Guidance Notes

Scottish Government Climate Justice Innovation Fund Grants ProgrammeProject Grant 2019 – 2021

How to complete your application form.

The sections below provide general information and where needed specific guidance on some questions. The number on the left-hand column relates to the question number in the application form. Some of the questions have a word limit that you must adhere to; note that this is the maximum number of words we will accept and that there is no requirement for applicants to achieve this limit.

Where applicable throughout the application, you should look to include your sources of reference for any statistics, reports, policy or other sources of information which have been quoted or used to inform the development of your application.

Throughout the form and guidance the term “Board” is used to mean the body of people who are in management or control of the applicant or partner organisation.

Note that all applications must be sent using the online application form that you can download from Corra Foundation’s website. The questions highlighted with an * and in red are the ones you must complete on the online form before you can save your first draft.

Section 1: Assessment contact details 1.1 – 1.9 * Please provide contact details for the assessment of this application and for ongoing correspondence

The closing date for applications is noon on 9th August 2019. If your application is received after this time it will not be accepted.

Only applications sent in using the online form and received by Corra Foundation before the closing date of noon 9th August 2019, will be accepted. This application guidance document is provided in word form to offer additional explanations for each question: it should be used for guidance purposes and not as a template.

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CHECKLIST

Your Application consists of:

Part 1 - the Application Form (the online form with the same fields as this document)

Part 2 – the Monitoring Framework (the excel spreadsheet format provided online which should be uploaded as an attachment to your online form)

Part 3 – the Budget (the excel spreadsheet format provided online which should be uploaded as an attachment to your online form) – with all worksheet tabs and notes section completed

Please ensure the following essential documents are included with your application online. Your application will be ineligible without these.

Letters of support showing confirmation of all partnerships from organisations in the relevant countries, which also includes their perspective on the research, consultation and project planning process.

A copy of your organisation’s Equal Opportunities/Diversity policy - a hyperlink is acceptable.

A copy of your organisation’s Safeguarding policy - a hyperlink is acceptable.

A copy of your organisation’s most recent audited or examined accounts

Project Manager’s CV in Scotland (not longer than 2 A4 pages).

Project Manager’s CV for Lead Partner in country (not longer than 2 A4 pages)

A copy of any MoU, Partnership Agreement, formal contract / consortium agreement in place

All completed applications should be sent in through the Corra Foundation online system (link https://www.tfaforms.com/ 4745036 ) no later than 12 noon on Friday 9th August 2019.

An automated email acknowledgement will be issued by the Corra Foundation in response to applications received. If you do not receive this email, you must contact Corra Foundation on 0131 444 4020 prior to the closing date.

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Section A: APPLICANT INFORMATION

1. Name of organisationThis should be the official name of the organisation.

2. Is your application being made by a consortium of organisations? Yes / No

If yes, please provide details of all organisations forming part of this consortium, as well as providing a copy of the consortium. If there is no consortium agreement at this time, please explain why and detail when the agreement will be in place? Max 150 words. Please include all details here of organisations who have agreed to enter into a consortium bid for this project, including the organisation’s name. Please indicate whether a consortium agreement is in place. If no agreement is in place yet, please indicate this, including likely timescale for agreement.

3. Contact details of lead applicant organisation

Address: Please provide the full registered name, postal address and official website for your organisation.

Be sure that your organisation meets the eligibility criteria particularly that it constitutes a “legal person” and that it has a presence in Scotland including premises from where the grant will be managed.The named organisation will be the contract holder and will retain overall accountability for any award granted.

Postcode:

Telephone:

Fax:

Website:

4a. Is your organisation a registered charity?

Yes No Charity No.______________

4b. What is the status of your organisation? What is the status or constitutional form of your organisation – Tick one

Company limited by guarantee

SCIO

Other (please specify)

When was your organisation formally constituted?

5. Please provide details of the number of people based in your organisation in Scotland.

Full timeTo enable us to gauge the size of your organisation, please give the number of staff and volunteers for the whole organisation in Scotland, not just those that will be involved in the project.

Part time Volunteers TOTAL Board Members

6. Describe how your organisation is governed/managed; include a list of current trustees/board members, detailing their skills and experience and reflecting on diversity in terms of gender and background/knowledge, outlining how often they meet and how decisions are made. Max 200 words.

