hillgrove high school booster club handbook 2018-2019 · region 3-7a secretary jimmy dorsey...

Hillgrove High School

Booster Club Handbook

2018-2019

Angela Stewart Principal

[email protected]

Sherri Thoroughman Assistant Principal/Athletic Director sherri.thoroughman.cobbk12.org

Ed Morris

Head Boys Basketball Coach/Athletic Coordinator [email protected]

Lisa Morrow Athletic Clerk

[email protected]

Region 3-AAAAAAA

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2018-2019 Booster Club Handbook

Table of Contents

From the Principal 3

Who is the….? 4

Head Coach List 5

Athletic Budget Process 6

PT Solutions 7

Mandatory Reporting of Child Abuse 8

Booster Club Guidelines 9

CCSD Rule LEC-R Highlights 10

eMail Communication for Faculty and Staff 11

Facility Use 12

Feeder Programs 13

Title IX 14

Coca-Cola 16

Concession Stand Revenue 17

CCSD Athletic Guidelines Highlights 18

Athletic Passes/Pay to Play 19

Fundraising/Logo Usage/Spirit Sales 20

CCSD Rule IDF-R Local Implementation 22

Guidelines for Parent and Spectator Conduct 23

Appendix

Hillgrove High School Facility Use Form

CCSD Board Policy GBRG-R

CCSD Board Policy GBRG-1

Hillgrove IDFA Gender Equity Worksheet

CCSD Board Policy DK-R

CCSD Board Policy Form IDFA-1

CCSD Board Policy FEAE-R

CCSD Board Policy IDF-R

CCSD Board Policy JHA-R

CCSD Board Policy IDE-R

CCSD Board Policy LEC-R

CCSD Board Policy KG-R

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From the Principal… Dear Hillgrove Booster Club Officer: Thank you for your commitment and dedication to our Hillgrove faculty, staff, and students. We ap-preciate the Booster organizations and the continued support that you provide. We don’t take for granted all that you do to ensure that we have the best programs in the State! Students who are involved in extracurricular activities learn how to work toward their goals on stage, court, field, or mat. Our Hillgrove coaches, sponsors, and administration recognize that the skills and knowledge gained in these arenas helps our students to achieve success in the classroom and beyond. It is extremely important that all of our Booster organizations understand the rules and guidelines through which we all must operate. This book ensures that all organizations associated with Hillgrove are operating in compliance with GHSA, District, and School rules. By adhering to these rules, Hillgrove will maintain a positive image in our community and experience continued notoriety and success. Our Planned success is recognized throughout the State as a constant beacon of excellence. This continued success has only been achieved through the support of parents and Booster Clubs. Thank you! The 2018-2019 school year will prove to be another banner year. Sincerely, Angela Stewart, Ed.S. Hillgrove High School

GO HAWKS!

Legal Disclaimer Information in this document may be changed at the discretion of the Cobb County School District Administration, the Hillgrove Administration, by actions of the Cobb County Board of Education, the Region, the Georgia High School Association, or the Geor-gia State Legislature. It is the responsibility of the Coach or Director of an activity to stay current on applicable rules, laws, and guidelines governing the operation of booster clubs and coordinate that information to booster club officers. As information contained in this handbook is subject to change, please contact the Hillgrove administration with any questions or concerns.

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Who is the…...?

Position Name eMail Address

Hillgrove Representative Cobb County Board of Education

Post 7

Brad Wheeler [email protected]

CCSD Superintendent Chris Ragsdale Chris.Ragsdale.cobbk12.org

Deputy Superintendent of HR/Operations

John Adams [email protected]

Assistant Superintendent High Schools

Christian Suttle Ed Wagner

[email protected] [email protected]

CCSD Athletic Director Steve Jones [email protected]

CCSD Athletic Director Donnie Griggers [email protected]

GHSA Director Robin Hines [email protected]

Hillgrove Principal Angela Stewart [email protected]

Hillgrove Athletic Director Sherri Thoroughman [email protected]

Region 3-7A President Regina Montgomery [email protected]

Region 3-7A Secretary Jimmy Dorsey [email protected]

CCSD Supervisor Band/Orchestra

Christopher Ferrell [email protected]

CCSD Supervisor Choral/Music Theater/Dance and Drama

Dr. Joseph Woodruff [email protected]

Hillgrove Foundation President Isabel Meireles [email protected]

Hillgrove School Council Presidents

Dana Allen [email protected]

Hillgrove PTSA Co-Presidents

Noelle Galper Denise Lodahl


Hillgrove Cafeteria Manager Majid Zand [email protected]

Hillgrove Nurse Penny Wizner [email protected]

Hillgrove Secretary Beckham Sawyer [email protected]

Hillgrove Athletic Clerk Lisa Morrow [email protected]

Hillgrove Trainer (PT Solutions) Sonny Sessions [email protected]

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Hillgrove 2018-2019 Varsity Head Coach/Directors List

Fall Sports

Football Phil Ironside [email protected]

