1.A Guide to Project Management

2. 6 Basic Principles to Project Management Define the job in detail Get the right people involved Estimate the time and costs Break the job down using the 40-hour rule Establish a change procedure Agree on acceptance criteria 3. Project Management Framework Introduction Project Management Context Project Management Process 4. Introduction What is a Project? What is Project Management? Relationship to Other Management Disciplines Related Endeavors 5. What is a Project? Performed by people Constrained by limited resources Planned, executed and controlled 6. What is Project Management? Competing demands for: Scope Time Cost Risk Quality Stakeholders with differing needs and expectations Identified requirements 7. Relationship to Other Management Disciplines Functional departments and supporting disciplines Technical elements Management specializations Industry groups 8. Related Endeavors Programs Project portfolio management Subprojects 9. Project Management Context Project Phases and the Project Life Cycle Project Stakeholders Organizational Influences Key General Management Skills Social-Economic-Environmental Influences 10. Project Management Processes Project Processes Process Groups Process Interaction Customizing Process Interactions Mapping of Project Management Processes 11. Mapping of Project Management ProcessProcess GroupInitiatingPlanningExecutingControllingClosingKnowledge Area Project Scope Management Project Scope Management Project Time ManagementProject Plan DevelopmentInitiationProject Plan ExecutionIntegrated Change ControlScope PlanningScope VerificationScope DefinitionScope Change ControlActivity DefinitionSchedule ControlActivity Sequencing Activity Duration Estimating Schedule DevelopmentProject Cost ManagementResource PlanningCost ControlCost Estimating Cost BudgetingProject Quality ManagementQuality PlanningQuality AssuranceProject Human Resource ManagementOrganizational PlanningTeam DevelopmentProject Communications ManagementCommunications PlanningRisk Project ManagementRisk Management PlanningQuality ControlStaff Acquisition Information DistributionPerformance ReportingAdministrative ClosureRisk Monitoring and ControlRisk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response PlanningProject Procurement ManagementProcurement PlanningSolicitationSolicitation PlanningSource Selection Contract AdministrationContract Closeout 12. Project Management Knowledge Areas Project Project Project Project Project Project Project Project ProjectIntegration Management Scope Management Time Management Cost Management Quality Management Human Resource Management Communications Management Risk Management Procurement Management 13. Project Integration Management Project Plan Development Project Plan Execution Integrated Change Control 14. Project Plan Development Inputs Other planning outputs Historical information Organizational policies Constraints Assumptions Tools and Techniques Project planning methodology Stakeholders skills and knowledge Project management information systems (PMIS) Earned value management (EVM) Outputs Project plan(s) Supporting detail 15. Project Plan Execution Inputs Project plan Supporting detail Organizational policies Preventive action Corrective actionTools and TechniquesOutputs General management skills Product skills and knowledge Work authorization system Status review meetings Project management information system Organizational procedures Work results Change requests 16. Integrated Change Control Inputs Project plan Performance reports Change requests Tools and Techniques Change control system Configuration management Performance measurement Additional planning Project management information system Output Project plan updates Corrective action Lessons learned 17. Project Scope Management Scope Scope Scope Scope ScopeInitiation Planning Definition Verification Change Control 18. Scope Initiation Inputs Product description Strategic plan Project selection criteria Tools and Techniques Project selection methods Expert judgement Outputs Project charter Project manager identified/assigned Constraints Assumptions 19. Scope Planning Inputs Product description Project charter Constraints Assumptions Tools and Techniques Product analysis Benefit/cost analysis Alternatives identification Expert judgement Outputs Scope statement Supporting detail Scope management plan 20. Scope Definition Inputs Scope statement Constraints Assumptions Other planning outputs Historical information Tools and Techniques Work breakdown structure Decomposition Outputs Work breakdown structure Scope statement updates 21. Scope Verification Inputs Work results Product documentation Work breakdown structure Scope statement Project plan Tools and Techniques Inspection Outputs Formal acceptance 22. Scope Change Control Inputs Work breakdown structure Performance reports Change requests Scope management plan Tools and Techniques Scope change control system Performance measurement Additional planning Outputs Scope changes Corrective action Lessons learned Adjusted baseline 23. Project Time