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Please describe the structure of your organisation based on decision making responsibilities. What skills and experience do members of the Board have? How many men/women from which communities or backgrounds are involved, and what knowledge and experience do they bring relevant to this project? What office bearers are in place? How often do they meet? How are decisions made?

7a. Please confirm your organisation has an equality and diversity policy in place.

Please include a link or attach it to the application.

Please note without this policy, your application will be ineligible.

We expect all organisations that receive Scottish Government funding to operate inclusively and it is for this reason that we ask you to demonstrate how you promote equal opportunities/diversity. This should cover any volunteers you engage with, as well as paid staff. In this section please tell us about your equal opportunities/diversity policies, any equal opportunities training for your staff and volunteers, equal opportunities/diversity recruitment practice and anything else you do to operate inclusively. You should include a copy of the policy if available or a hyperlink to it. It is important to note that your application will be ineligible without this policy. Y/N

7b. Please confirm your organisation has a safeguarding policy in place. Please note the Scottish Government expects this policy to protect anyone connect to the project, as well as organisations having clear processes in place if the organisation becomes aware of specific incidents.

Please include a link or attach it to the application.

Please note without this policy, your application will be ineligible.

We expect all organisations that receive Scottish Government funding to have robust safeguarding policies and procedures in place, to protect anyone connect to the project, as well as organisations having clear processes in place if the organisation becomes aware of specific incidents relating to abuse or malpractice. You should include a copy of the policy or a hyperlink to it. It is important to note that your application will be ineligible without this policy. Y/N

7c. Please confirm you have carried out due diligence on all proposed partners on this project, providing details of all checks carried out, including the dates. Please include details of the policies your partner organisation has with regards to safeguarding, including the process in place to report any suspected misconduct which may arise involving any aspect of the project.

Please provide evidence that you have carried out satisfactory due diligence on any partner organisations involved in the project, listing out what checks were carried out, the dates of these checks and outlining the policies the partner organisation has in place. These should include checks on how your partner organisation is governed, including transparency and accountability for decision-making, how financial processes are managed and recorded, and what safeguarding and equality and diversity policies are in place and implemented. Note that you may be asked to provide a copy of your partner’s safeguarding policy.

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11. Please outline your Scottish Project Manager’s previous project management experience, providing details on their ability to manage a project effectively. Max 250 words.Please give an outline of the project manager’s experience relevant to management of a project of this nature.

Section B: PARTNER INFORMATION

12. Contact details of lead partner organisation in-country for this project.

Organisation:Please provide the details of the lead in-country partner organisation(s) Type of organisation:

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8. Financial Information

Please summarise the last two years’ audited/examined accounts below:

Please summarise the last two years financial accounts. If you are uncertain about these please speak to the person who prepares your accounts. Please do not leave this blank. If you are a new organisation we need audited/examined accounts for at least one year. If you do not have two years audited/ examined accounts yet (because you have existed less than two years) please put in your figures for your first year. If you only have draft figures for your second year, please put these in and indicate this in the text box provided.

For the financial year to:            Income & Expenditure Account

Total income £      £     Total expenditure £      £     

Balance SheetUnrestricted/general reserves £      £     

Cash in bank / on hand £      £     

Is there anything you would like to explain about the above figures?

We understand that circumstances during the year can skew figures and not accurately portray your financial position. An example of this could be getting a grant just before the end of the financial year. Please use the box to explain any such circumstances. Also explain deficits, and you may wish to comment on reasons why you have very high or low levels of reserves.

9. Please outline your organisation’s experience of working in the proposed project country. Give details of any successful outcomes, learning and independent evaluation of previous projects. You can provide hyperlinks to published reports as additional information. Max 300 words.Please give details of how long your organisation has worked in the proposed project country, including examples of previous projects. If this is the first time your organisation will be working in country, please state this here.

10. Scottish Project Manager details: this is the person who will have overall responsibility for monitoring the progress of the project, keeping track of the budget, liaising with in-country partners to produce project reports and providing responses to ad hoc requests for information from the Scottish Government. The Project Manager should operate from an address in Scotland.Name: Please give the name, title and contact details including postal address

of the person who will be the project manager. The project manager will be the first point of contact for all aspects of project management and will be responsible for the overall management of the project. The Project Manager should operate from an address in Scotland.

