h2020 - rules for participation and financial rules lenova - rules... · h2020 - rules for...
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www.gsa.europa.eu/r-d/h2020
Katarina Lenova, 4 February 2014
H2020 - RULES FOR PARTICIPATION AND
FINANCIAL RULES
RULES FOR PARTICIPATION
• GSA types of actions
• Minimum No of participants per Consortium
• SMEs and Associated countries
• Who can get funding
• Company registration and validation
GSA: 4 topics & 2 types of actions
Innovation action (IA) (activities aimed at producing plans and arrangements or designs for new, altered or improved products, processes or services.)
Coordination and support action (CSA) (consisting of accompanying measures such as standardisation, dissemination, awareness-raising and communication, networking, policy dialogues and studies)
• GALILEO-1-2014: EGNSS applications • GALILEO-2-2014: Small and Medium
Enterprise (SME) based EGNSS applications
• GALILEO-3-2014: Releasing the potential of EGNSS applications through international cooperation
• GALILEO-4-2014: EGNSS awareness raising, capacity building and/or promotion activities, inside or outside of the European Union
• Some rules are different for IA and for CSA
Minimum No of participants
• IA: Minimum three independent legal entities established in different member state or associated country
• CSA: Minimum one legal entity
• GSA encourages creating consortia with more beneficiaries!
• GALILEO-2-2014: Small and Medium Enterprise (SME) based EGNSS applications -> Coordinator must be an SME
Definition of ‘SME’
Definition: micro-, small- and medium-sized enterprise
– Enterprise: any entity engaged in an economic activity, irrespective of its legal form, e.g.:
• self-employed persons or family businesses
• partnerships or associations
• SMEs: – employ fewer than 250 persons
– annual turnover is not exceeding EUR 50 million and/or
– annual balance sheet total is not exceeding EUR 43 million
Definition of ‘Associated country’
Definition: third country which is party to an
international agreement with the Union:
• Latest list of countries available at:
http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015
/annexes/h2020-wp1415-annex-a-countries-rules_en.pdf
• For example:
– acceding countries, candidate countries and potential candidate
countries
– European Free Trade Association (EFTA) members, or countries
covered by the European Neighbourhood Policy
Who can get funding?
• Any legal entity established in a Member State or
associated country, or created under Union law
• Any international European interest organisation
• Any legal entity established in a third country if
certain conditions apply
– List of countries will be published in H2020 online
manual
Company registration
• Registration: – Every participant has to register!
– To check if registered: http://ec.europa.eu/research/participants/portal/desktop/en/organisations/register.html
– Info for registration:
• legal status and
• info on finances
• Proposal submission: – Described in another presentation
Proposal submission
Validation of organisation Registration of organisation
Financial viability check
LEAR appointment
Company validation
• Validation:
– Only if proposal accepted
– Supporting docs will be requested to prove legal name,
form and address
• LEAR - Legal Entity Appointed Representative
• Financial viability check
– Always for coordinators of projects with > EUR 500K
funding unless they are public bodies
– May be needed for others – EC contacts you
Proposal submission
Validation of organisation Registration of organisation
Financial viability check
LEAR appointment
FINANCIAL RULES
• Funding rates
• Indirect cost rate
• Subcontracting and 3rd parties
• Reporting requirements
Single funding rate for direct costs
One project = one rate
• Same rate for all beneficiaries and all activities in the grant.
• Rate depends on the type of action
Maximum
reimburseme
nt rates
Research and
technological
development
activities (*)
Demonstratio
n activities Other
activities
Network of
excellence 50%
75% (**) 100%
Collaborative
project(****) 50%
75% (**) 50% 100%
Coordination
and support
action
100%
(***)
Funding rates for GSA grants
• Innovation action (IA)
– 70% of the total eligible costs
– Exception: 100% of the total eligible costs for non-
profit legal entities
• Coordination and support action (CSA)
– 100% of the total eligible costs
No differences among cost categories
(RTD, mgmt, dem, oth)!
Indirect costs
• 20%?
• 60%?
• Real?
• Simplified?
• 25% of the total eligible costs
excluding:
– Subcontracting
– Costs of resources made available
by 3rd parties
– Financial support to 3rd parties
Subcontracting
• Same rules as in FP7:
– may cover only a limited part of the action
– best value for money or, if appropriate, the lowest
price
– must avoid any conflict of interests
– Subcontracted tasks and related costs in Annex 1
Third parties
Definition: entities which participate in the action
but do not sign the GA (including entities linked to
the beneficiaries)
• Can get funding:
– Max GSA contribution is EUR 60.000 to each 3rd party
• Certain criteria must be fulfilled. See: http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/ann
exes/h2020-wp1415-annex-k-fs3p_en.pdf
• Can provide contributions in kind
Reporting – working time
• Time recording:
– Still needed for everybody
– Exception: when person is working full-time on the
project
• Annual productive hours – option to choose:
– Fixed number (1720)
– Individual annual productive hours (calculated on the
basis of the ‘annual workable hours’ of the employee:
hours worked + overtime - absences)
– Standard annual productive hours (calculated based
on usual accounting practices)
Reporting - certificates
• Certificate on the financial statement:
– Grant claimed > EUR 325,000
– At the end of project
• Certificate on the methodology to calculate unit
costs
– Needs to be accepted by the EC
Thank you!
• Additional info:
– H2020 EC website:
http://ec.europa.eu/programmes/horizon2020/en
– Participant Portal:
http://ec.europa.eu/research/participants/portal/deskto
p/en/home.html