How to apply for a Grant

EIDHR / NSA CBSS 2010

How do you apply for an EU Grant?

You apply by sending:

A Concept Note in response to one of the two Calls for Proposals

and later

A Full Application

Addressing one or more of the Specific Objectives of the Calls for Proposals

Specific Objectives for EIDHR

Supporting civil society efforts to improve national legislation and its implementation in the field of democracy and human rights

Supporting human rights defenders involved in the promotion of civil, political, social, economic and cultural rights

Supporting civil society efforts to promote environmental awareness and rights to clean environment

Specific Objectives for NSA

Support CSO advocacy efforts towards local and national government in the formulation and implementation of sustainable development strategies

Strengthening the support to vulnerable and excluded groups most exposed to poverty in rural areas

What is the size of a Grant?

EIDHR, size of grants

A total of € 1,200,000 is available

The minimum amount is € 50,000

The maximum amount is € 150,000

NSA, size of grants

A total of € 700,000 is available

The minimum amount is € 50,000

The maximum amount is € 250,000

Co-funding

EU funding Applicant’s co-fundingminimum 50% minimum 10% maximum 90% maximum 50%

The co-funding can also come from other donors, not necessarily from the applicant.

What is the duration for the action carried out under a Grant?

Duration of activities, EIDHR

The project duration can not be lower than 12 months

And can not be more than 24 months

Duration of activities, NSA

The project duration can not be lower than 18 months

And can not be more than 24 months

Who can apply?

Who can apply - EIDHRIn order to be eligible for a grant, applicants must:

be legal persons or an entity without legal personality and

be non profit making and

belong to one of the categories defined per article 10 of the EIDHR Regulation and

be nationals of Azerbaijan or of a Member State of the European Union, or of an accession or official candidate country, or of a Member State of the EEA and

be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary

Who can apply - EIDHR

Categories under article 10:

civil society organisations, including non-governmental non-profit organisations and independent political foundations, community based organisations, and private sector non-profit agencies, institutions and organisations, and networks thereof at local, national, regional and international level;

public sector non-profit agencies, institutions and organisations and networks at local, national, regional, and international level;

natural persons when this is necessary to achieve the objectives of the Regulation

Who can apply - NSAIn order to be eligible for a grant, applicants must:

be legal persons and

be non profit making and

be nationals of a Member State of the European Union or of Azerbaijan and

be Non-State Actors (NSA) constituted in accordance with the legislation in force in the country concerned. NSA must have been registered for at least three years at the time of the submission of an application while NSA from Azerbaijan must have been registered for at least two years at the time of the submission of an application and

be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary

What can we fund?

What can we fund – EIDHR / NSA

Actions must take place in the Republic of Azerbaijan

An eligible action must constitute a project – a self-contained operation consisting of a coherent set of activities with clearly defined objectives, target groups, and tangible outcomes

All eligible actions must be implemented by an applicant acting in partnership with at least one local partner, preferably from the regions of the Republic of Azerbaijan

What can we fund – EIDHR / NSA

Under this Call for Proposals, all eligible proposals must include capacity building activities for other organisations working in the same field

(for example: document resource centre, legal advice services, seminars/trainings)

What can we not fund – EIDHR / NSA

actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses;

actions concerned only or mainly with individual scholarships for studies or training courses;

actions which consist fully and exclusively in the production and maintenance of websites, the production of magazines and newspapers, the organisation of conferences or seminars and the production of studies or reports;

actions supporting political parties, groups and movements;

sub-granting, re-granting, microfinance, revolving funds for microcredits

Procedure to apply

Selection Process – EIDHR / NSA

Applying for a grant goes by the following procedure:

1. Draft a Concept Note (you)2. Register in PADOR (you)3. Submit Concept Note (you)4. Evaluation of Concept Notes (EU)5. Successful applicants invited to submit Full Application

(EU)6. Prepare a Full Application (you)7. Submit Full Application (you)8. Evaluation of Full Proposals (EU)9. Contract negotiation (you & EU)

What is a Concept Note?

A Concept Note is a 4 page summary of the Action you are proposing,

which is drafted as clearly as possible to facilitate the assessment

and which contains and addresses the elements asked for

What are the elements of the concept note?

Relevance of the Action

Description of the action and its effectiveness

Sustainability of the action

Plus a check-list and a declaration by the applicant (refer to the guidelines and application form)

What is PADOR?

PADOR means ‘Potential Applicant Data On-Line Registration’

Every applicant for an EU grant must register

Saves applicants from submitting information with every application

Improves EU’s knowledge of the applicants

How to register in PADOR

First you need a User-ID and a Password

You get that from the PADOR web-site on:

http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm

What needs to be encoded in PADOR?

the date when you organisation was established the type of your organisation (association, public union…) the target groups of your organisation the sectors and geographical areas your organisation is

active in the experience of your organisation in the above areas

(number, duration, size of projects, etc.) the financial data and sources of your organisation

You will also need to upload the following documents PLUS atranslation in English, French or Spanish: statutes (to register in PADOR an organisation must be

legally recorded in a country) financial reports (for the last three years available)

When is the Dead-Line?

The Dead-Line for submittingConcept Notes is:

11th February 2011

At 16:00

Overall Call CalenderDeadline for request for any clarifications from the Contracting Authority

21st January 2011 16:00

Last date on which clarifications are issued by the Contracting Authority

31st January 2011 16:00

Deadline for submission of Concept Notes 11th February 2011 16:00

Information to applicants on the opening & administrative check (step 1)

18th February 2011*

Information to applicants on the evaluation of the Concept Notes (step 2)

28th February 2011* -

Invitations for submission of Full Application Form 28th February 2011* -

Deadline for submission of Full Application Form 28th April 2011 * 16:00

Information to applicants on the evaluation of the Full Application Form (step 3)

June 2011* -

Notification of award (after the eligibility check) (step 4)

June 2011* -

Contract signature October 2011* -

* Indicative date

Good Advice

Good Advice

Keep your project focused, simple and achievable

Use a logical framework from the beginning if possible

Pay close attention to the guidelines and the checklists!

More Good Advice

This is a competitive process – be original!

The better thought out your project is, the more likely it is to be successful.

Good luck!

Where are the Documents?

http://ec.europa.eu/delegations/azerbaijan/

Questions?