how to write a thank you letter post-interview follow up copyright 2014 s. flesher 1 st draft...

How to Write a Thank You Letter

Post-Interview Follow Up

Copyright 2014 S. Flesher

1st draft December 1, 20142nd draft December 9, 2014

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UNIT 2: Writing an Effective Thank You Letter1. Have you ever written a thank you letter?

a. What does a thank you letter look like?

b. Composing a thank you letter

c. Following thank you letter etiquette

2. Sample templates

3. Let’s practice!

4. Review Flashcards

5. Quiz

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Have you ever written a post-interview thank you letter?

• Reminds employers who you are and what skills you bring to the job

• Shows professional courtesy

• Demonstrates excitement for the job

• Clarifies anything you may have missed in the interview



What does a thank you letter look like?

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Step 1: Chose your format



Senders Address

Date

Employers Address

Dear Employer:

First Paragraph… text text text text text text text text text text text text text text text text.

Second Paragraph… text text text text text text text text text text text text text

Sample resume

text text text text text text text text text text text text

Sample cover letter

Text text text text text text text

Step 2: Chose your font and text size



Step 3: Chose your style

Senders Address

Date

Employers Address

Dear Employer:

First Paragraph… text text text

text text text text text text text text

text text text text text.

Second Paragraph… text text text

text text text text text text text text

text text


Step 4: Know what your thank you letter should accomplish

• Thank the employer for the interview

• State that you are still interested in the job

• Briefly state the skills you will bring to the job

• Provide any information that you forgot to mention in your interview

• Re-thank the employer



Knowledge Check ExerciseBelongs in a thank

you letterDoesn’t belong in a

thank you letterThank the employer

for the interview

Ask if the job is still available

State that you are still interested in the

job

Provide a lengthy description for why

you are the best candidate for the job

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Composing a post-interview thank you letter

Heading Salutation

Body Paragraphs

Closing



Step 1: Write the heading


Brenda Jenkins3523 PeelMontreal, QC(514) [email protected]

March 4, 2014

Gavin WhartonAssociate DirectorXYC Consulting45 Rene-Levesque

mailto:[email protected]


Step 2: Write the recipients name


Dear Mr. Wharton:


Step 3: Write the body of your thank you letter


Paragraph 1: Thank you for taking the time to meet with me yesterday to discuss the internship opportunity at Transport Canada.

Paragraph 2: I have developed comprehensive skills in research, monitoring, and analysis, which will lend themselves well to the requirements and responsibilities of the position. These characteristics in combination with my aptitude, resourcefulness, and motivation to excel will make me an asset to your team. I am able to effectively solve problems and deal with setbacks, a characteristic that would be valued within the Marine Safety and Security Directorate.

Paragraph 3: Thank you again for speaking to me. Please let me know if you require any other information that will help you with the interview process. I look forward to hearing back from you.


Step 4: The closing and signature


• Best Regards

• Sincerely

• With gratitude

• With Sincere thanks

• With Appreciation

• Thank you

• Thank you for your time

• Thank you for your consideration


Summary

1. Have you ever written a thank you letter?

a. What does a thank you letter look like?

b. Composing a thank you letter

c. Following thank you letter etiquette

2. Sample templates

3. Let’s practice!

4. Review Flashcards

5. Quiz


Further Resources: Bradford, E. (2008). Interview follow up: Tips, scripts and letter templates. Boerne, TX: The Career Artisan.


Review Flashcard Instructions



Review Flashcard

Question #1



Review Flashcard

Question #1 Answer



Review Flashcards

Didn’t know Knew

Review Cards Again



QuizWhich of the following characteristics must be included in a personalized thank you letter? There is more than one correct answer. Select all that apply.

A list of your current work experience A sentence or two thanking an employer for taking the time to interview you Closing Employer’s contact information Signature The date The name of your co-op advisor

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