honorable board of supervisors page 2 july 13, 2016 · 2016. 12. 28. · honorable board of...
TRANSCRIPT
1 July 13, 2016 2
3
Honorable Board of Supervisors 4
County of Alameda 5
1221 Oak Street, Suite 536 6
Oakland, California 94612-4305 7
8
Dear Board Members: 9
10
SUBJECT: APPROVE A CONTRACT INCREASE FOR THE EAST COUNTY HALL OF 11
JUSTICE PROJECT, 5149 - 5151 GLEASON DRIVE, DUBLIN, CALIFORNIA; 12
PROJECT NO. CPP99C51550000; MASTER CONTRACT NO. 900761; 13
PROCUREMENT CONTRACT NO. 5185; AMOUNT: $420,208 14
15
RECOMMENDATION: 16
17
A. Authorize the Director of the General Services Agency (GSA) to issue an amendment to the 18
contract (Master Contract #900761; Procurement #5185) with Swinerton Management & 19
Consulting, (Jeff Gee: Vice President; Location: Oakland) for the East County Hall of 20
Justice (ECHOJ) Project, for additional construction management and cost estimating 21
services to help resolve entitlement of complex change order requests, increasing the 22
contract amount from $4,170,758 to $4,590,966, a $420,208 increase; 23
24
B. Approve the encumbrance of an additional $100,000 as a Supplemental Work Allowance 25
(SWA) for a total encumbered amount of $4,690,966, and authorize the Director of the GSA 26
to issue amendments, as necessary, against the SWA; and 27
28
C. Approve a second contract time extension of six months from 6/30/17 to 12/31/17. The 29
original contract start date commenced on 7/27/10. 30
31
DISCUSSION/SUMMARY: 32
33
On July 27, 2010, your Board authorized (Item #40A, File #C-25478) the award of a contract to 34
Swinerton Management & Consulting (SMC) for program support and construction management 35
services in the amount of $1,929,070 with a Supplemental Work Allowance of $192,900 for a 36
total contract amount of $2,121,970. 37
38
On April 7, 2015, your Board authorized (Item #57, File C-900761, C-5185) GSA to issue a 39
$893,355 change order to SMC, and extend the current contract term until 6/30/17, and increase 40
the contract amount from $2,121,970 to $3,015,325, with a $200,000 SWA for a total 41
encumbrance amount of $3,215,325. To date, the Agency Director has issued change orders 42
against the SWA bringing the contracted scope to $3,213,293. 43
44
On November 17, 2015, your Board authorized (Item #44, File C-900761, C-5185) GSA to issue 45
a $755,433 change order to SMC which increased the contract amount from $3,215,325 to 46
$3,970,758 with a $200,000 SWA for a total encumbrance amount of $4,170,758. To date, the 47
AGENDA #_______ August 2, 2016
Honorable Board of Supervisors Page 2 July 13, 2016
5155-East County Hall of Justice
Swinerton Contract Increase
Agency Director has issued change orders against the SWA bringing the awarded contract scope 48
to $3,968,726. 49
50
With the construction completion at 68%, Alameda County and the Judicial Council of 51
California requested SMC provide additional construction management and cost estimating 52
services to help resolve complex change orders including the Court’s Jury Assembly, Data Center 53
Redesign, and County Fire Marshall site work modifications. The additional services will 54
increase the contract amount by $420,208 from $4,170,758 to $4,590,966. The approval of an 55
additional $100,000 in SWA will yield a total encumbrance amount of $4,690,966. 56
57
The above complex change orders resulted in time extensions that require SMC’s consulting 58
services to extend into December 2017 in order to complete post-occupancy commissioning. 59
60
SELECTION CRITERIA/PROCESS: 61
62
The GSA widely advertised for Program Management/Construction Management services on 63
February 1, 2010. There were 51 firms that attended the mandatory information/networking 64
conference on February 24, 2010, and nine firms submitted proposals by the March 17, 2010, 65
