GRAND RAPIDS COMMUNITY COLLEGE

AGENDAOF

BOARD OF TRUSTEES

MONDAY, MARCH 19, 20184:15 PM

BOARD CHAMBERS143 BOSTWICK NE

GRAND RAPIDS, MI

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GRAND RAPIDS COMMUNITY COLLEGEREGULAR BOARD OF TRUSTEES MEETING

MONDAY, MARCH 19, 2018BOARD CHAMBERS - 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESSA. Call to OrderB. Introduction of GuestsC. Review and Approval of Agenda to include additions, deletions, or corrections.D. Open Comments

Open comments in this section of the agenda are limited to comments specifically related to today’s board agenda.

E. Special Order of Business (New Business)

II.MONITORING REPORTSF. Report (s)

Higher Learning Council (HLC) Update – Donna Kragt to present. Finance Update – Lisa Freiburger to present.

III. UPDATESG. Student Report H. Foundation Update (Quarterly Report) I. Board Chair Report J. President’s Update – Bill Pink, Ph.D.K. Faculty Association Update

IV. COMMUNITY CONNECTIONS L. Communications to the Board

V. CONSENT ITEMSThese items will be adopted as a group without specific discussion. When approving the meeting agenda, any board member may request that a consent agenda item be moved to the regular agenda for discussion or questions. Recommended that the following items be approved as presented:

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from February 19, 2018 Board Meeting Grants Received February 1, 2018 – February 28, 2018

VI. ACTION ITEMS N. Purchases over $100,000O. Tuition Rates 2018-19

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the Board on any matter.)

VIII. FINAL BOARD COMMENTSIX. ADJOURNMENT

Next Meeting of the Board: Monday, April 16, 2018, Regular Meeting, Board Library, 4:15 p.m.

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GENERAL BUSINESS

A. Call to OrderB. Introduction of GuestsC. Review and Approval of Agenda to include additions, deletions, or corrections.D. Open Comments

Open comments in this section of the agenda are limited to comments specifically related to today’s board agenda.

E. Special Order of Business (New Business) – None at this time.

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MONITORING REPORTS

F. Report (s) Higher Learning Council (HLC) Update – Donna Kragt Finance Update – Lisa Freiburger

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UPDATES

G. Student Report – Cale Merdzinski to present.H. Foundation Update – None at this time.I. Board Chair Update J. President’s Update – Bill Pink, Pd.D.K. Faculty Association Update – None at this time

April 2018 Events on Campus

Event: GRCC Softball vs. Muskegon Community CollegeDate: Tuesday, April 3, 2018Time: 3:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Baseball vs. Davenport University JVDate: Friday, April 6, 2018Time: 2:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Softball vs. Kellogg Community CollegeDate: Saturday, April 7, 2018Time: 1:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Baseball vs. Calvin CollegeDate: Tuesday, April 10, 2018Time: 2:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: Delta Pi AlphaDate: Wednesday, April 11, 2018Time: 6:30 p.m.Location: ATCHosted by: Student Affairs

Event: GRCC Music Department Instrumental Ensembles Concert: Chamber Orchestra, GuitarEnsembleDate: Thursday, April 12, 2018Time: 7:30 p.m.Location: GRCC Albert P. Smith Music Center, Linn Maxwell Keller Recital HallHosted by: Music DepartmentAdmission: Adults $5.00 Students/Seniors $3.00

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Event: "Poetry Reading" by Grand Rapids Poet Laureate Emeritus / Professor David CopeDate: Thursday, April 12, 2018Time: 6:00 p.m. - 9:15 p.m. (start time pending)Location: LRC LIB 2 West SideHosted by: Library & Learning Commons & English Department

Event: Recording Technology Project ShowcaseDate: Friday, April 13, 2018Time: 3:00 p.m.Location: GRCC Albert P. Smith Music Center, Linn Maxwell Keller Recital HallHosted by: Music DepartmentAdmission: Free

Event: GRCC Baseball vs. Lake Michigan CollegeDate: Saturday, April 14, 2018Time: 1:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Choral Ensembles Concert: College Choir, Concert Choir, and selected soloistsDate: Sunday, April 15, 2018Time: 3:00 p.m.Location: St. Cecilia Music Center, Royce AuditoriumHosted by: Music DepartmentAdmission: Adults $5.00 Students/Seniors $3.00

