henry hudson regional school district board of …

HENRY HUDSON REGIONAL SCHOOL DISTRICT

BOARD OF EDUCATION One Grand Tour, Highlands, New Jersey 07732

The Regular Meeting of the Henry Hudson Regional School District Board of Education held Wednesday,

February 17, 2016 was called to order by President, Sarah Chiles at 7:00 p.m. in the Media Center of the

School, One Grand Tour, Highlands, New Jersey.

FEBRUARY 17, 2016 REGULAR MEETING MINUTES

1. CALL TO ORDER OF THE REGULAR MEETING 1.1 Opening Statement: Pursuant to N.J.S.A. 10:4-12, notice of this meeting has been provided by

publication in the Asbury Park Press on May 25, 2015, and posted in the Borough Halls of

Atlantic Highlands and Highlands and in the Regional School within the time limits prescribed

by law.

1.2 Fire Exits - Fire exits are located in the direction indicated. In case of fire, you will be signaled

by bell and/or public address system. If so alerted to fire, please move in a calm and orderly

fashion to the nearest smoke free fire exit.

1.3 Roll Call – Board of Education Members

__X__ Mrs. Mohr __X__ Ms. Ryan

__X__ Ms. Woods __X__ Mr. Hayden

__X*_ Ms. Salazar __X__ Mrs. Horner

__X__ Mr. Dowds __X*_ Mr. Mullan

__X__ Mrs. Chiles

__X__ Mrs. Sherlock, SBA/Board Secretary

__X__ Dr. Compton, Superintendent

__X*_ Mr. Sokol, Attorney

*Mr. Sokol arrived at 7:05 pm, Mr. Mullan arrived at 7:16 pm and Mrs. Salazar arrived

at 7:43 pm

1.4 Pledge of Allegiance

1.5 Statement to the Public: Often times it may appear to members of our audience that the Board

of Education takes action with very little comment and in many cases by unanimous vote.

Before a matter is placed on the agenda at a public meeting, the administration has thoroughly

reviewed the matter with the Superintendent of Schools. The members of the board work with

the administration and Superintendent to assure that the members fully understand the matter.

Only then is it placed on the agenda for action at a public meeting. In rare instances, matters

are presented to the Board of Education for discussion at the same meeting that final action

may be taken.

2. PRESENTATIONS

2.1 Scholar of the Month – Emma Curry

Emma is one of Hudson's finest. Her competitive spirit, hard work, focus and dedication have served

her well. She is carrying a full Honors schedule and is very involved in athletics. Because she is a

natural born leader, she serves as an excellent role model for others. She manages to balance academic,

family and extra-curricular demands.

2.2 Good Citizen of the Month – Madeline Reynolds

Madeline is the Treasurer for the Class of 2018, a member of the Girls Basketball, Girls Soccer and

volunteered at Open House last week (and spoke in front of a large group- which is wonderful progress

for Maddie), good student, kind and polite.

Regular Meeting on February 17, 2016

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2.3 Athlete of the Month – Derick Pollack – Not Present

2.4 Middle School Student of the Month – Romie Levybensetton

Romie is an excellent student having made the Principal's Honor Roll both first and second

quarter. She participated in the Middle School Elks Leadership Conference held in Long

Branch on February 4th. Romie greatest strength is her work ethic . She is focused, determined

and incredibly disciplined as a student. Being friends with everyone is also Romie's strong suit.

She is always willing to help others and is a very giving person.

2.5 Middle School Good Citizen of the Month – Alexis Soriano – Not Present

2.6 Middle School Athlete of the Month – Victoria Shenk

Victoria started every game on defense for the soccer team. She was a reliable defender, who made

everyone around her better. She really understands the game and always seemed to be in the right place

at the right time. Victoria has also decided to play basketball for the first time, and she has been a great

addition to the team. She comes to every practice with the willingness to get better and learn the game.

Victoria has 14 points on the season and had a season high 6 points against Ranney. She has the third

most rebounds on the team and continues to pile up the steals. She is always positive and no matter the

situation she is competing at a high level.

Mrs. Chiles congratulated all the students.

