grand rapids community college...no purchases to report for february 2019. b. other special funds 1)...

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PROCEEDINGS

OF

GRAND RAPIDS COMMUNITY COLLEGE

BOARD OF TRUSTEES

OFFICIAL

REGULAR MEETING

BOARD CHAMBERS

MONDAY, MARCH 18, 2019

I. ORDER OF BUSINESS

Meeting called to order at 4:15 p.m., Kenyatta Brame in the chair.

A. Present: Bailey (via phone), Bristol, Brame, Bruinsma, Crosby and Siegel - 6

Absent: Koetje

B. Introduction of Guests

Tikuah Finn and Peter Shema made the All-Michigan Academic Team, they were

introduced by Tina Hoxie.

C. Review and Approval of Agenda to include additions, deletions, or corrections.

Motion by Trustee Bristol, seconded by Trustee Bruinsma to approve the agenda as

presented. Motion carries 6-0.

D. Open Comments

None at this time.

E. Special Order of Business (New Business)

Re-naming of the Main Building to the Raliegh J. Finkelstein Hall.

o Motion by Trustee Bristol, seconded by Trustee Bruinsma to approve the re-

naming of the Main Building to the Raliegh J. Finkelstein Hall, with a small

change to remove “all” from the second to last paragraph of the resolution

and add “that pertain to the building”. Motion carries 6-0

II. MONITORING REPORTS

F. Report (s)

Community Impact Report – presented by Julie Parks and Misty McClure-Anderson.

Finance Update – presented by Lisa Freiburger.

III. UPDATES

G. Student Report

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Elizabeth Nyguen gave an update in regards to student organizations and all the good

work they have done over this academic year. Several student organizations were

able to attend State and National conferences and with hosting many events on

campus.

H. Foundation Update

Kathy Mullins was pleased to share that Creating Connections Breakfast that

honors scholarship receipents as officially out grown the ATC building with over

200 people attending. She went on to say that this academic year the Foundation

has awareded over a million dollars in scholarships. She asked the board to mark

their calendars for the June 4th Scholarfest Breakfast that will be held in Ottawa

with all dollars raised going to students from the Ottawa are.

I. Board Chair Report

None at this time.

J. President’s Update – Bill Pink, Ph.D

Dr. Pink highlighted the public hearing the college hosted on March 9th for the State

House of Representatives Appropriations Subcommittee on Community Colleges.

He went on to remind folks about the Scholarfest event on March 27th and watching

the GRCC Men’s Basketball team on Tuesday, March 20th as they continue to play

for the championship.

K. Faculty Association Update

None at this time.

IV. COMMUNITY CONNECTIONS L. Communications to the Board

The Board received two communications; a GRCC employee contacted the board in

regards to hours lost due to the shutdown over the week of Jan. 28 – Feb 1 2019

(Polar Vortex). A student contacted the board in regards to a concern he has with a

course he is currently enrolled in. Chairperson Koetje has followed up with both

on behalf of the board.

V. CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, &

Financial Transactions

Minutes from February 18, 2019 Board Meeting

No grants GRCC received from February 1, 2019 – February 28, 2019.

PERSONNEL REPORT

(Includes in-process transactions through 3-11-19)

GRCC Employees on the Move through March 11, 2019

WELCOME TO GRCC

Carrie Magnanti

APSS, Information Technology

Effective Date: 3/4/2019

CONGRATULATIONS ON YOUR NEW POSITION

Kim Pike

Transfer from: APSS, Cashiers Department

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Transfer to: APSS, Accounting/Budgets


Celina Flegal

Transfer from: Contingency

Transfer to: Admissions & Enrollment Coordinator and International Admissions Recruiter


Ashley Ruthruff

Transfer from: APSS, Student Affairs

Transfer to: APSS Workforce Development


Erin McGill

Transfer from: APSS, Financial Aid

Transfer to: M&C, Financial Aid Specialist


THANK YOU FOR YOUR SERVICE

Separation:

Nedim Ahmetovic

Painter, Facilities


Retirement:

Fred Van Hartesveldt

Professor, English Department


Retirement:

Laurie Arnswald

Professor, Nursing Department


Jan Boynton

APSS, Financial Aid


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Financial Transactions (February 1 - 28, 2019)

1 1. Purchases $25,000-$100,000

a. General Fund

1) Purchase order issued to provide Adobe licensing renewal for GRCC campus wide.

Requestor: Jeff VanderVeen – Information Technology

Expenditure: $58,575.00

Disposition: Recurring Purchase

Supplier: SHI International *

Dallas, TX

Bid: No, single source.

b. Other Special Funds

1) Blanket purchase order issued to provide design and contract management services

for the ATC Open Computer Lab renovation.

