i. call to order: at 7:30 p.m., katherine santamore called ... · i. call to order: at 7:30 p.m.,...

ACTION September 28, 2015 51 MEETING Memorial Middle School !I. CALL TO ORDER: At 7:30 P.M., Katherine Santamore called the Regular Meeting of

the Medford Township Board of Education to order. This meeting is called in conformance with the "Open Public Meeting Act" with adequate notice provided as follows:

1. Notice was sent to the Burlington County Times and the Central Record on September 15, 2015.

2. Notice was filed with the Township Clerk and posted in the Pinelands Branch Library on September 15, 2015. !

3. Board of Education meeting times and locations are posted on the Medford Township Public Schools District Website. !!

ROLL CALL: X Katherine Santamore, President X Trudy Cole, Vice President ! X David Bermingham X Katherine Busca X Kathleen Chang X Janet Law Clancy A Amy Duca X Michael Etter X Michelle Hammel

X Chad Fires, Business Administrator/ Board Secretary X Joseph J. Del Rossi, Superintendent !! III. FLAG SALUTE !

ACTION September 28, 2015 52 MEETING Memorial Middle School !

BOARD OF EDUCATION RESOLUTION 2015-2016 AUTHORIZING EXECUTIVE SESSION !

WHEREAS, N.J.S.A. 10:4-12 allows for Public Body to go into closed session during a Public Meeting, and !

WHEREAS, the Board of Education of Medford Township School District has deemed it necessary to go into closed session to discuss certain matters which are exempted from the Public; and !

WHEREAS, the regular meeting of the Board of Education will reconvene following the end of the closed session: !

NOW, THEREFORE, BE IT RESOLVED that the Board of Education of the Medford Township Public School District will go into closed session for the following reason(s) as outlined in N.J. S.A. 10:4-12: !

_____ Any matter which, by express provision of Federal Law, State Statute or Rule of Court shall be rendered confidential or excluded from discussion in public (Provision relied upon

_________________________________________________________________); !______ Any matter in which the release of information would impair a right to receive funds

from the federal government; !______ Any matter the disclosure of which constitutes an unwarranted invasion of individual

privacy; !____ Any collective bargaining agreement, or the terms and conditions of which are proposed

for inclusion in any collective bargaining agreement, including the negotiation of terms and conditions with employees or representatives of employees of the public body (Specify contract: ___________________________________________________); !

_____ Any matter involving the purpose, lease or acquisition of real property with public funds, the setting bank rates or investment of public funds where it could adversely affect the public interest if discussion of such matters were disclosed; !

_____ Any tactics and techniques utilized in protecting the safety and property of the public provided that their disclosure could impair such protection; !

______ Any investigations of violations or possible violations of the law; !__ ___ Any pending or anticipated litigation or contract negotiation in which the public body is

or may become a party. Any matters falling within the attorney-client privilege to the extent that confidentiality is required in order for the attorney to exercise his ethical duties as a lawyer (If pending or anticipated litigation, the mater is ___________________________

_____________________________________________________________) (If contract negotiation the nature of the contract and interested party is

_____________ _____________________________________________________________) !!!!


BOARD OF EDUCATION RESOLUTION 2015-2016 AUTHORIZING EXECUTIVE SESSION (continued) !

Under certain circumstances, if public disclosure of the matter would have a potentially negative impact on the District’s position in the litigation or negotiation, this information may be withheld until such time that the matter is concluded or the circumstances no longer present a potential impact): !

__√__ Any matter involving the employment , appointment, termination of employment, terms and conditions of employment, evaluation of the performance, promotion or disciplining of any specific prospect public officer or employee or current public officer or employee employed or appointed by the public body, unless all individual employees or appointees whose rights could be adversely affected request in writing that such matter or matters be discussed at a public meeting (Subject to the balancing of the public’s interest and the employee’s privacy rights under South Jersey Publishing, 124 N.J. 478, the employee(s) and nature of discussion is ______________________________; !

______ Any deliberation of a public body occurring after a public hearing that may result in the imposition of a specific civil penalty upon the responding party or the suspension or loss of a license or permit belonging to the responding party as a result of an act of omission for which the responding party bears responsibility; !

BE IT FURTHER RESOLVED that the Board of Education hereby declares that its discussion of the aforementioned subject(s) may be made public at a time when the Board of Education Attorney advises the Board of Education that the disclosure of the discussion will not detrimentally affect any right, interest or duty of the School District or any other entity with respect to said discussion. ; !

BE IT FURTHER RESOLVED that the Board of Education, for the aforementioned reasons, hereby declares that the public is excluded from the portion of the meeting during which the above discussion shall take place and hereby directs the Board Secretary to take the appropriate action to effectuate the terms of this resolution. !

I, _Chad Fires_____ Board Secretary do hereby certify the above to be a true and correct copy of a resolution adopted by the Medford Township School District’s Board of Education at its meeting held on _September 28____, 2015 at __Memorial Middle School, 55 Mill St., Medford,___ New Jersey. !

!

Board Secretary !! !


IV. ROUTINE MATTERS ! A. Presentations ! 1. Presentation of a plaque by the Medford Board of Education to the Medford Home

and School Association in recognition of the funds they have raised on behalf of the Medford Township School District. !