3. REPORTS

3.1 Student Representative – Tess Harper

Please congratulate Margaret Fitzgerald. She entered a contest sponsored by Nikon and “Photographer's

Forum” magazine. Maggie was chosen to be one of the students that will have their photos published in

a book, “The Best College and High School Photography of 2016”. Maggie’s was one of the few

chosen from approximately 4,000 entries. She now moves to the next level to compete for scholarship

money.

Thank you to the Key Club, Student Council and National Honor Society members who volunteered

their time at the Open House on Saturday, February 6th. They spoke of their experiences at Hudson and

gave tours to the visitors.

Christian Smith entered his award-winning film into the “All American High School Film Festival”.

This is the world’s largest high school film festival, held in New York City every October. A clip of his

film was featured in a montage video that can be found on the festival's YouTube page.

Ms. Holly Akers reports that members of the Health Careers Club attended the Centra State Health

Awareness Center in Freehold on February 1st for a program on Drug Trends and the Neurobiology of

Addictions. The Health Careers Club also held a dress down day for National Wear Red Day. They

raised $150 to donate to the American Heart Association.

The senior class, advised by Mrs. Leigh Fitzsimmons and Mrs. Paige Davis, will be hosting the “Roses

and Romance” high school winter formal this Friday from 7-10 pm. The evening will include dinner

and dancing, and it is sure to be a great time.

Come check out “Shrek, The Musical” right here at Henry Hudson. The family-friendly musical

comedy follows the adventures of an ogre named Shrek (played by Stephen Stockton) who sets off on a

quest with his donkey side kick (Jack Slocum) to save a princess (Julia Forsyth) from a dragon (Niamh

Sherlock). However, it turns out that in order to ultimately succeed, Shrek must battle an even bigger

obstacle: learning how to believe in himself.

Shrek the Musical is based upon the first Shrek movie, and it is hilarious and fun for the whole family.

The cast is chock-full of amazingly talented singers and dancers, and you will laugh yourself silly

throughout the show!

Demand for tickets is high so come early! Show Dates and times are: March 4th & 5th at 7 pm and

March 6th at 2 pm. Tickets are $10 for Adults and $7 for students and senior citizens.


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3.2 PTO Report – Tracey Diovisalvi

Scoreboard has been ordered – will arrive by the end of the month

PTO will be selling 50/50s at Shrek the Musical and profits will be donated to the

drama club

The PTO is selling concessions at all home game

Chance Auction will be held April 9, 2016 at the Shore Casino. Tickets will go on sale

at the end of the month and will be $40.00 which includes dinner.

Mrs. Chiles thanked the PTO on behalf of the board for working so hard to get the scoreboard.

3.3 Superintendent Report – Dr. Susan Compton

These past several weeks have been an extremely busy time for all of us; and I want to personally thank

each of you for the time that you have spent with us in serving on the board committees, the tri-district

committee, and future task force committees. We realize that it takes TEAM work and extreme

dedication in serving as the capacity of a school board member, or as an administrator. I would like to

update you with the following events or meetings as follows:

Monmouth County Superintendent’s Roundtable Meeting-which was held at Long Branch High School

on Friday, January 22, 2016. The main items of discussion consisted of district calendars across

Monmouth County, the New Jersey Student Learning Standards, PARCC Assessments for this spring,

and updated information on the portfolio assessment.

Friday, January 29, 2016-Mrs. Sherlock, Mr. Mullins and I met with the Dr. Lester Richens, the

Monmouth County Superintendent, along with the state department financial consultant, Ms. Susan

Ecks and other state/county office administrators regarding the final review of the regionalization

figures. The updated chart that was given to us showed the estimates along with allocations, of looking

at equalized property value, or using enrollment, or using a split method of 50% equalized valuation

and 50% enrollment. At this time, the next step is to share this update with the tri-district task force

advisory council regarding the summative reports.

Thank you- recognition of the Henry Hudson Regional Tri-District Education Foundation Board for

their outstanding contributions to our three school districts this evening at the school board meeting. A

special thank you to Sarah Chiles, former board president and Richard Mc Omber for their efforts in

getting the foundation established for the tri-district. During this past year, they have raised over

$47,000 dollars for the foundation to help fund the “Students 2 Science Program”, other STEAM

initiatives, staff grants, participation in Odyssey of the Minds, arts/theatre programs, etc.

