great aycliffe town council medium term financial plan ... and... · savings required if council...

Great Aycliffe Town Council

Medium Term Financial Plan 2016/17 to 2020/21

List of Appendices

Page Number

Appendix A - Revenue Budgets

Summary of Revenue Budgets 2016/17 to 2020/21 55

Policy & Resources Committee Revenue Budget Summary 56

Members and Civic 57

Finance Section 58

Administration Section 59

Corporate Services 60

Neighbourhood Plan 61

Pre School Learning Centres 62

Works Department 63

Depot 64

Capital Financing Charges 65

Recreation Committee Revenue Budget Summary 66

Community Events 67

Sports Complex 68-69

Sports Pitches 70

Golf Course 71

Driving Range 72

Parks and Play Areas 73

Environment Summary 74

Environment and Open Spaces 75

Street Equipment 76

Cemeteries 77

Church Works 78

Allotments 79

Appendix B - Capital Programme 2016/17 to 2020/21 80-82

Appendix C- Council Balances 2016/17 to 2020/21 83

Appendix D - Balance Sheet 2016/17 to 2020/21 84

Appendix E - List of Council Strategies and Plans 85

Appendix F - Service Delivery Plan Aims and Targets 86-91

Appendix G - Risk Register - Financial Risks 92-93

54

Appendix A

Great Aycliffe Town Council Medium Term Financial Plan

Summary of Revenue and Capital Budgets for Years 2016/17 to 20120/21

Budget Estimate Estimate Estimate Estimate

2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Summary of Budgets by Committee

Policy and Resources 862,200 870,250 858,700 870,750 881,950

Recreation 925,150 934,800 958,750 987,800 1,021,400

Environment 181,200 172,200 168,300 165,750 160,800

Contingency Budget 30,750 47,750 30,000 9,750 17,500

Removal of Depreciation (382,400) (382,400) (382,400) (382,400) (382,400)

Net Revenue Budget Requirement 1,616,900 1,642,600 1,633,350 1,651,650 1,699,250

Capital Programme 344,250 116,000 122,500 146,000 182,500

Total Revenue and Capital Budget 1,961,150 1,758,600 1,755,850 1,797,650 1,881,750

Less LCTSS Grant (220,750) (189,250) (164,750) (141,750) (122,000)

Add Contribution to Capital Reserves 25,000 25,000 25,000 25,000 -

Less Use of Balances to fund Elections - (25,000) - - -

Less Use of Balances to fund N'hood Plan (10,000) - - - -

Less Use Of Reserves to fund Capital Budget (344,250) (116,000) (122,500) (146,000) (182,500)

Precept 1,411,150 1,453,350 1,493,600 1,534,900 1,577,250

Council Tax Base 6,486 6,550 6,600 6,650 6,700

Band D Council Tax £217.57 £221.89 £226.30 £230.81 £235.41

% Increase (Decrease) in Council Tax 1.99% 1.98% 1.99% 1.99% 1.99%

Savings If Required to Limit Increase to 1% 0 £14,025 £14,511 £14,936 £15,345

Savings Required if Council Tax Frozen 0 £28,276 £29,156 £29,985 £30,809

55


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Policy and Resources Revenue Budget Summary

Members and Civic Expenses 70,350 70,700 71,050 71,700 72,450

Finance Section 71,000 72,600 73,400 74,400 76,300

Administration Section 116,450 119,100 122,500 125,500 128,750

Corporate Section 260,700 285,300 262,150 264,050 268,000

Neighbourhood Plan 10,000 - - - -

Pre Schools 84,600 67,150 71,700 76,100 80,100

Works Department 189,400 196,450 199,800 201,700 205,150

Depot 33,800 34,050 34,450 35,150 35,450

Capital Financing Charges 25,900 24,900 23,650 22,150 15,750

Total Policy and Resources Budget 862,200 870,250 858,700 870,750 881,950

Policy and Resources Committee

56


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Members and Civic Services Revenue Budget

Transport Costs

Civic Car Costs 1,000 1,000 1,000 1,000 1,000

Civic Car Fuel 450 500 500 500 500

Civic Car Insurance 500 500 500 500 500

Members' Travelling Expenses 250 250 250 250 250

2,200 2,250 2,250 2,250 2,250

Supplies & Services

Civic Functions 3,500 3,500 3,500 3,500 3,500

Civic Hospitality 2,250 2,250 2,250 2,250 2,250

Members' Mobile Phones 250 250 250 250 250

Members' Allowances 31,800 31,800 31,800 31,800 31,800

Mayor's Allowance 3,000 3,000 3,000 3,000 3,000

Member Related Insurances 750 750 750 750 750

Member Conferences 1,000 1,000 1,000 1,000 1,000

Member Training 1,000 1,000 1,000 1,000 1,000

43,550 43,550 43,550 43,550 43,550

Central Support Recharges

Support Service Recharges 14,750 14,900 15,050 15,400 15,800

Works Section Recharges 6,750 6,900 7,100 7,400 7,750

21,500 21,800 22,150 22,800 23,550

Capital Charges

Depreciation 3,100 3,100 3,100 3,100 3,100

3,100 3,100 3,100 3,100 3,100

Gross Expenditure 70,350 70,700 71,050 71,700 72,450


57


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Finance Section Revenue Budget

Employee Costs

Employee and Employer Costs 108,000 110,000 111,250 113,250 116,250

Staff Training 1,000 1,000 1,000 1,000 1,000

Recruitment Advertising 500 500 500 500 500

Employee Related Insurances 1,000 1,000 1,000 1,000 1,000

110,500 112,500 113,750 115,750 118,750

Transport Costs

Staff Travelling and Subsistence Expenses 250 250 250 250 250

250 250 250 250 250

Supplies & Services

Financial Stationery 1,000 1,000 1,000 1,000 1,000

Advertising of Accounts 250 250 250 250 250

1,250 1,250 1,250 1,250 1,250


Total Income

Recharges to Services (41,000) (41,400) (41,850) (42,850) (43,950)