B. Education Report ! None ! C. Reports ! None !! D. Approval of the Minutes of the Executive Session and Action Meeting of August 24,

2015 and the Special Action Meeting of September 15, 2015. ! Approval of the Minutes of the Executive Session and Action Meeting of on August

24, 2015. VOICE MOVED: Janet Law Clancy SECOND: Michael Etter VOTE:

AYES: Katherine Santamore, Trudy Cole, David Bermingham, Kathleen Chang, Janet Law Clancy, Michael Etter, Michelle Hammel NAYS: None.

ABSENT: Amy Duca ABSTAIN: Katherine Busca !! Approval of the Executive Session and Special Meeting on September 15, 2015. ! VOICE MOVED: Janet Law Clancy SECOND: Michael Etter VOTE:

AYES: Katherine Santamore, David Bermingham, Katherine Busca, Janet Law Clancy, Michael Etter NAYS: None.

ABSENT: Amy Duca ABSTAIN: Trudy Cole, Kathleen Chang, Michelle Hammel ! D. Recess for no more than 30 minutes for Oral Communication on Agenda Items Only.

This meeting will now be open to the public referencing agenda items only, however, if your questions or comments pertain to litigation, student or personnel items or negotiations, we would ask that you see the Superintendent after the meeting since we do not discuss these items in public. Please state your name and address for the record. None.

! V. OLD BUSINESS

!!!ACTION September 28, 2015 55 MEETING Memorial Middle School !

VI. NEW BUSINESS – ACTION ITEMS – LIAISON AREAS ! A. POLICY – Katherine Busca, Chairperson ! 1. Approval of Adoption of Policy 7461 SUSTAINABILITY on Second Reading: ! MOTION: !

It is recommended that the adoption of Policy 7461 SUSTAINABILITY, as presented in Exhibit 2016-6, dated August 24, 2015 be approved on Second Reading. !! Information Summary: !

The Medford Township Board of Education recognizes the importance of minimizing the District’s use of natural resources, providing a high-quality environment that promotes health and productivity and the effective management of our fiscal resources. !

2. Approval of Adoption of Policy 6421.01 ENVIRONMENTALLY PREFERABLE PURCHASING on Second Reading: !

It is recommended that the adoption of Policy 6421.01 ENVIRONMENTALLY PREFERABLE PURCHASING as presented in Exhibit 2016-7, dated August 24 2015 be approved on Second Reading. !

Information Summary: !The Medford Township Board of Education encourages the use of environmentally preferable products and services. By including environmental considerations in purchasing decisions, the district can reduce its environmental footprint and promote practices that improve human health, conserve natural resources, and reward environmentally conscious manufacturers. School district personnel are encouraged to actively seek out environmentally preferable products and services for use in day-to-day operations when quality, performance, price, and functionality are comparable to their non-environmentally preferable counterparts. !

3. Approval of Proposed Revisions to Policy 5330 ADMINISTRATION OF MEDICATION and Regulation 5330 ADMINISTATION OF MEDICATION on Second Reading: !

It is recommended that the proposed revisions to Policy 5330, ADMINISTRATION OF MEDICATION as presented in Exhibit 2016-8, dated August 24, 2015 and Regulation 5330, ADMINISTRATION OF MEDICATION, as presented in Exhibit 2015-9, dated August 24 2015 be approved on Second Reading. !

Information Summary:

https://boarddocs.medford.k12.nj.us/board/15-16/agenda/exhibits/august/exhibit%25202016-6.pdf




! The revisions to the Policy 5330 and Regulation 5330 were necessary

to be in compliance with Public Law 2015, Chapter 13 concerning the emergency administration of epinephrine to students for anaphylaxis. !!


VI. A. POLICY – Katherine Busca, Chairperson ! 4. Approval of Proposed Revisions to Policy 5339 SCREENING FOR DYSLEXIA on

Second Reading: ! It is recommended that the proposed revisions to Policy 5339, SCREENING FOR

DYSLEXIA, as presented in Exhibit 2016-10, dated August 24, 2015 be approved on Second Reading: !

Information Summary: ! There have been some additional statutes regarding dyslexia which are

being incorporated into this Policy. !! 5. Approval of Travel and Work Related Expenses for Board Members and

Administrators: ! MOTION: !

It is recommended that the following resolution be approved for David Bermingham, Katherine Busca, Kathleen Chang, Janet Law Clancy, Trudy Cole, Amy Duca, Michael Etter, Michelle Hammel, Katherine Santamore, Joseph Del Rossi, Chad Fires, Tom Olson and Joseph Biluck, to attend the state approved New Jersey School Boards Association Annual Workshop in Atlantic City, New Jersey, which is held on October 27, 28, 29, 2015 and !!WHEREAS, the attendance at stated function is approved by a majority of the full voting membership of the board as Board of Education related and within the scope of the Board of Education responsibilities of the attendee(s); and !!WHEREAS, travel reimbursement will be at the State of New Jersey OMB rate of $.31 per mile and approval will be granted for overnight stays in accordance with state regulations. !

Information Summary: ! Routine Action !!! Policy Items #: 1 – 5 !


ROLL CALL MOVED: Katherine Busca SECOND: Janet Law Clancy VOTE:

AYES: Katherine Santamore, Trudy Cole, David Bermingham, Katherine Busca, Kathleen Chang, Janet Law Clancy, Michael Etter, Michelle Hammel NAYS: None. ABSENT: Amy Duca ! !