February 3, 2016-I was able to attend the Bayshore Jointure Commission-Intermediate/Middle School

Honors Band Concert-that evening there were outstanding performances by our students in all three

school districts. The Henry Hudson Middle School Students did an exemplary job as well as our band

director, Mr. Starr. They had a total of twenty three students in the honors band.

February 4-Tri-District Committee-met at the board conference room here at Henry Hudson Regional.

The agenda items included the report on the regionalization figures, the discussion of district school

calendar for the 2016-2017 academic year, social media website design for all three school districts, and

strategic planning priorities. The next meeting for the tri-district committee will be on Wednesday,

March 2, at 7:00 at Highlands Elementary and the board chairs will meet at 6:30.

February 6-Mrs. Kingsmore, Principal at Henry Hudson Regional School, did exemplary presentations

for both the Open House Session as well as for the meeting with the realtors who came from Sea

Bright, Middletown, Atlantic Highlands and Highlands.

Tri-District Video-to showcase all of our three school districts. We are requesting approval tonight for

Mr. Gregg and his TV/Broadcasting/Communication/students to do a student project/video for our two

elementary school districts, and then combine with Henry Hudson also for a tri-district video to

showcase our schools.


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Friday, February 26th-Dr. Kenneth Womack, Dean of Arts/Humanities will be visiting our school

regarding our TV/Broadcasting/Communications Academy with a partnership with Monmouth

University.

STEM Analysis Report with TCNJ –that was done by STEM Consultant, Chris Anderson was

excellent. We will be sharing this report with all board members next month. The next step is for our

newly formed STEM Task Force Committee to meet on Thursday, March 3rd at 5:30, and then followed

with the Athletics/Task Force at 7:00.

Mrs. Sherlock explained the process of regionalization and how the figures were calculated for the

feasibility study. She also explained why the regionalization at this time is not the best option. The

County Office of the Department of Education has agreed this is not in the best interest of the towns

because there is no financial benefit. There is a possibility this may change sometime in the future.

3.3A Educator Spotlight – Henry Hudson Tri-District Education Foundation Board

Dr. Compton recognized the Board of the Henry Hudson Tri-District Education Foundation and

presented them with plaques for their support of the students of Henry Hudson Regional,

Highlands Elementary and Atlantic Highlands Elementary.

The board thanked the foundation members.

3.4 Principal – Mrs. Lenore Kingsmore

1/28/16-PSAT Presentation-Parents and 10th and 11th grade students met in the cafetorium with their

Chromebooks to obtain their scores on the PSAT and also have a review of the ways to use the College

Board and Khan Academy websites. They are now linked together for students to use for preparing for

the new SAT. HS Planning Night for students and parents in current grades 8-11-Ms. Mulvaney and I

presented the course selection process to a good size crowd on this evening which involved college

preparations, transcript importance and rigor in course work. Those in attendance found the

presentation informational and worthwhile.

2/1/16-The counselors officially began the scheduling process with students and parents. Once again,

both Ms. Mulvaney and Mrs. Ross are meeting individually with parents and students to plan their

future at HHRS. This process was only done with juniors (in preparation for college) but last year was

expanded to ALL parents and students. This has been helpful for all who come in to discuss their

child’s future at all stages of their HS career.

2/3/16-Bayshore Honors Band Concert-Mr. Starr and the students of HHRS Middle school truly shined

at this incredible concert. I was truly overwhelmed by their talent and Mr. Starr’s pieces, that he

conducted, were outstanding! Way to go Middle School Band and kudos to all the students who

performed from Atlantic Highlands Elementary and Highlands Elementary and their directors as well.

2/3/16-All report cards were mailed and parents/guardians were invited to HHRS’ second set of

parent/teacher conferences which were held on 2/10/16.

2/6/15-OPEN HOUSE-A huge success! Mr. Loughran and I prepared two Prezi presentations that

explained the district advantages of HHRS, highlighted all of our successes and demonstrated to the

realtors and the parents from the elementary schools why HHRS is their CHOICE for middle and high

school.

Special thanks to Laurie Brekke for sending out the press release and emailing the flyer to realtors in

the two towns; Mrs. Shaw, guidance secretary, who came in on Saturday (after a snow day) and helped

me set up the refreshments in the media center as well as hosted the welcome table for both events, the

staff who came to Open House to talk to parents: Dawn DeSanto, Wendy Glester, Jeff Starr, Karen Tay,

Paige Davis, Kathy Noland and Hudson; and to Dr. Compton, Mrs. Chiles and Mrs. Woods for being

on hand to talk to the parents and realtors. The Education Foundation was also on hand (thank you

Mrs. Sanders and Mrs. Briton) for having an informational table and providing documents for parents

and realtors. It takes a village to change an image and I truly believe that this was accomplished on

this day.