Net Expenditure 71,000 72,600 73,400 74,400 76,300


58


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Administration Section Revenue Budget

Employee Costs


Staff Training 500 500 500 500 500


Employee Related Insurances 150 150 150 150 150

65,900 67,650 70,150 72,400 75,150

Premises Costs

Building Maintenance 1,000 1,000 1,000 1,000 1,000

Gas 3,250 3,250 3,500 3,500 3,500

Electricity 1,750 1,750 1,750 2,000 2,000

Rates 11,450 11,650 11,900 12,150 12,400

Water 1,500 1,550 1,600 1,650 1,700

Service Agreements 2,900 2,900 2,900 2,900 2,900

Premises and Contents Insurance 750 750 750 750 750

22,600 22,850 23,400 23,950 24,250

Transport Costs


200 200 200 200 200

Supplies & Services

Office Equipment 500 500 500 500 500

Equipment Rental and Maintenance 1,000 1,050 1,050 1,100 1,150

Printing and Photocopier Charges 3,500 3,750 3,750 3,750 3,750

Books and Publications 250 250 250 250 250

Cleaning Materials 500 500 500 500 500

Printing Supplies and Stationery 3,750 4,250 4,250 4,250 4,250

Postage Costs 5,500 5,500 5,500 5,500 5,500

Telephones and Mobile Phones 2,500 2,250 2,250 2,250 2,250

Public Liability Insurance 500 500 500 500 500

Promotional Items 250 250 250 250 250

Subscriptions 6,500 6,700 6,900 7,100 7,300

24,750 25,500 25,700 25,950 26,200

Transfer Payments

Council Donations 4,000 4,000 4,000 4,000 4,000

4,000 4,000 4,000 4,000 4,000




3,500 3,550 3,650 3,750 3,900

Capital Charges

Depreciation 23,250 23,250 23,250 23,250 23,250

23,250 23,250 23,250 23,250 23,250


Total Income

Feed In Tariff Income (10,500) (10,500) (10,250) (10,000) (9,750)

Miscellaneous Income (250) (250) (250) (250) (250)


(27,750) (27,900) (27,850) (28,000) (28,200)

Net Expenditure 116,450 119,100 122,500 125,500 128,750


59


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Corporate Services Revenue Budget

Employee Costs


Early Retirement Pension Recharges 4,500 4,550 4,600 4,700 4,800

Staff Training 3,000 3,000 3,000 3,000 3,000


Employee Related Insurances 1,250 1,250 1,250 1,250 1,250

197,500 201,300 203,100 205,200 209,300

Transport Costs

Staff Travelling and Subsistence Expenses 1,000 1,000 1,000 1,000 1,000

Staff Car Allowances 1,000 1,000 1,000 1,000 1,000

2,000 2,000 2,000 2,000 2,000

Supplies & Services

Lorry Park Rates 2,050 2,100 2,150 2,150 2,200

Publicity and Advertising of Meetings 1,250 1,250 1,250 1,250 1,250

Telephones and Mobiles 500 500 500 500 500

I.T. Costs 30,750 30,750 30,750 30,750 30,750

Conferences 1,000 1,000 1,000 1,000 1,000

Quality Town Council and Newsletters 5,000 5,000 5,000 5,000 5,000

Health and Safety 5,000 5,000 5,000 5,000 5,000

Disclosure and Barring Service Checks 1,500 1,500 1,500 1,500 1,500

Youth Council Grant 2,500 2,500 2,500 2,500 2,500

Youth Council Expenses 2,000 2,000 2,000 2,000 2,000

Elections and By Elections - 25,000 - - -

Miscellaneous Fees and Licences 1,500 1,500 1,500 1,500 1,500

53,050 78,100 53,150 53,150 53,200

Agency Costs

Audit Commission Fees 7,650 3,500 3,500 3,500 3,500

Consultants' Fees 10,000 10,000 10,000 10,000 10,000

CCTV Running Costs 4,250 4,300 4,400 4,550 4,700

21,900 17,800 17,900 18,050 18,200

Central Support Services


2,250 2,250 2,300 2,350 2,400


Income

Miscellaneous Income (1,000) (1,000) (1,000) (1,000) (1,000)


Total Income (16,000) (16,150) (16,300) (16,700) (17,100)

Net Expenditure 260,700 285,300 262,150 264,050 268,000


60


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Neighbourhood Plan Revenue Budget

Employee Costs

Employee and Employer Costs - - - - -

Staff Training - - - - -

Employee Related Insurances - - - - -

- - - - -

Transport Costs

Staff Travelling and Subsistence Expenses - - - - -

- - - - -

Supplies & Services

Neighbourhood Plan 10,000 - - - -

Telephones and Mobiles - - - - -

Postage - - - - -

Printing and Photocopying - - - - -

10,000 - - - -

Gross Expenditure 10,000 - - - -


61


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Pre Schools Revenue Budget Summary

Employee Costs


Staff Training 500 500 500 500 500



130,200 117,950 124,450 130,950 137,200

Premises Costs


Gas 2,000 1,750 1,750 2,000 2,000

Electricity 1,250 1,250 1,500 1,500 1,500

Rates 3,500 3,550 3,650 3,700 3,800

Water 750 750 800 800 850

Service Agreements 500 500 550 550 550


9,300 9,100 9,550 9,850 10,000

Transport Costs



1,250 1,250 1,250 1,250 1,250

Supplies & Services

Equipment, Toys and Books 5,000 5,000 5,000 5,000 5,000

Printing and Photocopier Charges 500 500 500 500 500

Cleaning Materials 1,000 1,000 1,000 1,000 1,000


Subscriptions and OFSTED Fees 250 250 250 250 250


Food and Sundries 800 800 800 800 800

Milk 250 250 250 250 250

8,950 8,950 8,950 8,950 8,950




3,250 3,250 3,350 3,450 3,550

Capital Charges

Depreciation 14,400 14,400 14,400 14,400 14,400

14,400 14,400 14,400 14,400 14,400


Income

Durham County Council Funding (75,000) (77,500) (80,000) (82,500) (85,000)

