Technology for Attorneys and Courts

Mobility Survey: ABA Legal Technology Resource Center

• One million member survey pool• 6 out of 10 attorneys use iPhones• 91% use smartphones• 4% use smartphones for document-centric activities• 90% are concerned about mobile usage in casework

• 50% use tablets• 89% use iPads• Tablet adoption is growing slowly—most prefer to use their laptops• 17% use their tablets for document activities• Popular Apps: Fastcase, Trial Pad, Westlaw and Nexis

Law Technology Survey: Mycase

• 73% legal professionals plan to invest in more technology

• 51% will continue or start digitizing documents

• 59% feel they waste time around inefficient forms time-to-entry

• 33% plan to increase reliance on mobile

• 64% understand and agree that there is a connection between increased mobility and efficiency

Psychology

• Lawyers were busy keeping their heads above water during the economic crisis

• Many chose to continue “business as usual”

• Some consider technology “more of a hassle than it is worth”

• Want tech to be minimalistic and simplistic

• They are very comfortable with the cloud

• Most are experimenting with Trial Presentation Technology

• Typical Criminal Attorney Tools: Mac, Dropbox, Daylight, Scanner and TrialPad

Courts

• Administration Office of the Federal Courts incentivizes adoption by making funds available

• 40% of court tech systems are self-developed

• Integrative Justice initiatives have been formalized and the fact that many systems are self developed is an issue

• In-courtroom data capture is a known problem. A study showed that:

• Throwing more people and PCs at it—did not fix the problem.• The only solution is “faster moving paper”

5i Fit: Misdemeanor Case Load

• In 2011 Superior Court of California in Santa Clara deployed digital pens

• They needed to process a large volume of misdemeanor cases

• “Minute Orders” 5 layer carbon form used to document case results, fines or case judgements

• Clerks developed repetitive motion injuries and received workers compensation

• Adoption of digital pen saved 50K a year in claims

5i Fit: Misdemeanor Case Load

• Why don’t they use tablets or laptops?• Data entry is extremely specialized, requiring training and certification• No time to train all court clerks• Data entry can not be completed fast enough to handle information and case volume

• Security• Excellent end-point as the pens do not leave the court• If the pen were stolen, the information would not be retrievable as outside computers

cannot access the form

5i Fit: Pre Trial Services

• First contact with defendant accused of a federal offense

• After an offender is arrested, an officer interviews him

• This information is critical as it is used throughout the entire court system

• The old process• Officers uses a handwritten form, clerk types it up, then uploads information into the

court database

• The new process• Officer uses digital pen, information is uploaded directly• No learning curve, no process interruption

5i Fit: Pre Trial Services

• Business rules can be written to allow information access so the entire file doesn’t need to be read

• They attempted to have the officers use laptops, but it took too long for the officers to type in the information

• Benefits• Error rate went down to 0% in two years• Officer accountability increased as they had “ownership” of the process

5i Fit: Pre Trial Bond Reports

• Bond reports are prepared to provide information of the defendant help the court decide whether or not to release the defendant

• The bond interview process was conducted onsite at various police lock-ups• The bond interview process had much redundancy behind it, multiple forms asking

for the same information and verification was difficult

• Laptops and voice recognition were tested and failed because of limited space and noise level

• Adaptation of digital pens allowed reduction of data entry, readability of information and content reusability

5i Fit: Pre Trial Bond Reports

• In a study conducted regarding this technology adoption it was concluded:

• There was no significant change in workflow

• Recipients of the report favored the clarity and the efficiency in processing the case

• Judges and Lawyers preferred the new method

• The results among the bond officers was mixed because they did not want to change they way they work in ANY manner. In particular they mentioned not being able to use White-Out on mistakes as a problem

• The percentage of errors made was reduced

5i Fit: Pre Trial Bond Reports

• Since the data was saved in SQL it was reusable and integration and data sharing were deemed possible

• Paper storage space is no longer a problem

• Other areas identified for digital pens include: Probation Field Work, Surveillance Work, Pre Trial Field Work, Judge Case Notes and Intake Process

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