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2/10/16-Safety Meeting Held with Chief Blewett, Det. Ruth, Mr. Stabile, Mr. Feeney, Mrs. Triplett,

Mrs. Siegler, Min Song, Tess Harper, Kate Manning and Louise Natasi-all student council

representatives. The main focus of the meeting was to plan our second all-out Active Shooter Drill

with multiple police forces. We are planning to make sounds that replicate gunfire as many people do

not really know what that sounds like and we want our students and staff to realize what it is truly like.

Chief Blewett and Det. Ruth will be joining our PAC meeting on February 23 to discuss the drill and

the importance of making it as real as possible.

4 APPROVAL OF MINUTES

Motion by Ms. Ryan, Seconded by Mrs. Horner, to approve the minutes as follows:

Discussion:

4.1 Special Meeting held January 20, 2016

4.2 Regular Meeting held January 20, 2016

On Roll Call Vote:

Mrs. Mohr, Yes; Ms. Woods, Yes; Ms. Salazar Absent; Mr. Dowds, Yes; Ms. Ryan, Yes;

Mr. Hayden, Yes; Mrs. Horner, Yes; Mr. Mullan, Yes; Mrs. Chiles, Yes. Motion Carried.

5. CORRESPONDENCE – None

6. COMMITTEE REPORTS

6.1 Personnel – Met 2/8/16 & 2/17/16 – Mr. Dowds

The committee discussed the following:

P/T Media Specialist and P/T Hall Monitor Positions

Full Time Science Teacher

Increased Special Education Staff in the furture

STEM/STEAM position

6.2 Community Engagement & PR – Met 2/9/16 – Ms. Woods


New Website

The successful Open House on February 6, 2016; looking to hold 2 per year

Publicity for Mrs. Kingsmore, Principal of the Year Celebration – March 16, 2016

6.3 Facilities/Technology/Operations – None

6.4 Student Achievement – Met 2/9/16 & 2/17/16 – Ms. Salazar


STEAM/STEM

Goals & Strategies per the Strategic Plan

Future Ideas relating to STEM

Possible Enrichment

6.5 Finance – Met 2/17/16 – Ms. Ryan


Positive Financial Position of the District

Facility Improvements

STEM and Athletics

State Budget should be released tomorrow

6.6 Negotiations – None

6.7 Policy/Student Services – Met 2/8/16 – Ms. Salazar



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Proposal to IFF for Apprenticeship Program for students in their Senior Year.

Partnership with Monmouth University for Communications Program

6.8 Tri-District – Met 2/4/16 – Mrs. Chiles


Development of a new Website for the Tri-District

Discussed Regionalization Figures

7. QUESTIONS FROM THE PUBLIC – Agenda Items Only Time will be allocated for public comment at this meeting. Each speaker may be allotted a limited time

after being recognized by the presiding officer. Individuals wishing to address the Board shall be

recognized by the presiding officer and shall give their names, addresses and the group, if any, that they

represent. Although the Board encourages public participation, it reserves the right through its

presiding officer, to terminate remarks to and/or by any individual not in keeping with the conduct of a

proper and efficient meeting. The Board will not respond to questions during the public participation

portion of this meeting involving the employment, appointment, termination of employment,

negotiations, terms and conditions of employment, evaluation of the performance of, promotion or

disciplining of any specific, prospective or current employee, or any other matter that may be discussed

during a non-public meeting in accordance with N.J.S.A. 10:4-12 as amended effective April 21, 2008.

Please state name and address. Time Limit: Three (3) minutes

Dawn McCann, E. Lincoln Ave., Atlantic Highlands asked where we stand on girl’s middle school

soccer. Mrs. Chiles thanked Ms. McCann and said the school, administration and board are committed

to offering all the athletic opportunities we can and we share your interest. We will look into this and

respond at the next meeting. Dr. Compton said the Athletics Task Force will review all the athletics

programs. Ms. McCann asked what the time frame would be. Mrs. Chiles said the board will have a

discussion at the next board meeting.

