HPRP WEBINARSEPTEMBER 11, 2009

The IndianaHomeless Prevention &

Rapid Re-housingprogram

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Individuals and Families at

eminent risk of homelessness

Individuals and Families living on

street, shelter/ transitional or places

not fit for human habitation

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HPRP Reporting:Monthly grant reporting via the DMSQuarterly Performance ReportsAnnual Performance Reports

HPRP Monitoring:IHCDA fiscal management monitoringIHCDA program monitoringA 133 AuditHUD/OMB Monitoring

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Initial and Quarterly Performance Reports

The Initial Performance Report covers the period from the grant execution date to September 30, 2009.

Due to IHCDA by October 2nd.Contains one time supplemental information,

as well as the QPR.

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Initial & QPR Performance ReportData Elements:Grantee InformationSubgrantee InformationSubgrantee HPRP Program InformationNumber of persons and Households servedHousing OutcomesFinancial Information

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IPR Additional Elements:Grant Allocation (including sub grantee

allocations)Projected Program OutputsHomelessness Prevention TargetingData Collection

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QPR Requirements:Unduplicated count of persons and households

served via an HMIS.Persons served is divided into Prevention vs.

Rapid Rehousing.Services are reported by person by category, e.g.

10 persons received moving assistance.Housing status at intake and discharge.Due to HUD 10 days after the end of a quarter.

To IHCDA within 3 days.

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QPR:Housing Outcomes – total number of

persons exiting HPRP by housing outcome.Housing outcome types – permanent,

temporary, institutional and other.Total # of persons leaving – includes

deceased, don’t know and missing.

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Training:Training is September 22, 23 and 24, 2009 at

the Indiana Community Action Association, 1845 W. 18th Street, Indianapolis, IN 46202. See the web site for directions: www.incap.org.

A letter allowing attendees to receive the State rate for accommodations is available.

Lodging is available nearby at University Place, 850 W. Michigan (317 269-9000) and Candlewood Suites, 1152 N. White River Parkway – West (317 536-7700.)

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Training Schedule:

Tuesday, September 228:30 – 9:00 Registration and Coffee9:00 – 9:15 Introductions9:15 – 12:15Transforming Homeless Services12:15 – 1:15Lunch1:15 – 4:30 HPRP Program Components

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Training Schedule:Wednesday, September 238:30 – 9:00 - Coffee9:00 – 12:15 - Introduction to Housing based

Case Management12:15 – 1:15 – Lunch1:15 – 2:30 - Assessment & Care Planning2:45 – 4:30 - Reporting

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Training Schedule:Thursday, September 24: Clinical Track8:30 – 9:00 - Coffee9:00 – 10:30 - Building Intensive Case

Management10:45 – 12:15 - Using the HMIS12:15 – 1:15 - Lunch1:15 – 3:30 – Monitoring and Reassessment3:30 – 4:30 – Wrap up and Questions

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Training Schedule:Thursday, September 24: Finance track8:30 – 9:00 - Coffee9:00 – 10:30 - Reporting through DMS10:45 – 12:15 - Using the HMIS for client level

financial data12:15 – 1:15 - Lunch1:15 – 3:30 – Monitoring of HPRP Sub grantees3:30 – 4:30 – Wrap up and Questions

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Training Registration:Five attendees per sub grantee. Select Case

managers who can be trainers.Complete form sent electronically and

return to Lynn Morrow at IHCDA (lymorrow@ihcda.IN.gov)

Different personnel may attend the Thursday financial track – in addition to your case managers.

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HMIS:The HPRP license is distinct from the HUD

McKinney-Vento and/or the Family Development Network HMIS. Users of other HMIS program types will have to log off of one and log on to the other.

Specific HPRP HMIS training will occur during the 3 day September training but will also be available via on line webinars.

HMIS HPRP agreements will be sent out early next week. Please begin to discuss needed user licenses.

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Clarifications: The total length of time any HPRP assistance

may be rendered to a participant is 18 months. This applies to all Housing Relocation and Stabilization Services as well as to direct Financial Assistance.

Each Sub grantee is required to maintain documentation of essential eligibility criteria, e.g. income verification, habitability inspections, etc. A standard file format will be defined to facilitate auditing.

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Clarifications:The IHOP will be available in October, 2009 .

Separate training will be provided.A HPRP participant maintains their homeless status

while in the program and can be qualified for other long term programs while receiving HPRP assistance.

Prevention in the HPRP is based on the immediacy of the risk of homelessness. This is HUD’s “but for” test. Therefore, being on a Section 8 waiting list is not an automatic qualification for HPRP.

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19Days

To go!

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