due date. Interviews were held on April 22, 2010, with the five short-listed firms. Evaluation 66
criteria included relevant experience, past performance on similar projects, the capacity to 67
perform the work, schedule, and approach to the required services. Swinerton Management & 68
Consulting (SMC) met the requirements in all categories and did especially well in their 69
organization and approach, the scope of services to be provided, hourly schedule and interview. 70
Following are the evaluation results for the top three ranked firms: 71
72
73
Rank Firm Location Total Average
Score
1 Swinerton Management & Consulting (SMC) San Leandro 394.2
2 URS Corporation San Francisco 393.8
3 Kitchell CEM Inc. San Jose 387.6
74
75
The GSA solicited a fee proposal from the top ranked firm. The fee proposal competitively 76
conformed to current market conditions, provides the services requested in the Request for 77
Proposal and is deemed appropriate. SMC is a local firm and is sub-consulting with three 78
certified Small, Local, and Emerging Business (SLEB) firms providing 24% SLEB participation. 79
Their percentage of participation as reported in Elation is 16.07% as of June 30, 2016. This 80
number is expected to increase as the project nears completion, and all sub-consultants complete 81
their participation in the project. SMC will be modifying one of their key subconsultants subject 82
to their pending SLEB application. If approved, SMC should exceed the 20% requirement. 83
84
85
86
Contract Summary5155 - ECHOJ / Swinerton
Total Contract Summary
Contract Term: 07/27/10 - 06/30/17
Contract Summary to Date
07/27/10 - 07/15/16
SLEB Subcontractor Achievement to Date**
All Participating SLEB Subcontractors
* Includes prime's achievement, if applicable
** Percentage calculations may differ due to rounding
Vendor Location Contract AmountRequired Total Participation
Local Small/Local Participation Emerging/Local Participation% $ % $ % $
Swinerton Management & Consulting Inc Oakland, CA $4,170,758.00 24.00% $1,000,981.92
Vendor Location $ Paid to PrimeAchieved Participation to Date
Local Participation* Small/Local Participation* Emerging/Local Participation*% $ % $ % $
Swinerton Management & Consulting Inc Oakland, CA $2,873,418.86 100.00% $2,873,418.86 5.46% $157,037.50
SLEB Subcontractor Name Address Certification Information Small/Local Utilization Emerging/Local Utilization% $ % $
Construction Management West IncLionel J Recio
337 17Th St, Ste 205Oakland, CA 94612
Cert #:Expires:
02-900409/30/16 0.93% $26,897.50
Eadoc LlcEric Law
180 Grand Ave Ste 995Oakland, CA 94612
Cert #:Expires:
11-000383/1/15 0.42% $12,100.00
Leland Saylor AssociatesLeland Saylor
1629 Telegraph Ave Ste 200BOakland, CA 94612
Cert #:Expires:
09-0033011/30/16 3.06% $88,140.00
Mack5Eve Nelson
1900 Powell St, Ste 470Emeryville, CA 94608
Cert #:Expires:
03-902505/31/18 1.04% $29,900.00
SLEB Subcontractor Name Address Certification Information Certification Type
Printed Date: 7/15/2016 Page 1 of 1
Rev. 9/21/11
WILLIE A. HOPKINS.JR., Director --····-··· .. ·····---------······--·----·-········-··--------·······-···-------· .. ·········-··----· .. ····----------.. -·---- ······-------------····--·-··-·-----·······-···--· .. --·--·-· ······-·-·-···-···-----····------· ...
1401 L.\.KESIDE DRIVE, 0AKIAND, CAUFORNIA 94612 510 208 9700 FAX 510 208 9711 W\VW.ACGOV.ORG/GSA/
PROJECT NO. 5155 EAST COUNTY HALL OF JUSTCE
DUBLIN, CA
CHANGE ORDER NO.: 9 DATE: August 3, 2016
CONTRACT N0.5185
ISSUED TO: SWINERTON MANAGEMENT & CONSULTING (SMC)
TOTAL CHANGE ORDER NO.: 9 CONSISTS OF THE FOLLOWING: Increase contract amount by $420,208 for additional construction management and cost estimating services as stated in consultant's proposal dated 14April 2016 attached by reference herein.