VI. B. EDUCATIONAL PROGRAMS – Michael Etter, Chairperson !MOTION: !It is recommended that the below listed educational program actions, items 1-9, pages 7-10 be approved. !

1. Authorization of School Field Trips for 2015-2016: ! MOTION: ! It is recommended that the Board of Education approve the requested school field

trips for district students, reflecting educational benefits, as presented in Exhibit 2016-43, dated September 28, 2015. !

Information Summary: ! Routine Action in accordance with NJDOE Regulations !! 2. Authorization of Travel and Work Related Expenses for Staff: ! MOTION: !

It is recommended that the Board of Education approve the travel and work related expenses for professional development for Staff as presented in Exhibit 2016-44, dated September 28, 2015. !

Information Summary: ! Routine Action !!! 3. Acceptance of Nursing Services Plan for School Year 2015-2016: ! MOTION: !

It is recommended that the Superintendent be authorized to accept the Nursing Services Plan for the 2015-2016 school year presented as Exhibit 2016-45, dated September 28, 2015. !

Information Summary: ! Routine Action !!!!!

https://boarddocs.medford.k12.nj.us/board/15-16/agenda/exhibits/september/exhibit%25202016-43.pdf



!!!!ACTION September 28, 2015 58 MEETING Memorial Middle School !!

VI. B. EDUCATIONAL PROGRAMS – Michael Etter, Chairperson ! 4. Consideration of Curriculum Guide, on First Reading: ! MOTION: ! It is recommended that the following curriculum guides be entered on First Reading: ! K-8 Language Arts Literacy/Reading and Writing - Revised K-5 Mathematics - Revised 6-8 Mathematics – Revised 6-8 Science (Pilot) 6-8 Social Studies 8th – 21st Century Life and Careers 6-8 – World Language Information Summary: !

QSAC requires annual approval of all new and revised district curriculum documents listed by individual standard. !

5. Approval of Curriculum Guides: ! MOTION: ! It is recommended that the Board of Education approve the following Curriculum

Guides for the 2015-2016 school year. K-5 Science K-5 Social Studies K-5 World Language K-8 Health and Physical Education K-8 Technology K-8 ESL 3-5 STRONG (Drug & Alcohol Prevention) K-5 Visual and Performing Arts 6-8 Visual and Performing Arts 4-8 Instrumental Band K-8 Pandemic Flu K-8 BSI Handbook K-8 School Library Media Center Preschool – Creative Curriculum K-7 21st Century Life and Careers

! Information Summary: !

QSAC requires annual approval of all district curriculum documents listed by individual standard. !!!

ACTION September 28, 2015 59 MEETING Memorial Middle School !!

VI. B. EDUCATIONAL PROGRAMS – Michael Etter, Chairperson ! 6. Consideration of Out-of-District Placement of Special Education Student for

2015-2016 School Year: ! MOTION: !

It is recommended that the below listed special education placement be approved for the 2015-2016 school year at the location indicated at prevailing tuition rates not to exceed state maximum rates with transportation provided. !

CASE # LOCATION DOB CLASSIFICATION

Will Attend the: 27618 ◊" Anne Jacques School 02/18/2010 AT

(BCSSSD Host Program) Instead of BCSSSD –PASC Campus !AT = Autistic ED = Emotionally Disturbed MD = Multiply Disabled SLD = Specific Learning Disability CI = Communication Impaired OHI = Other Health Impaired PSD = Preschool Disabled C2 = Moderate Cognitive Impairment VI = Visually Impaired TB = Traumatic Brain Injury

◊" pupil requires a one to one assistant * pupil requires a one to one nurse ** teacher of the deaf ! 7. Approval of A Uniform State Memorandum of Agreement Between Education and

Law Enforcement Officials: ! MOTION: !

It is recommended that the Memorandum of Agreement between Education and Law Enforcement Officials as presented in Exhibit 2016-46, dated, September 28, 2015 be approved. ! Information Summary: !

In 1988, the Department of Law and Public Safety and the Department of Education issued a model agreement for use by local law enforcement and education officials. These agreements were eventually signed in communities across the state and documented the commitment by both professional communities to work together as co-


equal partners to address the state's drug problem as it relates to school-aged children. Regulations promulgated by the State Board of Education and codified at N.J.A.C. 6:39-10.1 establish uniform statewide policies and procedures for ensuring cooperation between education officials and law enforcement agencies, and those policies and procedures are consistent with and complementary to the state Memorandum of Agreement approved by the Department of Law & Public Safety and the Department of Education. The Memorandum of Agreement was revised by the Department of Education and Attorney General in 2011 to account for new developments with respect to the scope and nature of the State's evolving drug and alcohol problem, and to address, for the first time, the problem of firearms and other weapons brought on to school property. !


VI. B. EDUCATIONAL PROGRAMS – Michael Etter, Chairperson ! 8. Recognition of “Week of Respect”: ! MOTION: !

It is recommended that the Board of Education approve the week of October 5-9, 2015 as a “Week of Respect” in all Medford Township Public Schools. ! Information Summary: !

The Anti-Bullying Bill of Rights was approved by the New Jersey Legislature in November 2010 and signed into law as P.L. 2010,c. 122, by Governor Chris Christie on January 5, 2011. The Anti-Bullying Bill of Rights designates the week beginning with the first Monday in October as “Week of Respect” throughout New Jersey. The law directs school districts to observe the “Week of Respect” through age-appropriate instruction in accordance with New Jersey’s core curriculum content and standards. !!