Organisation: (if different from Q1): Position in organisation:Address (if different from Q1):Telephone:E-mail:

with whom you intend to work to deliver your planned project. Address:

Postcode:Telephone:

Mobile:

Email:

Website: What kind of agreement do you have in place Tick which agreement applies to you and your partner organisation

Memorandum of Understanding (MOU)

Partnership Agreement

Contract or other formal agreement

Please ensure a copy is included with your application.

13. Lead Partner’s Project Manager details: this is the individual who will be responsible for overseeing the project in-country and liaising with the Scottish Project Manager to provide timely reports and to ensure that the Scottish Project Manager can respond quickly to ad hoc requests for information from the Scottish Government.Manager’s Name: Please give the name, title and contact details including postal address

of the person in country who will be the project manager for the project. Name of Organisation:

Position in organisation:E-mail:

14. Please outline your lead partner’s experience of working in the project country. Specifically, how long has the organisation been working in-country and what is their relationship with the Government at local and national level? Give details of successful outcomes, learning and independent evaluation of previous projects. You can provide hyperlinks to published reports as additional information. Max 250 words.Please give details of how long your lead partner organisation has worked in the proposed project country, including examples of previous projects. Please ensure that your lead partner is a local organisation – in addition to being based in the country of implementation, a good indication is that a majority of their board members/trustees are nationals of the country of implementation.

15. Please describe your relationship with your lead partner, including the number of years you have worked together and clear examples of any joint delivery of projects in the last three years. If the partnership is new, please give details of how it has come about. Max 250 words.Please tell us about how long you have been working with the partner organisation and how this has evolved. Tell us about joint work or a project you have delivered together. If the partnership is a new one, how and when was it formed?

16. Please describe how you have collaborated with the lead partner organisation in developing this application. Max 150 words.Please use this question to outline how each organisation has been involved to date in producing this project proposal, including how the partners have worked together. Examples could include outlining partner responsibilities so far, i.e. conducting a needs analysis or providing costings for the budget.

17. In addition to your lead partner, please give details of all additional partners involved in implementation of this project, including their location. Where your project proposal involves a renewable energy element, please give details of which organisation has a proven track record in delivering renewable energy for development to lead on this aspect.

Please use this section to give details of any partners in addition to your lead partner on the project. Please include how long you have worked with these partners, giving examples of joint projects and indicate what

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type of agreement is in place. If any partner has specific climate change/climate justice experience which will be utilised as part of this project, please highlight this here.

Please add additional rows as required Name of organisation (please include the type of organisation as well as registration number)

Length of relationship with partner

Examples of previous joint delivery Type of agreement in place

Memorandum of Understanding (MOU)

Partnership Agreement

Contract or other formal agreement

Please ensure a copy is included with your application.

18. Are you planning to collaborate or work with any Scottish Government Climate Justice and Innovation Fund applicants / existing Scottish Government grant holders on this project? Please include details below, including the organisations name, how you plan to / how you have linked up for this proposal and how you intend to collaborate through this project. Max 250 words. Please use this space to outline how you have approached collaboration in relation to other Scottish Organisations, either applicants or existing Scottish Government-funded grant holders. Tell us about how you see potential for their project to complement or contribute to the work you are doing (or vice versa) and how you plan to collaborate to maximise the impact your projects can have as part of a wider Scottish Government programme.

Section C: PROJECT INFORMATION

19. Project Title to be used in all future correspondence (this should be short, concise and media-friendly)

Please provide the proposed title of your project. This will be used in future correspondence and ideally should provide a succinct description of the project.

20. Please provide a summary of your project including its key objectives (Max 100 words. NB: for successful projects this will be used for publicity purposes).Please provide a short, concise summary of your project using a maximum of 100 words.

21. Please indicate which country your project will work inPlease indicate the main country(ies) where the project will happen, as well as the specific locations in country.