Requestor: Jim VanDokkumburg - Facilities

Expenditure: $26,248.00 (42-2330)

Disposition: Construction Purchase

Supplier: Fishbeck, Thompson, Carr & Huber Grand Rapids, MI

Source of Funds: Plant Fund

Bid: Yes, RFP #1718-9103A, previously reported.

2) Blanket purchase order issued to provide construction and renovation services for the

Carriage House needed to accommodate police academy training.


Expenditure: $26,520.25 (42-2810)

Disposition: Construction Purchase

Supplier: BCI Construction Grand Rapids, MI


Bid: Yes, RFP 1415-6211, previously reported.

3) Purchase order issued to provide ALEKS assessment and training modules for middle

school students in Wyoming, Godfrey Lee, Kelloggsville and Godwin Heights school

districts.

Requestor: Steven Beauclair – Gear Up

Expenditure: $28,000.00 (51-2559)

Disposition: Recurring Purchase

Supplier: McGraw Hill Global Education Holdings Chicago, IL

Source of Funds: Gear Up Grant

Bid: No, single source.

4) Wire transfers being issued to provide payment for Experiential Learning CEPA

Study Abroad program expenses for trip to Italy.

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Requestor: Michael Schavey – Experiential Learning

Expenditure: $32,745.00 (15-2359)

Disposition: New Purchase

Supplier: CEPA (Customized Education Programs Abroad) Ingersheim - Germany

Source of Funds: Designated Fund

Bid: No, exempt purchase.

5) Purchase order issued to provide emergency repair to the delta transformer and phase

loss monitor in the Calkins Science Chiller Plant.


Expenditure: $37,290.00 (42-2822)


Supplier: Buist Electric Byron Center, MI


Bid: No, emergency purchase.

6) Blanket purchase order change notice issued to provide brailed textbooks for ADA

accommodations. Order increased $20,000; from $18,000 to $38,000.

Requestor: Sarah Rose – Occupational Support

Expenditure: $20,000.00/$38,000 (51-2821)


Supplier: Georgia Tech Research Corp. Atlanta, GA

Source of Funds: Special Populations Grant

Bid: Yes, RFP 1415-6211, previously reported.

7) Purchase orders issued to provide payment for Experiential Learning Study Abroad

transportation expenses for trips to France, Italy and Germany.

Requestor: Michael Schavey – Experiential Learning

Expenditure: $52,292.00 (15-2359)


Supplier: Witte Travel Grand Rapids, MI

Source of Funds: Designated Fund


8) Purchase order issued to provide Cisco data Switches for a network upgrade.

Requestor: Donovan Wallace – Information Technology

Expenditure: $67,797.50 (42-2822)

Disposition: Replacement Purchase

Supplier: Presidio Networked Solutions Group Troy, MI



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Motion by Trustee Bruinsma, supported by Trustee Siegel to approve consent items as presented.

Motion carries 6-0 support.

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ACTION ITEMS

L. Purchases over $100,000

a. General Fund

No purchases to report for February 2019.

b. Other Special Funds

1) Request permission to issue purchase order to provide pneumatic trainers for the ATC

Pneumatics Lab.

Requestor: Jeff Danner – Workforce Development

Expenditure: $148,863.00 (42-2271)

Disposition: Replacement and New Purchases

Supplier: Parker Hannifin Cleveland, OH


Bid: No, sole source

2) Request permission to issue purchase order to provide Amano McGannOPUS barcode

ticket parking equipment.

Requestor: Rebecca Whitman – Campus Police

Expenditure: $180,000.00 NTE (14-2331)

Disposition: Replacement Purchase

Supplier: Traffic and Safety Control Systems

Wixom, MI

Source of Funds: Auxiliary Fund

Bid: No, proprietary sole source.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # - Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market.

Typically the product of market conditions such as: technology leadership, patent protection, limited or

exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged

volume purchase contracts, standardization programs, OEM (original equipment manufacturer)

parts/service, just in time delivery requirements, etc.

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Motion by Trustee Crosby, supported by Trustee Bristol to approve action items as presented. Motion

carries 6-0 support.

O. Tuition Rates 2019-20

Motion by Trustee Siegel, supported by Trustee Bristol to approve 2019-20 tuition rates as presented.

Motion carries 6-0 support.

VII. OPEN COMMENT

None at this time.

VIII. FINAL BOARD COMMENTS

Trustee Bruinsma shared how grateful she is to see Kent County Sheriff Michelle LaJoye-Young (GRCC

graduate) make changes to the Kent County Sheriff’s Department policy with Immigration and Customs

Enforcement (ICE) after a Kent County resident was sent to jail by ICE for deportation.

IX. ADJOURNMENT

Adjourned at 5:04 PM

grand rapids community college...no purchases to report for february 2019. b. other special funds 1)...

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