how to use the signature editor in outlook 2013

11/6/13 How to Use the Signature Editor in Outlook 2013

www.howtogeek.com/174788/how-to-use-the-signature-editor-in-outlook-2013/ 1/9

How to Use the Signature Editor in Outlook 2013

The Signature Editor in Outlook 2013 allows you to create a custom signature from text, graphics, or business cards. We will showyou how to use the various features of the Signature Editor to customize your signatures.

To open the Signature Editor, click the File tab and select Options on the left side of the Account Information screen. Then, click Mailon the left side of the Options dialog box and click the Signatures button. For more details, refer to one of the articles mentionedabove.

Changing the font for your signature is pretty self-explanatory. Select the text for which you want to change the font and selectthe desired font from the drop-down list.

You can also set the justification (left, center, right) for each line of text separately. The drop-down list that reads Automatic bydefault allows you to change the color of the selected text. Click OK to accept your changes and close the Signatures andStationery dialog box.

How-To Geek

http://www.howtogeek.com/174788/how-to-use-the-signature-editor-in-outlook-2013/

http://www.howtogeek.com/



How toAssign a DefaultSignature in Outlook2013If you sign most of your

emails the same way, you can easily specify a

default signature to automatically insert... [Read

Article]

To see your signature in an email, click Mail on the Navigation Bar.

Click New Email on the Home tab.

The Message window displays and your default signature is inserted into the bodyof the email.

NOTE: You shouldn’t use fonts that are not common in your signatures. In orderfor the recipient to see your signature as you intended, the font you choose alsoneeds to be installed on the recipient’s computer. If the font is not installed, therecipient would see a different font, the wrong characters, or even placeholdercharacters, which are empty square boxes.

Close the Message window using the File tab or the X button in the upper, rightcorner of the Message window. You can save it as a draft if you want, but it’s not necessary.

RELATED ARTICLE

http://www.howtogeek.com/173611/how-to-assign-a-default-signature-in-outlook-2013/



http://www.howtogeek.com/173611/



How toCreate a New Signaturein Outlook 2013If you sign your emails the

same way most of the time,

you can create signatures in Outlook that you...

[Read Article]

If you decide to use a font that is not common, a better way to do so would be tocreate a signature as an image, or logo. Create your image or logo in an imageediting program making it the exact size you want to use in your signature. Savethe image in a file size as small as possible. The .jpg format works well for pictures,the .png format works well for detailed graphics, and the .gif format works well forsimple graphics. The .gif format generally produces the smallest files.

To insert an image in your signature, open the Signatures and Stationery dialogbox again. Either delete the text currently in the editor, if any, or create a newsignature. Then, click the image button on the editor’s toolbar.

On the Insert Picture dialog box, navigate to the location of your image, select the file, and click Insert.

RELATED ARTICLE

http://www.howtogeek.com/173548/how-to-create-a-new-signature-in-outlook-2013/






If you want to insert an image from the web, you must enter the full URL for the image in the File name edit box (instead of thelocal image filename). For example, http://www.somedomain.com/images/signaturepic.gif. If you want to link to the image at thespecified URL, you must also select Link to File from the Insert drop-down list to maintain the URL reference.

The image is inserted into the Edit signature box. Click OK to accept your changes and close the Signatures and Stationery dialogbox.



Create a new email message again. You’ll notice the image you inserted into the signature displays in the body of the message.Close the Message window using the File tab or the X button in the upper, right corner of the Message window.

You may want to put a link to a webpage or an email link in your signature. To do this, open the Signatures and Stationery dialogbox again. Enter the text to display for the link, highlight the text, and click the Hyperlink button on the editor’s toolbar.

On the Insert Hyperlink dialog box, select the type of link from the list on the left and enter the webpage, email, or other type ofaddress in the Address edit box. You can change the text that will display in the signature for the link in the Text to display editbox. Click OK to accept your changes and close the dialog box.



The link displays in the editor with the default blue, underlined text. Click OK to accept your changes and close the Signatures andStationery dialog box.

Here’s an example of an email message with a link in the signature. Close the Message window using the File tab or the X button inthe upper, right corner of the Message window.

You can also insert your contact information into your signature as a Business Card. To do so, click Business Card on the editor’stoolbar.



On the Insert Business Card dialog box, select the contact you want to insert as a Business Card. Select a size for the BusinessCard image from the Size drop-down list. Click OK.

The Business Card image displays in the Signature Editor. Click OK to accept your changes and close the Signatures and Stationerydialog box.



How to Add a BusinessCard, or vCard (.vcf) File,to a Signature in Outlook2013 Without Displayingan Image

Whenever you add a Business Card to your signature

in Outlook 2013, the Signature Editor automatically

generates a picture of... [Read Article]

How to Add a BusinessCard Image to aSignature in Outlook2013 Without the vCard(.vcf) File

When you add a business card to a signature, an

image of the business card is inserted into the

signature... [Read Article]

When you insert a Business Card into your signature, the Business Card image displays in the body of the email message and a .vcffile containing your contact information is attached to the email. This .vcf file can be imported into programs like Outlook thatsupport this format.

Close the Message window using the File tab or the X button in the upper, right corner of the Message window.

You can also insert your Business Card into your signature without the image or without the .vcf file attached.

If you want to provide recipients your contact info in a .vcf file, but don’t want to attach it to every email, you can upload the .vcf

RELATED ARTICLES

http://www.howtogeek.com/173968/how-to-add-a-business-card-or-vcard-.vcf-file-to-a-signature-in-outlook-2013-without-displaying-an-image/



http://www.howtogeek.com/173937/how-to-add-a-business-card-image-to-a-signature-in-outlook-2013-without-the-vcard-.vcf-file/





how to use the signature editor in outlook 2013

Technology