hr partners meeting september 14, 2016 · hr partners survey • hr partner meetings -useful hr...
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HR Partners MeetingSeptember 14, 2016
HR Partners Meeting – Sept 14, 2016
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• OA Policies• HR Partner Survey Update• Merit Increases• MyTrack • FLSA • Benefits Update
AGENDA
HR Partners Survey
• HR Partner Meetings - USEFUL
HR Partners would like to see:• Collaboration with Payroll Office• Mini-meetings/FYI Sessions• Quarterly Call for Topics• More Handouts• Share Best Practices
HR Partners Survey
Top 3 training topics:
Personnel File ManagementPerformance ManagementProfessional Development
HR Partners Survey
More Training Topics:4. FLSA5. Sick Leave Policies6. Protected Leave Policies7. Confidentiality Laws8. International Hiring Procedures
Merit Increases
• Effective January 1, 2017. Increase will be in the January 31st paycheck.
• 0.75% across-the-board.• 2.25% available merit pool• Performance appraisals• More info to come by the end of September.
• Eligibility• Timeline
• HR website
MyTrack
• Replaces NAPO, RTH, DuckTracks, Squirrel, RTO, compliance statement, hardcopy contract
• Launches October 18• Register for demo and training
(two parts)
• Applicants will be able to see all job postings regardless of site used
• Only affects job postings (RTO packets, contracts, will not be held)
Status Action Process
Fully approved to post (all signatures), final approved posting received in HR by 5 p.m. on 10/6
Will post on 10/7 Posted in old system; recruitment completes using current methods
NAPO/RTH in progress for evaluation or approvals as of 10/7
Will post on or after 10/18; evaluation and approvals will continue in former method, and approvals will be converted
Posted in MyTrack; recruitment completes through MyTrack
Posting Transition 10/10 – 10/17
• Streamlined• VP/Dean approval occurs as final job
requisition stage• No more VP contract signature
• Default approval processes• Special approval processes for dotted-line
reporting, extra review (freezes), funding contingent
Approval Processes
* default approval process
Hiring Manager creates new or
substantially revises position description
HR Administrator (Unit) approves position
description
Unit Director/Head approves position
description
Recruiter
Classification/Compensation
Data Team
(Catherine/Grant)
• Reviews for completeness, consistency
• Selects additional background checks if needed
• Assigns posting template coding
Determines: • FLSA status • Classified status and
Classification • OA Comp Band • Hiring range
• Enters into Banner • Creates position #
Banner position data feeds back into MyTrack via integration
Position Description Approved
Go to Job Requisition
Default Position Description Approval Flow
Hiring Manager launches the
requisition from approved position
description
HR Administrator (Unit) approves
Budget Authority approves
VP/Dean/Proxy approves
Recruiter (Central HR)
• Reviews position announcement
• Sets up and executes sourcing (advertising locations)
Default Job Requisition Approval Flow
• Spread the word about launch date• Encourage colleagues to attend demos and training
(recommended: one HR or budget manager for each department trained prior to launch)
• Define your unit/department workflows• Define unit/department user roles
– What positions and individual users will be authorized to hold each role?
– VP proxy – signing authority on file– Individual permissions for HR administrators who are not
supervisors
Please Assist
Other TAD Updates
• Staffing• Background check form
– Consolidated, fillable– Instructions and sample email– Background check vendor selection
underway
FLSA UPDATES
Wes Fowler, Director, Employee and Labor Relations
Benefit Update
• Benefits Open Enrollment October 1 -31
• It’s Mandatory All employees must re-enroll in
benefits for 2017• Open Enrollment Kick-Off Thursday September 29, 11:30 –
1:00 EMU Crater Lake Rooms
Benefit Update• Open Enrollment Communications UO Benefits Office, PEBB, and medical insurance
carriers sending information through Sept and Oct.
• Watch for communication arriving in many ways: Direct email to your UO account. AroundtheO articles. Direct mail to your home mailing address Visit the HR Benefits website for more
information
Benefit Update• Prepare for Open EnrollmentOfficially starts October 1st:
• Log in to PEBB benefits system to review your current benefit elections,
• Review Health Engagement Model (HEM) Program information,
• Make a decision about participation in HEM.Program enrollment begins Oct 1 during Open Enrollment.
• If you know you will participate, Complete online Health Assessment Questionnaire.(available September 1 – October 31)
Benefit Update
**Change from last year--spouse/domestic partner is no longer required to complete the health assessment and the incentive for spouse/domestic participation is no longer available.
OA Policy Update
Nancy Resnick, Chief Human Resource Officer & Associate Vice President
Next HR Partners Meeting:Wednesday, October 5, 2016 2:00 PMRoom Change: Knight Library Browsing Room, 106