How to SearchAcademic Information

Hokkaido University Library

Library Seminar for Engineering Students

At the end of this lecture, we will be able to…

⚫Utilize library services such as:

➢Online library catalogue

➢Extending the period of books/articles lending on-line

➢ Inter library loan etc.

⚫ Search articles widely and efficiently using Web

of Science and HU library service.

⚫Organize articles effectively using Mendeley

(Reference management tool)

Poor/Better examples of report

Better examplePoor example

…

We consider that the climate conditions of Hokkaido are suitable to grow potatoes.

…

Major characteristics of the climate conditions of Hokkaido are cold and dry(Yamada, 2015) .Moreover potatoes can grow well

in cold and dry climate(Suzuki, 2015).…Therefore we consider that the climate conditions of Hokkaido are suitable to grow potatoes.

・No evidence. Your opinion may be questionable.・It’s unclear how you could draw the conclusion.

・Naming the source of information makes

your opinion reliable.・Clear logic. It shows correctness of your

opinion clearly.

Knowledge(From other)

YourOpinion

Is it knowledge you know already,or opinion of yourself？

Quickness Peer-Reviewed Author Year published

Internet

Papers

Books

Comparison of information reliability

Relatively high reliability

×

Resource for searching books & papers

Books Library catalogue

Papers Databases

Library catalogue

＋

Searching Books in the HU library catalogue

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Library's main page: https://www.lib.hokudai.ac.jp/en/

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To change the Language click here !(Japanese ⇔ English)

Let’s try to search, for example, put keywords

“urban design” and click “Search”

On-line catalogue:https://opac.lib.hokudai.ac.jp/opac/opac_search/?lang=1

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Filtering options

To show only books written in English

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You can also narrow downthe result by location.Let’s Click “Engineering”

Filtering the results

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If you want to borrow a book check it’s location and call number

Finding a book at the library stacks

501 501.2

Aka

501.2

Bel

2

500 501.2

Bel

1

501.2

A211

How books are lined up in shelves

630.251

NIH

Classification No.

600 : Technology630： Agricultural Tech.

Author Symbol(expressed with 3 characters)

Call Number (Book Label)

Series No. (If any.)

This is it！

Finding a book on the shelf

Checking out a book

Insert your student ID in the machine and select the menu, then slide each book one by one at the bottom section.

You can take the book and your student ID to the counter or use auto lending machines (available at the Central and North libraries only).

How to use the machine:Student ID

Turn a face with barcode label up.

Slide the spine of the book at the bottom of the machine

Library Web Service

Log-in with your ELMS ID&PW

Through your on-line library account you can:

(a) Check which books you have on loan(b) Extend a period of loan with one click(c) Reserve a book which is currently on loan

by somebody else(d) Set up a reminder to return books

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Library Web Service : Extension

Click “Extension” button toextend the return due date.(2 more weeks from the day of click will be automatically added)

You can extend a book only if ✓ no other book is overdue; ✓ no one made a reservation of that book.✓ you didn’t reach the limit of the extensions for that book

North library, Central library: Open stacks – 2 times/Closed stacks – 4 timesEngineering library: Open stacks/Closed stacks – 2 times

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Library Web Service : Notification of return due

You will automatically receive a notification 1 day after the return due date.

In the mail setting tab you can choose to receive an additional reminder, one day before the due date (so you will remember to extend your book before returning it)

Check this option to receive a reminder one day beforethe return due-date

You can borrow a book or a copy of a paper from another university

～by applying online through the HU Inter-library Loan Service～

1-1 文献の取り寄せ

What if a book or an article is not available in HU library, but another

Japanese university has it?

Inter-library Loan Service

• Payment is required (shipping fee).• It may be possible to use your laboratory’s budget etc. to cover the

shipping fee, please inquire to your supervisor about the procedure. • There are some copyright restrictions.

※For more detail, see the following link:https://www.lib.hokudai.ac.jp/en/services/ill/

The general flow of the service

Online Application

Receive a notification

Get a book or a copy at the Engineering Library

Done

Copy

Return the book to the library

Borrow

※You shall pay at Co-op in case you are ordering a book at your own expense.

Interlibrary Loan Service

Book request

If a book you need is not in the library,you can also leave a purchaserequest. The library staff will consider it and decide whether it’s feasible to buy this book.