Raquel Sanders, E. Highland Ave., Atlantic Highlands asked if the board would also consider Lacross.

Mrs. Chiles said the board will be starting two task forces and one will be focused on Athletics, which

will include teachers, administrators, board members and parents.

Trish Thompson, Bay Ave., Atlantic Highlands asked how the parents were selected for the task force.

Mrs. Chiles said it was a joint decision between the board and the administration.

8. SUPERINTENDENT’S REPORT

Motion by Ms. Salazar, Seconded by Ms. Woods, to approve 8.1 – 8.5

Discussion:

Ms. Salazar commented on the Curriculum Guide for Exploring Computer

Science. She said they did a phenomenal job and it is an excellent curriculum.

8.1 PUPIL/PERSONNEL

8.1A Media Specialist – Lisa Higgins

Motion to approve the employment of Lisa Higgins as a part-time Media Specialist

effective February 18, 2016. Ms. Higgins will be paid from the salary schedule BA

Step 2, $20,186.00 (40%) and receive no health benefits.

8.1B Home Instruction

Approve student school ID #7623260614 to begin home instruction, pending

evaluation, beginning 2/2/2016 for 10 hours per week. Teacher to be paid hourly rate

for home instruction as per teacher contract.


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8.1C Field Trip Approvals

A motion to approve the following field trips:

Date Place/Time

2/1/2016 (Retro) Health Awareness Center

Date Change Health Careers/SADD

H. Akers, S.Isaacs

17 Students

8:00 a.m. – 1:30 p.m.

Date Place/Time

2/8/2016 (Retro) Women’s Shelter,

Site Visit for Community Service Project

SkillsUSA

W. Glester

3 Students

9:15 – 11:00 a.m.

Date Place/Time

February (TBD) Women’s Shelter,

Community Service Project

SkillsUSA

W. Glester

3 Students

Date Place/Time

March 4, 2016 Monmouth University, Computer Science &

Software Engineering Day

B. Gates

Approx. 6 Students

8:30 a.m. – 4:00 p.m.

Date Place/Time

March 12, 2016 (Saturday) Keyport St. Patrick’s Day Parade

Marching Band

J. Starr, K. Karaman, L. Kingsmore

Approx. 50 Students

12:00 – 3:00 p.m.

Date Place/Time

March 13, 2016 (Sunday) Rumson St. Patrick’s Day Parade

Marching Band

J. Starr, K. Karaman, K.Tay, L. Kingsmore

Approx. 60 Students

9:00 a.m. – 3:00 p.m.

Date Place/Time

March 19, 2016 (Saturday) Highlands St. Patrick’s Day Parade

Marching Band

J. Starr, K. Karaman, K.Tay, L. Kingsmore

Approx. 60 Students

9:00 a.m. – 3:00 p.m.

Date Place/Time

March 26, 2016 (Saturday) Metropolitan Opera House, NYC

Music Theeory

J. Starr, L. Kingsmore

Approx. 4 Students

9:30 a.m. – 3:30 p.m.


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Date Place/Time

4/9/2016 Sussex County Tech

SkillsUSA

W. Glester

3 Students

6:30 a.m. – 5:00 p.m.

Date Place/Time

4/16/2016 Somerset County Vo-Tech

SkillsUSA

W. Glester

5 Students

6:30 a.m. – 10:00 p.m.

8.1D Home Instruction

Motion to approve Tracey Vail to provide Home Instruction, retroactive to 2/2/2016

Student ID #7623260614 for 10 hours per week. She will be paid hourly rate for home

instruction as per teacher contract.

8.1E Out of District Placement A motion is requested to approve Tuition Placement for the following student effective

January 26, 2016 through the remainder of the 2015-2016 school year.

Student ID # 5652158866

School: East Mountain School

Tuition: $341.39 Per Diem

8.1F Workshop/Professional Day Requests

A motion to approve the following Workshop/Professional Day Requests:

Date Training/Seminar Description

& Location

Employee Name/Title Cost of Training/

Seminar

Other Expenses/

Reimbursement

Feb. 22&23,

2016

NJAHPERD Annual

Convention, Long Branch

S. Stabile, PE Teacher $120.00 Tolls/Mileage

Feb. 24, 25

& 26, 2016

Association of Student Asst.