Malawi Zambia Rwanda

Where in country will the project be based? (Region / District / Province – as applicable)

22. Please indicate which thematic area(s) your project aims to addressPlease tick which theme the project addresses (if it covers more than one theme tick all that apply)

Food Security Water Energy

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23. Purpose of this application Tick all that apply to your project

Feasibility (Field Testing)Innovations on their path to scale

24. Project Dates

Project planned start date _____________________________

Project planned end date _____________________________ (must not be after 31 March 2021):

Project period _________ (maximum 16 months)

Please give project dates. The earliest the project can start is 1 December 2019, and it is envisaged that the project would be ready to start soon after this date and it must begin before 1 February 2020. The maximum duration of the project is 16 months from 1 December 2019 to 31 March 2021. A project may run for less than this time but cannot, run outside these dates (if a project is match funded, see Q.47 below, the elements funded by the Scottish Government cannot run outside these dates).

25. Please describe how this project aims to support climate justice objectives? Max 250 words.Please describe how your project will aim to support climate justice objectives. You may wish to make explicit reference to the Scottish Government’s climate justice policy.

26. Please provide us with an overview of the project, including:

How the project came about

What challenges the project seeks to address

The overall intended aim of the project, and

A summary of the intended activities to support the project’s aim

Max 550 words.This should give a detailed overview of the project, including the challenges the project seeks to address, the overall aim and the intended activities which will be carried out to support the achievement of the project aim.

27. Please list the roles and responsibilities of your organisation and all partners in delivering the project, including details of management and co-ordination of work between partners - rows may be added as required. Organisation/ Location Role Responsibilities Frequency and method of

contactInclude all names of organisations involved in the project – including your organisation, the lead partner and all other organisations.

Please give brief details on each partner, their key roles in the project and which activities they will be responsible for. This allows us to understand which activities will be delivered by who and how the project is designed.

How often and by what means will organisations communicate with the Scottish Project Manager and Lead Partner’s Project Manager?

28. a. Please outline what field of work your project will target, and what is the current ‘state of the art’ approach or technology used by other organisations in this field.

b. Please describe how you consider this project to be innovative. If the project has come about as a result

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of another project or is designed to develop the work of an existing project in an innovative way, please give full details.

c. Please outline the potential for this innovation to be used in future and its relevance for climate justice.

Max 800 words.a. Please use this question to provide relevant background to your innovation proposal. Please detail, including relevant references, the current thinking or approaches used in your particular field or sector. Please include a short outline of what sources and organisations you consulted (particularly those who might be implementing similar activities or initiatives) when designing your project.

b. Please outline how you consider your project to be innovative? “Innovation” is understood as new ideas and solutions to better address problems related to climate change: this can involve new technology which addresses the effects or causes of climate change or it can be new systems or approaches to address these effects or causes. Please explain and give details of which elements of your proposed project you consider to be innovative and why. If this project has emerged as a result of another project or work, please tell us about that here. Please use this question to explain in more detail your earlier categorisation of your project as either ‘Feasibility (field testing)’ or ‘Innovation on the path to scale’ (Section A, Q.23).

c. Please describe what the potential positive impact of this project would be and explain clearly the relevance to climate justice, presenting how the innovation you are proposing is relevant to future work.

29. Which communities, individuals (women, men, boys and girls) or groups will be involved in and benefit from this project, both directly and indirectly? How are these people currently affected, or how are they are at risk of being affected by climate change? Max 250 words.Please give an overview of the people you will work with through this project, describing how they are affected by climate change and providing information on how men, women, girls and boys from different communities and groups are affected in different ways. Please include an estimate of the total number of people you will work with on average each year, both directly and indirectly, giving estimates disaggregated by sex at minimum, as well as other categories which are relevant to your project, such as age group, disability, minority, etc.

30. Please complete the risk assessment table below to demonstrate how you have considered any potential risks in your planning (i.e. risks affecting the project over which the project has limited or no control e.g. collapse of currency/drought etc.) particularly those related to unintended negative impacts on the target communities. Insert extra rows if necessary. Assumptions Risks Likelihood of

happening(Low, Medium or High)

Mitigating action(s)

Recovery plan

You are required to show that you have considered potential problems/risks the project might face and the conditions that need to be in place to enable your project to achieve its activities and outcomes. Here, you should include and demonstrate that in addition to risks affecting project delivery, you have also considered risks of potential unintended negative consequences for communities or stakeholders in the target country resulting from the project. You should provide a risk assessment for the project in the table provided with details of how the risks will be managed and monitored to ensure the likelihood of the risk remains low (in mitigating actions column). Please detail in the recovery plan column how you would deal with any problems that are more likely to occur (i.e. where the likelihood of the risk occurring is high).

