health & safety in the pqq how to successfully complete part e
TRANSCRIPT
Occupational Health and Safety Team
Health & Safety in the PQQ
&
How to Successfully Complete Part E
Housekeeping Arrangements
⢠Instructor Introduction
⢠Toilets
⢠First Aid
⢠Fire Alarms
⢠Mobile Phones â Turn to Silent or Off
⢠Questions
Aim and Objectives
Aim:
⢠To provide potential contractors/suppliers with a good guide on
how to complete the H&S Section of the PQQ (Part E) to give
you the best chance of successfully passing the section!
Objectives:
⢠Take you through each section of Part E (H&S) on the PQQ.
⢠Outline what we expect to see on submissions.
⢠Provide an overview on how the assessors mark each submission
⢠Highlight Common Mistakes seen in submission which lead to their rejection
Background to Part E
Risk
⢠Increases with the loss of control from outsourcing work.
⢠Pre-qualification allows the Client to track the most important
aspect of contractor management across essential dynamics,
such as Quality, Finance, H&S, Customer Satisfaction, etc.
Legal:
⢠STC/STC legally obliged to ensure that those appointed to work
on a project have the skills, knowledge and experience to carry
out the work in a way that secures health and safety.
⢠Must establish that they have these qualities before appointing!
Moral:
⢠Pre-qualification provides a level playing field through use of
uniform rating systems.
Why Pre-Qualify on Health & Safety?
Completing Part E
Responsibility & Structure
Q. E1.1 (All Organisations)
State the Name & Position of the person with overall responsibility for
H&S in your organisation
⢠Could be the Proprietor, MD, Chairperson, CEO, or a Director.
Q. E1.2 (All Organisations)
State the Name & Position of the person appointed to provide H&S
Advice & Assistance as required by Reg. 7 of the Management Regs.
⢠This may be an employee of the company or a Consultant acting
on the Companyâs behalf. This response will be validated.
⢠Provide details of experience, copies of any relevant H&S
qualification certificates.
N.B. - Qualifications will be validated with awarding/certifying bodies.
Responsibility & Structure
Q. E1.2 continuedâŚ.
Name Glenn Hutchison
Position in
Organisation Health & Safety Manager
Experience Over 16 years industry experience
Qualifications
MSc Environment, Health & Safety (IOSH Accredited)
NEBOSH Construction Certificate
NEBOSH General Certificate
IOSH Managing Safely
CITB SMSTS Site Managers Certificate
APS Management of CDM Co-Ordination
Chartered Member of IOSH, APS, CIOB
Telephone no. 0777 138 8898
Responsibility & Structure
Q. E1.2 continuedâŚ.
Common Mistakes
⢠Ensure you provide copies of all relevant certificates.
⢠If they donât have the qualification donât embellish it to make it look
like they have.
⢠Likewise donât undersell their competence!
⢠Ensure that they are still your appointed Reg. 7 Person!
â Have they left?
â Is it a consultant you no longer use?
â Does it match what is stated in your H&S Policy?
â Are they aware that they the duty holder?
Responsibility & Structure
Q. E1.3 (All Organisations)
How many persons does your organisation normally employ?
⢠STC/STC no longer ask for declaration by Self-Employed on this
section.
Common Mistakes
⢠Employees will also include any agency workers, apprentices,
part-time/seasonal staff and young persons.
⢠If you regularly sub-contract work out to other organisations,
estimate how many you regularly use rather than stating Nil.
Employees
20
Sub-contractors
5
Policies & Procedures
Q. E2.1 (All Organisations)
Is your organisation CHAS accredited? (Contractor Health and Safety
Assessment Scheme)
⢠If YES, enclose a valid copies of your CHAS Accreditation
Certificate & your organisationâs H&S Policy Statement of Intent.
⢠If YES, you can also bypass a number of other questions on the
Section E, (although other sections of the PQQ must still be fully
completed)
⢠If your organisation IS NOT CHAS accredited, you still need to
complete all questions as they apply to your organisation and
enclose a full copy of your organisationâs H&S Policy.
Assessors validate all organisations with CHAS
Policies & Procedures
Q. E2.2 (Non-CHAS Organisations)
If your organisation does not have a written H&S Policy please give
the reason why.
Q. E2.3 (For Organisations with 5 or Less Employees)
For smaller organisations we still need to identify what operational
controls you have in place to ensure the Safety & Wellbeing of your
employees during work activities. - 7 Key Questions;
⢠What arrangements do you have in place for dealing with Fire
Emergencies?
⢠What procedures do you have in place for dealing with the
Reporting of Accidents?
⢠What arrangements do you have in place for dealing with First Aid
emergencies?
Policies & Procedures
Q. E2.3 continuedâŚâŚâŚ
⢠How are welfare facilities to be provided in Workplaces or
Transient Workplaces?
⢠How will Supervision of employees be achieved?
⢠What provisions are in place for the supply and use of Personal
Protective Equipment?
⢠What provisions are in place to ensure appropriate Training is
undertaken by yourself and/or your employees?
â It is STC/STHâs policy that all contractors who carry out
construction, maintenance, repair or servicing, are asbestos
awareness trained.