Event: GRCC Golf InvitationalDate: Monday, April 16, 2018Time: 10:00 a.m.Location: Egypt Valley Golf Course (7333 Knapp St Srv Rd NE, Ada, MI 49301)Hosted by: GRCC Athletics

Event: GRCC Softball vs. Ancilla CollegeDate: Tuesday, April 17, 2018Time: 3:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Music Department Percussion Ensemble RecitalDate: Tuesday, April 17, 2018Time: 3:15 p.m.Location: GRCC Albert P. Smith Music Center, Linn Maxwell Keller Recital HallHosted by: Music DepartmentAdmission: Free

Event: Secchia Institute for Culinary Education Awards CeremonyDate: Tuesday, April 17, 2018Time: 6:00 p.m.Location: ATC Banquet RoomsHosted by: Secchia Institute for Culinary Education

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Event: Student Composers Forum Concert: Featuring the composition students of GRCCDate: Tuesday, April 17, 2018Time: 7:30 p.m.Location: GRCC Albert P. Smith Music Center, Linn Maxwell Keller Recital HallHosted by: Music DepartmentAdmission: Adults $5.00 Students/Seniors $3.00Proceeds will benefit the Corey VanRandwyk Music Scholarship Fund

Event: GRCC Baseball vs. Muskegon Community CollegeDate: Friday, April 20, 2018Time: 2:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: Kent Philharmonic Orchestra ConcertDate: Friday, April 20, 2018Time: 7:30 p.m.Location: St. Cecilia Music Center Royce AuditoriumHosted by: Music DepartmentAdmission: Adults $12.00 Students/Seniors $6.00

Event: GRCC Softball vs. Kalamazoo Valley Community CollegeDate: Saturday, April 21, 2018Time: 1:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Music Department PIANORAMADate: Saturday, April 21, 2018Time: 2:00 p.m.Location: GRCC Albert P. Smith Music Center, Linn Maxwell Keller Recital HallHosted by: Music DepartmentAdmission: Adults $5.00 Students/Seniors $3.00

Event: GRCC Baseball vs. Macomb Community CollegeDate: Tuesday, April 24, 2018Time: 2:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Softball vs. Lansing Community CollegeDate: Friday, April 27, 2018Time: 3:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

Event: GRCC Baseball vs. Kellogg Community CollegeDate: Friday, April 27, 2018Time: 2:00 p.m.Location: Belknap Park (30 Coldbrook St NE, Grand Rapids, MI 49503)Hosted by: GRCC Athletics

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Event: CommencementDate: Friday, April 27, 2018Time: 7:00 p.m.Location: Ford FieldhouseHosted by: GRCC

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COMMUNITY CONNECTIONS

L. Communications to the Board

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CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions

Minutes from February 19, 2018 Board Meeting No Grants received for February 1, 2018 – February 28, 2018.

PERSONNEL REPORT

(Includes in-process transactions through 2-27-18)

Appointments

NAME DEPARTMENT

EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Jordan Dack Dental Clinic APSS Support Professional 2-19-18 New to College

Theresa Kent-Williams

Finance & Administration

M&CAdministrative

Assistant to the Vice President of Finance &

Administration

2-26-18Transfer from

College Success Center

Dave Murray Communications M&C Director of Communications

3-5-18 New to College

Ashley Ruthruff WIOA APSS Support Professional 3-5-18Transfer from Contingency

Separations

NAME DEPARTMENT EMPLOYEE GROUP

POSITION EFFECTIVE DATE

NOTES

Dustan Armock Facilities CEBA Custodian 2-15-18 Separation

Kristen Doneth School of Arts & Sciences

APSS Support Professional 3-7-18 Separation

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CONGRATULATIONS ON YOUR NEW POSITION

Theresa Kent-WilliamsFrom: Support Professional, College Success Center To: Administrative Assistant to the Vice President of Finance & AdministrationEffective 2-26-18

Ashley RuthruffFrom: ContingencyTo: Support Professional, WIOAEffective 3-5-18

Financial Transactions (February 1 - 28, 2018)

1 1. Purchases $25,000-$100,000 a. General Fund

1) Purchase order issued to provide consulting and data entry work on monthly enrollment reports as required by the US Dept. of Ed.

