home | rya - introduction · web viewsome pages are left purposefully blank to ensure worksheets...

Engagement ToolkitStrategy and Future Funding

30 Minute Discussion

IntroductionPeople involved in delivering activity on the ground at clubs and centres are at the heart of boating in the UK. The RYA wants to identify how we can support what you are planning to do in the future.

The RYA is committed to running programmes that drive demand and regular participation on the water.

Now is a good time to listen and engage and find out about: the issues that are important to clubs and centres and any barriers that exist achievements in recent years and the challenges that remain what is going to influence participation on the water in the future

The RYA is two years into strategic and regional plans, and at the half way point of investment support from UK Sport, Sport England, sportscotland, Sport Wales and Sport Northern Ireland. By late 2020 new funding proposals will be submitted.

This toolkit is designed to capture conversations about the future. It gathers your views, your successes, what you have learnt and the challenges you face going forwards.

This is your opportunity to influence future RYA funding bids, strategies and plans.

It is flexible and can be used if you just have 30 minutes during a committee meeting to have a discussion, or you want to schedule a longer workshop. It’s up to you.

There are some instructions for each question or task, and the worksheets you need to capture your views.

If you have already had similar discussions or developed strategies for the long term please share these and don’t feel you have to repeat the exercise.

The separate insight and data document can be shared with participants to frame your discussions.

Some pages are left purposefully blank to ensure worksheets can be printed.

There are lots of ways of sending us your views – an online form, or the worksheets in this toolkit can be photographed and emailed to us.

2RYA Engagement Toolkit: Strategy and Future Funding

Contents

Introduction.......................................................................................................................2

Facilitating the discussions.................................................................................................4

Before...................................................................................................................................4

During................................................................................................................................... 4

30 minute discussion..........................................................................................................5

Introduction..........................................................................................................................5

Current situation...................................................................................................................6

Task: Successes and Challenges........................................................................................6

Vision.................................................................................................................................. 11

Task: Biggest problem still to solve.................................................................................11

Future priorities..................................................................................................................15

Task: More? Stop?.......................................................................................................... 15

Anything else......................................................................................................................21

Task: Anything else......................................................................................................... 21

After the workshop / discussion.......................................................................................24

Task: After the workshop................................................................................................24


Facilitating the discussions

BeforeThe timings for the 30 minute discussion are a guide. You may want to allow longer – the idea is that if you only have a short slot during a committee meeting there is a slimmed down version of the questions, if you have longer to consider it then set some time aside for a workshop.

You don’t have to complete all the questions / tasks – pick the ones you feel are most relevant to you or where you think you have most to say.

DuringGive a clear introduction to why the discussion is taking place

Tell participants what is going to happen to their ideas and views

Encourage turn taking – the importance of listening and speaking in turn, making sure everyone is able to be heard and all views are considered / captured

Encourage people who can digest, understand and emphasise with other people’s ideas rather than only think about their own

Where it is suggested you break into groups think about the ideal size. Too small and discussion might be stilted, too large and some might not be able to contribute. Between 3 and 6 people per group is a good guide.

No idea is a bad idea, capture everything.

Decide how you are going to capture ideas:

Someone can type into the worksheets as you go You can print the worksheets out and write your answers in them Come up with your own worksheets


30 minute discussion

The following questions could be covered in a committee meeting with a discussion of around 30 minutes.

IntroductionPeople involved in delivering activity on the ground at clubs and centres are at the heart of boating in the UK. The RYA wants to identify how as a Governing Body they can support what we are doing now and what we are planning to do in the future.

The RYA is committed to running programmes that drive demand and regular participation on the water.

The RYA is two years into strategic and regional plans, and at the half way point of investment support from UK Sport, Sport England, sportscotland, Sport Wales and Sport Northern Ireland. By late 2020 new funding proposals will be submitted.

Now is a good time to listen and engage about the long term future.

Over the next 30 minutes we are going to explore: The successes and the challenges you still face The biggest problem you need to solve going forwards and the support we need

from the RYA. Our future priorities – what we need to do more of, what we need to stop doing.

AgendaCurrent situation 6 minutesVision 10 minutesFuture priorities 10 minutesAnything else 4 minutes


Current situationTask: Successes and Challenges

Time: 6 minutes

Introduction: As we look to the future it is important to critically analyse our collective achievements and capture what we have learnt.

