how to build and access personal km by librarian (31 janu 2015)

How to Build and Access Personal KM by Librarian

Seminar cum Workshop | New Dimensions in Academic Libraries using E-Resources and E-Service

31st January 2015

Pralhad Jadhav

Fr. Conceicao Rodriques College of Engineering | Mumbai | 31 January 2015

Copyright © Khaitan & Co 2013 | 2

INTRODUCTION

Each of us has a lifetime of experience, education, anecdotes, stories, memories, cultural resources, rooms full of books, papers, birthday cards, photographs, and notes from the classes and workshops and a computer full of files.

How can we use these resources effectively? How can we even know what our resources are?

Personal knowledge management knows what knowledge we have and how we can organize it, mobilize it and use it to accomplish our goals – and how we can continue to create knowledge.

Pralhad Jadhav | 31 January 2015


PERSONAL KNOWLEDGE MANAGEMENT (PKM)????

Personal KM is a smart and systematic approach for empowering individuals to deliver excellence in line with the personal and organizational goals and needs.

Why Personal Excellence?• Workplace stress combined & lack of smartness - restricts

our growth• Lack of innovative approach • Inability to manage the expectations and increasing

competitions• Information overload and time-consuming search for right

knowledge within the ocean• Low visibility to task, learning plan and learning activities• Inability to leverage our network and knowledge around



WHAT IS PERSONAL KNOWLEDGE

• Our behaviour - organizational context and career path

• Our skills - personal goal and career plan

• Experts we know - how to connect & interact with them

• Learning sources, personal learning plan and best

practice for learning

• Knowledge assets - created by us and its quality

• Our activities, performance and progress in line with

others expectations



PERSONAL KM | DELIVER EXCELLENCE• Know - what we don't know, what we need to know, how to learn,

where to learn and how to unlearn.

• Focus on personal capability and intellectual capital by embracing personal knowledge strategy.

• Unlock the true potential and maximize personal effectiveness through innovative approaches for planning, learning and execution.

• Become smarter, more knowledgeable and valuable by improving the self-awareness, self-confidence, self-sufficiency, employability and marketability.

• Network with right people, leverage, expand and empower the mind to work at the optimum level of performance in all their pursuit.

• Drive accelerated learning through personal learning navigator to find the right learning resources and participate in the best learning activities at the right time.



WHY PKM IN ORGANIZATION

• To ensure that they get maximum out of each employees• Employees must focus on personal competency

management, • building personal knowledge library and • drive learning through personal learning planner.• Individuals must have a personal score card to know what

is progressing • Individuals must have a personal growth strategy aligned

to the career plan and business objectives to succeed and shine.



WHY PKM FOR LIBRARIANS

• Keeping up to date with what’s happening in their industry and profession.

• Acquiring new knowledge and skills • Sharing knowledge (and experiences) • Finding solutions to their own personal performance

problems and/or improving their own productivity



PKM | TOOLS & TECHNIQUES• Books• Blogs• Training• Technology

PKM-related technologies fall into one or more of the following categories:

• Managing data from the web• Managing tasks, “to do” lists and calendars• Places to capture data on the fly• Social networking and contact management• Document and file management• Specialist functionality



GOOD PKM | TOP TIPS

• Keep all your contact data up to date in one place• Organising personal knowledge management processes

around external output• Back up your files• Use’ to do’ lists with caution• Have a notebook you’re comfortable with• Process emails as you go• Use a consistent way to categorise subjects



GOOGLE DESKTOP @ LIBRARIAN

Google Desktop | Desktop search is the name given to tools that search the contents of a user's own computer instead of the Internet.

Google Desktop Search was developed with the intention of bringing the Google search technology to the desktop.

The complete list of file types that the tool indexes is:

• Microsoft Excel• Microsoft Word• Microsoft PowerPoint• Text Files• Emails• Chat• Web History• Images• Acrobat Files• Music and Video Files



GOOGLE DESKTOP @ INSTALLATION

• The Google Desktop Search Engine can be freely downloaded from Google's website

• Application by itself it very small in size (just about 400 KB)

• Tool will take up about 500 MB of space on the PC to store the indexing details

• After installing the setup, the application will embed a colorful icon in your taskbar and will also create a shortcut on your desktop

• The installation is completed after you have set up a few preferences in a pop-up

• You will then be notified that the search engine is starting the initial indexing



GOOGLE DESKTOP | ADVANTAGES• The tool is tightly integrated with the website. • The tool duplicates the history of your Internet Explorer. • The indexing is performed when the computer is left idle. • Unlike, the Window Explorer Search wherein you have to

specify the drive and folder path, the Google tool can return the results instantaneously without specifying any drive or folder path.

• When you want to search for a mail in your Outlook application, the Google search returns results faster when compared to the search results of Outlook itself.

• Text snippets are displayed on the result page. • You can use it on GMAIL and can even read your old

GMAIL mails when you are offline.Pralhad Jadhav | 31 January 2015


GOOGLE DESKTOP | DISADVANTAGES

• Password protected files are indexed unless explicitly turned off

• Without any plug-ins and modifications, the tool does not index .tmp, .temp, .obj, .pst and .dat files

• The folders that are not indexed are the System Root Folder, Recycle Bin, Local App Data and Templates

• Zip files cannot be indexed either• Only 10 results at a time are displayed



CONCLUSION• Employees and employers alike continue to search for

ways to ease the impact of information overload coupled with the pressures of tighter deadlines and leaner resources

• Libraries are feeling this same pinch, and librarians continually face the challenge of meeting the call of providing superior service with less and less

• Facilitating information retrieval was once the sole bailiwick of librarians in corporate, academic, and public environments, whose careful indexing and documenting of materials provided systematic ways to find information on demand

• With the advent of personal computers and the internet, information exploded, as did the need for personal knowledge management.

• Librarians, businesses, and the general public found themselves more dependent on the technical knowledge of computer professionals who knew how to manipulate these new environments


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