Softball Laura Voyles [email protected]

Cross-Country Jonathan Gambrell [email protected]

Cheerleading (Competition, Fall and Winter) Jennifer Spiegel [email protected]

Volleyball Claire Self [email protected]

Winter Sports

Boys Basketball Ed Morris [email protected]

Girls Basketball Susan Milam [email protected]

Wrestling Shawn Slenczka [email protected]

Swimming Nikki Bisesi [email protected]

Spring Sports

Boys Golf Jeff Wishon [email protected]

Girls Golf Laura Voyles [email protected]

Boys Tennis Scott Hill [email protected]

Girls Tennis Barbara Jo Mitchell [email protected]

Boys Lacrosse Tarve Riggins [email protected]

Girls Lacrosse Keon Humphries [email protected]

Boys Soccer Heath Merrill [email protected]

Girls Soccer Shannon Center [email protected]

Girls Track and Field Latashia Ironside [email protected]

Boys Track and Field TBA TBA

Activity Directors

Band Patrick Erwin Brianna Slone


Chorus Sarah Wiggins Benjamin [email protected]

Orchestra David Doke [email protected]

Drama Adam Sechelski [email protected]

NJROTC Lt. Commander (Ret.) Ron Hojnowski Chief (Ret.) Allen Harris


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Athletic Budget Development Process

Spring The Athletic Director meets with Head Coaches and determines any additional financial needs. Principal, Athletic Director and School Book-

Keeper look at athletic revenues and the previous year ‘s athletic expenditures

Summer Athletic Director provides budget to Head Coaches

Summer-Fall Head Coaches work with Booster Clubs to deter-mine financial needs and how those needs are

going to be met

Notes Budgets are revised based on actual revenues. Principal and AD always work to meet any needs that require additional revenue for a team or sport

Where Does it Come From? Where Does it Go?

CCSD provides: Coaching Stipends Some money for Security Some money for Ambulance Some money for Field Maintenance Some money for Transportation

Mainly through Sports Pass Sales and Event Tick-et Revenue, Hillgrove provides:

Uniforms/Equipment/Maintenance Community Coaching Certification Event Security Technology (Timing software, etc.) Athletic Training Supplies (Tape, crutches, etc.) Transportation/Lodging GHSA, GADA, and GACA Dues Signing Ceremonies Senior Night Ceremonies Tournament Entry Fees Rental Fees (Pool time, etc.) Game Officials Game Announcers Gate Workers Any and all additional Expenses

The information provided on this page is to explain in a transparent manner the funding of the Athletic Programs at Hillgrove. The information below does not apply to the Fine Arts or NJROTC Booster Club (with the exception of transporting the band to athletic events). Please let the Hillgrove Administration know of any questions or concerns.

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PT Solutions

Hillgrove enjoys a relationship with PT Solutions. Through this relationship, fully qualified athletic trainers are provided pro bono for most Hillgrove home athletic events. Working with PT Solutions provides high-quality medical care for all of our student– athletes. PT Solution trainers also have the ability to immediately schedule office referrals for any injured Hillgrove Student-Athletes. Our current trainer is Sonny Sessions. For more information about PT Solutions, please visit their website at www.ptsolutions.com.

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Mandatory Reporting

Beginning July 1, 2012, parents and community members who volunteer to work with chil-dren in school functions and extracurricular activities must report suspected child abuse as required by Georgia law in O.C.G.A. 19-7-5. The State Law reads that “persons employed by or volunteering at a business or an organ-ization, whether public, private, for profit, not for profit, or voluntary, that provides care, treatment, education, training, supervision, coaching, counseling, recreational programs, or shelter to children. The law goes on to say that a person “should make an oral report as soon as possible to a child welfare agency providing protective services, as designated by the Department of Human Resources, or, in the absence of such an agency, to an appropriate police authority or the district attorney. Program directors should have an ad-dress and phone number for the reporting agency in their county or circuit and make this information available to mediators. Questions about the specific requirements of reporting should be referred to the reporting agency.” All parents, guardians, and members of the community that volunteer with any Hillgrove organization, must sign the Volunteer Letter. Coaches, directors and sponsors have been send the letter with specific instructions regarding distribution. Regardless of the law, all of us have the responsibility of protecting children. If you witness or suspect abuse, please contact law enforcement.