9. Approval of School Violence Awareness Week: MOTION:

It is recommended that the Board of Education approve the week of October 19-23, 2015 as “School Violence Awareness Week” as per N.J.S.A. 18A:36-5.1 and N.J.A.C. 6A:16-5.

Information Summary:

The week beginning with the third Monday in October of each year is designated as "School Violence Awareness Week" in the State of New Jersey. School districts must observe this week by organizing activities to prevent school violence including, but not limited to, age-appropriate opportunities for student discussion on conflict resolution, issues of student diversity, and tolerance. Law enforcement personnel must be invited to join members of the teaching staff in the discussions.

Programs must also be provided for school board employees that are designed to help them recognize warning signs of school violence and to instruct them on recommended conduct during an incident of school violence.

!! Educational Program Items #: 1 – 9

! ROLL CALL MOVED: Michael Etter SECOND: Michelle Hammel VOTE:

AYES: Katherine Santamore, Trudy Cole, David Bermingham, Katherine Busca, Kathleen Chang, Janet Law Clancy, Michael Etter, Michelle Hammel NAYS: None. ABSENT: Amy Duca !!!


VI. C. FINANCE AND BUSINESS – Consideration of the following Finance and Business Actions – Janet Law Clancy, Chairperson ! MOTION:

It is recommended that the below listed finance actions, items 1-15 be approved, and item 16, be Tabled. !!

1. Payment of Bills: !MOTION: !It is recommended that Section I Bills in the amount of $3,593,399.20 be ratified and Section II Bills in the amount of $586,978.94 and Cafeteria Bills in the amount of $1,409.59 be approved for payment as presented in Exhibit 2016-47, dated September 28, 2015. !

Information Summary: ! Routine Action !!

2. Budget Transfers: !MOTION: !It is recommended that budget transfers for the month of August be approved as presented in Exhibit 2016-48, dated September 28, 2015. !

Information Summary: !



Routine Action. !! 3. Reports of Treasurer and Board Secretary: !

MOTION: !It is recommended that the report of the Treasurer, as presented in Exhibit 2016-49, dated September 28, 2015 for the month of August and the report of the Board Secretary, as presented in Exhibit 2016-50, dated September 28, 2015, for the month of August, which are in agreement, be accepted by the Medford Township Board of Education. !!

Information Summary: !Routine Action. !!!!!!!


VI. C. FINANCE AND BUSINESS – Consideration of the following Finance and Business Actions – Janet Law Clancy, Chairperson ! 4. Board of Education Certification and Board Secretary Certification: !

BOARD OF EDUCATION’S MONTHLY CERTIFICATION BUDGETARY MAJOR ACCOUNT/FUND STATUS !

BE IT RESOLVED: !Pursuant to N.J.A.C. 6:23-2.12(c)3*, we certify that as of August 31, 2015 after review of the secretary’s monthly financial report for the month of August (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:23-2.12(c)3* and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. !!

BOARD SECRETARY’S MONTHLY CERTIFICATION BUDGETARY LINE ITEM STATUS !!

Pursuant to N.J.A.C. 6:23-2.12(c)3*, I certify that as of August 31, 2015 no budgetary line item account has obligations and payments (contractual orders)



which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18A:22-8-1. !

*Citations are subject to change due to periodic amendments, new rule or repeals. !___________________________________ ______________________________ Board Secretary Date !!

Information Summary: ! Required as per New Jersey Quality single Accountability Continuum (NJQSAC) !

! !


VI. C. FINANCE AND BUSINESS – Consideration of the following Finance and Business Actions – Janet Law Clancy Chairperson !

5. Acceptance of Tuition and Transportation Payments for Evesham Township Board of Education: !

MOTION: !It is recommended that the Board of Education accept tuition and transportation payments for two DCP&P placed students (D.M) and (DM). Tuition and transportation payments will be received from Evesham Township School District for the 2015-16 school year, as presented in Exhibit 2016-51, dated September 28, 2015. ! Information Summary: !

Routine Action ! 6. Tuition Contract with Y.A.L.E. School, North, Inc.: ! MOTION: ! It is recommended that the Board of Education approve the following Tuition

contract with Y.A.L.E. School, North, Inc. (J.P.) for the 2015-16 school year, as presented in Exhibit 2016-52, dated September 28, 2015. !

Information Summary: ! Routine Action ! 7. Tuition Contract with Gloucester County Special Services: ! MOTION: ! It is recommended that the Board of Education approve the following Tuition

contract with Gloucester County Special Services, (G.S) for the 2015-16 school year, as presented in Exhibit 2016-53, dated September 28, 2015. !

Information Summary: ! Routine Action ! 8. Tuition Contract with Tabernacle Township Board of Education: ! MOTION: ! It is recommended that the Board of Education approve the following Tuition

contract with Tabernacle Township Board of Education (A.L.) for the 2015-16 school year, as presented in Exhibit 2016-54, dated September 28, 2015. !





Information Summary: Routine Action !!!



9. Tuition Contracts with Hampton Academy: ! MOTION: ! It is recommended that the Board of Education approve the following Tuition

contracts with Hampton Academy (N.H and S. O) for the 2015-16 school year, as presented in Exhibit 2016-55, dated September 28, 2015. !

