HOW TO FILE AN APPLICATION FOR TRANSPORT AND MARKETING ASSISTANCE FOR SPECIFIED AGRICULTURE PRODUCT SCHEME

S.No. DESCRIPTION 1 PRE-REQUISITE 2 PROCESS FOR CREATING AND SUBMITTING THE CLAIM UNDER TMA

2.1 CREATING AN APPLICATION UNDER TMA AT DGFT PORTAL 2.2 CREATING A NEW ECOM 2.2.1 HOW TO FILL SHIPPING BILL (SB) DETAILS 2.2.1.A HOW TO FILL CONTAINER DETAILS FOR AN SHIPPING BILL 2.2.1.B HOW TO ADD ITEM DETAIL FOR A CONTAINER 2.3.1 HOW TO FILL AIRWAY BILL DETAIL 2.3.1.A HOW TO FILL ITEM DETAIL FOR AN AIRWAY BILL 2.3.2 HOW TO FILL BANK DETAIL 2.3.3 HOW TO PAY FEE 2.3.4 HOW TO VERIFY FEE 2.3.5 FILL DECLARATION 3 PRINT APPLICATION 4 SUBMIT AN APPLICATION 5 VIEW SUBMITTED APPLICATION STATUS

1. PRE-REQUISITE

Following are the mandatory requirements for this online application:

a. You should have latest web browser like Google Chrome, Mozila Firefox, Internet explorer etc. installed on your system.

b. You must have an active mobile number OR e-mail id for Login.

c. Make sure your Pop up Blocker is disable and Scripting is allowed to run on your system in the web browser.

d. Please make sure you should have good speed of Internet.

e. It may be possible due to heavy work load application may not be available for e-filling . You are requested to refresh main screen by pressing F5.

2. PROCESS FOR CREATING AND SUBMITTING THE CLAIM UNDER TMA

Applicant is required to create an application for claim of TMA on quarterly basis on DGFT portal.

a. A valid RCMC detail is an pre-requisite to file a claim under TMA

b. Make payment of requisite fee as prescribed in appendix-2k

c. TMA claim would be available on shipment basis. All claims for Shipments made in a

particular quarter should be bunched together and submitted as a single application . Claim for export made through EDI Ports/ SEZ ports only allowed.

d. Applicant is advise to choose the RA Office carefully for submitting the application based on the basis of address of its Corporate Office / Head Office / Registered Office or Manufacturing unit. Please refer appendix-7(A)B to know the jurisdiction of RA headed by Addl. DGFT. Once an option is exercised , no change would be allowed for further claims under the Scheme. The unit under SEZs/EOUs/FTWZ shall choose the RA office headed by Addl. DGFT in whose geographical jurisdiction address of applicant falls.

e. Please make sure that Shipping bill date / AWB date should be of the quarter for which application is being filled.

f. An application for an quarter can be filed latest by one year of the expiry of quarter.

g. A unique File number will be generated by system on completion of successful submission of application.

h. A physical pdf copy of the printout ofANF-7(A) along with prescribed documents shall also be filed manually with RA office concerned within 30days. ,incomplete or deficient applications shall result in non-acceptance of application by DGFT and shall be rejected.

i. To know procedure of filling an Claim under TMA please refer to Public Notice Section on DGFT Portal.

2.1 CREATING AN ECOM APPLICATION UNDER TMA AT DGFT PORTAL

Visit dgft portal at http://dgft.gov.in

Select tab Service -> Online ECOM Application

On ECOM Application page Click on TMA Scheme link login page will appear .

(SCR: 01)

Fill IEC Number / Branch code / Mobile Number or EMAIL ID detail

- Press Get OTP button - An OTP will be sent to Mobile number / Email ID.

(SCR: 02)

- Enter the OTP received in email / Mobile along with Captcha and Submit.

System will validate it and main menu will appear on successful validation.

(SCR: 03)

- Click on Create New Application tabfor Generating a new application.

- Click on Pending Application tabfor updating the content in existing pending application.

2.2 CREATING A NEW ECOM Click on Create New Application and following screen will appear

(SCR: 04)

- On the main dialog screen detail like IEC / Brach code / Firm Name / Address will be prefilled and non editable.

- Detail like RCMC will also displayed automatically . Incase RCMC detail is not correct user can modify it.

- Mobile number and Email is editable. - Select the Quarter for which application need to be created. - ECOM Number and ECOM Date will be auto populated .

Press Save button to add detail of an ECOM.