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Booster Club Guidelines

Booster Clubs are an integral and important part of Hillgrove High School. Without the time and fi-nancial support provided by the Boosters, Hillgrove's students would not enjoy the level of success they currently do. The Cobb County School District has an established Board Administrative Rule (LEC-R) that gov-erns high school booster clubs. Please be sure to read this policy (which is included in this note-book). In addition, the CCSD Athletic Handbook includes a section that discusses booster clubs. This information is also included in this notebook and should be read by all booster club members and officers. CCSD also has created a resource guide that can be found at the following link: http://www.cobbk12.org/centraloffice/studentsupport/CCSD_Booster_Resource_Guide.pdf Hillgrove High School Booster Clubs are encouraged to do the following:

Provide financial support to Hillgrove High School students and organizations

Keep open and honest communication with coaches, teachers, the Principal and the Athletic Director

Make sure the lines of communication are open between booster club members and the Boost-er Club leadership

Support the student-athletes and student-artists of Hillgrove High School

Demonstrate support for all Hillgrove High School sports and activities

Increase the visibility of your sport and/or event and the accomplishments of the student-athlete or student-artist

Support the coaches, directors, and their staffs

Build and maintain informative web-sites

Provide a positive role model for all Hillgrove High School students. Hillgrove High School Booster Clubs operate under the direction and authority of the Hillgrove High School Administration. Please keep the following in mind:

While the focus, vision, and direction of the booster club should be a partnership between the booster club and the head coach/director, this responsibility rests with the Head Coach/Director.

The Head Coach/Director can request a review and or revision of the booster club by-laws at any time

Hillgrove High School administrators are not involved in the day-to-day operations of the boost-er club unless a booster club decision is in gross violation of Hillgrove High School Policy, Cobb County School District Policy or Board Administrative Rules, Region Policy, GHSA policy, or presents the possibility of being detrimental to the mission and goals of Hillgrove High School.

Any events hosted or directed by a Hillgrove High School Booster Club are technically official school events. This includes banquets, tournaments, and camps.

Official Booster Club meetings will be held at Hillgrove High School on a regular weekday se-lected by the booster club. The Hillgrove High School principal (or his/her designee) may elect to attend and or participate as he or she sees fit.

Each booster club must be represented at any Booster Club informational meetings called by the Hillgrove High School Principal and his/her designee.

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CCSD Board Rule LEC-R Highlights Board Administrative Rule LEC-R Highlights:

The primary purpose of a booster club is to "support the high school and its programs."

Booster Club officials shall not have facility keys and/or alarm codes

The Principal of Hillgrove High School has the authority to disband any booster club that grossly violates any CCSD Board Administrative Rule

Booster Clubs must have a copy of the club's Constitution and By-laws on file at Hillgrove.

Booster Club shall submit quarterly budgets, and an end of the year budget showing the actual disbursement of funds (Quarterly are due: September 30, 2018; December 31, 2018; March 31, 2019; June 30, 2019 and the end of the year budget is due June 1, 2019).

All booster club donations or gifts become the property of Hillgrove High School

The Principal has the authority to request an audit of the financial records of any Hillgrove High School Booster Club

Hillgrove High School Booster Clubs are not involved in the following:

Hiring or dismissing Hillgrove High School Coaches, Teachers, and/or Community Coaches

Setting entry fees for games or other events

Paying for academic tutoring for any Hillgrove High School student or student-athlete

Directing employees of the Cobb County School District

Contacting the Georgia High School Association, Region Officials, or the Cobb County School District as an organization without the permission of the Hillgrove Administration.

Reporting or directing game officials or event judges

Providing awards to coaches, students, or student-athletes without the approval of the Hillgrove High School administration and/or Head Coach

Negotiating a supplement of the salary of any coach or teacher employed by the Cobb County School District

Game, Event, and/or Practice Scheduling

Playing time decisions and/or other issues regarding students

Directing purchasing decisions made by Hillgrove High School Coaches and Teachers using Hillgrove High School/CCSD funds

Conducting formal or informal investigations of other high school athletes or athletic programs or fine arts programs

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eMail Communication Directive for Hillgrove Faculty and Staff Dear Hillgrove High School Coach/Teacher: In this age of electronic communication, thoughts and ideas can be transmitted to hundreds of peo-ple within minutes. I encourage you to use email, blogs, and other forms of communication to keep in touch with your student-athletes and their parents. One of the drawbacks of email is that words, taken without voice inflections or body cues, can be misconstrued. Rarely, coaches are the recipients of emails that are meant to embarrass, ridicule or hurt. If you get an email from a parent or community member that does one or more of the following: 1. Uses profanity 2. Questions your ethics 3. Makes unreasonable or inappropriate demands 4. Is, in your judgment, unprofessional or inappropriate 5. Is threatening to your person, your family, your coaching job or teaching career 6. Makes you feel uncomfortable You are being directed as follows: 1. Do not reply to the email 2. Forward the email to myself ([email protected]) or Ms. Thoroughman([email protected]) Do not Copy or Blind Copy anybody else when forwarding this email. 3. Do not forward a copy of the email to anybody else 4. Do not confront the sender of the email 5. Do not discuss the email with anybody who does not have a need-to-know I will immediately contact the sender of the email and ask for a conference to discuss the matter. Depending on the issue, the coach may or may not be asked to attend the conference. I would also like to remind you that all emails sent or received from a Cobb County School District email account are public record. Any taxpayer can submit an Open Records Request and gain ac-cess to your email. In addition, once an email is sent you have no control over who reads it. Thanks for your help on this issue. Many people will say things in emails they would not say in per-son. More importantly, these “email wars” do not serve to help Hillgrove High School. In fact, the student-athletes are the ones who usually suffer. Thank you. Angela Stewart Principal Hillgrove High School

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Hillgrove High School Facility Use Hillgrove High School is in high demand, and the accompanying facilities are being used almost 24 hours a day, seven days a week. There have been a few occasions where more than one group has signed up to use a space at the same time. In previous years we have had a few issues with build-ing security at the end of an event. Please make sure that your group has made provisions for se-curing the building in the evening or on a weekend.