THE ORIGINAL CONTRACT SUM WAS NET CHANGE BY PREVIOUS CHANGE ORDERS THE CONTRACT SUM PRIOR TO THIS CHANGE ORDER THE NEW CONTRACT SUM WILL BE INCREASED BY THE NEW CONTRACT SUM INCLUDING THIS C.O. THE CONTRACT TIME WILL BE CHANGED BY THE CONTRACT COMPLETION DATE AS OF THIS CHANGE THEREFORE IS
App' -€ y: (Sign and date) Willie Hopkins Jr.,
~~m~ftf17:A
$1,929,070 $2,039,656 $3,968,726 $ 420,208 $4,388,934 6 months
12/31/17
Change Order Summary
Project# & Name: EAST COUNTY HALL OF JUSTICE July 13,2016 ·-
Project Manager: DAVID SA VELLANO Contractor Name: SWINERTON MANAGEMENT & CONSULTING (SMC) PO#: 26322 I Contract#: 518,5
Board Approved Contract Amount July 27, 2010: $ · 1,929,070 Original Contract
Time
Board Approved Supplemental Work Allowance (SWA) July 10, 2010: · $ 192,900
Board approved Contract increase on 417/15 $ 893,355
Board approved SWA increase on 417/15 $ 200,000
Board approved contract increase on 11117/15 /$ 755,433
Board approved SWA increase on 11/17/15 $ 200,000' -- ..
Board approved cont:r~ct in'crea~e onS/2/16 ,,.._. . . $ . 420,20°8 i ' . -
. ;· -; ';' ... : '. ' ... ' . ... .. .. .. .,
' ' . '. .... .. • I • • .. . . ..
Board 'approved SW A ilicre·a.·se-on 8/2/16' .. : . - ~ -:'.·" . ·. •, '$ 100,000 ' . . . ' . . .
' ..
Total Board Approved Budget: --- $ 4,690,966
C.0.# Change Order Description C. 0. Amount Contract Time
Extension
Add electronic document management services during Bridging, Pre-construction and Design/Build phases for $77,180 as stated in SMC proposal dated May 5, 2011; Provide
1 a revised scope of services by adding construction cost estimating and cost estimate
$ 156,880 na reconciliation services for 65% and 100% bridging document estimates for $79, 700 and deducting $13,000 fees for previous cost estimate review from original scope of services as stated in SMC proposal dated May 5, 2011
Page 1 Copy of Change Order Summary Form_071409
In conjunction with County Counsel's effort, perform an analysis of KMD Architects 2 additional services claim. The analysis will include an audit of KMD's records, value $ 17,070 na
engineering and contract design efforts; prepare for and attend mediation session.
C.0.# Change Order Description C. 0.Amount Contract Time
Extension
Provide immediate environmental consulting services for oversight of the contractor's
3 (HP) absbetos abatement operations as·stated in proposal dated 11121/14. Reduce risk of
$ 18,000 na futher site contamination and risk to workers by ensuring proper protocols are in place and followed with County oversight.
Provide additional program support for VE sessions, JCC funding delay, tracking JCC
4 design changes, hire hazmat consultant for County, special inspections, material testing
$ 893,355 extend 6/30/17 and enhanced commissioning services. JCC pays for SMC's extended contract time during the funding delay.
Provide third-party independent peer review of the proposed smoke control system
5 design as required by the State Fire Marshall and stated in SMC proposal dated 21April
$ 9,128 2015. SFM has approved the Jensen Hughes consultant to perform the review. SMC will hire this consultant.
Provide interim Inspector of Record (IOR) services for the duration of March.2015 to
6 Sept. 2015 from both SMC and consultant TYR.as stated in proposal dated 7/6/15. The
$ 77,310 scope of remaining IOR services will be determined in collaboration with DBE in Oct. 2015 and will seek BOS approval at that time.
Adjust staffing by adding a Project Engineer $84,480 (full-time for 6 months) and Cost !
7 Estimators $28,000 (needed to 2017) to match up with increased workfoad from $ 112,480 program change orders as stated in SMC proposal dated. 7/6/15
Page 2 Copy of Change Order Summary Form_071409
8 Additional inspection serives from TYR for the remaining construction period as stated in prop[osal dated 1017/15 $
9 Addition services icluding constr~ction mamap.gement and cos estimating to help resolve ·complex changeorders"i'ncludingthe Court's Jury Ass.eriibly, Data. C~nter Redesign. a-rid I $ County Fire Marshall site work.modificat!ons:· . . . . .