Professionals Annual

Convention, Atlantic City

S. Isaacs, Substance

Awareness Coordinator

$0.00 Tolls/Mileage

Mar. 1, 2016 Prevention Training

Conference, Atlantic City

S. Isaacs, Substance

Awareness Coordinator

$0.00 Tolls/Mileage

Mar. 3, 2016 Bullying Law Update,

NJPSA, Monroe

A. Triplett, Dean of

Students/Athletics

$150.00 Tolls/Mileage

Mar. 8, 2016 2016 PARCC Training,

Monroe Township

S. Feeney, Testing

Coordinator

$0.00 Tolls/Mileage

Mar. 9, 2016 Systems 3000 Training,

Eatontown,

M. Servedio,

Administrative Assistant

$0.00 Tolls/Mileage

Mar. 14,

2016

School Social Workers

Conference, Iselin

H. Akers, School Social

Worker

$125.00 Tolls/Mileage

Mar. 22, 23

& 24, 2016

Director of Athletics

Association of NJ –

State Conference, Atlantic

City

A. Triplett, Dean of

Students/Athletics

$350.00

Tolls/Mileage

M&I

$89.00/Night

(Hotel)

8.1G Substitute Approval

A motion is requested to approve the following individual as substitute for the

2015-2016 school year:

Benjamin Gully who has an Associate’s Degree from Stockton University.

Paul Manley who currently holds a State of New Jersey Substitute Techer’s

Certificate.

Kelly Moran who has a Bachelor’s Degree from Monmouth University.


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8.1H Tri-District Strategic Plan Stipend – Daniel Loughran

A motion is requested to approve a $700.00 stipend for Daniel Loughran for the

Tri-District Strategic Plan. To be shared equally between Henry Hudson Regional,

Atlantic Highlands Elementary and Highlands Elementary.

8.1I Tri-District Video

A motion is requested to approve a TV Production Student Group (approximately 7

students) to prepare and film a Tri-District Video at Atlantic Highlands Elementary on

February 18, 2016 and Highlands Elementary on February 19, 2016. The group will be

chaperoned by Mr. Gregg.

8.1J Science Teacher – Chelsea Capozzi

Motion to rescind the appointment of Chelsea Capozzi as a full-time Science Teacher.

Ms. Capozzi was approved at the January 20, 2016 meeting and then declined the

position.

8.1K Hall Monitor

Motion to approve the employment of Kelly Moran as Hall Monitor for up to 29 hours

per week for the 2015-2016 school year effective February 18, 2016 (pending criminal

history approval and receipt of substitute certificate). Ms. Moran will be paid $15.00

per hour. Ms. Moran will not receive health benefits.

8.2 EDUCATION/TECHNOLOGY

8.2A Curriculum Guides

A motion is requested to approve the Curriculum Guide for Exploring Computer Science.

8.3 POLICY

8.4 OTHER

8.4A Batting Cage Donation

A motion is requested to accept the donation of a batting cage, to be installed by Taylor

Fence, pending approval of the location on the upper field. The donation is being

arranged with the assistance of Adam Hubney, Atlantic Highlands Town

Administrator. This is being done with no financial responsibility for the Board of

Education.

8.4B Facility Use

To approve the following Facility Use Request:

• Highlands Recreation Department, requests the use of the HHRS Gymnasium

for the Highlands Recreation Dept. Adult Open Gym Volleyball Program on

Tuesday Evenings 7:30 p.m. – 9:00 p.m., April 5, 2016 to May 24, 2016.

• Henry Hudson Tri-District Education Foundation, requests the use of the Board

Office Conference Room from 7:00 – 9:00 p.m. for the following dates:

February 29, 2016, April 25, 2016, June 27, 2016, September 26, 2016 and

November 28, 2016.

8.4C Fan Bus

A motion is requested to approve a “Fan Bus” for the State Tournament Games on the

following days: February 29th, March 2nd, and March 4th, 2016. The first game will be

held at South Amboy High School. The following games will be dependent upon

“single elimination” results.

8.4D Facility Use

To approve the following Facility Use Request Change of Date:

• The Arts and Education Center of NJ, Lenore Kingsmore, requests a change of

date for the use of the Genevieve M. Hawley Cafetorium to Friday, April 8,

2016, from 4:00-10:00 p.m., to hold their annual Arts Festival and Fundraiser.


