grade book – progress reports · web viewstudent progress report offering detailed information...

Module: Grade Book Administrator

Topic: Grades

Grade Book – Student Progress Reports Tyler SIS | Version 10.5

Content

sOVERVIEW......................................................................................................................................................... 1

OBJECTIVE......................................................................................................................................................... 4

PREREQUISITES............................................................................................................................................... 4REPORT DEFINITIONS..........................................................................................................................................................4USER SECURITY.....................................................................................................................................................................4

ADD TEACHER COMMENTS.......................................................................................................................... 5

SELECT THE REPORT..................................................................................................................................... 5CONSOLIDATED STUDENT PROGRESS REPORT...............................................................................................................5PROGRESS REPORT............................................................................................................................................................10

PRINT REPORT.............................................................................................................................................. 14

WHAT’S NEXT?............................................................................................................................................... 14

OverviewTyler SIS offers two types of progress reports, the Consolidated Student Progress Report and Student Progress Report, to assist schools with meeting the obligation of keeping parents informed of student progress, whether the need is on-demand or at regular intervals, such as weekly or at the mid-point of a grading period.Progress reports are generated directly from the teachers’ grade books – no grading slots to unlock and no posting required. The table below illustrates the primary differences between Tyler’s library report cards and progress reports.

Report Elements Report Cards Consolidated Progress Report

Student Progress Report

GradesGrades for all classes posted to a specific

grading period

Grades-to-date for all classes in

teachers’ grade books

Grades-to-date for one class in a

teacher’s grade book

Student Selection

All students or specific students in the class

(active/inactive), Teacher, Course,

Section, Period, Team, Homeroom, Program or

Service


(active/inactive), Teacher, Course,

Section, Period, Team, Homeroom, Program or

Service


(active/inactive)

Tyler School Solutions Tyler SIS December 15, 2012 of 14

Grade Book – Progress Reports

Report Elements Report CardsConsolidated

Progress ReportProgress Report

Assignment Scores X

Behavior Marks X

Attendance X X

Student Address X X

Teacher Comments X X X

General Comment X X X

Signature Line/Return By Date X X X

The two progress style reports are typically not an either or choice; rather they are used in tandem depending on the circumstances.

1. Consolidated Student Progress Report – A one-page-per-student progress report that somewhat resembles a report card, displaying grades-to-date, attendance and teacher comments for each class in the student’s schedule



2. Student Progress Report – A one-page-per-class student progress report offering detailed information for a specific class. The report details the student’s scores for each assignment, organizing the assignments by the teacher’s assignment categories in the grade book. If there are many assignments, then the report will be longer than if there are few assignments

ObjectiveTyler School Solutions Tyler SIS December 15, 2012

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This document will explain how to generate progress reports.

PrerequisitesTeachers’ grade books should be up-to-date, with assignments entered and scored prior to generating progress reports. Teachers may add comments before progress reports are printed. District and Teacher Comment Libraries should be created if teacher comments will be added to the progress reports. The district’s SIS coordinator should address the following setup in the Schools, Building Administrator portal as this information may be printed on progress reports:

1. In District Details, review the accuracy of the schools’ names, addresses and telephone numbers

2. In District Schools, review the accuracy of the principals’ names, along with the school addresses and telephone numbers

Report DefinitionsSave the progress report parameters at the district or user level. Then, each time the report is selected, the parameters of choice are loaded rather than the default parameters. This would allow for standardize reports across the district or allow users to do so individually. Reference the Knowledgebase document, My Reports – My Reports and Report Definitions, to learn more about saving the report definitions. The System Settings apply to all reports. Manage which users have access through permissions. Report parameters are saved as Personal (user specific) or District (district-wide).

1. Click District Security Administrator System Settings Report Definitions tab

a. The default option, Users can Save/Hide Parameters on Any Report, allows users

to individually set report definitions. Adds (for individual

users’ reports) and (for district level reports), to the Reports blue navigation bar

b. Users Cannot Save/Hide any Report Parameters removes the Report Options feature from the navigation bar. Hides the two buttons,

and from the blue navigation bar

User SecurityClick Security Administrator View Custom Roles to set the following permissions:

1. In the Student tab, in the applicable user permission areas, give user rights to view and print reports

2. In the System Roles tab System Reports Administrator permissions, manage which

users have access to the and buttons when



system settings are set to allow users to save report parameters. Click the Report Definition Options to grant access

Add Teacher CommentsOptional teacher comments may be added in the grade book prior to generating progress reports. Teacher comments are remarks made regarding the student’s progress.

1. Click My Classes Add Student Grades2. Select the grade book you wish to generate a report for1. Click Actions Add Grading Period Comments. When the screen refreshes, the last

grade comments entered are still associated with the student. Comments from the most recent progress report or report card will be displayed. The teacher must clear all comments or edit existing comments. Exception: No prior progress report or report card has been processed.