Information Summary: ! Routine Action !! 10. Tuition Contracts with Burlington County Special Services School District (BCSSSD: ! MOTION: ! It is recommended that the Board of Education approve the following Tuition

contracts with Burlington County Special Services School District (BCSSSD) (O.A., D.E., Z.F., J.H., A.S., and B.T.) for the 2015-16 school year, as presented in Exhibit 2016-56, dated September 28, 2015. !

Information Summary: ! Routine Action !! 11. Contracts for 1-1 Teacher Assistant(s) with Burlington County Special Services

School District (BCSSSD): ! MOTION: ! It is recommended that the Board of Education approve the following 1-1 Teacher

Assistant(s) contracts with Burlington County Special Services School District (BCSSSD) (D.E., J.H.) for the 2015-16 school year, as presented in Exhibit 2016-57, dated September 28, 2015. !

Information Summary: ! Routine Action !




!!!!!!!!ACTION September 28, 2015 65 MEETING Memorial Middle School !


12. Accept/Approve Resolution Increasing the Bid Threshold – Qualified Purchasing Agent: !

MOTION: ! WHEREAS, Chad Fires, School Business Administrator/Board Secretary possesses a

qualified purchasing agent (QPA) certificate; WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to

N.J.S.A. 18A:18A-3(b), on July 1, 2015 has increased the bid threshold amount for school districts with purchasing agents who possess qualified purchasing agent certificates, from $36,000.00 to $40,000.00; !

NOW, THEREFORE BE IT RESOLVED that the Medford Township Board of Education, pursuant to N.J.S.A. 18A:18A-3(a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $40,000 for the board of education, and further authorizes Chad Fires to award contracts, in full accordance with N.J.S.A. 18A:18A-3(a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount. !

Information Summary: ! Routine Action ! 13. Approval of Resolution (Lunch Program) between Medford Township Board of

Education and YALE School North Campus: ! MOTION: ! It is recommended that the Board approve the Resolution (Lunch Program) between

Medford Township Board of Education and YALE School North Campus as presented in Exhibit 2016-58, dated September 28, 2015. !

Information Summary: ! Routine Action ! 14. Contracted Services for Reading and Writing Instructional Coaching at Haines 6th

Grade Center:


!MOTION: !

It is recommended that the Medford Township Board of Education approve the Agreement with Denise Serico, as presented in Exhibit 2016-59, dated September 28, 2015. This Agreement will be for six (6) school days of reading and writing instructional coaching at the Haines 6th Grade Center within the 2015-16 school year for a total cost of $4,200.00. !

Information Summary: Routine Action. !!



15. Consideration to Accept Change Order for Cranberry Pines Elementary School: !MOTION: !It is recommended that the Change Order (#1) for a contract for the Cranberry Pines Elementary School, awarded to Joseph Porretta Builders, Inc., be approved as presented in Exhibit 2016-60, dated September 28, 2015. !

Joseph Porretta Builders, Inc. - Change Order #1: 1. Permit Fee ! Total Add: $1,226.00 ! Information Summary: Routine Action. ! !

16. Consideration to Accept Change Order for TLC Landscaping Co.: !MOTION: !It is recommended that the Change Order (#1) for a contract for the District Landscaping/Snow Removal, awarded to TLC Landscaping Co., be approved as presented in Exhibit 2015-61, dated September 28, 2015. !

TLC Landscaping Co. - Change Order #1: 1.Mowing of the asphalt trail beginning at the school and ending at 494 Fairview

Road approximately twice per month for up to 14 times at $360.00 per mowing. !

Total Add: $5,040.00 ! Information Summary: Routine Action. !!




!Finance Items #: 1-15 !

ROLL CALL MOVED BY: Janet Law Clancy SECOND: Trudy Cole VOTE: AYES: Katherine Santamore, Trudy Cole, David Bermingham, Katherine Busca, Kathleen Chang, Janet Law Clancy, Michael Etter, Michelle Hammel NAYS: None. ABSENT: Amy Duca !!!!!!!!!


VI. D. BUILDING AND GROUNDS – Kathleen Chang, Chairperson ! No Items !!VI. E. COMMUNITY RELATIONS – David Bermingham, Chairperson ! 2. Resolution Honoring the Home & School Association: ! MOTION:

WHEREAS, the Medford Township Home and School Association has a goal to actively support and, when possible, enhance the educational program for the Medford Township Public Schools, and !WHEREAS, the Medford Township Home and School Association has for many years demonstrated their support by making available their earned funds to provide a variety of activities and services for the pupils in the Medford Township Public Schools, and !WHEREAS, the Medford Township Home and School Association has, in addition to these activities, provided direct grants of money to each public school in the Township for the school to use to purchase equipment and services that enhance the quality of education for the pupils in the schools, and !WHEREAS, the monies provided to public education by the Medford Township Home and School Association in the years 1979 to 2015 amount to ONE MILLION EIGHT HUNDRED THIRTY FOUR THOUSAND NINE HUNDRED AND EIGHTEEN DOLLARS, which represents a clear demonstration of the degree of effort expended by the Association in meeting its goal, !NOW, THEREFORE BE IT RESOLVED that on the occasion of the announcement by the Medford Township Home and School Association of their 2015 financial school

gifts totaling FORTY SIX THOUSAND NINE HUNDRED AND FIFTY DOLLARS to the Medford Township Public Schools that the Medford Township Board of Education expresses to the Home and School Association their thanks for these gifts and on behalf of the children of Medford a thank you for the continued service of the Association to the quality of education in the Medford Township Public Schools. !!