8.5 REPORTS

8.5A Fire/Security Drills – January 2016

To spread upon the minutes the fire/security drills for the month of January as

follows:

January 7, 2016 Fire Drill

January 29, 2016 Lockdown Drill

8.5B January 2016 Suspension Report

To spread upon the minutes the following January 2015 Suspension Report.

As per N.J.A.C. 6A:16 – 7-2 (a) (5) below is the monthly suspension report:

Reason Student # Days Suspended

Misconduct 7623260614 1

Total suspended for the month of January 2016 – 1 student

8.5C Supervisors Monthly Report – January 2016

To approve the attached Supervisors Monthly Report for the month of January 2016.

On Roll Call Vote:

Mrs. Mohr, Yes; Ms. Woods, Yes; Ms. Salazar Yes; Mr. Dowds, Yes; Ms. Ryan, Yes;

Mr. Hayden, Yes*; Mrs. Horner, Yes; Mr. Mullan, Yes; Mrs. Chiles, Yes. Motion Carried.

*Mr. Hayden Abstained from 8.1A, 81B, 8.1G, 8.1K, 8.1H, 8.2A

8.6 HARASSMENT, INTIMIDATION AND BULLYING (HIB)

Motion by Ms. Ryan, Seconded by Ms. Salazar, to approve 8.6A

Discussion:

8.6A Harassment, Intimidation and Bullying (HIB) Report

Motion to accept the Harassment, Intimidation and Bullying (HIB) Report as follows:

Case # ID # of involved individual(s)

Student ID # of Victim(s)

Date, Time, Location

Parents Contacted

Determination Recommendation

6 1526932839 2193710190 1/26/16 Internet

1/27/16 Confirmed Bullying Detention/ Counselling

7 2193710190 4027913916 2/4/16 Bus

2/4/16 Confirmed Bullying Counselling

On Roll Call Vote:



9. BUSINESS ADMINISTRATOR/BOARD SECRETARY’S REPORT

Motion by Mrs. Horner, Seconded by Mrs. Mohr, to approve 9.1 – 9.4

Discussion:

9.1 SECRETARY’S FINANCIAL REPORTS

9.1A January 2016 Investment Reports

INVESTMENT ACTIVITY – January 2016

TD BANK

Interest $238.41


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NEW JERSEY CASH MANAGEMENT FUND

Beginning Balance $306,626.88

Interest 74.67

End Balance $306,701.55

Interest Earned Year-to-Date $1,804.05

9.1B Secretary’s Report/Reconciliation Report for month ending January 31, 2016

Motion to approve the attached Secretary’s Report/Reconciliation Report

for month ending January 31, 2016.

9.1C Monthly Transfer Report – January 2016

Motion to approve the attached Monthly Transfer Report for January 2016.

9.1D Approval of Vouchers

Motion to approve the vouchers as of February 18, 2016 in the amount of

$1,152,267.28.

9.1E Board Secretary’s Certification

Motion to approve the Board Secretary’s Certification as follows:

Pursuant to N.J.A.C. 6A:23A-16.10 (c)3, I, Janet Sherlock, Board Secretary, certify

that as of January 31, 2016 no budgetary line item account has obligations and

payments (contractual orders) which in total exceed the amount appropriated by the

Henry Hudson Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and

N.J.S.A. 18A:22-8.2, and no budgetary line item account has been over expended in

violation of N.J.A.C. 6:23-16.10(a)1.

In accordance with N.J.A.C. 6A:23A-16.10 (c)2, it is certified that anticipated revenue

has changed for the month ending January 31, 2016.

Increased – Interest for Investment $313.08

January31, 2016

Board Secretary Date

9.1F Board of Education’s Certification

To approve the Board of Education’s Certifications for January 31, 2016. Pursuant to

N.J.A.C. 6A:23A-16.10 (c)4, the Henry Hudson Regional School Board of Education

certifies that as of January 31, 2016 after review of the Secretary’s Monthly Financial

Reports and the Reconciliation Monthly Financial Reports and upon consultation with

the appropriate district officials, to the best of the Board’s knowledge, no major

account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1

and that sufficient funds are available to meet the district’s financial obligations for the

remainder of the fiscal year.

