hpe myroom content quick reference guide quick... · 2020-06-11 · notes: provides text editor...

January 2020 HPE MyRoom Quick Reference Guide - Content of 16

HPE MyRoom Content

Quick Reference Guide

Earlier topics in the series

Other helpful topics

These Quick Reference Guides will also help you prepare to host meetings in HPE MyRoom

Getting Started

Meet With Others

Events

Import / add content

Open Content panel

Choose View | Content menu option Click Show content panel icon on toolbar

Import content

Either:

Drag file from desktop or folder

Drop it into Content panel

Or:

Right-click in the Content panel

Select Import from the menu

Browse to the file on your computer

Click Open

File name will appear in the Content panel

Note: Any file type can be imported but only these can be displayed in center viewing area:

Image files

Converted Microsoft PowerPoint slides

Converted PDF pages


Import / add content (continued)

Convert Microsoft PPT and PDF files

When you import certain file types you can choose to have:

MyRoom convert each page into a png image that can be displayed in center viewing area

The original file itself imported as a single Content item that other users can export

Conversion options are available for these file types

Windows users

PDF

Microsoft PowerPoint

Mac and Linux users

PDF

Open MyRoom Settings by clicking gear icon at upper right corner of room

Select File handling in left navigation pane

Check Upload original document when conversions are required to have files converted

Check Prompt for file conversion options to be prompted for your choices at time of each import


Import / add content (continued)

Add content

Right-click in Content panel:

Select Add from the menu

Select an option from the submenu

Folder: allows you to organize items in your Content panel by dragging and dropping

Business Card: allows you to make all of your contact information available to your audience

Message: leave an audio message with optional video for someone who is not currently in the room or to remind yourself of something the next time you enter

Notes: provides text editor capabilities. Use Notes to keep track of ideas, assignments, decisions, and other discussion points during your meeting

Table: all attendees can enter data

URL: allows you to open a specific web page from the Content panel. Choose to launch for attendees to navigate it themselves (either automatically for all or by each attendee) or as web tour to demonstrate navigation of the site

Whiteboard: allows you to create multicolored drawings and diagrams


Sharing

Open Share menu

Choose Actions | Share screen menu option

Click Share desktop, application or region icon on toolbar

Share entire desktop

To share your entire desktop:

Select Share entire desktop from menu

Share window will open for others right away

Share selected desktop

If you have multiple monitors you can choose which one to share:

Select Share desktop… from menu

Click the preview of the desktop you want to share



Sharing (continued)

Share a region

To share a portion of your desktop:

Select Share region from menu

Drag and stretch the sharing frame to cover the portion of your monitor you want others to see o If you receive popup notifications (from Outlook, instant messaging

programs, etc.), maintain privacy by framing the upper left region of your monitor. (Most popups appear in the lower right corner.)

Click Start sharing button

Anything you display within the frame will be visible to others


Sharing (continued)

Share an application

To share a specific application:

Select An application… from menu

Select from the list of open applications


If you move another window in front of the shared application, attendees will see a grey box that says NON-Shared Area

Stop sharing

Click Pause button to temporarily freeze what others see

Click Stop button to stop sharing your desktop

Pointers

Benefits

Three different pointer styles

Use them to help bring attention to a particular area of a slide, whiteboard, or web camera video

Keep attendees engaged

Help them follow your progress

Multiple attendees can use different pointers simultaneously to enhance the discussion


Pointers (continued)

Styles

Click Select pointer icon at top left side of center viewing area

No pointer

Dot pointer

Arrow pointer

Picture pointer

Movement All pointer styles follow your mouse movement

They are not static


Chat

Show or hide Chat

Choose View | Chat menu option Click Show/Hide chat icon on toolbar

You can also hide Chat in your personal view by clicking X in the right corner of the Chat panel

Submit chat message

Type in the chat field at the bottom

Hit Enter on your keyboard to submit your message


Chat (continued)

Headers

Chat headers contain:

Name of person who submitted the message

Date and time it was submitted

Change header style to suit your needs.

Click the gear icon at upper right corner of room to open MyRoom Settings

Select Chat/Questions in left navigation pane

Choose your preferences

Click Save button


Chat (continued)

History

Chat page will show 500 chat entries A new chat page will be displayed when the next entry is submitted Expand Chat toolbar, then navigate using Previous chat page and Next

chat page arrows Maximum 10,000 entries across 20 pages will be saved Oldest entry will disappear when a new entry is submitted

Save

Expand Chat toolbar

Click the Save icon to save chat history

Delete

Expand Chat toolbar

Click Delete all icon to delete chat history


Question manager

Question manager is available in rooms but not in chat rooms. You cannot show both Chat and Question Manager at the same time.

Show or hide question manager

Choose View | Questions menu option

Click Show/Hide question manager icon on toolbar

You can also hide Question manager in your personal view by clicking X in the right corner of the Question manager

Submit questions and answers

Question:

Type in the question field at the bottom

Hit Enter on your keyboard to submit your question

Answer:

Click a+ next to the question

Type in the answer field that opens under the question

Hit Enter on your keyboard to submit your answer


Question manager (continued)

Indicator for new questions and answers

When you have Question manager hidden MyRoom provides visual notification of new questions and answers.

With toolbar contracted:

A popup notification will appear at lower right corner of your screen

With toolbar expanded:

A number will appear next to Show question manager icon on toolbar

It indicates that new questions have been submitted

The number will be cleared when you show Question manager

Note: During events, Participants will only see the new question indicator if the room is configured to enable View All Questions for participants. * * Refer to the Events Quick Reference Guide or MyRoom Help documentation for information about participant room configuration.


Question manager (continued)

Save

Expand Question manager toolbar

Click the Save icon to save questions and answers

Delete

Presenters, room owners, and room administrators can delete:

Individual questions and answers o Click the X at far right of the question or answer

All questions and answers o Expand Question manager toolbar o Click Delete all icon to delete questions and answers


Recording

Record meetings using the in-room push-button recording feature

Duration

You can create an unlimited number of recordings.

Maximum recording duration depends on your MyRoom account: *

5 minutes per recording (with premium add-on)

2 hours per recording (with paid Premium or University subscription) * Recording feature is not available to users who have a basic (3-person) account

Record

Choose Actions | Recording controls menu option

Click Show recording toolbar icon on toolbar

Click Start button in Record control box

Use the Record control box to:

Turn your audio/video devices on and off as needed

Preview what is being recorded

Pause the recording

Stop the recording


Recording (continued)

What is captured

Recording will capture:

Audio from the room if you have your speaker on while recording

Share window if anyone is sharing their desktop

Anything displayed in your center viewing area when there is no shared desktop

o Displayed content o Chat o Question manager o Streaming webcam video if you choose Center video position *

* Refer to the Customize View Quick Reference Guide or MyRoom Help documentation for information about video positions.

Recording file location

Recordings are immediately and automatically saved to your local documents folder when stopped.

To change the default location MyRoom uses to save your recording files:

Open MyRoom Settings

Select File handling tab

Click pencil icon under Local recording location

Click Save button after selecting location


Recording (continued)

Recording files

Recording files are in WebM file format

Browser recording format

Plays on Windows, Mac, Linux, Android You will be presented with additional options.

hpe myroom content quick reference guide quick... · 2020-06-11 · notes: provides text editor...

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