Fees and Charges (7,500) (10,000) (10,000) (10,000) (10,000)

Milk Refunds (250) (250) (250) (250) (250)

Total Income (82,750) (87,750) (90,250) (92,750) (95,250)

Net Expenditure 84,600 67,150 71,700 76,100 80,100


62


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Works Section Revenue Budget

Employee Costs


Staff Training 5,000 5,000 5,000 5,000 5,000



524,750 541,000 558,000 578,000 604,500

Transport Costs

Vehicle Licences and Repairs 9,000 9,000 9,000 9,000 9,000

Fuel 25,000 25,000 25,000 25,750 27,000

Staff Travelling and Subsistence Expenses 1,000 1,000 1,000 1,000 1,000

Vehicle and Machinery Insurance 6,750 6,750 6,750 6,750 6,750


42,750 42,750 42,750 43,500 44,750

Supplies & Services

Tools, Equipment and Materials 17,500 17,500 17,500 17,500 17,500

Equipment Maintenance 9,000 9,000 9,000 9,000 9,000


Telephones and Mobiles 1,500 1,250 1,250 1,250 1,250

Protective Clothing 3,500 3,500 3,500 3,500 3,500


Bedding Plants, Shrubs and Trees 15,000 15,000 15,000 15,000 15,000

48,750 48,500 48,500 48,500 48,500



6,750 6,800 6,900 7,050 7,250

Capital Charges

Depreciation 16,400 16,400 16,400 16,400 16,400

16,400 16,400 16,400 16,400 16,400


Income


Total Income (450,000) (459,000) (472,750) (491,750) (516,250)

Net Expenditure 189,400 196,450 199,800 201,700 205,150


63


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Depot Revenue Budget

Premises


Gas 2,350 2,250 2,250 2,250 2,250

Electricity 1,500 1,500 1,500 1,750 1,750

Rates 14,850 15,150 15,450 15,750 16,100

Water 1,250 1,250 1,250 1,250 1,250


Premises and Machinery Insurance 4,750 4,750 4,750 4,750 4,750

27,650 27,900 28,250 28,900 29,300

Supplies & Services


Telephone and Alarm Line 300 300 300 300 300

800 800 800 800 800



1,000 1,000 1,050 1,100 1,150

Capital Charges

Depreciation 7,600 7,600 7,600 7,600 7,600

7,600 7,600 7,600 7,600 7,600


Income

Scrap Metal Sales (250) (250) (250) (250) (250)

Lease of Mobile Phone Mast (3,000) (3,000) (3,000) (3,000) (3,150)

Total Income (3,250) (3,250) (3,250) (3,250) (3,400)

Net Expenditure 33,800 34,050 34,450 35,150 35,450


64


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Capital Financing Charges Revenue Budget

Interest Payments on Loans 10,500 9,400 8,250 7,000 5,650

Principal Repayments on Loans 15,650 16,750 17,900 19,150 14,600

Bank Charges 4,500 4,500 4,500 4,500 4,500


Less Investment Income (4,750) (5,750) (7,000) (8,500) (9,000)

Net Capital Financing Charges 25,900 24,900 23,650 22,150 15,750

Reversal of Depreciation Charge (382,400) (382,400) (382,400) (382,400) (382,400)


65


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Recreation Revenue Budget Summary

Events 133,850 134,300 134,800 135,800 137,000

Sports Complex 387,650 398,400 414,450 431,150 448,650

Sports Pitches 31,400 31,350 31,650 32,150 32,800

Golf Course 53,950 49,100 50,650 53,550 57,950

Driving Range 25,400 25,300 25,750 26,400 27,050

Parks and Play Areas 292,900 296,350 301,450 308,750 317,950

Total Recreation Budget 925,150 934,800 958,750 987,800 1,021,400

Recreation Committee

66


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Special Events Revenue Budget

Supplies & Services

Aycliffe Festival 30,000 30,000 30,000 30,000 30,000

Senior Citizens Excursions 30,000 30,000 30,000 30,000 30,000

Fun in the Parks 18,000 18,000 18,000 18,000 18,000

Firework Display 16,250 16,250 16,250 16,250 16,250

Christmas Display 4,000 4,000 4,000 4,000 4,000

10km Run 250 250 250 250 250

Community Enhancement Awards 150 150 150 150 150

Santa Tours 1,500 1,500 1,500 1,500 1,500

Public Liability Insurance 1,500 1,500 1,500 1,500 1,500

Promotional Items 250 250 250 250 250

101,900 101,900 101,900 101,900 101,900



Sports Complex Recharges 3,000 3,000 3,000 3,000 3,000


33,250 33,700 34,200 35,200 36,400


Income

Firework Display (400) (400) (400) (400) (400)

Aycliffe Festival (500) (500) (500) (500) (500)

Fun in the Parks (400) (400) (400) (400) (400)

Total Income (1,300) (1,300) (1,300) (1,300) (1,300)

Net Expenditure 133,850 134,300 134,800 135,800 137,000


67


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Sports Complex Revenue Budget