9.2 OPERATIONS

9.3 CONTRACTS

9.3A Prevention Specialists, Inc.

A motion is requested to approve the agreement with Prevention Specialist, Inc. to

perform Random Drug & Alcohol Testing as required by the Department of

Transportation for CDL Drivers for 2016 in the amount of $420.00.

9.3B Atlantic Tree Experts Company, Inc. - Proposal

Motion to accept the proposal from Atlantic Tree Experts Company, Inc. for tree

removal overhanging Fieldhouse shed in the amount of $1,500.00.

9.4 OTHER


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9.4A Arts & Education Center

A motion is requested to approve tuition for students to attend the Arts & Education

Center at a total cost of $7,335.00 as follows:

Middle School – 7 Students – Tuition $3,710.00

High School – 5 Students – Tuition $3,625.00

9.4B School Facilities Project

A motion is requested for approval to advertise for bids for the following School

Facilities Project:

Henry Hudson Regional School District/Monmouth County

Henry Hudson Regional School

Project Description: Partial roof replacement, Section A

State Project #: 2120-050-14-1002

SDA Project #: 2120-050-14-G2AX

Grant #: G5-5445

Total Project Cost: $455,000.00

Grant Amount: $182,000.00

On Roll Call Vote:


Mr. Hayden, Yes*; Mrs. Horner, Yes; Mr. Mullan, Yes; Mrs. Chiles, Yes. Motion Carried.

*Mr. Hayden Abstained from 9.3A, 9.3B and 9.4A

10. PRESIDENT’S REPORT

After discussions with the administration, the board decided that it would be too much to launch

all four task force committees at once. They will be starting the Athletics and STEM task force

committees in the spring and the Focus on College and Teacher Wellbeing in the summer.

11. BOARD OF EDUCATION COMMENTS – None

12. COMMENTS FROM THE PUBLIC

Please state name and address. Time Limit: Three (3) minutes

Mr. Daniel Pastore, Co-President HHREA, regarding the timeframe for the committees. He asked,

wouldn’t it be more important to have happy teachers before implementing new STEM programs? Mrs.

Chiles said it was a reasonable question and they are all priorities for the board. She said she

appreciated the input and based on the way things are moving with STEM and Athletics, the board felt

they needed to have those plans in place. She also stated the board wants to make sure the teachers are

happy. The board is looking forward to having teachers’ representation on the task force.

13. CLOSED EXECUTIVE SESSION

Motion by Ms. Salazar, Seconded by Mrs. Mohr, to go into closed executive session at 8:07 p.m.

for approximately 15 minutes. Action may be taken after closed session.

SUNSHINE LAW RESOLUTIONS

WHEREAS, pursuant to N.J.S.A. 10:4-12 (b), the Board of Education may exclude the public

from that portion of a public meeting at which the board discusses any of the matters described at

N.J.S.A. 10:4-12 (b) (1)-(9);

NOW THEREFORE BE IT RESOLVED that the Board of Education shall forthwith enter

into closed session to discuss the following matter(s) concerning:

X Matters rendered confidential by state or federal law:

Personnel

Appointment of a public official


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Matters covered by the attorney-client privilege

Pending or anticipated litigation

Pending or anticipated contract negotiations

Protection of the safety or property of the public

______ Matters which would constitute an unwarranted invasion of privacy

______ Matters in which the release of information would impair a right to receive funds from the

United States Government

Matters concerning collective negotiations and/or the negotiations of terms and conditions of

employment of employees of the Board of Education

______ Possible imposition of a civil penalty or suspension

______ Student Hearing

BE IT FURTHER RESOLVED that said discussion may be disclosed to the public when

reasons for discussing and acting upon it in closed session no longer exist.

On Roll Call Vote:



14. RETURN TO OPEN PUBLIC SESSION

Motion by Ms. Ryan, Seconded by Mrs. Mohr, to return to open public session at 8:35 p.m.

On Roll Call Vote:



15. ADJOURNMENT

There being no further business before the Henry Hudson Regional Board of Education,

Motion by Ms. Salazar, Seconded by Mrs. Mohr, to adjourn the meeting at 8:36 p.m.

On Roll Call Vote:



Respectfully Submitted,

Janet Sherlock

School Business Administrator/Board Secretary

henry hudson regional school district board of …

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