Section D: COHERENCE WITH CURRENT DEVELOPMENT POLICY

31. Please outline how this project aligns with and contributes towards Scottish Government Climate Justice and International Development policy objectives. Max 200 words.Please demonstrate your understanding of how your project will support Scottish Government Climate Justice and International Development policy objectives? Both the Climate Justice and International Development policies can be downloaded from the Corra Foundation website here .

32. How does this project align with local, national and/or regional development frameworks on climate and

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development in-country? Max 250 words.Please demonstrate your understanding of local and national climate justice and development policies or frameworks in place in-country and, outline how your project will align with and support these policies.

33. Are there are similar initiatives or organisations active in the area e.g. National/Local Government; International/National NGOs or other funded projects? If so, how will you work with them to ensure your project is complementary and avoids duplication and what preparatory consultation and co-ordination have you undertaken? Max 200 words.We want to understand the bigger picture of provision in the area you will be working in (geographic and sectoral). Tell us how the project fits with other local activities by NGOs, local authorities, etc. Is there a gap in provision? How does your project fit into this provision, and how will you work with these other agencies to avoid duplication? What steps did you take to check this? If there are other projects running in the same area or on similar themes, particularly those funded by Scottish Government, what steps have you taken to ensure any previous learning informs your plans and/or implementation, to avoid duplication, and to collaborate and/or co-ordinate effectively if your application is approved?

34. What needs analysis have you and your partner(s) carried out to identify the priorities and activities for this project? Tell us about how you consulted with others as part of this process, including marginalised and vulnerable groups (i.e. women and girls, people with disabilities, minority communities). Please include details of any other research/statistical data used to inform the process. Max 400 words.Please use this space to tell us about how you, along with your partners, have established the need for this project. Tell us about any needs analysis undertaken, previous work in this context, research or any other information you gathered, including how you assessed the differing needs of women, men, boys and girls, as well as other groups of relevance to your project (e.g. youth, the elderly, people with disabilities, ethnic minority groups, etc.), and an outline of who was consulted and how to establish your understanding of needs on the ground.

35. Taking into consideration Q34, how will you make sure that this project engages with, supports or ensures benefits reach the most vulnerable and marginalised groups in the community throughout its duration? Max 200 words.Please use this space to tell us about how you will use the findings of consultation with marginalised and disadvantaged groups during the research detailed in Question 34. Please describe how you will use these findings to ensure the project design and implementation will help to address the particular needs of these groups.

Section E: SUSTAINABILITY

36. The Scottish Government aims to support projects which can offer a sustainable legacy. Please explain what sustainability looks like for this project, and how this will be integrated into your project design. Max 500 words.Please explain here what sustainability looks like for this project, including the long-term plan for this project and its results beyond this grant. As relevant, please complement information provided earlier on innovation (Section C Q.28) and describe how your plans include national capacity-building or handover elements, or other support for relevant activities to be self-sustaining or taken forward by other actors. Describe how sustainability is built into the design of your project. 37. Which of the Sustainable Development Goals (SDGs) will your project aim to address? Tick all that apply to your project

Please identify up to three SDGs in order of priority. ‘1’ for primary focus, ‘2’

1. No Poverty 2. No Hunger

3. Good Health and Wellbeing 4. Quality Education

5. Gender Equality 6. Clean Water and Sanitation

7. Affordable and Clean Energy 8. Decent Work and Economic Growth

9. Industry, Innovation and Infrastructure 10. Reduce Inequalities

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for secondary focus and ‘3’ for tertiary focus.

11. Sustainable Cities and Communities 12. Responsible Consumption and Production

13. Climate Action 14. Life Below Water

15. Life on Land 16. Peace, Justice and Strong Institutions

17. Partnerships for the Goals

38. Please give more information regarding how the project will help to deliver the chosen goals. Max 200 words.Please explain briefly how your project will directly support achievement of the goals you have selected.