In order to schedule a portion of the building for an event, please email Ms. Thoroughman ([email protected]) the completed Facility Use form located in the Appendix of this Notebook and on the Hillgrove website. If your booster club is getting paid for the use of the facility a completed KG-1 form must also be completed. If it is being used as a fundraiser, please also complete a JHA-1 form.

Ms. Thoroughman will email you when your event has been scheduled. Please do not assume that your event is scheduled unless you receive verification from Ms. Thoroughman. In most cases, facilities will be assigned on a first-come-first-served basis, but academic purposes will take precedent over other uses (i.e., conducting an SAT review class in the media center takes precedence over a booster club meeting).

The Hillgrove Administration reserves the right to move, re-schedule, or cancel any meeting held on campus.

The Hillgrove Administration may require custodial support and/or security for events that are scheduled in the evening or weekend. If so, your club will be billed for these expenses. Your group may also incur a restocking fee for custodial supplies. This will be communicated to you by Ms. Thoroughman. For groups/clubs that are not a part of Hillgrove High School (i.e., AAU Teams, Boy Scouts, etc.) these events must be approved by the District before being approved by the local school admin-istration. Hopefully, by communicating and following these simple guidelines, we can avoid any confusion or issues. Please let us know if you have any questions

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Junior/Middle School/Youth Sports Programs The Cobb County School District does not fund or support Middle School or Youth Sports (“Feeder”) Programs. The Hillgrove Administration realizes that, in order for High School programs to be competitive, Feeder programs are essential to teaching the sport to young-er athletes, developing important life skills such as teamwork and sportsmanship, and building a sense of community among Hillgrove athletes of all ages. While the Hillgrove administration does not supervise the Feeder programs, the Feeder programs do use the Hillgrove name and facilities, For that reason, it is important that they are operated correctly. Please adhere to the following requirements: 1. Hillgrove Feeder programs must operate under the direct control of a Hillgrove Booster

Club. It is strongly recommended that the Director(s) of any feeder program are includ-ed on the Booster Clubs Board as a liaison. Feeder programs not operating under the direct control of a Hillgrove Booster Club will not be allowed to use the Hillgrove name or any Hillgrove/CCSD equipment or facilities.

2. The Head Coach of a Sport is considered to be in control of the Feeder program. Any issues, questions, or concerns regarding Feeder programs brought to the Hillgrove ad-ministration will be directed to the appropriate head coach.

3. Feeder programs must coordinate the use of any Hillgrove facilities through the school administration and/or the Head Coach.

4. Hillgrove High School Programs shall always be given priority in using Hillgrove facilities, field space, or equipment. Feeder program games, events, practices, and meetings may be rescheduled or relocated to accommodate any high school func-tion.

5. Feeder programs do not have to go through the District’s Facility Use Office to use any facilities. However, as with other groups, they may be charged for custodial assistance and/or security.

6. Failure to follow Administration guidelines or directives, or if the Feeder Program fails to maintain good relations with the Hillgrove Administration, may result in the Feeder Programs not being allowed to use the Hillgrove High School name, any Hillgrove or CCSD equipment, or Hillgrove or CCSD facilities.

http://robbysphotography.smugmug.com/Sports/Hillgrove-Lady-Hawks-vs-South/13/518230309_EjYXk-L-1.jpg

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Title IX Dear Hillgrove Coach, Director, or Booster Club Officer:

Most of you may be aware of the basic provisions of Title IX of the Educational Amendments of 1972 (Title IX). This landmark federal legislation requires that all activities in schools that receive federal funding (which all Cobb schools do) be equally funded in proportion to the school’s popula-tion. The basic focus of the law is that women’s activities, especially athletics, be funded as well as men’s activities. Many people believe that the recent rise in popularity of women’s sports, at both the collegiate and professional level, is in part due to this law. Hillgrove High School is required to file an end of the year report with the Federal Government allo-cating where every dime of athletic money was spent, including the booster clubs. In order to accurately complete this report and not receive any penalty, I am going to need your help. Please find in the appendix of this notebook a sample worksheet that you must use to submit the Title IX information to me for my report. I am asking you to keep a total of your expenditures and then apply this to what you have spent in each category. I appreciate the help! When your books are closed out for the season, please turn this form in to me. Title IX compliance is a very important issue and I need your help to make sure what we report to the federal government is as accurate as possible. Please let me know if you need more infor-mation or if you have any questions. Thanks. Sherri Thoroughman [email protected] Assistant Principal/ Athletic Director Hillgrove High School

