grand rapids community college 2016 agenda.pdf · grand rapids, mi bid: no, e&i consortium...

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GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, MAY 16, 2016

BOARD CHAMBERS – 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

Call to Order

Introduction of Guests

Review and Approval of Agenda to include additions, deletions, or corrections.

Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

Special Order of Business (New Business)

1st Reading of 2015-16 Regular Board Meeting Schedule – Chairperson Bleke

to present.

1st Reading of the 2015-16 Board Retreat Meeting Schedule – Chairperson Bleke

to present

Board Self Evaluation Report – Trustee Stewart to present.

President’s Evaluation – Trustee Verburg to present.

II. MONITORING REPORTS

Report (s)

Finance Update – Lisa Freiburger

III. UPDATES

Student Alliance Report – Jose Garcia

Foundation Update (Quarterly Report) – Kathy Mullins

Board Chair Report – Bert Bleke

President’s Update – Steven C. Ender, Ed.D.

Workforce Pathways – Bill Pink

Faculty Association Update – Frederick vanHartesveldt

IV. COMMUNITY CONNECTIONS

Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the meeting

agenda, any board member may request that a consent agenda item be moved to the regular

agenda for discussion or questions. Recommended that the following items be approved as

presented:

Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from April 18, 2016 Board Meeting & the May 2, 2016 Budget Work

Session

VI. ACTION ITEMS

M. Purchases over $100,000

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on

any matter.)

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VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Monday, June 6, 2016, Budget Work Session, Board Library, 4:15 p.m.

Wednesday, June 8, 2016, Board Retreat, 226 Administration, 1 p.m.

Monday, June 16, 2016, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments specifically

related to today’s board agenda.

E. Special Order of Business (New Business)

1st Reading of 2015-16 Regular Board Meeting Schedule – Chairperson Bleke to

present.

1st Reading of the 2015-16 Board Retreat Meeting Schedule – Chairperson Bleke to

present

Board Self Evaluation Report – Trustee Stewart to present.

President’s Evaluation – Trustee Verburg to present.

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MONITORING REPORTS

F. Report (s)

Finance Update – None at this time.

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UPDATES

G. Student Alliance Report – Jose Garcia to present.

H. Foundation Update – Kathryn Mullins to present.

I. Board Chair Update

J. President’s Update – Steven C. Ender, Ed.D.

Workforce Pathways – Bill Pink to present.

K. Faculty Association Update – Frederick vanHartesveldt to present.

June 2016 Event Listing

Event: Job Training Graduation

Date: Wednesday, 6/15

Time: 6 p.m.

Location: Tassell M-TEC

Hosted by: Job Training/Tassell M-TEC

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COMMUNITY CONNECTIONS

L. Communications to the Board

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CONSENT ITEMS

L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from April 18, 2016 Board Meeting & May 2, 2016 Budget Work

Session.

PERSONNEL REPORT (Includes in-process transactions through 5-9-16)

Appointments

NAME

DEPARTMENT

EMPLOYEE

GROUP

POSITION

EFFECTIVE

DATE

NOTES

Robert Decker

Campus Police

Meet & Confer

Police Lieutenant

4-27-16

New to

College

Diane Smith

Finance &

Administration

Meet & Confer

Administrative

Assistant,

Executive Offices

5-23-16

New to

College

Carolina Blair

Student Affairs

Meet & Confer

Director of Student

Life and Conduct

6-8-16

New to

College

Christopher

Johnston

School of Arts &

Sciences

Meet & Confer

Associate Dean,

Faculty Evaluation

& Hiring

7-5-16

New to

College

Separations

NAME DEPARTMENT EMPLOYEE

GROUP

POSITION EFFECTIVE

DATE

NOTES

Michael Porter

Facilities

CEBA

Custodian

4-9-16

Separated

Ian Riley

Information

Technology

Meet & Confer

Software License

Manager

4-22-16

Separated

Lisa Snider

Student

Employment

Services

APSS

Support

Professional

6-2-16

Separated

Eric Williams

Equity Affairs

Meet & Confer

Executive Director

6-30-16

Retiring after

10 years of

service

Paula Sullivan

School of

Workforce

Development

Meet & Confer

Associate Dean

6-30-16

Retiring after 8

years of

service

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Christina Arnold

Woodrick Center

for Inclusion and

Equity

Meet & Confer

Director

8-31-16

Retiring after

37 years of

service

Note: 2016 Voluntary Early Separation Plan participants were reported in the January 2015

Personnel Report.

