green partnerships local partnerships for greener cities and regions 5th steering committee meeting...

Green Partnerships Local Partnerships for Greener Cities and

Regions

5th Steering Committee meeting

WP1 Project management, monitoring and reporting

- Reporting, key challenges - Project modifications- Indicators- Questions & answers

Lakatamia, Cyprus - 10-15 June 2014

Green PartnershipsArronches, 8 - 10 July 2013 2


Reporting, key challenges

1st Progress report and Payment Claim were confirmed (October 2013) and paid:- ERDF Partners – March 2014- IPA Partners – January, February 2014





1st Progress report and Payment Claim were confirmed and paid:

- ERDF Partners – March 2014

- IPA Partners – January, February 2014





2nd Progress report of LP and Payment Claim were transmitted on JTS, 14 March 2014.

Documents have been confirmed by JTS, 7 May 2014 and sent to Managing Authority.




In next reporting all partners and LP should pay special attention in verification of all data in Interim Certificates (IC): 1. Before PPs sending IC to LP partner, a verification of the documents is need to be done. Mistakes: some PPs don’t scan all pages of IC or they don’t review if all answers appear.2. LP will make a general revision of docs before sending them to the JTS.3. All partners need to precise the nature of each expenditure defined under numbers. PPs will precise staff names and periods for certified salaries. They should clearly explain why some amounts have been rejected.




In next reporting all partners and LP should pay special attention in verification of all data in IC:

4. Meetings and events. The realization of meetings and events (local, regional, transnational, internal and external) should be registered in specific reports (joint or individual). Each report at least is expected to integrate detailed information of the event such as: objectives, agenda, minutes, participant lists (with signatures) power point presentations, representative pictures (3 maximum).GOOD SAMPLE: The report of LAGsCONCLUSION: LP and WP2 Leader will create precise regulation to prepare special reports for meetings and events which will include detailed required information and conclusions. All partners will prepare such report for each meeting. A collection of reports will be enclosed to the next Progress Report.




In next reporting all partners and LP should pay special attention in verification of all data in IC:

All partners will prepare such report for each meeting. A collection of reports will be enclosed to the next Progress Reports. Results from meetings and events which are relevant for the public will be presented to public through project communication channels (website and social networks) which will be agreed with the WP2 Leader.5. Those partners who need to prepare additional explanations regarding some answers in IC or need to enclosed special letter authorized by FLCs please pay attention when you providing certificates in the next IC / payment claims, if not the certificate will be immediately rejected.6. Guidelines on First Level Control you can find on: http://www.programmemed.eu/index.php?id=15584&L=1 or PPs /FLCs ask for explanations our Project Officer (please send your mail on LP).

http://www.programmemed.eu/index.php?id=15584&L=1


3nd Progress report of LP


PLEASE NOTE!

To prepare the LP Payment Claim + Progress report for 3nd reporting period LP ask PPs for the following documents:- Interim Certificate – SCAN;- Validation document from NA for Granollers and AREANATejo

- SCAN;- Progress reports in presage

till 25 August 2014!



Project modification

Request for budget reallocation was confirmed 16 May 2014 by JTS. Modified budgets per PPs and on project level were inserted in presage. All PPs were informed by mail with enclosed final table for budget reallocation (19 May 2014) and modified Application Form (27 May 2014).



Decommitment risk 2014 – request for spending forecast


Plan for spending forecast was sent on JTS 19 March 2014



Risque de dégagement d’office 2014 – Demande de prévision des dépenses 2014 decommitment risk – Request of spending forecasts

Partner / Partenaire Total Amount / € Comment / Commentaire

1

Chambre d'agriculture et de sylviculture de la Slovenie - L’Institute de la Maribor 174.400,00

Planned expenses for PR2 and PR301/07/2013 - 30/06/2014)

2Agence pour l'énergie de Podravje - Institut pour l'utilisation de l'énergie D. 43.000,00

Underspending in amount of 4.139,94 EUR results in lower hourly rates (as originally planned) for the project staff in the years 2013 and 2014 because of the economic crisis.

3 Municipalité de Lakatamia 80.858,75

4GERES – Groupe Énergies Renouvelables, 86.573,00

Planned expenses for PRII and PRIII 01/01/2013 - 30/06/2014)

5

ÉCOLE POLYTECHNIQUE DE CRÈTE

77.899,11

The remaining budget amount that cannot be spent by end of period 3 will be spent by TUC by the end of the project as explained below. For our detailed response concerning the rate of budget consumption pls see the attached pdf* and inform accordingly JTS MED. TUC is well advanced to the project implementation with regard to the foreseen workplan and outcomes. However a delay on registered and certified expenses is noted, mostly due 1)to the delay of the project contract (by almost 4 months), 2) legal procedures related to work contracts which undergo a public call and receipt/certification of delivered work with consequently delays contract payments c) extremely delay of receiving the foreseen national funding leadin to liquidity issues. Finally, TUC also notes that based on the actual work and its logical flow the initial foreseen expenditure for 2013 was overstimated taking into account the nature of planned work. TUC remains committed to the project objectives and foreseen workplan. Concrete pilot actions - for actual sustainable energy projects approved by the respective municipality board- are under development to be finished by the end of the year.

