hfm web-site

EuCARD-REP-2013-011

European Coordination for Accelerator Research and Development

PUBLICATION

HFM WEB-SITE LINKED TO THETECHNICAL & ADMINISTRATIVE

DATABASES

Szeberenyi, A (CERN)

12 June 2014

The research leading to these results has received funding from the European Commissionunder the FP7 Research Infrastructures project EuCARD, grant agreement no. 227579.

This work is part of EuCARD Work Package 7: Super-conducting High Field Magnets forhigher luminosities and energies.

The electronic version of this EuCARD Publication is available via the EuCARD web site<http://cern.ch/eucard> or on the CERN Document Server at the following URL :

<http://cds.cern.ch/record/1708784

EuCARD-REP-2013-011

http://cern.ch/eucard

http://cds.cern.ch/record/1708784

HFM WEB-SITE LINKED TO THE

TECHNICAL & ADMINISTRATIVE

DATABASES

Doc. Identifier:

EuCARD-Del-D7_1-v4

Date: 30/07/2013

Grant Agreement 227579 PUBLIC 1 / 9

Grant Agreement No: 227579

EuCARD European Coordination for Accelerator Research and Development

Seventh Framework Programme, Capaci t ies Spec i f ic Programme, Research In f rast ructu res,

Combinat ion of Col laborat ive Pro ject and Coord inat ion and Support Act ion

DELIVERABLE REPORT



DATABASES

DELIVERABLE: D7.1

Document identifier: EuCARD-Del-D7_1-v4

Due date of deliverable: End of Month 52 (July 2013)

Report release date: 30/07/2013

Work package: WP7: HFM Superconducting High Field Magnets for

higher luminosities and energies

Lead beneficiary: CERN

Document status: Final

Abstract:

The EuCARD project has been using various databases to store scientific and contractual

information, as well as working documents. This report documents the methods used during

the life of the project and the strategy chosen to archive the technical and administrative

material after the project completion. Special care is given to provide easy and open access for

the foreground produced, especially for the EuCARD-2 community at large, including its

network partners worldwide.



DATABASES

Doc. Identifier:

EuCARD-Del-D7_1-v4

Date: 30/07/2013


Copyright notice:

Copyright © EuCARD Consortium, 2013

For more information on EuCARD, its partners and contributors please see www.cern.ch/EuCARD

The European Coordination for Accelerator Research and Development (EuCARD) is a project co-funded by the

European Commission in its 7th Framework Programme under the Grant Agreement no 227579. EuCARD began

in April 2009 and will run for 4 years.

The information contained in this document reflects only the author’s views and the Community is not liable for

any use that may be made of the information contained therein.

Delivery Slip

Name Partner Date

Authored by A. Szeberenyi CERN 08/07/2013

Reviewed by Jean-Pierre Koutchouk CERN 23/07/2013

Approved by WP Coordinator

Gijs de Rijk CERN 26/07/2013

Approved by Project coordinator

Jean-Pierre Koutchouk 30/07/2013

http://www.cern.ch/EuCARD



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Doc. Identifier:

EuCARD-Del-D7_1-v4

Date: 30/07/2013


TABLE OF CONTENTS

1. EXECUTIVE SUMMARY .......................................................................................................................... 4

2. INTRODUCTION ........................................................................................................................................ 4

3. EUCARD TECHNICAL AND ADMINISTRATIVE DATABASES ....................................................... 4

3.1. PUBLIC EUCARD WEBSITE ..................................................................................................................... 4 3.2. INTRANET ................................................................................................................................................ 5 3.3. EDMS ..................................................................................................................................................... 5 3.4. CDS ........................................................................................................................................................ 6

4. STRATEGY FOR TRANSMISSION OF THE EUCARD FOREGROUND AND LEGACY .............. 7

4.1. TRANSMISSION OF THE WEB SITE ............................................................................................................. 7 4.2. EUCARD HFM INTRANET ...................................................................................................................... 9 4.3. EDMS ..................................................................................................................................................... 9 4.4. CDS ........................................................................................................................................................ 9

5. CONCLUSIONS ........................................................................................................................................... 9



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Doc. Identifier:

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Date: 30/07/2013


1. EXECUTIVE SUMMARY

The scope of the deliverable is to be in line with the project website. Therefore this

deliverable documents where and how the technical and administrative documents relevant

for the Work Package are archived and how the know-how will be taken over by EuCARD-2.