Employee Costs


Staff Training 2,500 2,500 2,500 2,500 2,500



331,250 341,500 357,000 371,250 387,500

Premises Costs


Electrical Maintenance 5,000 5,000 5,000 5,000 5,000

Bar Maintenance 1,000 1,000 1,000 1,000 1,000

Kitchen Maintenance 2,000 2,000 2,000 2,000 2,000

Gas 18,750 18,000 18,000 18,000 20,000

Electricity 28,500 30,000 30,000 32,500 32,500

Rates 44,100 45,000 45,900 46,800 47,750

Water 10,500 10,500 11,000 11,250 11,500


Premises and Equipment Insurance 9,250 9,250 9,250 9,250 9,250

139,850 141,500 143,150 147,050 150,500

Transport Costs



1,500 1,500 1,500 1,500 1,500

Supplies & Services

General Equipment 3,250 3,250 3,250 3,250 3,250

Bar Stock 75,000 78,000 80,500 82,750 85,250

Bar Equipment 1,000 1,000 1,000 1,000 1,000

Machine Rentals 18,750 19,500 20,000 20,500 21,250

Bottle Vending Stocks 4,500 4,000 4,000 4,000 4,000

Confectionery Stocks 1,750 1,500 1,500 1,500 1,500

Hot Beverages Stocks 5,000 5,000 5,000 5,000 5,000

Sports Equipment Resale Items Stocks 500 500 500 500 500


Catering Supplies 30,000 30,500 31,500 32,250 33,250

Catering Equipment 2,500 2,500 2,500 2,500 2,500

Protective Clothing and Uniforms 1,500 1,500 1,500 1,500 1,500

Printing Supplies and Stationery 2,500 2,500 2,500 2,500 2,500

Sports Development and Coaching 2,000 2,000 2,000 2,000 2,000

Telephones and Mobiles 2,250 2,250 2,250 2,250 2,250

Publicity and Marketing 4,000 4,000 4,000 4,000 4,000

Competitions and Promotions 2,000 2,000 2,000 2,000 2,000


Miscellaneous Fees and Licences 1,250 1,250 1,250 1,250 1,250

162,350 165,750 169,750 173,250 177,500

Agency Payments

Cash Collection Services 2,850 2,950 3,050 3,150 3,250

Stock Taker 2,400 2,500 2,550 2,650 2,700

5,250 5,450 5,600 5,800 5,950




19,000 19,250 19,500 20,100 20,750

Capital Charges

Depreciation 153,700 153,700 153,700 153,700 153,700

153,700 153,700 153,700 153,700 153,700



68


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Sports Complex Revenue Budget

Income

Badminton (2,750) (2,750) (2,750) (2,750) (2,750)

Five a Side (45,000) (45,000) (45,250) (46,000) (47,000)

Table Tennis (1,250) (1,500) (1,500) (1,500) (1,500)

General Sports Hall Hire (500) (500) (500) (500) (500)

Squash Courts (22,000) (20,250) (20,750) (21,000) (21,500)

Bowls (35,000) (36,250) (37,000) (37,750) (38,500)

Bowls Lockers (750) (750) (750) (750) (750)

Memberships (4,250) (4,750) (4,750) (4,750) (4,750)

Hire of Equipment (1,000) (1,000) (1,000) (1,000) (1,000)

Sports Development and Coaching (5,000) (4,500) (4,500) (4,500) (4,500)

Gaming Machines (22,500) (25,000) (25,000) (25,000) (25,000)

Bottle Vending and Confectionery (8,500) (7,750) (7,750) (7,750) (7,750)

Hot Beverages (15,000) (15,000) (15,000) (15,000) (15,000)

Hire of Function Room (5,000) (5,000) (5,000) (5,000) (5,000)

Sports Equipment and Sundries (1,000) (1,000) (1,000) (1,000) (1,000)

Brewery Sponsorship (2,000) (2,000) (2,000) (2,000) (2,000)

Bar Income (175,000) (177,500) (180,000) (182,500) (185,500)

Catering Income (75,000) (76,000) (77,500) (79,000) (81,000)

Miscellaneous Income (750) (750) (750) (750) (750)

Recharge to Events Budget (3,000) (3,000) (3,000) (3,000) (3,000)

Total Income (425,250) (430,250) (435,750) (441,500) (448,750)

Net Expenditure 387,650 398,400 414,450 431,150 448,650


69


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Sports Pitches Revenue Budget

Premises

Building Maintenance 500 500 500 500 500

Electricity 500 500 500 500 500

Water 1,350 1,350 1,350 1,350 1,350

Premises and Equipment Insurance 250 250 250 250 250

2,600 2,600 2,600 2,600 2,600

Supplies & Services

Replacement Goal Posts - - - - -


Sports Pitch Maintenance 1,750 1,750 1,800 1,850 1,900

2,250 2,250 2,300 2,350 2,400


Support Service Recharges 750 750 750 800 800


14,750 15,050 15,450 16,100 16,850

Capital Charges

Depreciation 14,950 14,950 14,950 14,950 14,950

14,950 14,950 14,950 14,950 14,950


Income

Pitch Hire Fees (3,150) (3,500) (3,650) (3,850) (4,000)

Total Income (3,150) (3,500) (3,650) (3,850) (4,000)

Net Expenditure 31,400 31,350 31,650 32,150 32,800


70


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Golf Course Revenue Budget

Premises

Course Materials and Improvements 6,000 6,000 6,000 6,000 6,000

Irrigation System Electricity 250 250 250 250 250

Rates 10,350 10,550 10,750 11,000 11,200

Water 2,500 2,500 2,500 2,500 2,500

19,100 19,300 19,500 19,750 19,950

Transport

Golf Buggy Repairs 1,000 1,000 1,000 1,000 1,000

1,000 1,000 1,000 1,000 1,000

Supplies & Services

Golf Course Equipment 1,750 1,750 1,750 1,750 1,750



Stationery and Scorecards 1,000 1,000 1,000 1,000 1,000

Marketing and Publicity 2,500 2,500 2,500 2,500 2,500

Golf Subscriptions 4,000 3,750 3,750 3,750 3,750

Sub Contractor Fees 1,750 1,750 1,750 1,750 1,750

22,500 22,250 22,250 22,250 22,250

Agency Costs

Golf Pro Retainer 14,550 14,700 14,850 15,000 15,300

Golf Pro Commission 7,050 7,450 7,500 7,600 7,750

21,600 22,150 22,350 22,600 23,050




108,500 110,650 113,800 118,200 123,950

Capital Charges

Depreciation 22,250 22,250 22,250 22,250 22,250

22,250 22,250 22,250 22,250 22,250


Income

Golf Season Tickets (60,000) (65,000) (66,500) (68,000) (69,500)