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Gender Equity Reporting– Board Policy IFDA Each year Cobb County must submit a report in order to be in compliance with the Georgia Equity in Sports Act. This policy can be located at http://www.cobbk12.org/centraloffice/adminrules/I/IDFA.pdf. Each high school in the district is responsible for providing the infor-mation to the Cobb County Athletic Directors, Steve Jones and Donnie Griggers for every sport at their school. When the season is completed for each sport, the booster club president, treasurer or de-signee, must submit a report to Ms. Thoroughman that contains the information about how much money was spent on that program. She will then compile this information for the school. The deadline for this information to be submitted is June 1, 2019. Booster clubs and supporting organizations must report how much was spent on the entire program and if there were any capitol expenditures. See definitions below: Program expenditures include: Coaching supplements, Gift money, weight training supplements, pay for tutoring, insurance, referees or other game officials, cell phones, transportations costs, lodging, meals, laundry, practice game equipment and/or uniforms, game uniforms, equipment rental, publicity ex-penses, training supplies and equipment, trainer contract, travel expenses, team awards, player awards, organization dues, Capitol expenditures include: Any renovations, new starts, stadiums, stands, concessions, fields, turf, etc. Please also include the number of participants in your program denoting how many females and how many males there were during the season. (Managers, mat maids, etc. do not need to be included.) In the appendix of this handbook is an example of what will be sent to each coach to forward to the appropriate person at the conclusion of their season. Any questions should be di-rected to Ms. Thoroughman.

*Please do not include information from feeder and junior programs.*

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Hillgrove High School has a contractual relationship with Coca-Cola. The benefits of this agreement include:

Numerous free goods adorned with the "PowerAde" logo including squeeze bottles, towels and coolers.

Financial contribution to Hillgrove High School

Free product samples to be used at the principal’s discretion

New Stadium Scoreboard Our contract states that all Hillgrove High School organizations must exclusively use only Coca-Cola Products. This means:

No items can be used or displayed that have the logos of any direct competitors (including Pepsi, Aquafina, Gatorade, Store Brand Drinks)

All booster clubs and concession stands can only use and display Coke products, including the theater concession stand.

All Coke products used for resale must be purchased directly from our Coke representative

Only 20 oz bottles of Coke and Coke products can be sold at Hillgrove events

Please make sure that there are no non-Coke products in any Hillgrove coolers, concession stands or display coolers.

Booster clubs can buy in bulk and then share product between clubs. This could be helpful for those clubs that use the same concession stand (i.e. Soccer and Lacrosse). In addition, booster clubs may decide sell/donate a surplus of product to another booster club. It is also a violation of our Snack and Coke contracts to cover or disable any vending ma-chines. Any covers will be removed. Thanks for your help with this very important issue. Our representative from Coca Cola for Hillgrove is:

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Concession Stand Revenue Procedures

In accordance with Cobb County School Board Administrative Rule DK-R(Contained in the Appendix for this Handbook), the Hillgrove principal has elected to allow Hillgrove Booster clubs to use game concession stands as a fund-raiser activity. All receipts from the concession stand must be collected and recorded in the

Booster Club’s financial records. All concession invoices must be paid directly by the Booster Club

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Excerpts from Cobb County School District Guidelines for Interscholastic High School Athletics and Activities

The full document can be obtained at : http://www.cobbk12.org/centraloffice/athletics/ BOOSTER CLUBS AND FUNDRAISING Booster clubs are an important part of the athletic and extracurricular program in the Cobb County School District. Booster clubs play an important role in supporting, encouraging, and in advancing these programs. The following rules and regulations are basic and broad guidelines for the establishment and operation of all booster clubs that support Cobb County Schools. The principal of each individual school must approve all booster clubs, and questions about individual booster clubs will be addressed to the administration of each school. (Refer to Cobb Education Policy LEC-R) Booster Clubs are independent parent/guardian organizations and are not sponsored

by the schools. Booster clubs exist only to support the school and its program. A copy of each booster club’s constitution, by-laws, and annual budget must be submit-

ted to the principal before club activities each year. Each booster club will have a writ-ten philosophy with clear-cut objectives to be carried out by the club.

Each booster club will have in its constitution procedures for an annual audit. The principal has the right and the authority to audit booster club financial records. Each booster club will develop an annual budget with input from the coach or sponsor,

and submit it to the principal for approval prior to the start of the season. A final annual financial report will be submitted to the principal at the conclusion of the season.

The booster clubs should provide a copy of their treasurer’s report at each meeting. The principal or his/her designated representative will approve all booster club meeting

dates, the meeting site, and the time of the meeting. All fundraisers and projects conducted by a booster club must have prior written ap-

proval of the principal or his/her designee. Booster clubs must follow all Cobb County School District guide-lines pertaining to fundraising activities and facilities usage. The Georgia Sales and Use Tax Regulations Prohibit Booster Clubs Access to the School’s Sales Tax Exemption Form.