Change Order Total: $
Base Contract Total: $
Base Contract + Change Orders Encumbered To-Date Subtotal: $
Balance Remaining: $
755,433
420,208' extend 12/31117
2,459,864
1,929,070 extend 12/31/17
4,388,934
302,032
Page 3 Copy of Change Order Summary Form_071409
14 April, 2016
David Savellano Design and Construction Project Manager Alameda County General Services Agency - Technical Services Department 1401 Lakeside Drive Oakland, CA 94612
Re: ECHOJ Additional Services
David:
INNOVATION
INTEGRITY
EXPERIENCE
As the East County Hall of Justice has progressed, several unanticipated issues have resulted in additional effort by the Swinerton team. These include the redesign of the Courts Data Center, work to mitigate impacts of the flawed steel columns, schedule extensions due to regulatory change and Courts program changes, and estimating services related to these changes.
Data Center
The ECHOJ project is experiencing an ongoing comprehensive and complex effort to redesign and construct the Courts Data Center. This effort includes delivering the Data Center as a design/bid/build project within the larger ECHOJ Design/Build project. As GSA knows, this has required a tremendous level of energy an effort from the project team.
Since last spring, Swinerton has been documenting this effort, primarily led by Stan Wong, who has become the project team's technical expert on the Data Center. Stan's ability to understand the design complexity of the Data Center, and work effectively with the Data Center A/E (CFS) has been a valuable asset to the Courts/County team.
The fee hours summarized below include a credit for the effort in our base scope of work that would have been expended for the original Data Center design included in the Bridging Documents. Included here are actual hours through March 2016, and projected hours to complete management of the Data Center on the Courts' behalf:
Swinerton Management & Consulting, Inc. One Kaiser Plaza, Suite 401 Oakland, California 94612 www.swinerton.com
Telephone 510.350.4255
Facsimile 510.267.0848
SWINERTON MANAGEMENT & CONSULTING
,. ! Data Center fee summary i
L ............................... 1 1 i rate i hours i
llJ()hn 20.~5 $1??L 32 [ $_ ,John 2016 $180: 84 LS !John (base) ·· $16sl (24)1 $ !stan 2015 ' $1481 ···· · 97l $ 14,356 !s1:a~ 2616····················· $is·31·············· 4651s····7ii45 . l'st~~(b;~~-)·'--·-·· si~·-···- ''''(96il-s!i3;44o)'8 hrs/mo·f;;·1·2·~~~--· iTOTAL ! $ 88,821 total
•Data Center Hours
;2015: John Stan; 2016: John Stan
May 4 actual Jan 11 37 actual
Jun 4 actua I Feb 10 47 actual .. ... ~- ~
Jul 2 8 actual Mar 15 65 actual .,.,.,_.,_¥~"'"'"'"'" ,,.,.,,.,.,
Aug 4 12 actual I···-··
Apr 12 60 projected
Sep 4 16 actual May 12 60 projected .........
Oct 5 20 actual Jun 8 60 projected
Nov 7 17 actual Jul 8 60 projected
Dec 10 16 actual Aug 8 20 projected
'2015 Total 32' . 9]i Sep 20 projected ········ ..
! Oct 20 projected ,._.___,,,.~m_,_,, ''' ~"'"-~~~~-....... ~~ ,,, ~ -~
I Nov 8 projected
' Dec 8 projected . J 2016 Total 84 465'
Schedule Extension
In addition to the Data Center, program revisions by the Courts, and regulatory changes following Hensel Phelps' (HP) contract award have resulted in time extensions to the ECHOJ schedule. In each case, HP has submitted substantial time requests. The Swinerton team (including our schedulers) has been able to negotiate significant decreases to these time extension requests, however some time has been granted for each. The extended schedule will require our team to be onsite longer than planned in order to be able to execute our contractual responsibilities.