Requestor: Valerie Butterfield – Registrar’sExpenditure: $85,000.00Disposition: New PurchaseSupplier: Production Solutions

Sarasota, FL Bid: Yes, RFP #1718-1356.

b. Other Special Funds

1) Purchase order issued to provide a rotating rack oven for the SICE Bake Lab.Requestor: Jeff Danner – Workforce Development Expenditure: $30,392.00 (42-2821, 51-2821)Disposition: Replacement PurchaseSupplier: FBM Baking Machines

Cranbury, NJ Source of Funds: Plant Fund/Perkins Grant Bid: No, single source.

2) Purchase order issued to provide a used 2012 International - 22’ box truck for Shipping and Receiving.

Requestor: Mansfield Matthewson - PurchasingExpenditure: $38,310.00 (42-2822)Disposition: Replacement PurchaseSupplier: Ryder Exchange

Wayland, MI Source of Funds: Plant Fund Bid: No, single source.

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3) Blanket purchase order issued to provide guest chairs for the Ford Fieldhouse gymnasium.

Requestor: Jim Vandokkumburg - Facilities Expenditure: $42,895.70 (42-2330)Disposition: Replacement PurchaseSupplier: Mity-Lite, Inc.

Orem, UT Source of Funds: Plant Fund Bid: No, consortium purchase.

4) Blanket purchase order issued to provide a replacement fire alarm system for the Spectrum Theatre.

Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $48,440.00 (42-2330)Disposition: Replacement PurchaseSupplier: Engineered Protection Systems

Grand Rapids, MI Source of Funds: Plant Fund Bid: No, single source.

5) Executed a lease agreement to provide a booklet maker for the ePrint Department. 60 months @ 812.75 = $48,765.00

Requestor: Danelle Sedore - ePrintExpenditure: $48,765.00 (14-2412)Disposition: Replacement PurchaseSupplier: Wells Fargo Vendor Financial

Dallas, TX Source of Funds: Auxiliary Fund Bid: No, MiDEAL consortium agreement.

6) Blanket purchase order issued to provide a replacement fire alarm system for the Calkins Science Center.

Requestor: Jim Vandokkumburg - FacilitiesExpenditure: $76,760.00 (42-2330)Disposition: Replacement PurchaseSupplier: Engineered Protection Systems

Grand Rapids, MI Source of Funds: Plant Fund Bid: No, single source.

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PLANT FUND - DEBT RETIREMENT FUND2017-2018 BUDGET

2017/20182017/2018 ACTUALBUDGET 2/28/2018

REVENUETRANSFER FROM PLANT - FACILITIES FEE 1,988,577 991,909TRANSFER FROM PLANT - GENERAL 6,797,000 2,634,500TOTAL REVENUE 8,785,577 3,626,409

EXPENSE2015 KELLOGG FOUNDATION LOANPRINCIPAL 1,500,000 0

2008 ISSUEPRINCIPAL 1,315,000 0INTEREST 394,500 164,375OTHER EXPENSE 450 0TOTAL EXPENSE 1,709,950 164,375

2009 ISSUEPRINCIPAL 500,000 0INTEREST 369,628 183,321OTHER EXPENSE 750 0TOTAL EXPENSE 870,378 183,321

2012 ISSUE - REFUNDINGPRINCIPAL 510,000 0INTEREST 113,806 46,703OTHER EXPENSE 100 0TOTAL EXPENSE 623,906 46,703

2012 ISSUE - FACILITIESPRINCIPAL 1,005,000 0INTEREST 978,918 469,359OTHER EXPENSE 100 0TOTAL EXPENSE 1,984,018 469,359

2013 ISSUEPRINCIPAL 575,000 0INTEREST 69,926 32,300OTHER EXPENSE 250 0TOTAL EXPENSE 645,176 32,300

2016 ISSUE - 2006 REFUNDINGPRINCIPAL 1,380,000 0INTEREST 56,899 16,354OTHER EXPENSE 250 0TOTAL EXPENSE 1,437,149 16,354

OTHER BOND EXPENSE 15,000 7,500TOTAL EXPENSE 15,000 7,500

GRAND TOTAL EXPENSE 8,785,577 919,913

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ACTION ITEMS

N. Purchases over $100,000

a. General Fund

No purchases to report for February 2018.

b. Other Special Funds

1) Request permission to issue a purchase order for the GRCC Bostwick Parking Structure Repairs 2018 (phase III).

