Guide to SIS+ ScreensTools for Advisors

Using SIS+ Effectively

• For advising Freshmen– Test scores, AP credit, holds

• For advising Transfers– Final Evaluation, TDA

• For contacting students

Advising First Time Freshmen

• Academic Advisement Center process prior to New Student Orientation– Screen 221 for test scores– Screen 136 for current (summer) enrollment– Screen 143 for AP Credit– Screen 148 for holds

Based on this score, Tiffy is required to take Oral Communication in her first semester

EPT

145 - 150151 & Above

ENGLISH 101

133 - 144 132 & Below

OralCommunications

in FallEnglish 101

in Spring

ENGL 099 ENGL 099M

Based on this score, Tiffy must take Math 030A in her first semester

ELM

32-4850 & Above 0-30

GE MATH: Math 110,115,125

MATH 040

MATH 030A

MATH 030B

36-48

MATH 045MATH 045

Advising Continuing Students

• The same screens used for first time freshmen are instrumental in advising continuing students

• When advising students, you need to know:– What classes they have already taken (136)– If the student has AP credit for certain classes (143)– If the student has holds (148)

Screen 136 – Transcript Display• When a student has taken classes at CSUF only,

and TDA is not readily available, screen 136 is extremely useful

• Information included:– Major– Semester by semester classes and grades– GPA– Units earned

Using 136 in advising

• Use the student’s records on screen 136 to create a checklist of major requirements

• In the AAC, we use 136 to create GE checklists

• We also use 136 in helping the student understand graduation requirements

General Education Checklist for First Semester Freshmen Major DateCAL STATE FULLERTON, Academic Advisement Center, UH 123 http://www.fullerton.edu/aac

Academic Standards: MUST REACH A MINIMUM OF _________ UNITS TO GRADUATE.• Letter grade required• "C" or better required Categories IA,IB,IC, and IIIA1• CR/NC allowed if it is the only grade option available.

Courses listed below are for three (3) units unless otherwise noted. MET TAKEI. CORE COMPETENCIES (9 units minimum) MET TAKE c. Life Science (3 units minimum)

NOTE: A GRADE OF "C" OR BETTER IS REQUIRED IN Biological Science 101, 101L†(1),102†,171†²(5),172†²(5)

SECTION I.A., I.B., I.C. AND III.A.1. Chemistry 105/Biological Science 105A A.Oral Communications (3 units minimum) ²Required for Biology majors

Chicano Studies 102 3. Implications and Explorations in Mathematics and Honors 101B Natural Sciences (0-3) (Take after the completion of lower division GE)Human Communication Studies 100,102 Science Laboratory (†) course from IIIA2 or IIIA3Theatre 110 B Arts and Humanities (9 units minimum)

B B.Written Communications (3 units minimum) 1 Introduction to the Arts (3 units minimum)Prerequisite: Satisfy (EPT) Requirement Art 101,103,104,106A,107A,107B,201A,201B,205AEnglish 101 Dance 101

C C.Critical Thinking (3 units minimum) Music 100,101,102Honors 101A Theatre 100Human Communication Studies 235 2 Introduction to the Humanities (3 units minimum)Philosophy 105,106 Take after completion of English Anthropology 100Psychology 110 and Oral Communications Courses Comparative Literature 110,111Reading 290 Comparative Religion 105,200,210,250,270T,280, Cprl 110/Phil 110

II. HISTORICAL AND CULTURAL FOUNDATIONS English 110,111,200,211,212,221,222(12 units minimum) Fl-Arabic 101,102 Fl-Chinese101(5),102(5),201,202,203(5),204(5)

A A.The Development of World Civilization (6 units minimum) Fl-French 101(5),102(4),203,204,214(2) Fl-German 101(5)102(5),213(2),214(2) History 110A and Fl-Japanese 101(5),102(5),203(5),204(5),Fl-Portuguese101(4),102(4)History 110B Fl-Spanish 101(5),102(5),105(5),201,202,203,204,213,214

B B.American History, Institutions and Values FL-Vietnamese 201, 2021. American History (3 units minimum) Liberal Studies 100

American Studies 201 Linguistics 106History 170A or 170B History majors or social sciences teachers must take both Philosophy 100,101,270,290History 180 Women's Studies 100History 190/Afro-Ethnic 190/Chicano Studies 190 3 Implications, Explorations and Participatory Experience in theHonors 201A Arts and Humanities (3 unit minimum)

(Take after the completion of lower division GE)2. Government (3 units minimum) C 1 Introduction to the Social Sciences (3 units minimum)