Please note that our staffing during construction consists of a full-time Senior PM, Assistant PM, and Project Ad min, and Project Executive 2 days/week, which is a fee of approximately $60,000/month. The additional fee for the time extensions below is just over half this amount - approximately $34,000/month for the 5.5 month extension of Substantial Completion. This makes sense, as some of our base scope of work will simply be extended out further. The additional scope proposed is for additional tasks and inefficiencies due to the schedule extensions:
SWINERTON MANAGEMENT & CONSUL TING
f""""
iSchedule Extension (Jury Assembly, Appendix D, DC infra. & recovery)
I substantial Completion from 11/1/16 to 4/15/17; Final Completion from 2/1/17 to 6/1/17 ............ ·-······-··············· · ...... ·-····················T······-··········-.. -···-······················--·-····"'············v············-··· ............ / -- .. ·······-·· .. ·-······T···-·--······ ........ ·····-· 1 i I : f-~=~,_~..,~-~-V• O'V'V'A'-'''-•w=~•N•"'~'~--1-w•AN'-•V••=,--~-~--''""'\'~'•VV"A• .. ,., '''••••••~"'"'•'-''-~'-'"'''"'W"•'-~"'='~"''''
rate I hours'
1Stan
jJohn 'Ami i''''''''''''''
iMaria
!TOTAL
$1531 528 $ 80,784 ........ )
$~?91 176, $ 31,680 ' $761 352 $ 26,752 $88i 5281 $ 46,464
$ 185,680 .total
!schedule Extension Breakdown:
I i ........ J
fitem I Building Daysi %. Fee:i
I Jury Assembly i Courts ;---- -:~~'~"' --~-'" "" ___ "" !Appendix D, !Shared [~c i~f-~~-;tr~~t~re ··· !courts
iDC recovery plan !Courts
!TOTAL:
Flawed Steel Columns
' "'i"".
I
' 35 '~~ --- ~-1% i $ 39,~~J 28: 17%1 $ 31,320 I ····----1
27%) $ ?Q,}:351, 35%: $ 64,876 '
45
58
166 $185,680 I
Last fall, Swinerton's Inspector of Record and Materials Testing & Inspection consultants discovered, during their inspection protocols, cracks in steel moment frame columns. Following a comprehensive inspection, material testing, laboratory analysis, and repair process, these columns were repaired utilizing a design by the Structural Engineer of Record. The flawed columns were very unusual, and required a significant unanticipated effort by Swinerton and our testing & inspection consultants. The complete cost below (including backup detail) has been issued to Hensel Phelps for 100% reimbursement:
l Flawed Steel Column Effort i $ 10 251 I +.,,,,,,,,,,,! ______ ,,i ; $ 3,620 I ,, ,,,,,,,,,,,,,,,, ..... ,, .. ,, ... ,·I
! $ 36,740 I
!Swinerton , i 1 i"-"""""""'"""-"""""""'"""""""'''"""""""""""""'"""""""---------·""" f· '"""""""""'""' ,,_, ;TYR (Inspector of Record) i !c:Ts (M~t~;i~i~r~~ti~g&·1~~p~~ti~~i ·, !TOTAL $ 50,611 '
Cost Estimating
Swinerton is providing cost estimating services through our SLEB consultant, Leland Saylor associates (LSA). LSA's work has been of great value to our change order negotiating efforts. For change orders executed to date, LSA's efforts have resulted in a reduction of over $750,000 from the original change order requests submitted by HP.
To date, there have been 78 change order requests (CE's) issued by HP for discretionary Owner changes to the project, totaling $5.1 million (62 items totaling $4.0M for the Courts, and 16 items totaling $1.lM for the County). It is unusual to have this magnitude of Owner change orders on a Design/Build project.
Consequently, LSA reached the limit of their contract in October, and will require additional work through the end of the ECHOJ project. Below is the breakdown of this additional effort, showing actual
SWINERTON MANAGEMENT & CONSULTING
hours since October, and projected hours for the remainder of the project. Below this is a breakdown of
efforts to negotiate the Data Center CE's (this amount is included in the total for All CE's).
r .. -~--- .
I Cost Estimating (Leland Saylor Associates)
! ... .L IAll CE's (including Data Center):
i201s: hours I loct 731 actual I ~~N--N~-~-N~~~~~-~r=-w~.- ,,,,,_.,_.~ .. -~r---1~ ()V .... ;.. ~:5..:5.L actual
1~6~6: ····· 1.9.6-.f ~C!U.~lj !Jan r 1Feb I ···························· Lr-via.r ... ··················.················ !Apr-Dec 12617: ···· !Jan-Jun
iTOTAL _ I
75! 681.