6 Kyoto Club 96.188,00

7

AREANATejo - Agence Régionale de l'Energie et l'Environnement du Nord Alentejo

42.240,20

This amount corresponds to our 2nd reporting period (under review by our National Authority) and 3rd reporting period. The reason for delay in spending is that the purchase of durable goods in the amount of 45.000 € was in consideration by the National Authority and we could not implement it yet. The purchaseof durable goods was approved by the National Authority in March 2013, and we foresee to expend this amount by the end of 2014. Also, we only foressee to expend the amounts related to promotion & dissemination by the year of the year/beginning of 2015.

8 Marie de Granollers 70.828,75

9Institut de Hydro Technologie Sarajevo 48.231,44

10Institut pour l'aménagement du territoire du comté de Koprivnica 30.000,00

We are late with signing of the contract with subcontractors which will be paid in August and September 2014.

11Institut d'études stratégiques et pronostic 49.394,00

12Université Agricole de Tirana

25.000,00Only for third period (payments of contractors; organisation of 2 events within third period; consumble goods etc).

TOTAL 824.613,25

Maribor, 19.03.2014


- At the WP level = DELIVERABLES (AF pages 124-128) followed by WP leaders

Indicators for deliverables


14Common model for comparison of existing implementation approaches

1 may.13 1 1 100%

15Overviews of existing approaches to implementation of energy strategies in pilot areas with the list of obstacles

11 dec.13 2 11 100%

16 Joint list of obstacles in implementation of local energy strategies1 feb.14 3 1 100%

17Transnational Expert Working Groups on different types of RES and implementation obstacles

8 apr.13 1 8 100%

18Database of existing models, best practices, methodologies and indicators on implementation of energy strategies-Library

1 dec.13 2 0 0%

19 Workshops for knowledge exchange between partners 5 dec.14 4 1 20%

20Study visits of existing models and managements schemes of efficient energy use

7 may.15 5 3 43%

3.321

Step-by-step Guide for efficient implementation of local energy strategies by forming local partnerships 1 apr.15 5 0 0%

Deliverable Target value

Deadline

3 3.1

3.2

Period of

delivery

Actual value- total

Monitoring %

WP Activ

ity

No.


-At the partner level – AF pages 133 - 138:-Structures (institutions) involved in pilot activities -Structures (institutions) towards which communication tools will be disseminated-Institutions concerned/affected by communication actions-Specific indicators of the priority -Etc.

-Deadline for sending the updated table for period 3: 5 July 2014

Indicators for results achieved at the partner level



Indicators for results achieved at the partner level


6 EXPECTED RESULTS AND INDICATORSCOMMON INDICATORS FOR ALL PRIORITIESStructures (institutions) involved in pilot activities (1-8)

1European institutions involved in experimental activities (pilot activities) European institution

9 1 11%

2State administrations involved in experimental activities (pilot activities)

National institution (ministry, agency etc.)

14 9 64%

3Local and regional authorities involved in experimental activities (pilot activities) Local or regional authority

171 22 13%

4Other public and semi-public bodies involved in experimental activities (pilot activities) Other public or semi-public body

44 15 34%

5Private sector structures and networks involved in experimental activities (pilot activities) Company, SME

430 25 6%

6Third sector organisms involved in experimental activities (pilot activities)

Third sector organisation involved - 2 per pilot action (11x2)

25 15 60%

7Specific partners involved in experimental activities (pilot activities)

Specific partner - individual persons at events at pilot cases

1.350 108 8%

8

Number of communication tools developed from the following list: brochures, DVD, Cd Rom, video, guides, etc. (indicate the number)

1. Guide; 2.final publ. 3. leaflet; 4. newsletter 5. articles; 6. press releases 7. website; 8. packages 9. on-line promo; 10. conference

10 186 1860%

Structures (institutions) towards which communication tools will be disseminated (9-15)

9European institutions towards which communication tools will be disseminated European institution

50 12 24%

10State Administrations towards which communication tools will be disseminated

National institution (ministry, agency etc.)

60 27 45%

11Local and Regional Authorities towards which communication tools will be disseminated Local or regional authority

570 90 16%

No. Indicator description Target value Actual value- total

Monitoring %

Measurement unit


Next SC meetings:

• 6th SC Meeting: Podgorica, Montenegro, week of 2-6 December 2014

• 7th SC Meeting and final conference: Maribor, Slovenia, week of 18-22 May

2015




THANK YOU FOR YOUR ATTENTION!


green partnerships local partnerships for greener cities and regions 5th steering committee meeting...

Documents

reporting reporting

reporting slide

green partnerships arronches

progress report of lp

ipa partners

erdf partners

lp partner

questions answers lakatamia