Green Fees (75,000) (76,000) (76,500) (77,000) (77,500)

Buggy Hire (6,000) (7,500) (7,500) (7,500) (7,500)

Total Income (141,000) (148,500) (150,500) (152,500) (154,500)

Net Expenditure 53,950 49,100 50,650 53,550 57,950


71


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Driving Range Revenue Budget

Premises


Gas 2,350 2,250 2,250 2,250 2,250

Electricity 3,750 3,750 3,750 4,000 4,000

Rates 10,350 10,550 10,750 11,000 11,200

Water 1,250 1,250 1,250 1,250 1,250

Service Contracts 1,850 1,850 1,850 1,850 1,850

Premises and Machinery Insurance 400 400 400 400 400

21,450 21,550 21,750 22,250 22,450

Supplies & Services

Range Equipment - Balls and Signs 4,000 4,000 4,000 4,000 4,000




PDQ Machines 250 250 250 250 250

Telephone 500 500 500 500 500

7,750 7,750 7,750 7,750 7,750

Agency Costs

Golf Pro Retainer 14,550 14,700 14,850 15,000 15,300

Golf Pro Commission 4,250 4,300 4,350 4,400 4,450

Cash Collection Service 2,900 2,950 3,050 3,150 3,250

21,700 21,950 22,250 22,550 23,000




9,750 9,900 10,250 10,600 11,100

Capital Charges

Depreciation 7,250 7,250 7,250 7,250 7,250

7,250 7,250 7,250 7,250 7,250


Income

Driving Range Fees (42,500) (43,000) (43,500) (44,000) (44,500)

Total Income (42,500) (43,000) (43,500) (44,000) (44,500)

Net Expenditure 25,400 25,300 25,750 26,400 27,050


72


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Parks and Play Areas Revenue Budget

Premises


Parks Maintenance 6,000 6,000 6,000 6,000 6,000

Gas 250 250 250 250 250

Electricity 2,000 2,100 2,100 2,350 2,350

Water 1,350 1,350 1,350 1,350 1,400

Premises and Play Equipment Insurance 2,750 2,750 2,750 2,750 2,75014,350 14,450 14,450 14,700 14,750

Supplies & Services

Play Equipment Maintenance 7,500 7,500 7,500 7,500 7,500


19,750 19,750 19,750 19,750 19,750Central Support Services


167,500 170,850 175,950 183,000 192,150Capital Charges

Depreciation 91,300 91,300 91,300 91,300 91,300

91,300 91,300 91,300 91,300 91,300



73


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Environment Revenue Budget Summary

Environment and Open Spaces 105,750 107,150 108,750 111,100 113,950

Street Equipment 8,250 8,350 8,450 8,600 8,700

Cemeteries 45,750 35,100 29,300 23,650 14,950

Allotments 12,450 12,650 12,800 13,200 13,700

Church Works 9,000 8,950 9,000 9,200 9,500

Total Environment Budget 181,200 172,200 168,300 165,750 160,800

Environment Committee

74


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Environment and Open Spaces Revenue Budget

Employee Costs

Employee and Employer Costs - - - - -

Staff Training - - - - -

Employee Related Insurances - - - - -

- - - - -

Premises Costs


Gas 1,500 1,000 1,000 1,000 1,000

Electricity 500 500 500 500 500

Rates 600 600 600 650 650

Water 100 100 100 100 100

Service Agreements 350 350 350 400 400


4,300 3,800 3,800 3,900 3,900

Transport Costs

Vehicle Licences and Repairs 500 500 500 500 500

Vehicle Insurance 500 500 500 500 500

Fuel Costs 350 250 250 250 250

1,350 1,250 1,250 1,250 1,250

Supplies & Services

Tools and Equipment 1,000 1,000 1,000 1,000 1,000

Dog Bags 750 750 750 750 750

Protective Clothing 250 250 250 250 250

Books and Publications 250 250 250 250 250


Printing Supplies and Stationery 250 250 250 250 250


Environmental Waste Disposal Charges 10,000 11,000 11,000 11,000 11,000

Volunteers Expenses 250 250 250 250 250

Volunteers / Public Liability Insurance 500 500 500 500 500

Environment Projects and Initiatives 2,500 2,500 2,500 2,500 2,500

Environment Events and Workshops 2,500 2,500 2,500 2,500 2,500

Tree Work 5,000 5,000 5,000 5,000 5,000

Wildflower Areas 4,500 4,500 4,500 4,500 4,500

28,550 29,500 29,500 29,500 29,500




53,500 54,550 56,150 58,400 61,250

Capital Charges

Depreciation 18,300 18,300 18,300 18,300 18,300

18,300 18,300 18,300 18,300 18,300


Income

Grants and Contributions - - - - -

Room Hire (250) (250) (250) (250) (250)

Net Expenditure 105,750 107,150 108,750 111,100 113,950


75


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Street Equipment Revenue Budget

Premises

Street Equipment Maintenance 1,000 1,000 1,000 1,000 1,000

Parish Lighting Maintenance 250 250 250 250 250

Parish Lighting Electricity 750 800 800 850 850

Street Equipment Insurance 1,000 1,000 1,000 1,000 1,000

3,000 3,050 3,050 3,100 3,100

Supplies & Services


750 750 750 750 750



2,500 2,550 2,650 2,750 2,850

Capital Charges

Depreciation 2,000 2,000 2,000 2,000 2,000

2,000 2,000 2,000 2,000 2,000

Net Expenditure 8,250 8,350 8,450 8,600 8,700


76


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Cemeteries Revenue Budget Summary