Section F: PROJECT MONITORING

Applicants are required to complete the attached monitoring framework with clear milestones and targets as well as planned activities, including a baseline. Please note that guidance notes are included within tab 2 of the monitoring framework.

The preparation of a monitoring framework is a key element of the project preparation process and should be used in project management to support monitoring and ultimately evaluation of the project. It can be useful for bringing together in one place a statement of all key aspects of the project in a systematic, concise and coherent way, and providing a framework for monitoring and evaluation which allows planned and actual results to be compared.

39. What percentage of your budget is allocated to Monitoring, Evaluation and Learning (MEL)?

Please note we would expect at least 5% of the budget to be dedicated to MEL

% include percentage here

40. Taking into consideration the outcomes and indicators included in your monitoring framework, briefly describe the MEL methods and approaches you will utilise to monitor the impact of this project, including specific plans for data collection. This should include details of who will be responsible for data collection and how data will be disaggregated. All monitoring and evaluation should be gender disaggregated as a minimum, to show the impact on men and women separately Max 300 words.This is an opportunity to provide details about the methods and approaches that will be applied in monitoring project progress and evaluating results of the project. Please describe the methods (e.g. knowledge surveys, review of government statistics, etc.) and approaches (e.g. participatory, independent, etc.) that you will apply. What baselines do you have to measure against and identify change from the pre-project situation? What are the indicators you will use to determine if you have made the differences or changes you planned to make? In addition to clear MEL plans, it is important that there is a clear responsibility for MEL within the project. Please provide details about who will be responsible for MEL.

This detail will support and guide understanding of the MEL Framework provided with your application in Excel (please note your application will be ineligible without this attachment).

41. How will project learning be shared? Describe any internal learning approaches as well as how relevant learning will be disseminated to stakeholders (e.g. beneficiaries, government agencies, other organisations working in the relevant sector and beyond). Please include details of any evaluations or reviews planned, and how learning from these will be used to further develop the project. Max 300 words.Learning is a key component of a good development project: clear plans to ensure you are able to learn what is working and what is not, and to take steps to ensure that learning is taken up by relevant stakeholders internally and externally, are essential. Describe the learning approaches that you propose to incorporate within your project (e.g. internal workshops, stakeholder surveys etc). Tell us about plans to disseminate this learning and who will be responsible for this. This should include a description of how your organisation and your partners will share learning; how this learning will be shared with other organisations in the area; how the learning will be shared with the community which has benefited; how this learning might

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be used to develop future projects or in discussions to scale up the project in the future.

Section G: PROJECT BUDGET

Please complete the Excel budget spreadsheet in order to detail the costs of your project. (Additional guidance to assist with completion is contained within the spreadsheet.) The costs should relate to what it will cost to deliver the project described and should be realistic costs based on what you will need for this delivery. Costings should relate directly to the resources required as detailed within the earlier sections of the application, including the workplan.

Notes to explain how costs have been arrived at should be included – these are a compulsory part of the budget spreadsheet as they allow for a full assessment of the costs requested. These notes will also support effective budget monitoring.

All integral parts of the project should be listed and costed, even if they are excluded from Scottish Government funding, such as additional capital costs. For such items, you must show how these will be funded.

Financial Years

Please complete the project budget across Scottish Government financial years (1 April – 31 March). You should take time to budget carefully. If you are not able to spend all the funds in any one financial year, it may not be possible for these to be transferred to the next financial year.

Please note the following restrictions on planned spending during the different years of project implementation:- The maximum you can project to spend in Year 1 (4 months from 1 December 2019 – 31 March 2020) is

£25,000.- The maximum you can project to spend in Year 2 (12 months from 1 April 2020 – 31 March 2021) is

£100,000.

Make sure that the costs in each year are directly related to the costs of the activities you have outlined in your monitoring framework.

Staff Costs

Staff costs should be documented on the spreadsheet in two separate elements. The first is for the inputs from staff based in Scotland and the second is for the staff who are based in country. Please note staff based outwith Scotland but within UK (i.e. England based) should be included under Scottish Staff costs – these costs are included within the 10% staff and administration cap across this fund.

For all staff costs please place each staff member individually on a separate line in the Excel spreadsheet with name, job title and role. Please indicate below how many days in the year they will be devoting to this project. The employment of any new staff must be clearly stated, and consideration given to financial sustainability in the exit strategy.