Policies & Procedures
Q. E2.4 (Non-CHAS Accredited Organisations)
Do you agree to ensure that all of your workforce will comply with any
instructions from the Councilâs Supervising/Safety Advisors, whilst
your organisation undertakes any work on behalf of the Council.
⢠Simply requires a Yes or No answer â then signed and dated by a
director of the company or someone higher.
Q E2.5 (For Organisations with 5 or more employees)
Please state how health and safety policies and procedures are
communicated to your workforce and administered within your
organisation?
⢠In the very least Provide a statement
⢠Could be reference to a âCommunication with Employeeâsâ policy,
diagram, meeting structure, etc.
Accident Reporting and Accident Investigation
Q. E3.1 (For Organisations with 5 or more employees)
Does your organisation have a procedure for the reporting and
recording of accidents and dangerous occurrences in accordance
with RIDDOR (Reporting of Injuries Diseases and Dangerous
Occurrences Regulations 1995)?
⢠Simple Yes or No Response
Q. E3.1a (All Organisations)
Have you enclosed a copy of your procedure for accident reporting,
recording and investigation?
⢠Simple Yes or No Response with document in Appendices
Common Mistakes
⢠Make sure you enclose a copy â not just a reference to it!
Accident Reporting and Accident Investigation
Q. E3.2 (For All Organisations)
Please complete the following table in respect of accidents and
dangerous occurrences as set out below.
⢠Provide details of corrective actions to the reportable types of
incident.
Evaluation of accident rates and corrective actions will be carried out.
Year Fatal Major Injury or
Over 7 Day Non-Reportable
Dangerous
Occurrences
Reportable ill-
health
This year 0 0 0 0 0
Last year 0 0 0 0 0
Year before last
0 0 0 0 0
Prosecutions or Enforcement Notices
Q. E4.1 (For All Organisations)
During the last five years, has your organisation been subject to
formal enforcement (e.g. Prosecution, Prohibition Notice or
Improvement Notice) for contravention of the Health and Safety at
Work etc. Act 1974, or equivalent legislation arising from your conduct
of activities similar to those covered by this contract?
⢠Simple Yes or No Response
⢠If the answer is yes, provide full details and explain corrective
action taken to prevent re-occurrence.
⢠Response will be validated with the Health and Safety Executive
(HSE) Information Website
⢠Assessors expect to see an honest account of the P/PN/IN which
is reflected on the HSE website
Prosecutions or Enforcement Notices
Q. E4.1 ContinuedâŚâŚ.
⢠Assessors expect to see remedial actions that have been put in
place to rectify original issue, and/or a timetable/action plan if the
P/PN/IN has been very recent.
⢠Always try to structure response to state what P/PN/IN was issued
for and what steps you have taken.
Common Mistakes
⢠Not mentioning any P/PN/INâs â immediate failure of section!
⢠Omitting parent/sister company P/PN/INâs
⢠Different or misleading versions of the accounts to the HSE
⢠Remedial actions which donât address the problem
⢠Accounts of irrelevant P/PN/INâs which are older than 5 years.
Risk Assessment
Q. E5.1 (For Organisations with 5 or more employees:
Does your organisation have Risk Assessment Procedures in place
for all work activities as required by the Management Regs & Others?
⢠If YES, please supply 2 examples of Risk Assessments for work
activity undertaken within the last 12 months similar to the work
being tendered for.
These should include the following:
⢠Identification of hazards
⢠Identification of who will be harmed
⢠An evaluation of the risks
⢠A recording format
⢠Review
Training, Consultation, Monitoring
Q. E6.1 (For Organisations with 5 or more employees:
Does your organisation have a health and safety training programme
for your workforce to ensure that they are competent for their duties?
⢠Simple Yes / No / Not Applicable
⢠If YES, submit a copy of your assessment pro forma.
Q. 6.3a (All Organisations)
Do you have a system in place for monitoring your Health and Safety
arrangements including auditing them at periodic intervals and for
reviewing them on an ongoing basis?
⢠Simple Yes / No required
⢠If the answer is yes, please provide details including examples.
Will be Validated through submitted policy arrangements and their
compliance with Regulation 5 Management Regs 1999.
Asbestos
Q. E6.4 (All Organisations)
Where appropriate do you have asbestos management procedures in
place to comply with the Control of Asbestos Regulations 2012? (E.g.
construction, demolition, maintenance, repair, servicing, installation or
related contracts).
⢠Simple Yes / No / Not Applicable
⢠If YES, complete E6.4 and E6.5.
Q. E6.4 (All Organisations who responded Yes)
Please provide details of your Asbestos Management Procedures.
Q. E6.5 (All Organisations who responded Yes)
Please provide details of Asbestos training provided to your
employees.
Sign Off & Designation
Q. E7 (All Organisations)
Submission should be signed off by the most senior person in charge
of the submission or in charge of the organisation.
Name of Person
completing this
form.
Glenn Hutchison
Position in
Organisation
Health & Safety Manager
Contact Tel No
0191 427 2015
Email Address
Date
18/05/2015
Signature
G. Hutchison
Any Questions?