Booster clubs must abide by all guidelines, rules, and policies set forth by Cobb County Board of Education, State Board of Education, Georgia High School Association and all local, state, and federal laws. (Cobb County Education Policy LEC-R). All gifts or dona-tions given to the school by the booster club will be accepted by the principal with a signed statement indicating that they will become the property of the school.

Principals or designees should attend all Booster Club meetings and assure that coaches or sponsors attend all club meetings and club sponsored activities.

Booster Clubs must comply with CCSD Guidelines pertaining to Construction of Im-provements to Facilities on District Property (Cobb County Education Policy FEAE-R)For purposes of this rule, any structure built by the booster club must have prior ap-proval. A structure is defined as any permanent item built on campus that does not move.

The principal has the discretion to disband any booster club, if he/she determines the guide-lines above are not being followed (Cobb County Education Policy LEC-R)

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ATHLETIC PASSES/TICKETS/PAY TO PLAY

Cobb County Athletic Passes/ Employee ID Badge: Only the bearer of this pass/badge will be admitted to high school games held within Cobb County (unless other arrangements are made through the region). Passes/Badges are NOT valid at region or state playoff contests. Photo I.D. may be requested. This includes Lifetime passes issued to Cobb County retiring teachers, Senior Citizen passes, and one year passes issued to people who have provided an outside service to the County. Children not in school are admitted free of charge to non-GHSA events.

Georgia High School Association (GHSA) Pass: Only the bearer of this pass plus one will be admitted. Must have a photo I.D. for state tournament level events.

Hillgrove High School Sports Pass: For a fee, Hillgrove sells sports passes to individuals that are valid for all home Hillgrove sporting events. These passes are not valid at other schools, non-sports related events related at Hillgrove (drama plays, Winterguard shows) and for GHSA playoff events. These passes may not be honored at booster club sponsored events. Hillgrove sports passes can be invalidated, without refund, by the Hillgrove administration if they passes are transferred to other parties or abused without a refund.

Event Pass List: Those persons whose names appear on a list that has been approved in advance by the principal or his/her designee may be admitted free of charge for regular season events. {Region and State Competitions and some other events (i.e. SAPA Competitions ) are not Hillgrove or CCSD events and passes will not be honored.}

Ticket Prices: Football ticket prices are determined by the Cobb County School District. Prices for regular season games are determined by the region. Ticket prices for region tourna-ments, and state level contests and competitions are determined by the GHSA.

Hillgrove does not refund the cost of game/event tickets!

In case of inclement weather, attendees should save their ticket stubs for use at a future event.

COST TO THE PARTICIPANT

Hillgrove High School and the Cobb County School District will not support any aspect of any program which could be construed as "pay to play" for the athlete or his/her family.

The financial cost to the participant of a performance type activity should be held to a minimum. No student should be discouraged from participating in an activity which is sponsored by the Cobb County School District because of any personal financial obligation associated with that activity.

If there is a cost for participation, then the amount should be communi-cated to all parents before the first practice or tryout.

If funds are not available in the local school budget to fully finance an activity then the school should limit the expenditure rather than cause a hardship on an individu-al who wishes to participate.

Athletes may be held out of a sport until they have met their school financial obligations from a previous sport. Example: not allowed to run track until they turned in their basketball uniform.

Students can not be denied participation in an extracurricular activity because they have not paid booster dues.

Please do not send any documents that state or imply that any booster club fee is required for participation.

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Fundraising /Logos/Spirit Sales

Fundraising activities may be conducted by the school itself, by a school support organization, and/or organizations within the school. Fundraising activities must comply with all Board Policies and District Rules includ-ing Cobb County Education Policy JHA-R All fundraising activities must have approval of the local school principal or

his/her designee. Regardless of whether or not the school or booster club is receiving the collected funds, and regardless of the policy at other schools, all fundraising activities done by Hillgrove clubs, sports, or support organizations must be approved by the princi-pal or his/her designee. Schools are prohibited from conducting door to door fundraising by students in

activities sponsored by the school in which students would be selling items or soliciting advertisements, contributions, pledges or orders.

Fundraising activities may not involve any student during instructional time. Students will not be required to participate in fundraising activities in order to

participate in extracurricular activities. Hillgrove High School Fundraisers will comply with CCSD Board Rule JHA-R. The Principal and his/her designee always maintains the ability to cancel, move,

or post-pone a fundraising activity. All items sold in any type of fundraiser associated with Hillgrove High School

require the permission of the Principal. The Touchdown Grid Iron Club will be the sole organization allowed to operate

the Spirit Store located in the Hillgrove High School Building. Exceptions to this must be approved by the Principal.