Premises


Cemetery Maintenance 500 500 500 500 500

Electricity 750 750 750 800 800

Rates 2,700 2,750 2,800 2,850 2,900

Water 600 600 600 600 600

Premises Insurance 300 300 300 300 3005,850 5,900 5,950 6,050 6,100

Supplies & Services

Cemeteries Equipment 1,000 1,000 1,000 1,000 1,000

Shoring Equipment Maintenance 500 500 500 500 500


2,500 2,500 2,500 2,500 2,500Central Support Services



54,250 55,300 56,950 59,200 62,100Capital Charges

Depreciation 7,000 7,000 7,000 7,000 7,000

7,000 7,000 7,000 7,000 7,000


Income

Burial Fees (12,500) (20,000) (25,000) (30,000) (37,500)

Purchases (3,000) (6,250) (7,750) (9,750) (12,250)

Plaques and Inscriptions (2,000) (3,000) (4,000) (5,000) (6,000)

Tree Adoptions, Indemnities etc (500) (500) (500) (500) (500)

Lease of Room (5,850) (5,850) (5,850) (5,850) (6,500)Total Income (23,850) (35,600) (43,100) (51,100) (62,750)

Net Expenditure 45,750 35,100 29,300 23,650 14,950


77


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Church Works



10,000 10,200 10,500 10,950 11,500

Income

Burial Fees from St Andrew's Church (1,000) (1,250) (1,500) (1,750) (2,000)

Net Expenditure 9,000 8,950 9,000 9,200 9,500


78


2016/17 2017/18 2018/19 2019/20 2020/21

£ £ £ £ £

Allotments Revenue Budget Summary

Premises

Allotment Maintenance 1,000 1,000 1,000 1,000 1,000

Water 1,600 1,550 1,600 1,650 1,700


3,100 3,050 3,100 3,150 3,200




14,750 15,050 15,450 16,050 16,800

Capital Charges

Depreciation 900 900 900 900 900

900 900 900 900 900


Income

Allotment Rents (5,500) (5,500) (5,750) (6,000) (6,250)

Poultry Site Rents (450) (500) (500) (500) (550)

Pigeon Loft Rents (350) (350) (400) (400) (400)

Total Income (6,300) (6,350) (6,650) (6,900) (7,200)

Net Expenditure 12,450 12,650 12,800 13,200 13,700


79

Appendix B

Medium Term Financial Plan

Capital Programme Budgets 2016/17 to 2020/21

Committee / Capital Project 2015/16 Budget Estimate Estimate Estimate Estimate Budget Comments

C/F £ 2016/17 £ 2017/18 £ 2018/19 £ 2019/20 £ 2020/21 £

Policy & Resources

Office Buildings

Council Offices - 13,500 - 2,500 - 2,500 Door motor in 2018. Chamber carpet in 2020.

Horticulture and Vehicle Depots - - 2,500 - - - Roller door replacement in 2018.

St Oswald's Pre School and Office 19,250 - - - - - Pre-school office conversion works in 2016.

Electrical Testing - - - - 5,000 - Electrical testing of all buildings due in 2019.

Vehicles and Machinery

Civic Car - - - - - 20,000 Due for replacement in 2020/21.

Replacement 7 Gang Mower Unit - - - 25,000 - - Due for replacement in 2018/19.

Replacement Woodchipper - - 10,000 - - - Due for replacement in 2017/18.

Mini Excavator - - - - - 20,000 Due for replacement in 2020/21.

Power Washer - 2,500 - - - - Due for replacement in 2016/17.

Environment Officer Ford Ranger - - - 15,000 - - Due for replacement in 2018/19.

Ford Transit Works Vehicles x 2 - - 32,500 - - - Due for replacement in 2017/18.

Ford Transit Tipper Vehicle - - 22,500 - - - Due for replacement in 2017/18.

Ford Transit Pick Up Vehicle - - - - 22,500 - Due for replacement in 2019/20.

Park Patrol Vehicles - 22,500 - - - - Due for replacement in 2016/17.

Golf Tees Mower - - - - 20,000 - Due for replacement in 2019/20.

Compact Tractor - - - - - 15,000 Due for replacement in 2020/21.

Pasture Topper - 2,500 - - - - Due for replacement in 2016/17.

Aluminium Flat Bed Trailer - 4,000 - - - - Due for replacement in 2016/17.

Office Equipment

ICT Hardware and Software - 10,000 5,000 5,000 5,000 5,000 Ongoing programme of upgrades.

Server Upgrades - - - - - 27,500 Servers due for upgrade again in 2020/21.

Website Development - 2,500 2,500 2,500 2,500 2,500 Annual provision for development.

Photocopier Replacement 5,000 - - 5,000 - - Replacements due in 2016/17 and 2018/19.

Telephone System 6,250 - - - - - Due to be upgraded in 2016/17.

80

Appendix B


C/F £ 2016/17 £ 2017/18 £ 2018/19 £ 2019/20 £ 2020/21 £

Recreation

Parks and Parks Buildings

Moore Lane Park Pavilion 10,000 - - - - - Heating system may be replaced in 2016/17.

Simpasture Park Pavilion - - - - - - Roof replacement not due until 2022.

St Oswald's Park Pavilion - - - - - - No works required over the next five years.

Town Park Building - - - - - - No roofing works required for at least 10 years.

Football Changing Rooms

School Aycliffe Changing Rooms - - - - - - No works required over the next five years.

Moore Lane Changing Rooms - - - - - - No works required over the next five years.

Simpasture Changing Rooms - - - - - - No works required over the next five years.

Play Areas

Play Area Surfacing Repairs 6,250 10,000 10,000 10,000 10,000 10,000 Annual provision for repairs.

Town Park Skate Park - 2,500 - 2,500 - 2,500 Scheduled repairs every two years.

Byerley Park Play Area Multi Unit - 10,000 - - - - Due for replacement in 2016/17.

West Park Play Area 40,000 - - - - - West Park infant play area due in 2016/17.

Woodham Park Infant Play Area - - - - 40,000 - Woodham Park infant play area due in 2019/20.