Management Activity Definition Activity Sequencing Activity Duration Estimating Schedule Development Schedule Control 24. Activity Definition Inputs Work breakdown structure Scope statement Historical information Constraints Assumptions Expert judgement Tools and Techniques Decomposition Templates Outputs Activity list Supporting detail Work breakdown structure updates 25. Activity Sequencing Inputs Activity list Product description Mandatory dependencies Discretionary dependencies External dependencies Milestones Tools and Techniques Precedence diagramming methods (PDM) Arrow diagramming method (ADM) Conditional diagramming methods Network templates Outputs Project network diagram Activity list updates 26. Activity Duration Estimating Inputs Activity list Constraints Assumptions Resource requirements Resource capabilities Historical information Identified risks Tools and Techniques Expert judgement Analogous estimating Quantitatively based durations Reserve time (contingency) Outputs Activity duration estimates Basis of estimates Activity list updates 27. Schedule Development Inputs Project network diagrams Activity duration estimates Resource requirements Resource pool description Calendars Constraints Assumptions Leads and lags Risk management plan Activity attributesTools and TechniquesOutputs Mathematical analysis Duration compression Simulation Resource leveling heuristics Project management software Coding structure Project schedule Supporting detail Schedule management plan Resource requirements updates 28. Schedule Control Inputs Project schedule Performance reports Change requests Schedule management plan Tools and Techniques Schedule change control system Performance measurement Additional planning Project management software Variance Analysis Outputs Schedule updates Corrective action Lessons learned 29. Project Cost Management Resource Planning Cost Estimating Cost Budgeting Cost Control 30. Resource Planning Inputs Work breakdown structure Historical information Scope statement Resource pool description Organization policies Activity duration estimates Tools and Techniques Expert judgement Alternatives identification Project management software Outputs Resource requirements 31. Cost Estimating Inputs Work breakdown structure Resource requirements Resource rates Activity duration estimates Estimating publications Historical information Chart of accounts Risks Tools and Techniques Analogous estimating Parametric modeling Bottom-up estimating Computerized tools Other cost estimating methods Outputs Cost estimates Supporting detail Cost management plan 32. Cost Budgeting Inputs Cost estimates Work breakdown structure Project schedule Risk management plan Tools and Techniques Cost budgeting tools and techniques Outputs Cost baseline 33. Cost Control Inputs Cost baseline Performance reports Change requests Cost management planTools and TechniquesOutputs Cost change control system Performance measurement Earned value management (EVM) Additional planning Computerized tools Revised cost estimates Budget updates Corrective action Estimate at completion Project closeout Lessons learned 34. Project Quality Management Quality Planning Quality Assurance Quality Control 35. Quality Planning Inputs Quality policy Scope statement Product description Standards and regulations Other process outputs Tools and Techniques Benefit/cost analysis Benchmarking Flow-charting Design of experiments Cost of quality Outputs Quality management plan Operational definitions Checklists Inputs to other processes 36. Quality Assurance Inputs Quality management plan Results of quality control measurements Operations definitions Tools and Techniques Quality planning tools and techniques Quality audits Outputs Quality improvement 37. Quality Control In puts Work results Quality management plan Operational definitions Checklists Tools and Techniques Inspection Control charts Pareto Diagrams Statistical sampling Flow-charting Trend analysis Quality improvements Acceptance decisions Rework Completed checklists Process adjustments Outputs 38. Project Human Resource Management Organizational Planning Staff Acquisition Team Development 39. Organizational Planning Inputs Project interfaces Staffing requirements Constraints Tools and Techniques Templates Human resource practices Organizational theory Stakeholder analysis Outputs Role and responsibilities assignments Staffing management plan Organization chart Supporting detail 40. Staff Acquisition Inputs Staffing management plan Staffing pool description Recruitment practices Tools and Techniques Negotiations Pre-assignment Procurement Outputs Project staff assigned Project team directory 41. Team Development Inputs Project staff Project plan Staffing management plan Performance reports External feedback Tools and Techniques Team-building activities General management skills Reward and recognition systems Collocation Training Outputs Performance improvements Input to performance appraisals 42. Project Communications Management Communications Planning Information Distribution Performance Reporting Administrative Closure 