grant writing for the national coastal wetlands conservation grant program
DESCRIPTION
Grant Writing for the National Coastal Wetlands Conservation Grant Program. Topics. Contacts Introduction to the grant program Scoring criteria and making the best of it Rank, Review, and Selection Process Tips for a winning proposal Additional information. Regional Office Contacts. - PowerPoint PPT PresentationTRANSCRIPT
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Grant Writingfor the
National Coastal Wetlands Conservation Grant
Program
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Topics• Contacts
• Introduction to the grant program
• Scoring criteria and making the best of it
• Rank, Review, and Selection Process
• Tips for a winning proposal
• Additional information
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Regional Office Contacts
• Samantha Marcum, Coastal Program Regional Coordinator– Responsible for: project development, review & national
ranking ([email protected])
• Bart Prose, Grants Administrator– Responsible for: project eligibility, review, & grant
administration for restoration projects ([email protected])
• Becky Miller, Grants Administrator– Responsible for: grant administration for land acquisition
projects ([email protected])
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What is the Coastal Program?
• 23 High priority coastal ecosystems recognized in the United States
• Four goals guide the program:– Serve coastal communities– Conserve pristine coastal habitats– Restore degraded coastal habitats– Focus resources through conservation alliances
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Pacific Southwest Region Coastal
Program
Mission:
To efficiently achieve voluntary habitat conservation, through financial and technical assistance, for the benefit of Federal Trust Species.
Mission:
To efficiently achieve voluntary habitat conservation, through financial and technical assistance, for the benefit of Federal Trust Species.
4 Local Coastal Programs in CA:
-Humboldt Bay
-San Francisco Bay
-San Diego Bay
-Central California Coast
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Local Program ManagerContacts
Paula Golightly, Humboldt Bay, (707) 822-7201
John Klochak, San Francisco Bay, (510) 792-0222
Shawn Milar, North Central Coast, (805) 612-2794
Carolyn Lieberman, San Diego Bay, (760) 431-9440
Samantha Marcum Regional Coordinator,Santa Cruz (831) 427-4753
Denis Rutenberg, Hydrologist/Engineer w/NRCS, Salinas
Mary Root, South Central Coast, (805) 644-1766
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Coastal Program & National Coastal Wetlands Conservation Grants
Coastal Program
• Collaborates with state & other partners and provides technical assistance about the grant & proposal
• Coordinates with partners to identify and develop projects and assist with application
• Provides input into the development of program guidance and participates in the evaluation & ranking
NCWG
1) To conserve pristine coastal habitats;
2) To restore degraded coastal wetlands and adjacent habitats by working with partners;
3) To leverage financial resources and multiply the impact of taxpayer dollars.
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National Coastal Wetlands Conservation Grants
Coastal Wetlands Planning, Protection, & Restoration Act(Sec. 305, Title III, Public Law 101-646, 16 USC 3954)
Purpose:- Long-term conservation of coastal wetlands ecosystems
- Help States acquire, restore, and enhance coastal wetlands
$200,000 to $1 million/project
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Program Overview
2011 – 24 projects, $19 M2010 – 25 projects, $19.1 M2009 – 25 projects, $20.1 M2008 – 29 projects, $20.8 M2007 – 24 projects, $18.7 M2006 – 19 projects, $15.1 M2005 – 16 projects, $13 M
Funding typically shared by 10-15 States
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National Coastal Wetlands Conservation Grants
Eligible ApplicantsState agencies designated by Governor:– Coastal Conservancy– California Department of Fish and Game– Wildlife Conservation Board– California Natural Resources Agency– California Coastal Commission– Several Conservancies, CCC