Aycliffe Village Junior Play Area - - - - - 40,000 Aycliffe Village junior play area due in 2020/21.

Driving Range

Driving Range Lighting - - - - - - To be managed via maintenance budgets.

Driving Range Fencing - - - - - - No replacement is planned at the present time.

Driving Range Ball Washer - - - - 2,500 - Due for replacement in 2019/20.

Driving Range Tee Mats - - - - 2,500 - Due for replacement in 2019/20.

Golf Course and Golf Shop

Golf Shop and Changing Rooms 10,000 - - - - - Heating system to be replaced in 2016/17.

Golf Irrigation System - 5,000 - - - - Control panel and water tank in 2016/17.

Golf Course Improvements - - - - - - No capital improvements currently planned.

Golf Buggies Replacement - - - - - - No replacement planned at present time.

Golf Course Tee Mats - - - - - 2,500 Due for replacement in 2020/21.

81

Appendix B


C/F £ 2016/17 £ 2017/18 £ 2018/19 £ 2019/20 £ 2020/21 £

Sports Complex

Roofing Replacement - - 7,500 - - - Small flat roof in due for replacement in 2017/18.

Drainage Works 2,250 5,000 5,000 5,000 5,000 5,000 Ongoing provision for drainage repairs.

Office Carpet Replacement - - - - - 2,500 Carpets due for replacement in 2020/21.

Changing Room Refurbishment - - - 5,000 - - Female changing rooms due in 2018/19.

Bowls Hall Carpet Replacement - - - 20,000 - - Bowls hall carpet due to be replaced in 2018/19.

Kitchen Oven 2,500 - - - - - Will be replaced as and when it breaks down.

Cellar Cooler 2,500 - - - - - Will be replaced as and when it breaks down.

Fridge and Freezer Replacement 3,000 - - - Will be replaced as and when it breaks down.

Bar Service Lift - - 2,500 - - - Due to be replaced in 2017/18.

Bar and Function Room Carpet - - 1,000 5,000 1,000 - Function Room 2018. Deep clean 2017 and 2019.

Sports Hall Floor Sand and Reseal - - - - 15,000 - Due to be undertaken again in 2019/20.

Squash Courts Flooring - - - - - 12,500 Squash court flooring due in 2020/21.

Sports Complex PA System - - - 5,000 - - PA System due for replacement in 2018/19.

Hand Held Digital Radios - 7,250 - - - - Due to be purchased in 2016/17.

Environment

Cemeteries

Stephenson Way Cemetery - - - - - - No works planned over the next five years.

West Cemetery - - - - - - No works planned over the next five years.

Allotments

Allotments Gates and Fencing - - - - - - No works planned over the next five years.

General Environment

Litter and Dog Bins and Public Seating - 5,000 - - - - Bin and public seating replacement in 2016/17.

Bus Shelter Replacement - - - - - - No replacements planned over next five years.

Bridge Repairs - 2,500 - - - - Bridge repainting in 2016/17.

Footpath Repairs 15,000 20,000 15,000 15,000 15,000 15,000 Annual budget provision. On-going programme.

Wildflower Meadow Machinery - 15,000 - - - - Due to be purchased in 2016/17.

Woodham Bridleway Improvements - 7,500 - - - - Works due to be undertaken in 2016/17.

Grant Funded Projects:

Cobblers Hall Park Development 75,000 - - - - - Project to be supported by external grant funding.

Total Capital Programme 197,000 147,250 116,000 122,500 146,000 182,50082

Appendix CGreat Aycliffe Town Council Medium Term Financial Plan

Analysis of Reserves and Balances

£ £Scenario 1 Scenario 2

Reserves and Balances held as at 1st April 2015

General Fund Reserve 176,827 176,827

Budget Support Fund 14,500 14,500

Earmarked Revenue Reserves 125,000 125,000

Earmarked Capital Reserves 750,000 750,000

Capital Contributions Unapplied 13,042 13,042

Usable Capital Receipts 20,446 20,446

Total Balances and Reserves held at 1st April 2015 1,099,815 1,099,815

Add Contribution to Balances from 2015/16 Revenue Budget Savings 161,116 161,116

Add Planned Contribution to Capital Reserves from 2015/16 Revenue Budget 25,000 25,000

Add Capital Contributions Received 53,542 53,542

Add Community Benefit Fund Income 792 792

Less Use of Capital Contributions (29,042) (29,042)

Less Funding of Neighbourhood Plan (12,476) (12,476)

Less Funding of By Elections (21,718) (21,718)

Less Funding of A167 Lighting Commuted Sum (47,507) (47,507)

Less Use of Budget Support Reserve (9,750) (9,750)

Less Financing of 2015/16 Capital Programme (172,446) (172,446)

Total Balances and Reserves held at 31st March 2016 1,047,326 1,047,326


Add Unused 2016/17 Revenue Budget Contingency Sum - 30,750

Add Estimated Efficiency Savings from 2016/17 Revenue Budget - 70,000

Add Capital Receipt from sale of land at Travellers Green 59,400 59,400

Less Use of Budget Support Reserve (5,250) (5,250)

Less Use of Balances to fund Neighbourhood Plan (10,000) (10,000)

Less Funding of By Elections (9,000) (9,000)

Less Financing of 2015/16 Capital Programme Carry Forward (197,000) (197,000)


Total Estimated Balances and Reserves held at 31st March 2017 763,226 863,976




Less Use of Balances to fund 2017 Election (25,000) (25,000)









Add No Use of 2019/20 Revenue Budget Contingency Sum - 9,750




Add Planned Contribution to Capital Reserves from 2020/21 Revenue Budget - -



Scenario 1

This scenario assumes that no efficiency savings will be made on the Revenue Budget over the life of the

Plan and that the Revenue Budget Contingency Sum will be used in full.

Scenario 2

This scenario assumes that some efficiency savings and under spends will be achieved between 2016/17

and 2019/20 and that the Revenue Budget Contingency Sum will not be used between 2016/17 to 2020/21.