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Fundraising /Logos/Sales Any and all Spirit Items that are generic in wording regarding Hillgrove can only be sold by the Hillgrove Grid Iron Club. For example, statements like "Go Hawks," "Hillgrove High" and "Hillgrove High School" can only be sold by the Grid Iron Club. Spirit items sold by specific booster clubs must contain that sport. For example, "Hillgrove Soc-cer," "Hillgrove Band," "Hillgrove Tennis." Hillgrove clubs, sports, and activities are forbidden from selling or conducting fund-raisers at an event that is not their own without the permission of the Principal. Hillgrove High School has recently gone through the process of updating our brand and logos through VIP Branding. Consequently, all Hillgrove logos, word marks, and identifiers are copyrighted. In using Hillgrove logos or identifiers, colors, proportions, and layouts can not be altered. The Hillgrove administration reserves the right to forbid the sale of any Spirit Wear or Spirit Items that does not conform to our Branding Guide, is not in alignment with the rules designated in this handbook, or is considered in bad taste. This can include Spirit Wear items that have already been purchased for re-sale.

Spirit Wear sales will not include pictures or phrases that are derogatory towards another school or another athletic program.

This is subject to administrative discretion. All Hillgrove clubs, sports, and activities may use the logos designated for their sport, or they must use the approved logos from the branding guide.

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CCSD Board Administrative Rule IDF-R Parents of all students that participate in extracurricular activities should be familiar with Cobb County Board of Education Rule IDF-R (A copy is enclosed in the appendix of this notebook). The rule can be found at http://www.cobbk12.org/centraloffice/adminrules/I/IDF-R.pdf. The purpose of the policy is as follows: Participation in interscholastic/extracurricular (extracurricular) activities in Cobb County School Dis-trict (District) schools is a privilege. Students participating in these activities are considered to be school leaders and role models who represent their school and more importantly, depict its charac-ter. With leadership comes additional responsibility and student participants must adhere to high standards of conduct. When students violate these standards of conduct, the District may withdraw the privilege to participate in interscholastic/extracurricular activities. The purpose of this code of conduct is to establish a minimum expectation of behavior. Parents, students, and coaches should be aware of the following: The Policy States: “Parents/guardians and/or students must report any violation of this rule or the District’s Student Code of Conduct to their high school administration or coach within two weeks (14 calendar days) of the violation. The two week time frame includes weekends, school holidays and summer vacation. Failure to report a violation may result in additional consequences which may include, but it not limited to, doubling of the student’s conse-quences for the behavior in question.” Section B of this rule on Alcohol/Illegal Drugs/Inhalants portion of the policy does not require an ar-rest or charge. It says clearly that such use or possession by extracurricular participants is banned regardless of whether students are on or off campus or whether or not students are at a school-sponsored event. This means that if there are Facebook or Instagram pictures of extracurricular stu-dents using these items, or if there is a party at a local subdivision that does not involve the police, this policy is in play for all students that participate in an extra-curricular sport or activity. If there is an arrest or charge (felony or misdemeanor), Sections D and E of this Rule apply. Parents, students, and Cobb County School District employees are required to inform the local school administration about any behavior issues that fall within the scope of this poli-cy. Even if it is just a rumor, please let us know. It is the administration’s responsibility to investigate and determine if there is something that warrants disciplinary action under this policy or any other. Booster clubs will not investigate in any form or fashion any student conduct that relates to possible school discipline. Please pay particular attention to Section F7. This gives the Principal some leeway to include other acts that may not be delineated in this policy but reflects in "a negative manner on the school, athletic program, or activity". For example, damage to property, using a fake ID, harass-ment, etc. Per Board Rule Hillgrove will honor any extracurricular suspensions imposed by other public or pri-vate schools if a student currently under suspension transfers to Hillgrove. As with any other rules or policies, please ask the appropriate coach, director, or administrator if you have any questions.

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Guidelines and Expectations for Parent and Spectator Conduct Hillgrove is very fortunate to have the support of our parents and friends at athletic and student events. The teachers, administrators, and especially the students, appreciate this support. However, it is important to note that participating and attending events at Hillgrove is a privilege. As such, there are certain expectations in place for all visitors to Hillgrove events. 1. Please cheer, clap, stomp, and get loud, when appropriate, to support our Hawks! 2. Profanity, taunts, derogatory terms, or comments deemed by the administration, faculty, or

coaches to be considered as such, may result in removal from the event. A warning is not re-quired.

3. While parents are encouraged to speak to coaches and teachers, immediately after an event or athletic contest may not be the best time. Parents are always encouraged to contact the teach-er or coach to make an appointment to discuss any concerns.

4. Younger Hawks are always welcomed at Hillgrove events. However, it is not the responsibility of the Hillgrove administration to supervise these students. Parents who drop their non-Hillgrove students off at school events should not expect the Hillgrove administration or faculty to supervise these students. Consequently, non-Hillgrove students that violate Hillgrove or Dis-trict rules at Hillgrove events may receive disciplinary consequences from their home school.

5. Attendance at practices is a privilege and a teacher, coach, or administrator may elect not to allow parents and/or spectators into a practice. A desire to close a practice or rehearsal should be communicated in advance.