Political Science 100 American Studies 101Honors 201B Anthropology 102

Note: Students who have AP credit for Government need to take POSC 300 to meet the State requirement Economics 100,201 not GE for Business majorsIII. DISCIPLINARY LEARNING (27units minimum) Geography 100A. Mathematics and Natural Science (12 units minimum) Political Science 200

1. Mathematics (3 units minimum) Psychology 101Maximum of one lower division Mathematics course counted in this section Sociology 101Prerequisite: Satisfy (ELM) Requirement 2 Implications , Explorations and Participatory Mathematics 110,115(4),120,125(5),130(4)¹, 135¹,150A(4)¹ Experience in the Social Science (3 units minimum)

¹Need prerequisite of MATH115 or MATH125 (Take after the completion of lower division GE)see back side for guidelines in selecting Math course IV. LIFELONG LEARNING (3 units minimum)

2. Natural Sciences (6 units minimum, including at least one laboratory course)a. Physical Science(0-3 units; 3 units minimum must be taken in 2a V CULTURAL DIVERSITY (3 units minimum)

Physical Science or 2b Earth and Astronomical Science) At least one star(*)course in Sections IIIB3,IIIC2, or IV must be taken.Chemistry 100,100L†(1),120A†(5)Physics 101,101L†(1), Physics 102†/Chem 102†,211,211L†(1),225,225L†(1) Approved GE for FALL 2005 ONLY. It is the student's responsibility toOR check current courses every semester.

b. Earth and Astronomical Sciences(0-3 units; revised 6/7/05at least 3 units must be taken from either 2a or 2b)Geological Sciences 101, 101L†(1),102†,110T†Physics 120

Common mistakes when using 136

• 136 shows units three different ways:– Enrolled: Every unit that a student has

enrolled in, no matter what type of course (including remedial) or grade they earned (including F, WU, W and CR/NC)

– Earned: Does not include grades of F, WU, W, or CR/NC.

– GPA Units: Includes grades of F and WU, but does not include W or CR/NC.

Tiffy was enrolled in Math 030A in Fall and Math 030B in Spring, but because these are CR/NC courses, they do not count toward the GPA units. And because they are remedial, they do not count toward units earned.

Which units column do I use?

• For GPA calculation: GPA Units

• For units toward graduation: Units Earned– The easiest mistake to make is using the Units

Enrolled column to calculate units remaining to graduate.

Screen 143 – Advanced Placement

• Utilize screen 143 to determine whether a student has received AP credit.

• Screen 143 will show the AP credit given, and the CSUF course equivalent

• When using 143, make sure to enter “U” in the Career Code field and “1010000” in the School Code field

Tuffy earned a total of 12 units of Advanced Placement because he passed the American Govt (3), American History (3) and English (6) AP exams. He received credit for Political Science 100, History 180, English 101 and English 200.

Screen 143 (cont)• Screen 143 will not show AP credit if the

student did not have their scores sent directly to CSUF

• If a student claims to have AP credit, but nothing is showing on 143, ask the student to visit www.collegeboard.com and request that their scores be sent to CSUF.

Screen 148 - Holds

• As an advisor with a SIS+ account, you can remove advisement holds placed by your Department

• Holds for Undeclared majors must be removed by the Academic Advisement Center

Academic Advisement Holds• Indicated by an “R” in the type field• Can be waived for one semester by indicating the

specific term in the Waiver Term field• Can be deleted by typing a “D” in the del field• If your Department is listed in the Dept field, then

you are authorized to lift the hold• “ACAD” in the Dept field indicates that the

Academic Advisement Center must lift the hold – Typically because the student is undeclared

Advising Transfer Students• Before looking at the student’s TDA, it is

important to utilize screen 206 to confirm whether the TDA has been evaluated by Admissions & Records

• In the Final Eval field:– 2 = Still being evaluated– 3 = Final Eval has been ordered (TDA will not work)– 4 or initials = Final Eval (paper) is complete– 5 = TDA is under review– 6 = TDA has been evaluated and is complete

Screen 107 – Class List

• Current enrollment for specific courses– Must have course number and section in

course field– Must have term listed– Also shows if students drop

Screen 003 – Student Contact

• Shows all contact information for student– Address– Phone Number– Email Addresses (personal and campus)

Screen 105 – Open Class List

• Shows which courses are still open– Must indicate term– Search for specific courses or all courses in a

Department– Hitting F5 will show all classes (open and

closed sections)

Screen 002 – Name Search

• Utilize screen 002 if student does not know his or her CWID number.– Type name (last first,) and hit enter. CWID will

appear in SID field.

Conclusion

• SIS+ is invaluable when advising students

• Utilizing SIS+ can help reduce errors in advising, and create consistency between advising sessions

Questions

• If you have additional questions, feel free to contact us at x 3601

• Thank you for coming!