holding the annual_planning_conference
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The University of ScoutingThe University of Scouting March 1, 2014March 1, 2014
Holding the Annual Planning Conference
Steve MyersScoutmaster, Troop One Akron
[email protected] trooponeakron.org
The University of ScoutingThe University of Scouting February 6, 2010February 6, 2010
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TroopOneAkron.org
This presentation is at http://trooponeakron.org/univofscouting.html
[email protected]@campnmug
@scoutingcouple
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Learning Objectives
• What are the types of planning used in Boy Scouts?
• What are the steps in annual planning?
• Who are the most important people in making the plan?
• How to run the day-long conference.
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How Do You Plan?
• How many of you conduct an annual plan?
• Do you use the PLC to conduct this annual plan?
• How many adults are involved?
• How do you announce the results of the plan?
The University of ScoutingThe University of Scouting March 1, 2014March 1, 2014
http://www.scouting.org/Home/BoyScouts.aspx
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Resources
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Planning Questions
Q. Name the four types of planningA.
1. Annual long-range plan2. Quarterly Checkup3. Monthly Short-term plan4. Ad-hoc or Standup planning
Q. Who is the agent of the plan?R. The Senior Patrol Leader and his Patrol
Leaders’ Council
Q. Which officers serve on the PLC?
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Patrol Leaders Council
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It’s the Scoutmaster and the Senior Patrol Leader
• Meet early to discuss when to hold the annual planning conference
• Share the planning outline from Troop Program Features
• Tell your SPL that you expect him to be the driving force in the annual plan
• Ask him to start gathering information for the next year’s program
• Suggest you meet often, briefly, to share ideas• Start at Summer Camp
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5 Steps: Annual Program Planning
1. Homework2. Patrols3. Conference4. Troop Committee5. Announcement
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Step 1 - Do Your Homework
• What does this mean?• How do you “do your
homework?”• SPL and SM meet early and
often • Check in with CC
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Step 2 – Get Patrol Input
• Make sure that all patrol members have an opportunity to influence the annual plan
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Step 3 – Hold a Troop Program Planning Conference
• SM should have already done a lot of preplanning.– SM meets with SPL early to get ideas.– Talk to your other adult leaders.– Talk it up and publicize through PLC.– Hold a meeting with SPL to train him to run the planning
conference.– SM and SPL meet to complete as much of a calendar,
camps, program features, and goals as possible.• Better to have something to propose than start with a blank
page.
• Invite PLC, primary ASM, other youth leaders (?), CR(?), other ASMs (?), CC (?), UC (?)
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Step 3 – Hold a Troop Program Planning Conference
Agenda
• Opening activity• Review conference
and ground rules• Develop troop goals• Consider Major
Events• Game Break
• Patrol Suggestions for Monthly Program Features
• Lunch• Schedule special
troop activities• Finalize the
planning worksheet• Scoutmaster Minute
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Objectives
1.The SPL presides.
2.Each event and program will be voted on.
3.Majority rules.
1.To decide on troop goals for the coming year.
2.To develop a program that represents ideas from the entire troop.
Ground Rules
Step 3 – Hold a Troop Program Planning Conference
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Troop Variations
• By the book – one day or weekend for PLC to plan
• Alternatively the Troop One twist:• SM/SPL do many days of preplanning• PLC meets to plan the year, then• PLC presents plan to the entire troop
for a month by month vote.
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Step 4 –Troop Committee and Chartered Organization
Formal Presentation by SPL/SM
Ideas and Support
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Step 5 – Announce The Plan
• Use a calendar program and print for the entire troop youth and adults.
• Put on your website.• Post to your troop yahoogroups
email list.• Talk it up.• Publish a summary of the years
highlights especially for new scouts and parents / recruiting.
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•http://trooponeakron.org/whatshappening.html
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Thank you.
Hold your SPL to a high standard and enjoy the results!
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