3. To clear comments, click Actions Clear comments for all students1. To add/edit comments:

a. Select the comments from the Teacher and/or District comment libraries by clicking the comment. While the district comment library is maintained by a district or school administrator, teachers may create their own comments library: Click My Classes Teacher Comment Library

b. Use the text box to add to a library comment or create a unique commentc. Globally assign comments to all students. Enter the comment, and then click the

Assign icon. The comment will be auto-populated for all students displayed

Note: Tyler uses the < > signs as the syntax for smart pronouns comments. If the syntax <He> or <She> is used when the comment was created, the application will add the proper gender in the comment. Example:

6. Click to save teacher comments. Once comments have been added (optional), then the progress reports are ready to be generated

Select the ReportExplore the possibilities the report parameters offer for each progress report.



Consolidated Student Progress ReportThis report resembles a report card, typically producing a one-page*-per student report which displays the grade books’ grade-to-date for all graded classes within the student’s schedule. Because of its concise, mail-ready format, this report is often printed for mid-term progress reports.

Report Parameter

Description

Grade Level Students’ grade level. Default = All. Uncheck ALL, and then select one or more grade levels to print for a specific grade level.

Grading Type

Defines the frequency of grade reports as well as the manner in which the program calculate grades. Default = Grading Type for selected class.

Grading Slot

The grading period for the report. Default = grading period displayed in the grade book selected.

Sort By Determines the sort order when progress reports are printed. Default = Alpha (student alphabetic listing).

Print for Selected Period

Determines which period is used when the above Sort By = Selected Period.

For Selected

Leave blank if to use the current date’s student schedules as the basis for these reports. Enter a date to use any other date as the basis for the students schedules



Period indicate Date

when reports are generated.

Print for Selected Team

Select a team from the drop-down list to print this report for a specific Team. Default of Not Applicable = ALL.

Selected Homeroom

Select a homeroom from the drop-down list to print this report for a specific homeroom. Default of Not Applicable = ALL.

Course Number

Enter a course number to print this report for a specific course.

Section Enter a section number to print this report for all sections selected or use the Course Number and Section options in tandem to print reports for a specific class.

Teacher Last Name/Teacher First Name

Enter a teacher’s last name and/or first name to print this report for all students assigned to the teacher. Default = blank (all teachers).

Student Numbers

Enter student’s Student ID number to select a specific student(s). Default = blank (all students for class selected). Strike the return/enter key is the delimiter (separator) for the numbers when selecting multiple students by Student ID number.

Student Last Name/

Student First Name

Enter student’s last name and/or first name to select specific student(s). Default = blank (all students for class selected).

Return by Date

Enter the date that the parent should sign and return the report to the teacher

Include Signature Line

Select Yes, and the report displays a signature line.

Display Team Attendance

Select Yes, and the report displays team attendance. Inserts an area displaying team absences and tardies. The team attendance displays below the periods/courses/grades and comment area on the report.



Include Teacher Comments

Select Yes, and the report displays teacher comments. Displays teacher’s comment submitted from the grade book under Actions Add/Edit Grading Period Comments. Default = Yes.

Program The program for which to run the report.

Grade Display Options

The way in which the report displays grades. Select Both, and the report displays the calculated course grade and the grading scale equivalent.Select Numeric, and the report displays the calculated course grade.Select Alpha, and the report displays the grading scale equivalent. Displays the student’s grade as alpha, numeric or both numeric/alpha. These choices are subject to the School Policies and Grade Scale(s) setup.

Enable Language Translation

Displays courses/grades in French or Spanish when the language translation setup for courses/grading scales have been completed.

Include Currently Inactive Students

Determines whether progress reports are generated for students who have an active enrollment record. Default = No (actively enrolled in the class.). Yes = only students withdrawn from the class. Both = student actively enrolled in the class and withdrawn from the class.

Comments A text box to type comments that display on the report. Enter or copy/paste text to provided additional information regarding the class. The text will display with a title, Course Information, at the end of the progress report for all selected students. The title, Course Information, displays whether text is entered or not entered.



Print for Selected Service

The service (indicated by programs and services) for which to run the report.

Print for Selected Service Type

The service (indicated by programs and services) type for which to run the report.

Show Attendance

Inserts columns for student absences and tardies for each class included in the report.

Print Report Cards for the following

Determines whether addressee is based on the student’s address, primary contact or both. Default = Student. Determines whether report cards are sent to students only, contacts marked specifically to receive the report or both. Default = Student Only. It is recommended to mark the Send report card to this contact option when there is a contact other than the primary contact who may receive a copy of the report card. Mark this option under Student Record Search Student Contact Information.

Address Type Determines which address will be used. Default = Default.

Show Principal Name

Displays the school principal’s name (Last Name, First Name) in the report header if the box is checked. Default = Not checked. The principal must be identified in School Policies in order for it to display on the progress report.