... L.
actual'.
actua I:
1191 actual:
38c)[ pr()JE?cted
I 60 I projected i
I j
L !Data Center CE Breakdown
i201s: hours I !~oy 41] actuaq ioec 291 actual I ~v~-•-W·-·'~-v·w' ,,~m-~A-;~~w= ~~~•=m~;,N-•·,,
12016: I I
11.iJFaenb .
31
77[, a~tu~IJ.
I actuali .. ;
!Jul I :Total
actua 1'
.... pr,o j~~-!E!~ proj_E?cted
proje_E.te~
25 projected I I i
rate I tot a I I $138! $ 10,074 : ····---- ----------1 $138 $ 21,390 ' . ......... -- l $138 $ 14,559 i
$142i
si4~I $142i .. 1····
$1~?! l
$1421
10,650.
~,!)56 . 16,898 .
si96o:
8,520 i $145,707
rate! total
$138] $ 5,658
$138 I 4,002 ' ...... ·---~-·--~--,
1 ;
' $1421 ............ [
$142! $142[
t. $1421
- --~·· -
$142[
2,414 i 5,254 j
$142 i 3,550 ; •••Nm·~~•Av--·•--=m•-l
$142 i 3,550 I ! $ 45 302 i
., l - ... - -~- -'
The total amount of this additional service request is $470,819; of which $50,611 has been invoiced to
HP (the net amount would be $420,208). Thank you for the opportunity to present our Proposal. Please
let me know if you have any comments, questions, or need additional information.
Sincerely,
Swinerton Management & Consulting
John Baker
CC: Jun Quan, Judicial Council of California Donna Linton, Superior Court Stan Wong, SMC File
AGENDA# ___ August 2, 2016
WIWE A. HOPKINS.JR., Director
1401 L\KESIDE DRIVE, 0AKIAND, CALIFORNIA 94612 510 208 9700 FAX 510 208 9711 \\'W\V.ACGOV.ORG/GSA/
July 13, 2016
Honorable~ Board of Supervisors County of Alameda 1221 Oak Street, Suite 536 Oakland, California 94612-4305
Dear Board Members:
SUBJECT: APPROVE A CONTRACT INCREASE FOR THE EAST COUNTY HALL OF JUSTICE PROJECT, 5149 - 5151 GLEASON DRNE, DUBLIN, CALIFORNIA; PROJECT NO. CPP99C51550000; MASTER CONTRACT NO. 900761; PROCUREMENT CONTRACT NO. 5185; AMOUNT: $420,208
RECOMMENDATION:
A. Authorize the Director of the General Services f\gency (GSA) to issue an amendment to the contract (Master Contract #900761; Procurement #5185) with Swinerton Management & Consulting, (Jeff Gee: Vice President; Location: Oakland) for the East County Hall of Justice (ECHOJ) Project, for additional construction management and cost estimating services to help resolve entitlement of complex change order requests, increasing the contract amount from $4,170,758 to $4,590,966, a $420,208 increase;
B. Approve the encumbrance of an additional $100,000 as a Supplemental Work Allowance (SWA) for a total encvmbered amount of $4,690,966, and authorize the Director of the GSA to issue amendments, as necessary, against the SWA; and
C. Approve a second contract time extension of six months from 6/30/17 to 12/31/17. The original contract start date commenced on 7127110.
DISCUSSION/SUMMARY:
On July 27, 2010, your Board authorized (Item #40A, File #C-254 78) the award of a contract to Swinerton Management & Consulting (SMC) for program support and construction management services in the amount of $1,9.29,070 with a Supplemental Work Allowance of $192,900 for a total contract amount of $2, 121,970.
On April 7, 2015; your Board authorized (Item #57, File C-900761, C-5185) GSA to issue a $893,355 change order to SMC, and extend the current contract term until 6/30/IJ, and increase the contract amount from $2,121,970 to $3,015,325, with a $200,000 SWA for a total encumbrance amount of $3,215,325. To date, the Agency Director has issued change orders against the SWA bringing the contracted scope to $3,213,293.
