 Bank Address

10 Branch Name & Code

11 Bank Account No.

12 Nature Of Account

13 IFSC Code

14 MICR Code


Annexure-3

RIDER A

(Please see term & condition no.15)

Resolution of dispute: In the event of any question, dispute or differences in respect of contract or terms and conditions of

the contract or interpretation of the term and conditions or part of the term And conditions of the

contract arises, the bidders may mutuaiiy settle the dispute amicably.

ARBITRATION: In the event of failure to settle the dispute amicably between the bidders, the same shall be

referred to the sole arbitrator, if dispute arise. The award passed by the sole Arbitrator shall be fine

and biding on the bidders. The arbitration proceedings shall be carried out as per the indian

Arbitration and conciliation Act 1996 and the rules made here under.

Governing Language:

English language version of the contract shall govern its interpretation.

Applicable Laws: The contract shall be governed in accordance with the law prevailing in india Act, Rules,

Amendments and orders made thereon from time to time.

Indemnification: The contractor shall indemnify the purchaser against all actions, suits, claims and demand or in

respect of anything done or omitted to be done by contractor in connection with the contract and

against any losses or damages to the purchaser in consequence of any action or suit being brought

against the contractor for anything done or omitted to be done by the contractor in the exection of

the contract.

.

Date:-

Place:-



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ANNEXURE –A

Rate Quotation Quotation No:. CSGHW/Med.Store/Medicines /Quotation/ 18-19/ / 18 Date:-

Note:- Please fill with carefully, do not over write

Sr.

No. Drug Name

Rate Per Unit

1 Absorable Surgical suture Synthetic Polyglycolic Acid

Size 1/0 , Length90 cm Box of 12 Foils [635.1]

2 Adrenaline Inj 1 mg 1 ml Amp [34.1]

3 Amikacin Inj 250 mg 2 ml [67.2]

4 Aminophylline Inj 25 mg/ml 10 ml [187.1]

5 Amlodepine Tab 2.5 mg [163.1]

6 Amoxycillin Syrup 125 mg 60 ml Bottle [55.4]

7 Anti-D Immunoglobulin Inj Mono/Polyclonal 300 mcg

PFS [243.2]

8 Artesunate Tab 50 mg [124.1]

9 Atropine Inj 0.6 mg/ml 1 ml [154.1]

10 Cefotoxime Inj 500 mg Vial [62.2]

11 Ceftriaxone Inj 500 mg Vial [60.1]

12 Cetrimide + Chlorhexidine Solution 5 ltr Jar [426.1]

13 Chromic Catgut Size 1 Length 76 cm Box of 12 Foils

[630.1]

14 Dextrose I.V 10 % 500 ml Bottle [260.2]

15 Diazepam Tab 5 mg [20.1]

16 Diclofenac Sodium Tab 50 mg [43.2]

17 Dicyclomine Hydrochloride Inj 10 mg/ml 2 ml [439.1]

18 Disposable syringe sterile with needle 1inch 5 ml Each

[601.1]

19 Dopamine Inj 40 mg/ml 5 ml [171.1]

20 Doxycycline Cap 100 mg [65.1]

21 Enalapril Tab 5 mg [160.1]

22 Etophylin + Theophylline Inj 169.4 mg + 50.6 mg 2 ml

[182.1]

23 Frusemide Inj 10 mg/ml 2 ml [168.1]

24 Gentamycine Inj 40 mg/ml 2 ml [66.1]

25 Glimiperide Tab 2 mg [181.1]

26 Glipizide Tab 2.5 mg [177.2]

27 Hydrochlorothiazide Tab 25 mg [370.1]

28 Inj. Pralidoxime chloride 1 gm (PAM) [366.2]

29 Isosorbide Dinitrate Tab 10 mg [150.2]

30 I.V.Cannula 24G Each [475.1]

31 Ketamine Hydrochloride Inj 50 mg 10 ml Vial [4.2]

32 Lignocaine HCI I.P Inj 2 % 30 ml Vial [1.2]

33 Lignocaine Hydrochloride IP with dextrose hyperbaric

(heavy) Inj. 5% + 7.5% 2 ml Amp [1.3]

34 Metformin Tab 500 mg [179.1]

35 Metronidazole Susp 200 mg/5ml 60 ml Bottle [78.3]

36 Nifedipine Cap (Liquid) 10 mg [167.5]

37 Oral Rehydration Salt Powder WHO Formula 20.5 gms

Sachet [32.1]

38 Paracetamol Syrup 125 mg /5 ml 60 ml [41.5]

39 Paracetamol Tab 500 mg [41.3]

40 Pentazocine Inj 30 mg 1 ml Amp [46.1]

41 Pheniramine Maleate Inj 22.75mg/2ml [40.2]

42 Phenobarbitone Inj 200 mg/ml 1 ml [190.4]

43 Phenobarbitone Tab 60 mg [190.2]

44 Phenytoin Inj 50 mg/ml 2 ml [191.2]

45 Quinine Inj 300 mg 2 ml Amp [132.1]

46 Ranitidine Tab 150 mg [24.2]

47 Rolled cotton Bandage as per Schedule F-II 15 cm x 4

Mtr Roll [504.1]

48 Salbutamol Syrup 2 mg/5ml 100 ml [184.3]

49 Salbutamol Tab 4 mg [184.1]

50 Sodium bicarbonate Inj 7.5 % 10 ml [266.1]

51 Sodium Hypochlorite Solution 200 ml [428.1]

52 Surgical Rubber Gloves no. 6.5 Pair [523.1]

53 Surgical Rubber Gloves no. 7 Pair [524.1]

54 Suxamethonium Hydrocholride Inj 50 mg 10 ml Vial

[13.1]

Delivery Schedule : To complete within 2 days (Two) from the

date of receipt of supply order

Delivery Terms : To the consignee destination on door delivery basis

With Complete Installation as per tender conditions.

Consignee : The Consignee list is given below.

A.1) Civil Surgeon, General Hospital, Wardha

OR

B.2) Civil Surgeon, General Hospital,

1)3)

2)4) Medical Superintendent RH/ SDH

Date :-