Requestor: Jim Vandokkumburg - Facilities Expenditure: $305,245.00 (14-2331)Disposition: Construction PurchaseSuppliers: Mark 1 Restoration

Detroit, MISource of Funds: Auxiliary Fund

Bid: Yes, RFP 1718-3305.

2) Request permission to issue purchase order for the Devos Campus Site Improvements project (earthwork, concrete, paving, landscape and electrical improvements).

Requestor: Jim Vandokkumburg - Facilities Expenditure: $1,000,000.00 (14-2331)Disposition: Construction PurchaseSuppliers: Progressive AE (AE)

Grand Rapids, MIChristman Company (CM)

Grand Rapids, MI Source of Funds: Auxiliary Fund Bid: Yes, RFPs #1415-3282 & #1415-6211, both previously

reported.

3) Request permission to enter negotiations and subsequently issue a purchase order to provide a campus access and POS (point of sale) transaction system for GRCC Main Campus, DeVos Campus and Tassell MTEC.

Requestor: Lisa Freiburger – Finance & AdministrationExpenditure: $1,871,250.00 (42-2330) NTEDisposition: New and Replacement PurchaseSupplier: Atrium

Richmond, VA Source of Funds: Plant Fund Bid: Yes, RFP #1718-2312

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4) Request permission to issue a purchase order for furniture for the following classrooms: Cook 113; Main 326, 355, 428, 429, 448; Sneden 204, 206, 207, 208, 209, 213, 214, 216, 307, 309; and Spectrum LL5. (per Learning Environment Team standards)

Requestor: Jim Vandokkumburg - Facilities Expenditure: $191,332.53 (42-2822)Disposition: Replacement PurchaseSuppliers: MarxModa

Grand Rapids, MISource of Funds: Plant Fund

Bid: No, US Communities consortium purchase (contract 4400003403).

ACCOUNTS: KEY:11 – General Fund * MBE14 – Auxiliary Fund ** WBE15 – Designated Fund *** M/WBE42 – Bonds, Plant Fund ****MLBE51 – Grants # - Non Responsive Bid91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc.

O. Tuition Rates 2018-19

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Vision: As a college of distinction, GRCC inspires students to meet the needs of the community and the world.

Mission: GRCC is an open access college that prepares individuals to attain their goals and contribute to the community.

Values:

Excellence – We commit to the highest standards in our learning and working environment as we strive for distinction in all aspects of our work.

Diversity – We create an inclusive learning and working environment that recognizes the value and dignity of each person.

Responsiveness – We anticipate and address the needs of students, colleagues, and community.

Innovation – We seek creative solutions to problems through experimentation and adaptation.

Accountability – We set benchmarks and outcomes to frame our decision-making, measure our performance, and evaluate our results.

Sustainability – We use resources in responsible ways to achieve balance among our social, economic, and environmental practices and policies.

Respect – We treat others with courtesy, consideration, and civility.

Integrity – We commit to GRCC values and take personal responsibility for our words and actions.

Ends:

In all instances, the work to achieve these Ends will reflect our core values.

End #1: Student Success Pathways

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A student-centered experience will ensure GRCC students will learn the skills necessary to achieve their educational goals.

End #2: Workforce Pathways

GRCC will provide prepared students for the workforce in our community and the world.

End #3: Transfer Pathways

GRCC prepares students to transfer to the college or university of their choice.

Equal Opportunity and Non-discrimination StatementGrand Rapids Community College is an equal opportunity institution and does not discriminate on the basis of gender,

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race, color, national origin, religion, height, weight, age, marital status, disability, sexual orientation, status as a disabled veteranor Vietnam Era veteran, and/or any other legally protected class not heretofore mentioned, in any of its educational programsand activities, including admissions and employment.The above measures, in conjunction with other related state laws and the College’s policies and procedures, will assure allindividuals opportunity for consideration or redress of complaints of illegal discrimination. Equal Employment Opportunity andAmericans with Disabilities Act information may be obtained from the Director of Human Resources/Labor Relations & EEO,404B CPP, 143 Bostwick Avenue NE, Grand Rapids, Michigan 49503-3295. Telephone (616) 234-3972.GRCC is a tobacco free campus.

This publication is printed on 10% post-consumer recycled paper.

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