How to have productive meetings to drive results

© Vadal Media Group LLC, 2017 Prepared by Vadim Mikhailenko SoftSkillsTrainingHQ.com

Agenda• Building agenda• Set goals and objectives• Socialize the topic before the meeting• Invite the right audience• Small talk• Why is it important to be respectful• Capture action items• Follow up

Challenges with non-Productive Meetings• Ineffective use of time• Drag on productivity• Negative mood in the

office – could be contagious

Building agenda for meetings• Do you research• Seek inputs from

others• Put most important

topics first on the agenda

Be respectful to everyone• Let people speak up their

mind• Try to understand others• Make sure discussion stays

around the issue, not around personalities

• Healthy dialog, nit accusatory one

Why it is always good to start with the small talk?

• Helps you to learn about others

• Helps establish connection and build comfort

• Better understand other people and what is important to them

Different types of meetings

• Share information• Gathering inputs for

decision making• Making a decision

What can you do to make meetings more effective

Efficient vs Effective Set goals and objectives for

the meeting Create the agenda and

allocate time for discussion How do your goals match

other participants goals. What are their interests from the discussion.

Socialize the topic before the meeting• Who are the decision makers?• How can they benefit• Why should they participate

and weight on the decision one way or the other?

Invite the right people to the meeting Identify key stakeholders

that are impacted Invite SMEs that can help

answer questions quickly Try to limit number of

participants to have productive discussion

What is the right duration for the meeting

Shorter is always better• Tip: Bring one page objective

documents and visual diagrams

• Tip to make it shorter: Get agreement on the important items and postpone discussion of details for later

Keep everyone engaged during the discussion Make first topic “Lets review and

discuss the agenda, before we start

Observe mood of the participants Pay attention on how people

spend their time during the meeting

Do something different, if you think attention to the topic is lost

Picking the right time and media for the meeting

Don’t be quick to call the meeting

What is the right time of the day for the discussion

What is the best day of the week for the discussion

Planning and getting feedback

Help others to get prepared

Make subject clear and publish objectives and agenda

Share documents in advance Approach people and discuss

informally, prior to the meeting

Include links or documents into the meeting invite

Defining the next steps

• Recap the results of the discussion

- List action items- Define next steps

Follow up• Keep the conversation

going via email• Follow up with people

that took action items• Provide updates to the

group on the current status

• Experienced Consultant, Educator and Family Man

• Passionate about working with people to help them grow personally and professionally

• Tries new approaches himself and share with you what works

About Vadim Mikhailenko

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Thank you for your interest

Would you like to learn more – please check out my course on Udemy – “

How to be smart about leading the meeting to drive results

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Meetings are not supposed to be boring, ineffective, dreadful or pointless so enroll today and start having meetings that you will love and

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