43. Communications Planning Inputs Communications requirements Communications technology Constraints Assumptions Tools and Techniques Stakeholder analysis Outputs Communications management plan 44. Information Distribution Inputs Work results Communications management plan Project plan Tools and Techniques Communications skills Information retrieval systems Information distribution methods Outputs Project records Project reports Project presentations 45. Performance Reporting Inputs Project plan Work results Other project records Tools and Techniques Performance reviews Variance analysis Trend analysis Earned value analysis Information distribution tools and techniques Outputs Performance reports Change requests 46. Administrative Closure Inputs Performance measurement documentation Product documentation Other project records Tools and Techniques Performance reporting tools and techniques Project reports Project presentations Outputs Project archives Project closure Lessons learned 47. Project Risk Management Risk Management Planning Risk Identification Qualitative Risk Analysis Quantitative Risk Analysis Risk Response Planning Risk Monitoring and Control 48. Risk Management Planning Inputs Project charter Organizations risk management policies Defined roles and responsibilities Template for the organizations risk management plan Work breakdown structure Tools and Techniques Planning meeting Outputs Risk management plan 49. Risk Identification Tools Risk management plan Project planning outputs Risk categories Historical information Tools and techniques Documentation review Information-gathering techniques Checklists Assumptions analysis Diagramming techniques Outputs Risks Triggers Inputs to other processes 50. Qualitative Risk Analysis Inputs Risk management plan Identified risks Project status Project type Data precision Scales of probability and impact AssumptionsTools and TechniquesOutputs Risk probability and impact Probability/impact risk rating matrix Project assumptions testing Data precision ranking Overall risk ranking for the project List of prioritized risks List of risk for additional analysis and management Trends in qualitative risk analysis results 51. Quantitative Risk Analysis Inputs Risk management plan Identified risks List of prioritized risks List of risks for additional analysis and management Historical information Expert judgement Other planning outputs Tools and Techniques Interviewing Sensitivity analysis Decision tree analysis Simulation Outputs Prioritized list of quantified risks Probabilistic analysis of the project Probability of achieving the cost and time objectives Trends in quantitative risk analysis results 52. Risk Response Planning Inputs Risk management plan List of prioritized risks Risk ranking of the project Prioritized list of quantified risks Probabilistic analysis of the project Probability of achieving the cost and time objectives List of potential responses Risk thresholds Risk owners Common risk causes Trends in qualitative and quantitative risk analysis resultsTools and Techniques Avoidance Transference Mitigation Acceptance Outputs Risk response plan Residual risks Secondary risks Contractual agreements Contingency reserve amounts needed Inputs to other processes Inputs to a revised project plan 53. Risk Monitoring and Control Inputs Risk management plan Risk response plan Project communication Additional risk identification and analysis Scope changesTools and Techniques Project risk response audits Periodic project risk reviews Earned value analysis Technical performance measurement Additional risk response planningOutputs Workaround plans Corrective action Project change requests Updates to the risk response plan Risk Database Updates to risk identification checklists 54. Project Procurement Management Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Closeout 55. Procurement Planning Inputs Scope statement Product description Procurement resources Market conditions Other planning outputs Constraints Assumptions Tools and Techniques Make-or-buy analysis Expert judgement Contract type selection Outputs Procurement management plan Statement(s) of work 56. Solicitation Planning Inputs Procurement management plan Statement(s) of work Other planning outputs Tools and Techniques Standard forms Expert judgement Outputs Procurement documents Evaluation criteria Statement of work updates 57. Solicitation Inputs Procurement documents Qualified seller lists Tools and Techniques Bidder conferences Advertising Outputs Proposals 58. Source Selection Inputs Proposals Evaluation criteria Organizational policies Tools and Techniques Contract negotiation Weighting system Screening system Independent estimates Outputs Contract 59. Contract Administration Inputs Contract Work results Change requests Seller invoices Tools and Techniques Contract change control system Performance reporting Payment system Outputs Correspondence Contract changes Payment requests 60. Contract Closeout Inputs Contract documentation Tools and Techniques Procurement audits Outputs Contract file Formal acceptance and closure