Detail of other tabs displayed on the screen and associated actions are as follows :

Tab Heading Action / Purpose

SB Detail Fill Shipping detail AWB Detail Fill AWB Detail Bank Detail Fill Bank Detail Pay Fee Pay Fee for TMA Application Verify Fee Verify Fee for TMA Application Declaration Fill Declaration detail Print Application Print application detail Submit Application Submit application to DGFT RA office

2.2.1 HOW TO FILL SHIPPING BILL (SB) DETAILS

Please fill the following :

- Enter Shipping bill detail - Enter Container details - Enter Container wise Export Item details

Note : Fill the Shipping Bill / Container detail carefully as updation in the detail of Shipping Bill detail will lead to automatically deletion of all containers and corresponding Items associated with it. It will require re-entry of the same again.

On the main screen add Shipping bill detail l one by one and save detail by pressing SAVE SB button.

Detail required to fill for each Shipping bill is

SB Number / SB Date / Port of Export /Region of Export / Country of Export /Export Basis (CIF )

(SCR: 05)

- Add a shipping bill using Add New SB button.

- To change existing details (View / Delete) of a shipping bill View existing SB button will be used. After pressing View existing SB on the next dialog (SCR06) two options available

- Edit Shipping Bill Detail - Delete Shipping Bill Detail

(SCR: 06)

Select Shipping bill number to be viewed / Deleted from the drop down list. Please be careful while deleting Shipping Bill as it will delete all the associated Containers and Items from the application.

2.2.1.AHOW TO FILL CONTAINER DETAILS FOR AN SHIPPING BILL

Fill container number / Size of Container (20 feet/40 Ft) / Type of Container (Normal /Refree) / Whether (LCF/FCL) / Payment Realized Fully (Y/N), Payment realized in FCD (Y/N) .

Note : Fill Container detail carefully as updation in the detail of containers will lead to automatically deletion of all Items associated with it. It will require re-entry of the same again.

(SCR: 07)

After saving container detail using Save Container Details button corresponding container entry appears below in the screen

(SCR: 08)

Here Net Entitlement shown is container wise total entitlement. You can add Item after clicking on Add Item button. Container detail can be edited / deleted using icons shown on the screen.

2.2.1.B HOW TO ADD ITEM DETAIL FOR A CONTAINER

-Click on Add Item button

(SCR: 09)

-On Item Detail Screen fill detail like Item Number / ITCHS Code / Item Description / Freight Paid in Rs.

- Press Add Item Button.

- Add multiple items if required.

- Use Edit / Delete option to edit / Delete item detail , if required.

(SCR: 10)

2.3.1 HOW TO FILL AIRWAY BILL (AWB) DETAIL

- Enter AWB detail like number , date - Enter Flight details like number , date - Select Port of Export / Region of Export /Country of Export /Shipment type (CIF Y/N)

On the main screen add AWB detail l one by one and save detail by pressing SAVE AWB button.

Note : Fill the AWB (Airway Bill ) detail carefully as updation in the detail of AWB will lead to automatically deletion of all associated Items with it. It will require re-entry of the same again.

(SCR: 11)

- To change existing details (View / Delete) of a AWB bill View existing AWB button will be used. After pressing View existing AWB on the next dialogtwo options available

- Edit AWB Detail - Delete AWB Detail

To add an item detail on AWB fill item detail shown below on the same page. All items added on an AWB bill will be shown at the bottom on the same page.

2.3.1.A HOW TO FILL ITEM DETAIL FOR AN AIRWAY BILL

-On Item Detail Screen fill detail like Item Number / ITCHS Code / Item Description / FOB of Export in Rs / Net Weight in KGS / Payment Realised (Y/N), Payment in FCD , Freight Paid in Rs .

- Press Add Item Button.

- System will display entitlement in Rs for Item detail entered after taken into consideration of full units in KGS and converting it into Ton . Please note that payment should be realized fully in FCD.

- Add multiple items if required.

- Use Edit / Delete option to edit / Delete item detail , if required.

(SCR: 12)

Following are mandatory conditions taken into account for calculating the entitlement for a Shipping Bill / AWB :

SHIPPING BILL/AWB VALUE ENTITLEMENT SHIPPMENT TYPE/BASIS CIF

N NIL

S.B. CONTAINER VALUE ENTITLEMENT TYPE LCF NIL PAYMENT REALISED N NIL PAYMENT IN FCD N NIL AWB Item VALUE ENTITLEMENT PAYMENT REALISED N NIL PAYMENT IN FCD N NIL

2.3.2 HOW TO FILL BANK DETAIL

- Click on Bank Detail tab

- Fill details like Name of Bank / IFSC Code/ Nature of Bank Account / Account Number /address of bank / telephone number of bank

- Press add/update.