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Eligible Activities
1. Acquisition of a real property interest in coastal wetlands and/or waters.
2. Restoration, enhancement, or management of coastal wetland ecosystems.
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Ineligible Activities
• Navigation, irrigation, flood control
• Mitigation
• Wetland creation
• Enforcement
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Ineligible Activities
• Research
• Planning (as a primary focus)
• Operations & maintenance
• Upper portions of watersheds
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Timeline• Now-June 27: Work with Local Managers of Coastal Program to design project and develop your proposal
• May 16 – Pre-proposals “due” for early review by FWS Regional Office (RO) - email to Bart and Samantha• June 9 – RO will return pre-proposals no later than this date
• June 27 – Begin trying to submit proposals online
• June 30 – Official submissions due to FWS RO or grants.gov
• Aug-Oct – Site visits by Regional & Local Managers of Coastal Program
• Sept 9, 4pm – Additional Letters of Commitment due to RO
• October – National Ranking Team ranks proposals
• Dec 2011/Jan 2012 – Awards announced
• January 2012 (+) – Complete Environmental Compliance & obligate $$
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Assembling the PackageAssembling the Package
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Content and Form of the Proposal Package
• Application for Federal Assistance (SF-424)• Budget Information (SF 424A, 424C, or similar
table)• Assurances (SF 424B or 424D)• Project Statement = 35 PAGE LIMIT!!• Letters of Commitment from non-State match
providers
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Project Statement
• Sets Rationale and Objectives• Delineates Annual Work Segments• Lists Results and Benefits• Describes Approaches & Evaluations• Establishes Estimated Costs• Lists Personnel and Location of Work
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Project Statement
Need
• Why is the project being undertaken?
• How does the identified need relate to the grant program?
• What evidence is there of the need?
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Project StatementObjectives
• What – not how
• Specify exactly what you hope to accomplish in relation to the problem or need
• If grant proposal is part of a larger project, clearly distinguish the elements proposed for the grant
• Specify a date everyone recognizes as when it will be accomplished
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Project StatementObjectives
• Output / Benefit Oriented
• Realistic given the time, funds and materials
• Accomplishments must be measurable or verifiable
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Objectives
SMART– Specific– Measurable– Achievable– Realistic– Time-limited
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Writing the ObjectivesBy December 31, 2011;
• Protect 563 acres of coastal wetlands;
• Restore or enhance 450 acres of palustrine emergent and estuarine intertidal emergent wetland habitat comprising 80% of the project area;
• Manage the project area in perpetuity for the conservation of coastal wetland habitat and the fish and wildlife populations that depend on them.
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Project StatementExpected Results
• Increased benefits to coastal lands, waters, fish, and wildlife - What and how is this determined?
• Increased access and use – How much, how measured and who will benefit?
• Economic impact – How measured?
• Increased recreational opportunity – How measured?
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Project StatementApproach
• How will you reach the objective(s) in the time allotted?
• Specific procedures
• Schedules
• Key project staff functions
• Cooperators
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Project Statement
Location
• Where will the work be done?
• Include 3 maps at different scales
• Photos
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Project Statement
Estimated Cost
• How much does it cost? How do you know?
• Federal & Grantee share (based on federal grant amount)
• Non-federal Cost Share only based on part of project funded by grant (not total project)
• Cost Detail – Cost categories or job costs?
• No Miscellaneous or Contingency costs
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Project Statement
Other Elements
• Description of State Trust Fund
• Contribution to other ongoing efforts in the region
• Key personnel
• Public involvement
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Ranking Criteria1. Wetlands Conservation (7 points)2. Maritime forests on coastal barriers (0 points)3. Long-term conservation (7 points)4. Coastal watershed management (3 points)5. Conservation of threatened and endangered species (5
points) 6. Benefits to fish (5 points)7. Benefits to coastal-dependent or migratory birds (5
points)
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Ranking Criteria (cont.)8. Prevent or reduce contamination (5 points)9. Catalyst for future conservation (4 points)10. Partners in conservation (4 points)11. Federal share reduced (5 points)12. Education/outreach program or wildlife-oriented recreation (3 points)13. Other factors (4 points)
“Summary of the Ranking Criteria” is a good format to follow.
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Wetlands Conservation
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Maritime Forests on Coastal Barriers
“Broad-leaved forests that occur on barrier islands and along the mainland coast from Delaware to Texas”
0 POINTS= We do not have this habitat type in California
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Long-term Conservation
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Coastal Watershed Management
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Conservation of Threatened and Endangered Species
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Conservation of State Species of Concern
(Maximum of 5 points for Category 5a and b; maximum of 2 points for 5b)
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Benefits to Fish
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Benefits to Coastal-Dependent or Migratory Birds
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Prevent or Reduce Contamination
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Catalyst for Future Conservation
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Partners in Conservation
Note: These contributions will not “count” if Note: These contributions will not “count” if there is no corresponding letter of commitment!there is no corresponding letter of commitment!
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Federal Share Reduced
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Education/Outreach Program or Wildlife-Oriented Recreation
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Other factors
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Other Factors• Rare or threatened habitat types, biologically
diverse habitats
• Cost effective
• Invasive species
• Cultural or historical resources benefits
• Climate Change
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Additional Considerations
• Used as tie breakers• Must be addressed
– Would prevent the destruction or degradation of habitat from pending sale.
– Would protect unique and significant biological diversity.