VOICE MOVED BY: David Bermingham SECOND: Michael Etter VOTE: Unanimous !!

VI. F. PLANNING – Amy Duca, Chairperson ! No Items !!VI. G. LEGISLATIVE ACTIONS – Michelle Hammel, Chairperson ! No Items. !!


VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson !MOTION: !It is recommended that the below listed personnel actions, items 1-11, pages 18-25 be approved. All employee appointments are recommended for approval pending successful completion of security clearances in accordance with N.J.S.A. 18A:6-7.1 et seq. N.J.S.A. 18A:39-17 et seq, and N.J.S.A. 18A:6-4.13 et seq. Whereas, N.J.S.A. 18A:6-7.1 had been revised and now requires emergent approval to employ an individual prior to receiving criminal history background clearance. Be It Resolved that an application be submitted to the County Superintendent of Schools in accordance with the revised statute, requesting emergent approval of employee hiring to provide necessary staff to operate school. !!

1. Approval of Retirements/Resignations: !Name: Christina Leach, School Counselor, Chairville School Effective Date: TBD Reason: Personal !Name: Debra Milligan Effective Date: January 1, 2016 Reason: Retirement !!

2. Approval of Personnel Appointments: ! Name: Position/Location: From/To: Salary/Guide/Step:

Rachel O’Brien Bus Driver 09/21/15 $15,282/PR Transportation Ctr 06/30/16 Drvr/Step F !! The following individuals are to be hired by the District to serve in an extra pay position

pursuant to the 2012-2015 Agreement between the Medford Education Association and Medford Township Board of Education: !Name: Position Rate of Pay !Jo Bradley ReClaimers Art Club 2nd & 3rd Supervisory Rate Cranberry Pines School Up to 10 hrs Timesheets to be submitted (clubs are self funding) !Jo Bradley ReClaimers Art Club 4th & 5th Supervisory Rate Cranberry Pines School Up to 10 hrs Timesheets to be submitted (clubs are self funding) !!!!!!!!


VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson ! 2. Approval of Personnel Appointments: (continued) !

Madeline Koos 3rd Grade Sports Club Supervisory Rate Cranberry Pines School Up to 10 hrs Timesheets to be submitted (clubs are self funding) !

Lauren Monte 1st and 2nd Grade Sports Club Supervisory Rate Cranberry Pines Up to 10 hrs Timesheets to be submitted (clubs are self funding) !Lauren Monte 3rd Grade Sports Club Supervisory Rate Cranberry Pines School Up to 10 hrs Timesheets to be submitted (clubs are self funding) !Lauren Monte 4th and 5th Grade Sports Club Supervisory Rate Cranberry Pines School Up to 10 hrs Timesheets to be submitted (clubs are self funding) !

3. Approval of Personnel Adjustments: ! Name: Position/Location: From/To: Salary/Guide/Step: ! Yvette Collins Bus Driver TBD $15,282/PR Transportation Center 06/30/16 Driver/Step F (revised date of hire/did not start in position-pending licensure) ! Shannon Ferry Special Ed Teacher 09/01/15 $59,116 Memorial Middle 06/30/16 MA/Step A (was supplemental instructor change in title/salary prior to ratification) ! Shannon Ferry Special Ed Teacher 09/01/15 $59,138 Memorial Middle 06/30/16 MA/Step A (adjustment to new guide) ! Heather Kreismer School Psychologist 09/01/15 $70,427 Central Office 06/30/16 MA+30 OG/Based on E (adjustment to new guide) ! Kerry Murphy Social Worker 09/01/15 $64,933 Central Office 06/30/16 MA+30 OG/Based on E (adjustment to new guide) ! Glenn Sinclair Bus Driver 09/01/15 $14,592 Transportation Ctr 06/30/16 Driver/Step C (adjustment to new guide) !!!!!


VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson ! 3. Approval of Personnel Adjustments: (continued) ! William Winstanley Bus Driver 09/01/15 $15,282 Transportation Ctr 06/30/16 Driver/Step F (adjustment to new guide) ! Mitchell Witham Bus Driver 09/01/15 $14,592 Transportation Ctr 06/30/16 Driver/Step C (adjustment to new guide) ! 4. Approval of Source4Teachers Personnel for the 2015-2016 Academic Year:

Request approval of the substitutes listed on Source4Teacher’s Master List for 2015-2016. The Master List is on file with the Superintendent’s Office. !

5. Approval of Substitutes for the 2015-2016 Academic Year: !Request approval of substitutes listed below employed by the District to serve in

substitute positions not contracted/offered by Source4Teachers: !Amy Birdsall Substitute Secretary/Clerk ($13/hr) Tanya Moore Substitute Secretary/Clerk ($13/hr) Jennifer Hansen Substitute Secretary/Clerk Monica Hollenbeck Substitute Secretary/Clerk Marybeth Kennealy Substitute Secretary/Clerk Concetta Ware Substitute Secretary/Clerk !Melanie Bilbow Substitute Nurse (4 hrs per day up to 5 days shared as assigned)* Deanna Thomas Substitute Nurse (4 hrs per day up to 5 days shared as assigned)* !*any substitute nurse approved may alternatively be assigned these hours as well in the case of absence or availability !