EMPLOYEES THAT HAVE MOVED TO A NEW POSITION

Saibo Williams

From: IT Support Tech I

To: IT Support Tech II

Effective 4-20-16

Jennifer Batten

From: Professor and Department Head, Physical Science

To: Interim Associate Dean of Operations, School of Arts and Sciences

Effective 5-2-16

Laura Caulk

From: Support Professional, Associate Dean, School of Workforce Development

To: Human Resources Generalist – Meet and Confer, APSS and Campus Police

Effective 6-6-16

Erica Brown

From: Program Manager

To: Director of Cashier’s Office

Effective 6-13-16

Alex Moore

From: Accounts Payable Clerk

To: Administrative Assistant to VP of Finance and Administration

Effective 6-13-16

Jim Van Dokkumburg

From: Director of Facilities

To: Executive Director of Facilities

Effective 5-2-16

Amy Bennett

From: Ford Fieldhouse Office Manager

To: Support Professional to the Vice President and Dean, School of Workforce Development

Effective 7-1-16

Domingo Hernandez-Gomez

From: Associate Director, College Success Center

To: Director, Woodrick Center for Inclusion and Equity

Effective 7-1-16

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Financial Transactions

(April 1 - 30, 2016)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide round trip transportation for the GRCC Golf

Team to Scottsboro, Alabama.

Requestor: Rick VanderVeen – Ford Fieldhouse

Expenditure: $10,725.00

Disposition: Recurring Purchase

Supplier: Great Lakes Motor Coach

Grand Rapids, MI

Bid: Yes, RFP #1516-8127-1, previously reported.

2) Purchase order issued to provide two (2) stethoscope simulators for the Nursing

department.

Requestor: Jeff Danner – Workforce Development


Disposition: New Purchase

Supplier: Lecatis Ventriloscope

Tallmadge, OH

Bid: No, sole source.

3) Purchase order issued to provide stacking chairs for the Student Center multi-

purpose room.

Requestor: Thomas Smith - Facilities


Disposition: Replacement Purchase

Supplier: Kentwood Office Furniture Grand Rapids, MI

Bid: No, E&I consortium purchase.

4) Blanket purchase order change notice issued to provide discounted books for the

Learning Resource Center. Order increased $20,000; from $20,000 to $40,000.

Requestor: Pat Ingersoll – Learning Resource Center

Expenditure: $20,000.00/$40,000.00

Disposition: Replacement Purchases

Supplier: YBP Library Services

Atlanta, GA

Bid: No, exempt purchase.

5) Purchase order issued to provide annual license and maintenance agreement

renewal for campus Cisco systems.

Requestor: Donovan Wallace – Info. Technology


Disposition: Recurring Purchase

Supplier: NETech Corporation

Grand Rapids, MI

Bid: Yes, RFP#-1415-5226, previously reported.

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b. Other Special Funds

1) Purchase order issued to provide Microsoft SQL classes and Excel Programming

class for a JCI employee.

Requestor: Julie Parks– Workforce Development

Expenditure: $11,980.00 (51-2271)


Supplier: ONLC Training Centers

Wilmington, DE

Source of Funds: Michigan New Jobs Training Grant

Bid: No, single source.

.

2) Purchase order issued to provide reimbursement for Trans-matic training for (8)

students.

Requestor: Julie Parks– Workforce Development

Expenditure: $16,011.14 (51-2271)


Supplier: Trans-matic Mfg. Co. Inc.

Holland, MI

Source of Funds: Michigan New Jobs Training Grant


3) Purchase order issued to provide a universal laser for use in drafting and CIS

courses.


Expenditure: $19,799.00 (51-2821)


Supplier: Midwest Laser Sales & Service Sylvania, OH

Source of Funds: Perkins Grant

Bid: Yes, RFQ 1516-3277.

4) Purchase order issued to provide UCS blade server equipment required for

expansion.

Requestor: Donovan Wallace – Info. Technology

Expenditure: $34,478.54 (42-2822)


Supplier: NETech Corporation

Grand Rapids, MI

Source of Funds: Plant Fund

Bid: Yes, RFP#-1415-5226, previously reported.

5) Purchase order issued to provide furniture for the craft brewery and to provide an

upgrade to the Heritage restaurant furniture.


Expenditure: $36,791.00 (42-2821)

Disposition: Replacement & New Purchase

Supplier: Grand Rapids Chair Company

Grand Rapids, MI



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6) Purchase order issued to provide a Bongard electric baking oven for the Secchia

Institute in Culinary Education.


Expenditure: $37,770.00 (42-2821, 51-2821)

Disposition: Replacement New Purchase

Supplier: FBM Baking Machines

Cranbury, NJ

Source of Funds: Plant Fund & Perkins Grant


7) Purchase order issued to provide an AmRad Medical Advantage Radiographic

System to the Rad Tech Department.


Expenditure: $90,700.00 (42-2821)


Suppliers: Grand X-Ray Grand Rapids, MI


Bid: Yes, RFQ #1516-4111.

8) Blanket purchase order issued to provide multi-media equipment for technology

classrooms.

Requestor: Mark Vogel – Media Technologies

Expenditure: $95,000.00 (42-2822)


Suppliers: Thalner Electronic Labs Ann Arbor, MI


Bid: Yes, RFQ #1516-12016A-1.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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ACTION ITEMS

M. Purchases over $100,000 (ACTION ITEMS)

a. General Fund

No purchases for April 2016.

b. Other Special Funds

No purchases for April 2016.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

grand rapids community college 2016 agenda.pdf · grand rapids, mi bid: no, e&i consortium...

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