Print as Mailer Form

Displays parent/guardian address information above the report header based on the Address Type and Select Address Source options. Typically selected when mailing the report. When the progress report is tri-folded, the addressee information will display in a standard No. 10 business window envelope. If Select Address Source = Student, the line of the address information will display a generic parent/guardian reference. The 2nd line will display the student’s name, based on the selection for Display Student Name as option (last name/first name, first name/last name, etc.)If Select Address Source = Primary contact, the first line of the addressee information is reformatted to display the primary contact’s name.

Report Hold Options

Determines whether progress will be printed for students who have a hold status set in the student record. Default = Disregard Hold Status (print all students selected).Set a hold status and reason in Student Record Search Other Details.

Display District Name

Displays the district’s name appears in the report header if the box is checked.Default = Not checked.

Display School Address and Phone

Displays the school’s address and telephone number in the report header if the box is checked. Default = Not checked.

Display Student Name as

Select the format for how the student’s name should display on the report.

Format Staff Names

Determine the display order of the staff member’s first and last name. Default = Last Name, First Name.

Progress Report This report is often selected when teachers or grade administrators need to communicate a student’s progress in a specific class on a one-time, daily or weekly basis. Because of the detail included, teachers find this a useful tool for communicating student progress during Parent/Teacher Conferences. Tyler School Solutions Tyler SIS December 15, 2012

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Report Parameter

Description

Grade Level Students’ grade level. Default = All. Uncheck ALL, and then select one or more grade levels.

Grading Type

Defines the frequency of grade reports as well as the manner in which the program calculate grades. Default = Grading Type for selected class.

Grading Slot

The grading period for the report. Default = grading period displayed in the grade book selected.

Show Parent Signature

Displays a parent signature line in the left vertical margin of the progress report. Default = No.

Display Category Results

Displays a Category Total line for each category displayed. Default = Yes.

Return Date Enter or select a date to add a sign and return by date to the signature line.

Comments Enter or copy/paste text to provided additional information regarding the class. The text will display with a title, Course Information, at the end of the progress report for all selected students. The title, Course Information, displays whether text is entered or not entered.

Student Last Name and

First Name

Enter student’s last name and/or first name to select a specific student(s). Default = blank (all students for class selected).

Student Enter student’s Student ID number to select a specific student(s). Default =



Numbers blank (all students for class selected). Your keyboard’s return/enter key is the delimiter (separator) for the numbers when selecting multiple students by Student ID number.

Show Grade Summary

Displays the student’s grade with or without an explanation of the weighted categories. Default = Yes (with weighted categories) No = Displays student’s grade to date.

With weighted categories detail:

Without weighted categories detail:

Use Course Work Long Name

Determines whether the assignments are displayed by the assignments’ long or short (abbreviated) names. Yes = Displays the Long Name of the Assignment. Default = No.

Show Individual Comments

Displays teacher’s comment submitted from the grade book under Actions Add/Edit Grading Period Comments. Default = Yes.

Grade Display Options

Displays the student’s grade as alpha, numeric or both numeric/alpha. These choices are subject to the School Policies and Grade Scale(s) setup.



Enable Language Translation

Displays courses/grades in French or Spanish when the language translation setup for courses/grading scales have been completed.

Include Currently Inactive Students

Determines whether progress reports are generated for students who have an active enrollment record. Default = No (actively enrolled in the class.). Yes = only students withdrawn from the class. Both = student actively enrolled in the class and withdrawn from the class.

Display Due Date Column

Displays a due date column for all assignments, communicating the Due Date for each assignment. Default = Yes.

Display Weight Columns

Displays additional assignment columns, Weight % and Weight Score. These columns communicate the assignments’ impact on the final grade calculation when teachers use weighted assignments. Assignments may be individually weighted or weighted as part of the categories’ calculation on final grade.



Show Principal Name

Displays the school principal’s name in the report header. Default = No. The principal must be identified in School Policies in order for it to display on the progress report.

Print Report1. Progress reports can be generated and printed by the teacher or grade administrator

a. Teachers: Click My Classes Add Student Grades Select the grade book to generate a report for

b. Grade Administrators: Click Grade Book Administrator Add Student Grades Select the grade book to generate a report for

2. Click the Reports tab3. Select the report, Consolidated Progress Report (or any other report)4. Select the report parameters. The report screen displays with default parameters pre-

selected. Reference the Report Parameters table provided in this document to help customize the report

5. Click . The results will appear in the lower portion of the screen 6. Once the report is generated, Select a format (typically PDF) from the drop-down list7. Click Export8. Click Open on the File Download window. The report will then be converted into a PDF

file and then it can be saved and printed from this screena. The Consolidated Progress Report may be tri-folded to fit a standard business

Number 10 envelope if the report is mailed homeb. The Student Progress Report is designed to be distributed directly to the

student or parent. Print mailing labels to mail these

What’s Next?Use the interactive e-learning video, 350 – Grade Book – Progress Reports.swf, found in Tyler’s Knowledgebase to improve product knowledge of progress reports.


grade book – progress reports · web viewstudent progress report offering detailed information...

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