(SCR: 13)

2.3.3 HOW TO PAY FEE

To pay requisite fee select Pay Fee option. Initial Payment Screen will display the following information:

(SCR: 14)

(i)For making fee payment for licensing scheme, this display Transport Marketing Assistance for Agriculture Product (ii)Actual Fee: Fee amount to be paid by applicant. (iii) Total No. of successful transactions and total amount already paid by the exporter. (iv) Pay Balance Fee: Amount to be paid by the applicant. (b): If Applicant make his first Payment then system generate this screen on Payment Initiation Screen

(c): If Applicant done any successful transactions previously then this screen displays all the successful transactions and total amount already paid by him to date

(d): If Applicant already paid the requisite fee and try to make fresh payment, then Message “TOTAL AMT ALREADY PAID(Rs)” display on the screen for making fresh payment. After click on Submit button Alert Message will appear on the screen “Please Check, You are making excess payment…!”. The system will not allowed to proceed further.

After Pressing SUBMIT button in Payment Initiation Screen system will display Payment Confirmation Screen

(SCR: 15)

Press “PROCEED” button. If the details is not proper or exporter want to change the details, press “Back” button.

(f): After pressing Proceed button in Payment Confirmation Screen system will display next payment interface which allow an exporter to make payment using following options

: (i): Pay by using Credit Card: By using Credit Card option applicant fill all the details Like Credit Card Number, Expiration Date, CVC/CVV Number and Card Holder Name.

(ii): Pay by using Debit Card:

(iii): Pay by using Debit Card plus ATM PIN

(iv): Pay by using Internet Banking

After making the payment of fee using any one of the above mode Applicant will receive the payment status of transaction as like below screen:

(SCR: 16)

In case payment remain unsuccessful message will be displayed like below screen:

(SCR: 17)

Keep a screen shot of the payment status. Unsuccessful payment can be verified using Verify Option.

2.3.4 VERIFY FEE

When payment made remain unsuccessful at DGFT portal and amount has been deducted from the bank account applicant can use option of Verify Pay to verify the detail from payment gateway. This facility can be used on transaction day before 12 midnight. First payment confirmation screen will appear with the detail of payment transaction need to be verified as shown below :

(SCR: 18)

Click on Proceed to verify it. On next screen select transaction need to be verified and press Verify Button.

(SCR: 19)

After the verification Successful / Unsuccessful message will appear. If a payment become successful than detail immediately appear in application detail. To view it use Print application option.

Payment for all the transactions remainunsuccessful at the end of the day will be credit back by concern bank in 6-7 working days.For detail please refer to EFT Help available at DGFT portal at

http://dgftcom.nic.in/ecommerce/eft/paymenthelp.pdf

2.3.5 FILL DECLARATION

Select tab Declaration. Fill details like NAME / ORGANISATION / RESIDENTIAL ADDRESS / OFFICE ADDRESS/ PLACE and Date. Press Save Button. Field marked * are mandatory.

(SCR: 20)

3. PRINT APPLICATION

To take print an application click on Print Application option.

Select the ECOM Number from the drop down menu of one of the already submitted application .

(SCR: 21)

After Pressing PRINT button. Print of the application get generated . Sample snapshot of first page of print application is attached below :

(SCR: 22)

4. SUBMIT AN APPLICATION

To submit an application please select SUBMIT APPLICATION option. Before submission make sure application fee paid fully otherwise system will not allow to submit application .

Select DGFT RA office to submit your application from drop down menu.

(SCR: 23)

Please note :

Applicant is advise to choose the RA Office carefully for submitting the application based on the basis of address of its Corporate Office / Head Office / Registered Office or Manufacturing unit. Please refer appendix-7(A)B to know the jurisdiction of RA headed by Addl. DGFT. Once an option is exercised , no change would be allowed for further claims under the Scheme. The unit under SEZs/EOUs/FTWZ shall choose the RA office headed by Addl. DGFT in whose geographical jurisdiction address of applicant falls. Now give your confirmation to procced for final submission.

(SCR: 24)

Once confirmation is given Application got submitted a RA file Number got generated and message will displayed as shown below :

(SCR: 25)

5. VIEW SUBMITTED APPLICATION STATUS

To View an application submitted Click on View Application Status tab. Select ECOM Reference Number and press button Check Submit Status.

(SCR: 26)

System will display the present status of application at DGFT RA office :

(SCR: 27)

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