On November 17, 2015, your Board authorized (Item #44, File C-900761, C-5185) GSA to issue a $755,433 change order to SMC which increased the contract amount from $3,215,325 to $3,970,758 with a $200,000 SWA for a total encumbrance amount of $4,170,758. To date, the
Honorable Board of Supervisors 5155-East County Hall of Justice Swinerton Contract Increase
Page 2 July 13, 2016
Agency Director has issued change orders against the SWA bringing the awarded contract scope to $3,968,726.
With the construction completion at 68%, Alameda County and the Judicial Council of California requested SMC provide additional construction management and cost estimating services to help resolve complex change orders including the Court's JuryAssembly, Data Center Redesign, and County Fire Marshall site work modifications. The ~dditional services will increase the contract amount by $420,208 from $4,170,758 to $4,590,966. The approval of an additional $100,000 in SWA will yield a total encumbrance amount of $4,690,966.
The above complex change orders resulted in time extensions that require SMC's consulting services to extend into December 2017 in order to complete post-occupancy commissioning.
SELECTION CRITERIA/PROCESS:
The GSA widely advertised for Program Management/Construction Management services on February 1, 2010. There were 51 firms that attended the mandatory information/networking conference on February 24, 2010, and nine firms submitted proposals by the ·March 17, 2010, due date. Interviews were held on April 22, 2010, with the five short-listed firms. Evaluation criteria included relevant experience, past performance on similar projects, the capacity to perform the work, schedule, and approach to the required services. Swinerton Management & Consulting (SMC) met the requirements in all categories and did especially well in their organization and approach, the scope of services to be provided, hourly schedule and interview. Following are the evaluation results for the top three ranked firms:
1 Swinerton Management & Consulting (SMC San Leandro 394.2 2 URS Corporation San Francisco 3 Kitchell CEM Inc. San Jose 387.6
The GSA solicited a fee proposal from the top ranked firm. The fee proposal competitively conformed to current market conditions, provides the services requested in the Request for
- Proposal and is deemed appropriate. SMC is a local firm an_d is sub-consulting with three certified Small, Local, and Emerging Business (SLEE) firms providing 24% SLEE participation. Their percentage of participation as reported in Elation is 16.07% as of June 30, 2016. This number is expected to increase as the project nears completion, and all sub-consultants complete their participation in the project. SMC will be modifying one of their key subconsultants subject to their pending SLEE application. If approved, SMC should exceed the 20% requirement.
Honorable Board of Supervisors 5155-East County Hall of Justice Swinerton Contract Increase
FINANCING:
Page 3 July 13, 2016
Appropriations for program change order are included in the ECHOJ's Capital Projeet Budget. This contract increase is within the approved budget. No additional appropriations are needed, and there will be no increase in net County cost.
cc: Susan S. Muranishi, County Administrator Steve Mannirig, Auditor-Controller Donna R. Ziegler, County Counsel Chad Finke, Executive Officer, Superior Court
Contract Summary 5155 - ECHOJ I Swinerton
Total Contract Summary Contract Tenn: 07'1.7110 -06/30/17
~···--·-------···-···--···-· ··--·--·--·····-···--------------- --~-------·--------------·-···--··----~-·------·----·--·-·-·---·---··-···
. Re_qui(ed.Jotat.!'articiRJ'.tion ····-···-··- ... ···----·· . ·-··-···-··--· ....... ··-· .... ___ . ····- ____ ..... . Vendor Location Contract Amount Local ... sm~ll/local f'articipation. ___ ,_ -·· .. Emerging/lo_cal_P_articipation
c::·:::: Swine~9n'-ianageme.i1i&:c.o"Oi;uii[r19:i;;~::::::::.:::r ----·- _O_akland::cb __ -·- == J:: .. $~:iiii:Z.stici_ci= c:::::::::'(~: =::: ::L=: ... :=: ---~: ______ _.:.:J ..... -24.~0'/~ ::::::! _______ $1,Q.CJP\~J.92_ : ::._:j.::::::::::·!:::._ .::::.i $
Contract Summary to Date 07'1.7/10 - 07/15116
.. ___ _/\cbieyed .J>articipation to_D_ate .. Vendor Location $ Paid to Prime "--- _____ ,,Lo_cal,P.articipatio.n.:. ... ------·······----+-------.. ______ SmaJllLo_cal.l"articiPati<>n'.. ___ .
r_ ::.:_:._5;.;11J;;;tc;_nM;;1J;;9~;,.;0r1i:&:c9ri:S_uiiii19ir1C:.:::::::=---=:=:::=o:iliiiaiici::<;~====.:::l:.:::s"2ii;i.i1§~.:::.!=11l&aio.:::: =e.:.:::.:::::::li2.s1l:iia:as.:::::.:::--0::·:::1 .:::::::i~;r;:::_ _:_ ;::.__ _______ j 151:~3?.s.o.