Book request

Searching Papersusing Journal Databases

Academic Journals

→ JJVR, 62(3)

Take a memo for making a reference list.

Volume & Number

Databases for searching papers

Papers Databases

Library catalogue

＋

(in the world)

(in this University)

・Web of Science (Natural/Social Sciences)

・CiNii Articles (Papers written in Japan)

・PubMed (Medical papers)

You can access databases list from the library web-page

Web of Science

Put keyword(s) here !

Let’s search with:“urban design”

Sorting option

Reading an article

If you are logged-in from the university network or through remote access, by clicking this button you can check whether the article is available for Hokkaido University (as pdf or a hard copy)

Click on “PDF Full Text”

Lucky, the article is available in PDF!

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Refine the result

Let’s put a keyword:“construction”

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Another case:

Try this paper

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Don’t give up!Click here to searchin Library Catalogue

Switch UI

Oh no, the article is not available on-line! Do you give up?

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*Unfortunately the current system redirects you to the search page in Japanese and search results will not be preserved if you just switch to English. This problem shall be fixed in the new system which is scheduled to be introduced in the next March.

To search in the web-page with English interface copy this number, switch the language and than paste it*.

Seems that a hard copy of your journal is available!

Hard copy of your journal is available in the laboratory’s collection. Please inquiry to the counter of the Engineering library to borrow it

Reading the citing literature

How do you find more related articles?- You can check those whom this article cited and who cited it in the Web of Science

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Present paper

Citing articles

References(Cited articles)

Standing on the shoulders of giantsFuture

Past

Traveling or want to work from home?

- You can access online journals outside the campus

by logging-in to the “Remote Access Service” with your ELMS ID&PW

Remote Access Service

Using reference management software

And other databases, journals…

Managing reference literature online

Reference list can be made and output in Word format

out of the literature deposited in the management list.

Output in Word format

OutputManagementInput

Reference management

Getting Started with Mendeley

For using Mendeley , registration is required but it’s free.

Step1: Access http://www.mendeley.com and

[Create a free account]

Step2: Fill the form

Step3: Make a registration and[Continue to Mendeley>]

Step4: Fill in your profile information (institution, role, field of study and so on) then finish the registration.

Click “Sign in”if you have

already registered

Click “download” and install Mendeley software.

(Actually you can also use Mendeley in your browser, but it has less functions than software version, so I recommend you to install the software.)

☑ You can use it offline by check “Stay signed in”

Install a desktop software for Mendeley

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May be a directory full of PDF files on your PC?

➢ Who wrote it?➢ What was the title,

what about the theme?

➢ Which was the newest one?

…

Managing Articles

You will surely soon forget:

(Indeed, it’s my folder in graduate school days)

How does your literature list look?

Function 1: Reference Management

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Authors / Title / Published year / Journal Title

With a reference management software you can see a summary of your articles in one window

Pdf is attached

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Function 2: Inserting a reference in a sentence

★Download the Word

plugin from the Toolsmenu of Mendeley Desktop.

In the Word, Mendeley plugin will appear in the “References” tab.

↓”References” tab the Word (English version)

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Function 2: Inserting a reference in a sentenceFirst, click “Insert Citation”

Than search an article and select it.

A citation is inserted.

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Function 3: Inserting a bibliography

After inserting the citation mark, set cursor on a references part of the paper then click “Insert Bibliography”

Bibliography is generated automatically based on the citations you used in the text!(it is renewed every time you insert a new citation mark)

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Function 4: Choose a style or set up your own stylesClick “Style” to change the citation format.If you need another style, choose “More Styles…”

Select “Get More Styles” tab and you can search for new styles.If a style does not exist, you can modify existing style by right-click on the style. (However, since the editing process is a little complicated, it may be a good idea to choose a similar style for modification)

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Cloud

Sync

For more detail, see tutorial videos or Help Guide: https://www.mendeley.com/guides/videoshttps://www.mendeley.com/guides

Share articles among a groupRead your article from everywhere

And More Functions

*Sync automatically when run Mendeley Desktop or click “Sync” button on Mendeley Desktop.

*”Create Group” on Mendeley Desktopor Groups tab on Mendeley Web.

(Only private group can share PDF files.)