The document is structured around the main tools used during the project: Public website,

Intranet, EDMS, CDS and the new EuCARD-2 project website.

2. INTRODUCTION

During the course of the project the scope of the deliverable is to be in line with the project

website. The HFM website has become a subset of the public website and the Intranet

collaborative workspace.

3. EUCARD TECHNICAL AND ADMINISTRATIVE DATABASES

The EuCARD project and its work packages have been using web pages, shared workspaces,

as well as information depositories available at CERN for the management of project

information and publications.

3.1. PUBLIC EUCARD WEBSITE

The list of the deliverables and reports of the HFM Work Package has been made available 1)

under the About EuCARD/ Results tab and also 2) on the public HFM website: Accelerator

R&D/ Magnets. The EuCARD website will be archived with the end of the project and the

domain will be redirected to the EuCARD-2 website. See Section 4.1.

Figure 1 HFM WP public website



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3.2. INTRANET

The Intranet is a password-protected collaborative workspace available to all EuCARD

members. It allows the coordination office to disseminate information, and also allows

members to contribute to the site via discussion lists per work package. The Intranet has been

the main entry point for the deliverables and milestones of the work package, as well as the

WP events, announcements.

Figure 2: HFM WP Intranet

3.3. EDMS

All contractual information (periodic and interim reports, deliverable reports, milestone

reports where relevant) are collected and archived by WP in the database of CERN EDMS

(http://cern.ch/edms) under the category of EuCARD. EDMS stands for Electronic Data

Management System. It is the standard CERN management tool for project-oriented

information. It allows document versioning and several other project management

instruments.

http://cern.ch/edms



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Figure 3 WP7 report collection on EDMS

3.4. CDS

The publications are collected and archived by WP in the database of CERN CDS

(http://cern.ch/cds ), widely used by the HEP and accelerator community, under the category

of EuCARD. The CERN Document Server contains all collections of publications (books,

conference papers, academic dissertations, notes, presentation, journal publication, scientific

reports) that are made available to search engines at CERN and worldwide.

Figure 4: WP7 publication collection on CDS

http://cern.ch/cds



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Date: 30/07/2013


4. STRATEGY FOR TRANSMISSION OF THE EUCARD FOREGROUND AND LEGACY

The strategy foreseen takes best advantage of the EuCARD-2 project, which will be the main

client for EuCARD information and from the sustainability of the databases that have been

used during the project lifetime.

4.1. TRANSMISSION OF THE WEB SITE

To enhance synergies between the EuCARD and the follow-up project, EuCARD-2, the

results of the EuCARD project are now seamlessly integrated with the new EuCARD-2

website1.

Figure 5: EuCARD-2 website

1 http://cern.ch/eucard2

http://cern.ch/eucard2



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In case of the HFM work package, the know-how is preserved (including technical reports)

under WP10 Future Magnets2 in EuCARD-2.

Figure 6 EuCARD-2 website WP10

The EuCARD website will be archived with the end of the project and visitors of the

EuCARD domain will be redirected to the EuCARD-2 website. The results of the project will

be further accessible under “EuCARD” tab on the EuCARD-2 website. A brief summary will

be visible on the most important results and know-how taken from EuCARD, additionally for

more information the EuCARD website will be available under http://cern.ch/eucard-old.

Figure 7: The main results of the EuCARD project will be available from the EuCARD-2 website, under

EuCARD tab.

2 http://eucard2.web.cern.ch/activities/wp10-future-magnets-mag

http://cern.ch/eucard-old

http://eucard2.web.cern.ch/activities/wp10-future-magnets-mag



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Date: 30/07/2013


4.2. EUCARD HFM INTRANET

This workspace will be kept alive for another ~2 years until Fresca2 has been completed.

4.3. EDMS

The EuCARD Steering Committee agreed to transfer the contractual information stored in

EDMS to CDS.

4.4. CDS

All the EuCARD collections as well as the information transferred from EDMS (contractual

reports to the European Commission) will remain alive in the CDS repository and accessible

via the librarian search engines to the HEP and accelerator community and beyond.

5. CONCLUSIONS

The EuCARD project selected standard instruments for data handling. Some customization

(CDS) had been requested and carried out to fulfil requirements specific to EC projects and

reviewing strategies. They are presently used by other EC projects coordinated by CERN.

EuCARD-2 intends to follow the same data handling. The transmission of the EuCARD

legacy is thus straightforward and guarantees a sustainable access by the public to the project

results and by the experts to the working documents.

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