6. Booster parents and adults who may be chaperoning an event, attending a practice, or electing to assist with supervising any Hillgrove activity shall always defer to the directions of a Hillgrove teacher, coach, or administrator.

7. While Hillgrove High School is a public school, we are not open to the public! Failure to abide by these rules, any violation of School District Policy or State law, or by acting in a manner that reflect poorly on Hillgrove, may result in an adult or participant being banned from Hillgrove events. This will be done in writing from the Hillgrove administration to the offending party. Seri-ous offenses may result in a Criminal Trespass Warning, which is a legally binding document forbidding under penalty of law the offender being on any Cobb County School District policy or at any District event.

As always, please ask a teacher, coach, or administrator if you have any questions or concerns.

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Appendix

All CCSD Board Policies Accurate as of July 23, 2018.

For the most accurate CCSD Board Policies, please visit http://www.cobbk12.org/centraloffice/adminrules/

New CCSD Board Policies supersede policies contained in this notebook

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Please note that the Culinary Arts Room is not used for extracurricular events!

Heating and AC runs Monday through Friday 6:30 AM until 4:30 PM. Please indicate if you need to order addi-tional heating and/or AC.

Please indicate additional needs:

** a restocking fee for custodial supplies may be charged at the discretion of the school

Date of Request Requesting Person Cell Number

Event Name Organization Number of Attendees

Event Date Is this a change to a previously requested event?

What time will you need building access?

What time does the event start?

What time will the event end?

What time will the last peo-ple leave?

Please place a check-mark in the box indicating the areas the event will occupy.

Main Gym Auxiliary Gym

Practice Field Stadium/Concessions

Gym Lob-by

Weight Room

Band Parking lot Baseball Field

Theater Tennis Courts

Media Center Softball Field

Band Room

Orchestra Room

Chorus Room Athletic Fields Parking Lot

Front Park-ing Lot

Rear Parking Lot

Cafeteria Cafeteria Kitchen

Class-rooms

Computer Labs

Please note any technical needs (Sound, lighting, AV Equipment, PA System, etc.)

Please note any furniture needs (Podiums, Tables, Chairs, etc.)

How will the building be secured and alarmed at the end of the event?

Time Heat/AC On Time Heat/AC Off

Security/Campus Police (Fees In-curred)

Custodial Assistance During School Hours

Custodial Assistance Outside School Hours (Fees Incurred)**

Cafeteria Staff (Fees Incurred)

Comments:

Approval Signature Date

Hillgrove High School 2018-2019 Facility Request Form This form is to be used for only groups associated with Hillgrove High School. All other groups must fill out a KG-1 Facility Use Contract. This form must be completed and turned in to Sherri Thoroughman at least two weeks before the scheduled event. If wishing to schedule one of the gyms, be sure to also contact Coach Morris ([email protected]). If wishing to schedule the stadium, please also contact Coach Ironside ([email protected]).

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Cobb County School District Form GBRG-1 A community with a passion for learning!

SUPPORT ORGANIZATION EXTRA-CURRICULAR PAY REPORTING LOG

SCHOOL/DEPARTMENT: SCHOOL YEAR:

Principal/Department Head Signature: Date: NOTE: Submit this form to your Principal no later than June 30 each year in accordance with Cobb County School District Administrative Rule GBRG-R (Non-School Employment) governing school support organizational pay for all employees participating in sponsored extra-curricular activities.

7/19/12

Sponsoring Support Organization

Work Activity Employee Name Employee Badge

Number Total Pay

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Board Policy IDFA Gender Equity Worksheet

When the season is completed for each sport, the booster club president, treasurer or designee, must submit a report to Ms. Thoroughman that contains the information about how much money was spent on that program. She will then compile this information for the school. The deadline for this information to be submitted is June 1, 2016. Booster clubs and supporting organizations must report how much was spent on the entire program and if there were any capitol expenditures. Please fill in the following information for subject for your booster club. If your booster club supports both a female and male sport, please indicate this in the correct column for each gender. DO NOT INCLUDE ANY MONEY SPENT ON MIDDLE SCHOOL OR FEEDER PROGRAMS.

Program expenditures Female Male

Coaching supplements

Gift Money

Weight training/off season supple-ments

Pay for tutoring

Insurance

Referees or other game officials

Cell phones

transportations costs

Lodging

Meals

Laundry

Practice game equipment and/or uniforms, game uniforms

Equipment rental

Publicity expenses

Training supplies and equipment

Travel expenses

Team awards and player awards

Organization dues

Miscellaneous items

Totals

Captiol Expenditures Female Male

Renovations

Fields/turf

Stadiums/stands or buildings

Concessions

Miscellaneous items

Totals

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29

30

30

31

31

32

32

33

33

34

34

35

35

36

36

37

37

38

38

39

39

50

Notes

48

51

Notes

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hillgrove high school booster club handbook 2018-2019 · region 3-7a secretary jimmy dorsey...

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