83

Appendix D

Great Aycliffe Town Council Medium Term Financial Plan 2015/16 to 2019/20

GATC Balance Sheet Projection

Actual Projected Projected Projected Projected Projected

31/03/2016 31/03/2017 31/03/2018 31/03/2019 31/03/2020 31/03/2021

£ £ £ £ £ £

Fixed Assets

6,048,550 Land and Buildings 5,875,300 5,662,050 5,438,800 5,448,800 5,225,550

819,450 Vehicles, Plant and Equipment 917,700 810,950 709,200 726,700 652,450

293,750 Community Assets 293,750 293,750 293,750 293,750 293,750

110,000 Surplus Assets 0 0 0 0 0

7,271,750 Net Fixed Assets 7,086,750 6,766,750 6,441,750 6,469,250 6,171,750

Current Assets

965,050 Short Term Investments 650,000 600,000 550,000 500,000 400,000

12,850 Debtors 10,000 10,000 10,000 10,000 10,000

45,100 Payments in Advance 45,000 45,000 45,000 45,000 45,000

16,150 Stocks 20,000 20,000 20,000 20,000 20,000

151,850 Cash and Bank 150,000 150,000 150,000 100,000 100,000

1,191,000 875,000 825,000 775,000 675,000 575,000

Current Liabilities

(108,600) Creditors (100,000) (100,000) (100,000) (100,000) (100,000)

(20,300) Accruals (20,000) (20,000) (20,000) (20,000) (20,000)

(33,000) Receipts in Advance (30,000) (30,000) (30,000) (30,000) (30,000)

(15,650) Borrowing Repayable in 12 Months (16,750) (17,900) (19,150) (14,600) (9,400)

(177,550) (166,750) (167,900) (169,150) (164,600) (159,400)

1,013,450 Net Current Assets/(Liabilities) 708,250 657,100 605,850 510,400 415,600

(166,250) Long Term Loans Outstanding (149,500) (131,600) (112,450) (97,850) (88,450)

(298,300) Government Grants Deferred (338,300) (278,300) (218,300) (218,300) (158,300)

(37,550) Capital Contributions Unapplied - - - - -

7,783,100 Net Assets 7,307,200 7,013,950 6,716,850 6,663,500 6,340,600

Financed By

1,577,100 Revaluation Reserve 1,513,250 1,449,400 1,385,550 1,385,550 1,321,700

5,196,200 Capital Financing Account 4,914,100 4,764,550 4,606,300 4,677,950 4,518,900

866,050 Earmarked Reserves 675,000 625,000 575,000 475,000 375,000

123,300 Revenue Account Balance 125,000 125,000 125,000 125,000 125,000

20,450 Useable Capital Receipts Reserve 79,850 50,000 25,000 - -

7,783,100 7,307,200 7,013,950 6,716,850 6,663,500 6,340,600

Notes to Balance Sheet Projections

1. Fixed Assets have been increased based on the planned Capital Programme expenditure for each year and an

assessment of how much of this expenditure will be enhancing to the value of the fixed assets in question.

2. Depreciation of £400,000 per year has been deducted from Fixed Asset values for 2015/16 to 2019/20.

Depreciation is allocated £223,250 to Buildings and £176,750 to Vehicle, Plant and Equipment.

3. It has been assumed that any disposals of plant, equipment, machinery and vehicles would have nil impact on the

Balance Sheet as the assets would already be at the end of their useful life.

4. No further revaluation of fixed assets assumed in the projections. All fixed assets are currently valued as at 1/4/2015.

5. The figures for creditors, stocks, debtors, payments and receipts in advance etc are all based on historic values.

6. The cash and bank figure is calculated by balance i.e. Reserves and Balances less Investments.

7. The figures for outstanding borrowing are based on the Council's current debt profile.

8. The figures for investments and balances and reserves are based on the MTFP forecasts.

9. The deferred grants balance reduces by £60,000 per year, with £100,000 in new grants to be added in 2016/17.

10. The Revaluation Reserve balance reduces by £63,850 per year (value of the depreciation on the revaluation gains).

11. The Capital Financing Account balance is calculated by balance.

84

Appendix E

Great Aycliffe Town Council Medium Term Financial Plan 2016/17 to 2020/21

List of Key Strategies and Policies

Name Purpose

Service Delivery Plan Sets out the Council's vision, strategic aims and targets including a prioritised annual action

plan for the achievement of these.

Risk Management Strategy The Council's strategy for identifying, evaluating, managing and minimising risk.

Includes the Council's Corporate Risk Register.

Anti Fraud and Corruption Policy Council's approach to preventing, detecting and reporting fraud and corruption.

Asset Management Plan Sets out the strategy for managing and investing in the Council's land, buildings, plant and

machinery and equipment over the next ten years in order to optimise their utilisation.

Includes a ten year planned programme of works and replacement.

Treasury Management Code of Practice Sets out the Council's formal policies and procedures for borrowing and investment activities.

Standing Orders for Procurement Provide the framework rules for the procurement of all goods, services and works including

contract and tendering procedures.

Financial Regulations Provide the framework rules for the management of the Council's financial affairs and sets

out the systems, procedures and controls that must be followed by all Members and Officers.

Officers Code of Conduct Code of Conduct that all employees of the Council are expected to adhere to.

Members Code of Conduct Code of Conduct that all Members of the Council are expected to adhere to.

Health and Safety Policy Sets out the Council's statutory responsibilities in respect of Health and Safety and the

policies and procedures in place to ensure that these are adhered to.

Publications Scheme Council policy on the publication of all information relating to the Council.

Data Protection Policy Council's approach to meeting the requirements of the Data Protection Act.

Freedom of Information Policy Council's approach to meeting the requirements of the Freedom of Information Act.

Business Continuity Plan Council's approach to ensuring continuity of service in the event of an emergency.

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