– Has lower cost per acre conserved.– Provides lands as matching funds.
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Grant Writing Tips - General
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Writing Competitive Grants
Key Points
• Address all ranking criteria
• Identify critical dates in the process
• Understand how ranking criteria effects your score
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Writing Competitive Grants
Key Points
• Maximize non-federal share
• Include partners
• Complete package
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Grant Writing Tips - General
• Allow enough time• Carefully follow guidelines• Shorter is better• Include only requested information• Proper grammar & spelling• Make the application easy to read• Neat, complete, and on time• Clear and definitive
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Grant Writing Tips - Budget
• Realistic budget• Check for consistency• Do not include a “miscellaneous” budget
category• Have Service staff review draft
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Application Package
1. Executive Summary2. Proposal3. Budget Breakdown4. Letters of Commitment and Support
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DON’T:
Be ambiguous
“Fudge” or add “glorifications”
Have big eyes and a tiny stomach
Include terms/costs having no relationship to the proposal
Include “interested parties” who may be supportive but have no solid contribution
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Congratulations-You were awarded funding!
What Happens Next?
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AWARD
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AWARD
• Wildlife and Sport Fish Restoration Program (WSFR) receives notification that the Service Director approved the Awards
• WSFR sends an official Award notification to the Grantee
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AWARDProject Leader asked to provide documents pertaining to environmental compliance:–Coastal Zone Management–Uniform Relocation Assistance & Real Property Acquisition Policies Act –Floodplain Management, Protection of Wetlands–National Environmental Policy Act–National Historic Preservation Act–Endangered Species Act
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AWARD• Fiscal Officer review AFA • When environmental compliance is completed, the
WSFR Grant Manager approves• Chief of WSFR reviews and approves the Notice of
Grant Award• Funding is obligated• Grantee receives signed copy of Notice of Grant
Award with information, legal requirements, Provisions and Conditions
• If grantee draws funds, it indicates they agree to all the terms, provision and conditions
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AWARD
• Award Letter Contains:– Federal ID # - Grant number– Performance period, effective dates– Federal share of funding that is awarded– Terms of Acceptance– Provisions and Conditions– Signature of the Chief of WSFR
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AWARD• The Agency Coordinator should assure that:
– Project Leader/Administrative staff are aware of Provisions and Conditions• Only partial funds obligated• Level of reporting required (Project or Grant-
level)• Other required documents before work starts• For land acquisitions, there is a “laundry list”
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Post Award: Monitoring, Amendments and Reports
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Monitoring
• The Grantee monitors the grant and Project progress to ensure:
– The grant will not expire prematurely– Funds are accurately drawn– Non-federal share is available– All ongoing compliance with grant provisions and
conditions are met– Project is accomplished according to the grant
project description
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Monitoring Your Grant/Project
• Use iFAIMS• Ongoing communication with EVERYONE• Annual Reports to WSFR
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Amendments
• An amendment will be needed if:– Grant is expiring– Change in Project Contact/staff– Source or proportion of nonfederal match is
changed– Scope of project changes– Need new parcels– And MANY others – if in doubt, call WSFR
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ReportsReports
Your Opportunity to Show Your Progress Your Opportunity to Show Your Progress and Successand Success
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Performance and Financial Status Reports
PerformanceHow were objectives met?
Account for each objective in grant narrativeBe as specific as possible
Only include grant/project funded activitiesDiscuss deviations from achieving the objectives
FinancialCompleted by your Agency Fiscal StaffShould match with what is in iFAIMS
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Report Deadlines
1st Deadline
2nd Deadline
Last 30 days
90 days90 days
180 days (Grantee must 180 days (Grantee must request)request)
Only in DIRE situations Only in DIRE situations – Grant is now out of – Grant is now out of compliancecompliance
From the time your grant ends (or at the anniversary date), reports are due:
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Grant Close-Out
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Grant Closure Process
– Final Performance Report• Land Acquisition Documentation
– Final Drawdown
– Final Financial Status Report (SF- 269)
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After Closeout Monitoring• Land Acquisitions
– Must continue to serve the purpose for which acquired- In perpetuity. . . Yes. . .FOREVER
– Must get WSFR approval to encumber or dispose of the property
– Can be audited for compliance• Restoration/Enhancement
– Must continue to serve the purpose - Useful life (+20 years) or In perpetuity
– Must get WSFR approval to change the status – Can be audited for compliance
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Early and Frequent Communication
Monitor Progress and Expenditures
Monitoring AFTER the Grant
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Questions ?Questions ?