Capital Costs

Capital expenditure is distinct from current (or resource/revenue) expenditure as it creates "...assets that can be used repeatedly to produce goods and services and generally have an economic life of more than one year." With investment made on the understanding that it will return a stream of benefits over many years, or generations, to come.

The capital costs should be kept proportionate and consistent with the overarching focus of the project. Strong consideration should be given to local sourcing of capital resources and of sustainability of the capital element, once the project ends. The maximum that may be spent on capital costs is 20% of the overall project budget. If the costs directly relate to renewable energy, the limit is 50%. Capital items in a budget will be carefully scrutinised.

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Each proposed item of capital spend over £250 should be listed in the Excel spreadsheet and the rationale for these requirements laid out within Section G in the application form. The capital expenditure has been split into two elements. The first relates to capital items that support project management whilst the second relates to project implementation. In the former one might see items such as computers or a GPS to locate water sites whilst in the second one would see items that have been put in place to provide long-term service e.g. boreholes, public toilets, renewable energy systems. We would not expect to see the purchase of high value equipment or the construction of new buildings. You should give as much information as possible on intended capital spend as any capital spend that is additional to that specified in your application will require advance written permission from the Scottish Government.

Please note that conditions will be set on the disposal of any assets funded through the grant. Any capital items purchased, or assets generated through the project must have clear disposal and handover plans in place, detailing the continued operation, maintenance and ownership of these assets following the project’s completion.

Please note that the Scottish Government will not fund the purchase of vehicles (the funding of bicycles or motorbikes may be considered only in exceptional circumstances and project design reliant on such purchases is discouraged).

Travel

Please complete in the Excel budget spreadsheet the number and cost of airfares for international travel. Please also fill in the table in section G of the application form to provide details of who is flying, when, for what purpose and the planned duration of the visit. Any other international travel costs should also be made clear.

Inward visits (i.e. individuals travelling from Malawi, Zambia and Rwanda to Scotland) do not always represent the most efficient use of resources. The delivery of activities in developing countries is often a more effective way of improving capacity. There must, therefore, be an especially strong rationale for any proposed inward visit.

Travel and substance should be kept to a minimum, particularly international air travel. The Scottish Government expectation would be that all travel, including international flights, would be economy class and only undertaken when strictly necessary. All air travel should be justified in detail in Q.44 below. Please note that you may be required to submit evidence of travel for any international flights as part of your reporting requirements.

Project-related travel costs in-country in Malawi, Zambia and Rwanda should include airfares (if appropriate for any in-country travel), costs by car, motorbike or other modes of transport. Please note that you may be required to submit boarding passes for any flights funded through the project as part of your reporting requirements and these should be saved as part of financial record-keeping.

Matched funding/In-kind support

The Scottish Government is keen to maximise external sources of funding to developing countries. If your programme is likely to leverage other sources of funding or private donations, and if you have secured any commitment to matched funding in addition to funds from the Scottish Government, please give details in Q47.

If the funds you are requesting are not sufficient to deliver the whole project, you should demonstrate how your matched funding will be allocated within the project using the ‘other’ category on the spreadsheet template provided. It is important to be able to identify which aspects of the work will benefit from Scottish Government funding and which from other funding.

You may also have offers of support for the project that are not quantifiable in financial terms e.g. office space that you do not need to pay for; the offer of volunteer support; free/discounted accommodation or flights that are not quantifiable. Q48 allows you to explain any non-financial support which would help the project and would also demonstrate support and commitment from sources unable to provide financial contributions.

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Applicants are required to complete the Excel spreadsheet with details of the project budget. The section below asks for supporting budget information. Guidance on completing the budget spreadsheet is included in the accompanying Guidance Notes.

Please note that the information contained in the implementation tab of your budget should link directly to the outcomes detailed within your monitoring framework, with all activities fully costed.

All budget spreadsheets must include explanatory notes setting out the underlying cost assumptions for all significant items or calculations in the dedicated columns on the right-hand side. 42. Budget. How much are you applying for from this fund:

2019/20(4 months)

2020/21(12 months)

Total

Amount (£)

43a. Taking note of the 10% limit on Scottish admin and staff costs, please tell us which staff members in Scotland you anticipate being involved and how many hours a week you would expect them on average to spend on this project. Briefly describe their role and responsibilities in relation to the project. Max 250 words.Please include justification for all Scottish staff costs here, including the staff members you are intending to include on the project and the role they will take. Please include the numbers of hours a week on average you anticipate they will spend working directly on this project. This information should link directly to the information included in the staff costs section of the budget.

Please note, staff costs from outwith Scotland but within the UK are included within the 10% limit.

43b. Any Scottish staff costs over and above the 10% administrative limit must relate specifically to expertise which is not available in the project country, and which will be shared via the project to improve the skills of local people in-country. If you are proposing the inclusion of Scottish expertise costs, please provide clear justification here, including how you have established that this expertise is not available in-country, and the role this expertise will play in delivery of the project. Max 250 words.Where specific expertise is being engaged for project implementation, this can be included outwith the 10% limit in the budget. If you are including these costs, please give details, including what specific expertise is required. If these costs are coming from Scotland, please give details including evidence that this expertise are not available in country and how you have established this. Please give details on any consideration you have given to utilising regional expertise.

44. Please provide full justification for all international travel detailed in your budget spreadsheet. Max 200 words.Please include information regarding planned international travel, the purpose of the travel, who will be travelling and how frequently. Please ensure the number of trips requested is justified.

45. Please provide justification for all in-country travel in your budget. Max 200 words.

Please include information regarding planned in country travel, the purpose of the travel, who will be travelling and how frequently. Please ensure the number of trips requested is justified.

46. Please provide justification for any capital expenditure over £250 in your budget. Please give details of plans for maintenance of capital items as well as how they will be replaced by the project and how readily these items can be purchased in country. Max 250 words.Please provide justification for all capital costs here.

47. Matched Funding Sources and Status

Funding Are these funds 2019/20 2020/21 Total

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source secured? (4 months) (12 months)      Yes

No £      £      £     

      Yes No

£      £      £     

TOTAL MATCHED FUNDING £      £      £     

48a. Will there be any other non-financial support for this project, i.e. in-kind contributions?

Yes

No

48b. If yes, please give details.Please give details of all non-financial support, ‘in kind’ contributions here.

Applications must be fully completed with all required attachments and received by Corra Foundation no later than 12 noon on Friday 9th August 2019.

This deadline is absolute and all applications and documentation required must be received by Corra Foundation on time. Applications received after the stated closing date will not be considered.

An automated email acknowledgement will be issued by the Corra Foundation when your final application is received. If you do not receive this, you must contact the Corra Foundation on 0131 444 4020 prior to the closing date.

Applicants must use the online form. All completed applications should be sent in through the Corra Foundation online system (link XXX) no later than 12 noon on Friday 9th August 2019.

Please remember to note the application closing date as no late applications will be accepted. Incomplete applications will not be accepted – please ensure you have checked and included all essential documentation with your online application:

Application Form Monitoring Framework (excel spreadsheet provided) Budget (excel spreadsheet format provided) with all worksheet tabs and explanatory notes

included Letters of support showing confirmation of all partnerships from organisations in the relevant

countries, which also includes their perspective on the research, consultation and project planning process

A copy of your organisation’s Equal Opportunities/Diversity policy - a hyperlink is acceptable A copy of your organisation’s Safeguarding policy – a hyperlink is acceptable A copy of your organisation’s most recent audited or examined accounts – a hyperlink is

acceptable CVs of Scottish Project Manager and Lead Partner Project Manager based in country Any Memorandums of Understanding, formal letters, partnership agreements, formal contracts or

consortium agreements in place relevant to your proposed partnership for this project.

Remember to keep your answers clear, concise and avoid overuse of jargon where possible. Where acronyms are being used, please ensure that you write out the full terminology with the acronym/initials in parentheses afterwards the first time you use it. Please respect the word limits specified.

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The Corra FoundationRiverside House, 502 Gorgie Road, Edinburgh EH11 3AF

Registered in Scotland Number SC096068 Scottish Charity Number SC009481

Fortify Social Enterprise CIC Registered in Scotland Number SC507457international@corra.scot

The Corra Foundation was previously called Lloyds TSB Foundation for ScotlandJune 2019

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