6. Approval of Saturday in Lieu of Suspension Supervisors for the 2015-2016 School Year: !Request approval for staff members listed on Exhibit 2016-62, dated September 28, 2015, to serve as Saturday in Lieu of Suspension supervisors, as needed, for the 2015-2016 academic year. !

7. Approval/Revision of Maternity/Family/NJ/Federal Medical Leave: !Rachel Amendola, First Grade Teacher, Kirby’s Mill School

Maternity Paid Disability: October 26, 2015 to January 7, 2016 (1/2 day) Family Illness Day: January 7, 2015 (1/2 day) to January 8, 2016 (1/2 day) NJ Family Leave (unpaid): January 8, 2016 (1/2 day) to January 22, 2016 (dates revised due to physician’s certification) !!!!!!!


VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson ! 7. Approval/Revision of Maternity/Family/NJ/Federal Medical Leave: (continued) !

Carey Burke, Kindergarten Teacher, Chairville School Maternity Paid Disability: October 13, 2015 to January 11, 2016 (1/2 day) Family Illness Day: January 11, 2016 (1/2 day) to January 12, 2016 (1/2 day) Differential Day: January 12, 2016 (1/2 day) Unpaid Child Rearing Leave: January 12, 2016 (1/2 day) to June 30, 2016 (dates are approximate and pending delivery/physician’s certification) !

Danielle Caton, Mathematics Teacher, Memorial Middle School Maternity Paid Disability: November 16, 2015 to January 12, 2016


Family Illness Day: January 13, 2016 Unpaid Child Rearing Leave: January 14, 2016 to April 14, 2016 (dates approximate pending delivery/physician’s certification) !Jason Fritz, Third Grade Teacher, Kirby’s Mill School

NJ Family Leave (unpaid): January 26, 2016 to February 5, 2016 (dates are approximate pending delivery) !

Samantha Fritz, Special Ed Teacher, Allen School Maternity Paid Disability: January 4, 2016 to March 7, 2016 Family Illness Day: March 8, 2016 Unpaid Child Rearing Leave: March 9, 2016 to June 30, 2016 (dates are approximate pending delivery/physician’s certification) !Jennifer Mortimer, Mathematics Teacher, Memorial Middle School

Maternity Paid Disability: November 30, 2015 to February 8, 2016 Family Illness Day: February 9, 2016 Unpaid Child Rearing Leave: February 10, 2016 to June 30, 2016 (dates are approximate and pending delivery/physician’s certification) !

Francesca Timmons, Mathematics Teacher, Memorial Middle School Maternity Paid Disability: November 30, 2015 to February 8, 2016 Family Illness Day: February 9, 2016 Unpaid Child Rearing Leave: February 10, 2016 to June 30, 2016 (dates are approximate and pending delivery/physician’s certification) ! Glenn Wigley, Fourth Grade Teacher, Taunton Forge School Federal Medical Leave: October 16, 2016 to October 28, 2016 (dates approximate pending physician’s certification) ! 8. Approval of Extra Pay Positions for the 2015-2016 Academic Year: ! J. Amendola Up to 159 hrs at the professional rate of pay for Geometry instruction during the 2015-2016 academic year at Memorial Middle School; timesheets will be submitted ! M. Bortzfield Up to 10 hrs at the supervisory rate of pay for Sculpture Club at Cranberry Pines School; clubs are self funding and timesheets will be submitted !!!!


VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson ! 8. Approval of Extra Pay Positions for the 2015-2016 Academic Year: (continued) ! K. Broderick Up to 8 hrs total at current hourly rate for inservice and 2015-2016 preparation on September 2, 2015 ! P. Catalano Up to 10 hrs at the supervisory rate of pay for First and Second

Grade Sports Club at Cranberry Pines School; clubs are self funding and time sheets will be submitted ! P. Catalano Up to 10 hrs at the supervisory rate of pay for Fourth and Fifth Grade Sports Club at Cranberry Pines School; clubs are self funding and time sheets will be submitted ! L. Cobucci Up to 8 hrs at the supervisory rate of pay for Claymation Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! S. Cummings Up to 10 hrs at the supervisory rate of pay for Book Club at Cranberry Pines School; clubs are self funding and timesheets will be submitted ! D. DeAngelis Up to 8 hrs at the supervisory rate of pay for The Art of Super Heroes Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! D. DeAngelis Up to 8 hrs at the supervisory rate of pay for Sewing Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! M. Dishong Up to 8 hrs at the supervisory rate of pay for Guitar Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! J. Entwistle Up to 22.5 hrs at the supervisory rate of pay for Girls on the Run Club at Allen School. This club was held in the spring of the 2014-2015 school year but was not previously approved ! M. Fisher Up to 8 hrs at the supervisory rate of pay for Books Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! C. Green Up to 3 hrs at the professional rate of pay for facilitation of New Teacher Staff Development ! C. Green Up to 8 hrs at the supervisory rate of pay for Newspaper Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! L. Johnson Up to 8 hrs at the supervisory rate of pay for Community Helpers Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted !!!!


VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson !

8. Approval of Extra Pay Positions for the 2015-2016 Academic Year: (continued) ! P. Johnson Up to 3 hrs at the professional rate of pay for facilitation of New Teacher Staff Development ! A. Ose Keagy Up to 10 hours at the supervisory rate of pay for Japanese Club at Cranberry Pines School; clubs are self funding and timesheets will be submitted ! C. Kelly Up to 8 hrs at the supervisory rate of pay for Community Helpers Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! A. King Up to 8 hrs at the supervisory rate of pay for Scratch Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! M. Lewis Up to 8 hrs at the supervisory rate of pay for Claymation Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! M. Mansfield Up to 8 hrs at the supervisory rate of pay for Lego Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! M. Maver Up to 8 hrs at the supervisory rate of pay for The Art of Super Heroes Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! T. Martin Up to 10 hrs at the supervisory rate of pay for 4th and 5th Grade Game Club at Cranberry Pines School; clubs are self Funding and timesheets will be submitted ! K. Medici Up to 12 hrs at the current hourly prorated rate of pay for Summer 2015 multi media projects ! K. Moir Up to 8 hrs at the supervisory rate of pay for Newspaper Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! K. O’Keefe Up to 20 hrs at the professional rate of pay for CPI training ! L. Palmer Up to 20 hrs at the professional rate of pay for CPI training ! K. Schleehauf Up to 8 hrs at the supervisory rate of pay for Guitar Club at Kirby’s Mill School; clubs are self funding and timesheets Will be submitted ! M. Slocum Up to 8 hrs at the supervisory rate of pay for Books Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted !!!!

ACTION September 28, 2015 74

MEETING Memorial Middle School !VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson ! 8. Approval of Extra Pay Positions for the 2015-2016 Academic Year: (continued) ! T. Williams Up to 8 hrs at the supervisory rate of pay for Sports Club at Kirby’s Mill School; clubs are self funding and timesheets will be submitted ! TBD Request approval for all part time professional staff members to be paid at the pro-rated hourly rate for pre-approved hours worked beyond contracted time as assigned by building principal, superintendent, or designee ! TBD Up to 20 hrs for one professional staff member for IMPACT SAGES Test scoring at professional rate of pay !!

9. Approval of Personnel for 2015-2016 Preschool Transportation: ! Request approval of staff listed below for Mid-day runs for the 2015-2016 academic

year. Hourly rate for PK mid day run is $23 or $3,910 annually. !Mid Day/PS Runs (170 days) !

Kathleen McGrady Beverly Miraglia Vernetia Taylor Carol Theis !! 10. Approval of Student Teachers/Observations for the 2015-2016 Academic Year:

Request approval of the following individuals/placements as listed below for student teachers and/or observations during the 2015-2016 academic year:. !

Student School District School/ Assignment Cooperating Staff ! Krysta Knauss Nova Southeastern Kirby’s Mill School Clinical 1 and 2 University 2015-2016 Lafferty ! Erin Pilla Ball State Univ Allen School B A C B Certification 1500 Hrs Stinson ! Alexis Schwartz Kutztown University Kirby’s Mill School Observation 1 Day TBD !!!!

!!!!ACTION September 28, 2015 75 MEETING Memorial Middle School !

VI. H. EMPLOYEE RELATIONS – Trudy Cole, Chairperson ! 11. Approval of Volunteers for 2015-2016: !

Request approval of Karen Roberts and Patrick Flannery to serve as volunteers at the Taunton Forge School during the 2015-2016 academic year. Ms. Roberts will serve under the direction and supervision of Kathy Lee Simpkins in the media center and Mr. Flannery will serve in the office and/or media center under the supervision of job coach, Kim Sherlock. !

Personnel Items #1-11 ! ROLL CALL MOVED BY: Trudy Cole SECOND: Michael Etter VOTE

AYES: Katherine Santamore, Trudy Cole, David Bermingham, Katherine Busca, Kathleen Chang, Janet Law Clancy, Michael Etter, Michelle Hammel NAYS: None. ABSENT: Amy Duca !!

VII. OTHER MATTERS FOR CONSIDERATION ! None VIII. INFORMATION AND PROPOSALS - NONACTIVE !

A. Receiving of Delegations. B. Oral Communications (Tentative Agenda & Regular Action Meetings). Recess for no more than 30 minutes for Oral Communication on Any Item of

Interest. However, if your questions or comments pertain to litigation, student or personnel items or negotiations, we would ask that you see the Superintendent after the meeting since we do not discuss these items in public. Please state your name and address for the record:

Phil Brownridge – Excited for experience so far with daughter in 2nd grade. Expressed concern regarding unresponsiveness from “Schools Out Program” – over a month, and has not received a return phone call.

School Superintendent, Joseph DelRossi, acknowledged certification status for Sustainable Jersey. !!!!!!!!

!!!!!!!!ACTION September 28, 2015 76 MEETING Memorial Middle School !!

IX. ADVANCE PLANNING ! A. Future Meeting Dates. B. Suggested Agenda Items – October ! 1. Routine Policies 2. Routine Financial Items 3. Routine Employee Relations Items 4. Legal Update ! X. ADJOURNMENT ! MOTION: ! At 8:00 P.M., Michelle Hammel recommended that the Regular Meeting of the

Medford Township Board of Education adjourn, seconded by Trudy Cole, and carried unanimously. !!

__________________________________ Chad Fires, Board Secretary

i. call to order: at 7:30 p.m., katherine santamore called ... · i. call to order: at 7:30 p.m.,...

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