SLEB Subcontractor Achievement to Date-
_Emerging/local_f'articipation'. .. ~fo:........ ; ····- .......... ............ .S... . . ........ -~
-----· --- ._ ___ J
-··-·---···-···· Emerging/local .. Utilization ..... , SLEB Subcontractor Name Address ! Certification Information ........ ·· ; .................... Small/local.Utilization
[ ___ ~~s'.ru~oL~o~=~~~e~;~:i~e~~~-~-- ____ ] ______ _36~k1:~~.-~~~~s~t-~-- c~~i1:~J--: .. :: __ 0~;jg,~~:--=-·'-···--:~~io- . ___ : ___ .. ::=- -~~~-~~7~0. - . - .. --·- ·- -- - ___ , .. - -- -· - .. _,._ .. ]
~------ Le1a~ci:~~~:~:csocia~s------1-~;~:~:~!·~r~~~~i~;~9---~-'-~~~~s:.+------~}]~~~~ - ---.-- - -;·;;------i --- --~~;~~~-~---------- -j-- _________ ]_ ______ --- ----- - --------j L _______ Leland_S_aylor ____________ . _____ Qakland':_c,0._9_46J2 _____ i_ __ Expires: _, _______ 1_11301_16 ______ '. ____ _ : ____ '. .. ___ I.. .. _ ... ____ .. _ ~--__:_ ____ .. _________ [___ _ _ .. ____ J. ___ ... . .. ____ _ _ ___ _ _ _ __ _ _ L _________ Ev~_N":i~on __________ l __ ~~~e~":i1!1~.8~~~es6~~---! .... ~~~,!~J _____ ~tJ~1~~~-----_J _______ 1 · 04~ ___ L _______ s~~:~~~o ___________ j_ ___ _ _____ .I___________ __ __
. All Participating SLEB Subcontractors
!.. . . . . . .... : .. SLEB SubcontractotName... . ....... :..... .. ............. l\ddre§s .. . [ __ ----------· ____ ,, ___________ .. ---_______ [ ____ - ··-----L --------·- --· --···------·-·------ _________ !.. _________________ .. ___ .. _________ ----1 ______ ·---------------·----~---- ___________ ! __________________ ------·-----------------
--····----····---.. -·-·····-·-·-···-·"·· .. -----·-···-·-·--·--·-·-·---···----·····-···"'"-"" -----··-----·---- .. -. ....................... T ....... _Certification_ lnlo_nnation .... .
-- ----- -·-----·-+---- ---·----·-------- - ___ , ____ _
--~----------- ________ , _ ___j ______________ -
------------ ... ---------, . ... Certification.Type_. . .. __ . l --- ---- . --~~~--=-: -1
• Includes prime's achievement. if applicable
... Percentage calculations may differ due to rounding
Printed Date: 711512016 Powered by gjiiEloliM lyil"'" Page 1 of 1
ALAMEDA COUNTY BOARD OF SUPERVISORS MINUTE ORDER
The following action was taken by the Alameda County Board of Supervisors on 0810212016
Approved as Recommended @ Other O
Unanimous[{] Chan:D Haggerty:D Miley:D Valle:D Carson:D -[LJ Vote Key: N=No; A=Abstain; X=Excused
Documents accompanying this matter:
Contract: C-900761.C-5185
Documents to be signed by Agency/Purchasing Agent:
File No.
Item No. 57 ~~~~~~~~-
Copies sent to:
Special Notes:
0
I certify that the foregoing is a correct copy of a Minute Order adopted by the Board of Supervisors, Alameda County, State of California.
ATTEST: Clerk of the Board Board of Supervisors
By: