hni u osha recordkeeping webinar 2015
TRANSCRIPT
Drive change through education.inspiration
OSHA 300 LOG & 300AYour Painless Path to Compliance by the Feb. 1st Deadline
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HOUSEKEEPING
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• Webinar slide deck AND recording will be made available. You’ll be sent a link to access
• Ask questions by typing into the chat window, or tweet @HNIRisk using the hashtag #hniu!
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SPONSORS
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OBJECTIVES OF TRAINING
• OSHA UPDATES!• Should I direct report to OSHA?• Which forms do I use?
• How to fill them out• Where to put them after completion
• What’s considered an OSHA recordable?• What’s considered first aid?• Filing requirements
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OSHA RECORD KEEPING UPDATE- JAN 2014
• Reporting a Fatality or Severe Injury• A fatality must be
reported within 8 hours
• An in-patient hospitalization, amputation, or eye loss must be reported within 24 hours
OSHA REPORTING… UPDATED!
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OSHA MUST BE NOTIFIED…. WHAT’S NEXT?
• Rapid response investigations (RRI)• Questions OSHA WILL ask• OSHA’s triaging once reported
• Cat 1-inspection warranted
• Cat 2-follow up information needed/inspection possible
• Cat 3-inspection not warranted
• Root cause analysis with documented evidence
• What may trigger an inspection?
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OSHA UPDATE FAQ’S
• What’s “inpatient” in OSHA’s eyes?• formal admission to the in-
patient service of a hospital or clinic for care or treatment
• Treatment in an Emergency Room only is not reportable
OSHA UPDATE FAQ’S
• How does OSHA define "amputation"?• loss of all or part of a limb or
other external body part
• fingertips amputations with or without bone loss
• medical amputations resulting from irreparable damage
• amputations of body parts that have since been reattached
OSHA UPDATE FAQ’S
• I just had a temp worker that had an amputation. Should I report or the staffing agency?• The employer that provides the
day-to-day supervision of the worker
OSHA UPDATE FAQ’S
• Let’s say I had an injured employee that only received ER care but then a week later found out surgery was required… should I report?
• Only directly report if: • a fatality occurs within 30 days of the work-
related incident • if an in-patient hospitalization, amputation, or
loss of an eye occurs within 24 hours of the work-related incident
NO!
POP QUIZ!
• An employee suffers a substantial burn while grinding. The employee goes to the ER. His burn is cleaned up and bandaged and he is released. When going back for a check up, two days later, it is determined that this individual will need a skin graph procedure.
Should this be directly reported to OSHA?
OSHA 300 LOG29 CFR 1904
HOW DO I KNOW IF I NEED TO RECORD THIS INFORMATION?
Many but not all employers.Exceptions are based on:
• Small employer exemption – 10 or fewer employees at all times during the year (still must report fat/cats!)
• Low-hazard industry exemption based on North American Industrial Classification System (NAICS) code.• Retail only• Insurance firms• Banks • Etc.
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WHAT FORMS MUST BE COMPLETED?
• OSHA Form 300 – Log of Work-Related Injuries and Illnesses
• OSHA Form 301 – Injury and Illness Incident Report or equivalent
• OSHA Form 300A – Summary of Work-Related Injuries and Illnesses
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TO RECORD OR TO NOT RECORD?
• Injuries and illnesses• Work related• Meet certain
severity criteria
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WHAT EXACTLY IS AN INJURY OR ILLNESS?
• An abnormal condition or disorder• Fractures• Sprains/Strains • Respiratory conditions• Symptoms of…
• Not an exposure, unless it results in signs or symptoms
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WORK RELATEDNESS
• Cases caused by events or exposures in the work environment
• Cases contributed to by events or exposures in the work environment
• Cases significantly aggravated by events or exposures in the work environment
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What do you think: Work-related injuryin the works ?
Any contribution to the injury!
SEVERITY REQUIREMENT
• Death
• Loss of consciousness
• Days Away/Restricted/Transfer from work
• Restricted work activity or job transfer
• Medical treatment beyond first aid
• Medical Prescriptions
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WHAT IS CONSIDERED FIRST AID?
• Non-prescription medication at non-prescription strength
• Tetanus immunizations• Cleaning, flushing, soaking superficial wounds• Wound coverings• Hot or cold therapy• Non-rigid supports• Temporary immobilization devices• Drilling fingernails• Eye patch• Simple irrigation or use of cotton swab to remove
foreign material from eye (not embedded)• Splinters that can be removed with tweezers
(exception: eye)
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POP QUIZ!
• A company has had 6 employees all year. One of the employees was lifting heavy rock and lost his grip. The rock came crashing down on another employees fingers. The fingers were badly mangled but not amputated. The employee was rushed to the ER and it was determined that the tip of the right index finger must be amputated.
1. Should this be recorded on the 300 log?2. Should this be directly reported?
OSHA 300: THE OVERVIEW
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OTHER RECORDABLE CRITERIA
• Skin disorder
• Poisoning
• Hearing loss
• Tuberculosis/respiratory
• Needlesticks24
OTHER CONSIDERATIONS FOR TRANSPORTATION EMPLOYEES
• Injuries experienced while driving a truck route or while loading or unloading, is considered work related for OSHA recordkeeping purposes
• Sleeper berth injuries are not considered work related*
• Injuries in a motel or hotel are not considered work related*
• Any injury or illness experienced while stopped for eating/bathing are not considered work related*
25*OSHA logs do not determine work comp coverage
OSHA 300A: DEADLINE IS DAYS AWAY
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HOURS WORKED… FOR THE EMPLOYEES PAID BY MILE
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Hours worked driving
Estimated hours worked not driving
Total hours worked
+¿
1.
2.
OSHA FORM 301: INJURY AND ILLNESS REPORT
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HOW LONG DO I NEED TO KEEP THESE?
• File and update for 5 years
• Do not send copies to OSHA unless asked to do so
• Allow access to the records
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300
SAFETY: WE CAN’T CHANGE THE PAST
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The “big” One
1st Aid/Minors
Near Misses
Where do the 300 logs fall?
THE TRUTH ABOUT LOSSES
• 95% of all workplace injuries are due to unsafe acts
• 5% due to unsafe conditions
• Consequences are measured in inches and seconds
“REAL WORLD” SAFETY TRIANGLE
Safety
Quality Productivity
WE WOULD BE HAPPY TO HELP YOU!
Safety Manuals & Practices•Review of current state of compliance•Focused inspections•Updates for current regulatory code•Identification of any program gaps •Safety Orientations
Working with Your Safety Committee •Developing or revamping committee •Meeting facilitation •Focus mission and vision •Communication strategies
Employee Culture Training•Supervisor “safety boot camp” •Custom supervisor “tool box” talks•CPR, First aid AED training •Forklift train the trainer •On-line Training Platform LMS
Where we can help:On-Call Support•Tactical support for issues that arise•Investigate accidents as needed•Developing root cause analysis•OSHA, DOT, Legal, Claims Advocacy •Training library with 150+ videos
HNI ADVISORY: Improving Safety, Culture & Productivity
300 300A WRAP UP
• What did we cover again??• OSHA update and FAQ’s
• Exceptions to the standard
• Forms Overview• 300• 300a• 301
• What’s considered an OSHA recordable event
• Detailed steps on completion of forms
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SHARE YOUR IDEAS
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Email Sheri at [[email protected]] with webinar or workshop topics you’d like to see in 2016