Suggested methodSplit into an even number of groups. Half the groups consider the questions about your club, centre or organisation, the other the questions about the RYA. Both sets of groups record their answers. After 4 minutes, swap papers, look through the answers of the other group and add anything. Spend no more than 2 mins on this part.

Questions about Your club / centre / organisation1. Do you feel in a better position than three years ago? Pick from the options below.

Yes, we made significant changes and its making a real impact | We've always been strong | In some ways, but we have new challenges | No, not really but we are surviving | Definitely not. We have significant challenges that we didn't three years ago

2. What have been your biggest successes in the last 3 years?3. What challenges do you still face?

Questions about the support provided by the RYA.1. Do you feel the RYA is in a better position than three years ago?

Yes, there have been significant changes and its making a real impact | It’s always been strong | in some ways, but there are new challenges | No, not really but its surviving | Definitely not. There are significant challenges that weren’t there three years ago

2. What have been the RYA's biggest success in the last three years?3. What challenges do you think the RYA still needs to address?

Resources: Worksheets: Current situation – Your club / centre / organisation; Current situation – RYA


Task: Current situation: Your club / centre / organisationQuestion Answer1. Do you feel in a

better position than three years ago?

(please circle one of the options)

Yes, we made significant changes and they are making a real impact

We've always been strong

In some ways, but we have new challenges

No, not really but we are surviving

Definitely not. We have significant challenges that we didn't three years ago

2. What have been your biggest successes in the last 3 years?

3. What challenges do you still face?


Task: Current situation Choose an item.

Question Answer1. Do you feel the RYA

is in a better position than three years ago?

(please circle from the options)

Yes, the RYA made significant changes and they are making a real impact

They've always been strong

In some ways, but they have new challenges

No, not really but they are surviving

Definitely not. They have significant challenges that they didn't three years ago

2. What have been the RYA’s biggest success in the last three years?

3. What challenges do you think the RYA still needs to address?


VisionTask: Biggest problem still to solve

Time: 10 minutes

Introduction: A shared vision for what we are collectively trying to achieve can help focus strategies and plans. Defining what we want to pursue and accomplish is important.

We are going to define the biggest problem we think we need to solve to help set out what we and the RYA could do in the future.

This is not an exercise to re-write our organisation’s or the RYA’s vision and mission, but it is a chance to identify a common purpose, the things that are important to us all, and a shared sense of direction?

Suggested methodIn an even number of groups, consider the questions below for 7 minutes. Swap papers and look at what the other set of groups came up with, highlighting anything that is

a) the same b) different that you like / agree with (3 minutes)

Idea: use different colour highlighters for a) and b)

1. What is the biggest problem you need to or want to solve as an organisation in the next 3/4/5 years?

2. What can the RYA do to support you to solve this problem?

Resources: Biggest problem task sheet


Task: Biggest problem still to solve

1. What is the biggest problem you need to or want to solve as an organisation in the next 3-4 years?

2. What can the RYA do to help you solve this problem?


Future prioritiesTask: More? Stop?

Time: 10 minutesIntroduction: Looking ahead for the next 3/4/5 years or so, think about our future priorities, the challenges we will face, and our vision for the role the RYA can play supporting us in growing participation?Suggested methodIn an even number of groups, one half consider the questions about your organisation, the other group the questions about the RYA. Swap sheets after 7 minutes and review the answers for one of the groups in the other half for 3 minutes.Your club / centre / organisation

1. What do you need to do more of?2. Is there anything you need to stop doing?

The RYA 1. What do you think the RYA should do more of to support you?2. Is there anything you think the RYA should stop doing?

Resources: More? Stop? Worksheet


Task: Future priorities: Your club / centre / organisationWhat do you need to do more of?

Is there anything you need to stop doing?


Task: Future priorities: Choose an item..What do you think the RYA should do more of to support you?

Is there anything you think the RYA should stop doing?


Anything elseTask: Anything else

In the time remaining record anything else you think important for future strategies.


Anything else


After the workshop / discussionTask: After the workshop

Collect all the completed sheets together and either:

1. Email the completed document to: [email protected]. Photograph them and send the images to [email protected]. Put them into the post: Sport Development, RYA House, Ensign Way, Southampton,

SO31 4YA4. Complete the online form with your views

https://www.cognitoforms.com/RYA2/RYAStrategyAndFutureFundingEngagement


https://www.cognitoforms.com/RYA2/RYAStrategyAndFutureFundingEngagement

home | rya - introduction · web viewsome pages are left purposefully blank to ensure worksheets...

Documents