ict seminar english

الخضراءلجنة السياسة

A slide presentation prepared

for Greener & Smarter ICT

May 2012

Prepared by Mariam Kadhimi

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Go Green Policy Committeeلجنة السياسة الخضراءExpression of interest in the Ministry of Finance about environmental protection issues, and under

the guidance of His Excellency the Minister of Finance Shaikh Ahmed bin Mohammed Al Khalifa, the

Assistant Undersecretary of resources and information Mr. Ismail A. Nabi Al Marhoon prepared a

paper in the December 30, 2009 on the application of the concept of the ministry's green policy.

the paper was about the possibility of implementation the green policy in the Ministry, and the

proposals of a practical program for the application of this policy.

Establishing Go Green Policy Committee

In February 2010 by His Excellency the Undersecretary Mr. Aref Saleh Khamis issued the Resolution

No. 1 to form a committee to apply the concept of the ministry's green policy, and work to

implement the plans and programs in the Ministry.

The committee is headed by Mr. Hassan Abdulla, Acting Financial information Director and

membership of the representatives from the Ministry’s directorates.

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.خضراء الريادة في توفير بيئة عمل مكتبية :رؤيتنا

VISION: LEAD IN ACHIEVING GREEN OFFICE WORKING ENVIRONMENT.

.تكريس وتطبيق مفاهيم السياسة الخضراء بوزارة المالية :مهمتنا

MISSION: EMPHASIZE AND IMPLEMENT THE UNDERSTANDING OF THE GREEN

POLICY IN MOF

Go Green Policy Committeeلجنة السياسة الخضراء

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Our Priorities

1. Saving in Electricity & Water consumption

2. Saving in the use of paper.

3. Minimize the consumption and Waste.

4. Re-use what we have.

5. Recycling as much as we can.

6. Apply Environment standards on Purchasing

7. Involve the employees in creating green working environment.

Specific Objectives

1. Reduce Paper Consumption by 10% in December 2011

2. Recycling 70% of waste by December 2011

3. Reduce Electricity Bill by 10% in 2013

4. Reduce waste produced by 15% in December 2011

5. Obtain ISO 14001:2004

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•.

Target Main processes that have been done Result

1. Reduce Paper Consumption by 10% in December 2011

• Replace the traditional fax system, by E-fax.

• Use Service Workflow system.

• Use electronic Attendance system (paperless).

• Use S/W which prints how much papers are printed at

departmental and employee level to assist in reducing

paper consumption.

• Distribute Scanners for all departments for data storage

instead of printing .

• Directing departments to use Ministry web page

(Intranet) for sharing data instead of printing.

• Encourage all staff to use e-mail .

• Encourage all staff to use of electronic media (CD's) for

data storage & for easy access of the information when is

needed.

Saving about 100,348 of

printing paper in 6 months,

this amount represents of

reduction in paper

consumption of around

33%, which resulting in an

avoidance of carbon dioxide

emission of about 450 kg as

a resulting from the

manufacture of this amount

of paper.

Green Policy Achievements

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•.

Initiatives that have been completed to reduce paper consumption

Method type Quantity of papers saved In 6 months

CO2 emissions In Kg

CD instead of printing 65,000 290

E-fax 25,000 110

Workflow System 6,000 27

Attendance System 4,000 18

Description Consumed In 6 months

Saved In 6 months

Quantity of Papers 300,000 papers 100,000

Quantity of CO2 emissions

1,350 kg 450 kg

As a result of all these efforts, paper waste reduced by 33.5%, and all wasted papers are recycled.

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:من أولوياتنا •.

.ترشيد استهالك الكهرباء والماء• .ترشيد استهالك الورق•

. تقليل االستهالك والنفايات • .إعادة استخدام ما لدينا•

إعادة تدويـر كل ما بوسعنا •

المشترياتتطبيق المعايير البيئية على • .إشراك الموظفين في خلق بيئة العمل الخضراء•

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•.

Target Main processes involved Result

2. Recycling 70% of waste by December 2011

• Waste paper bin is provided for each employee and

papers are being collected on a daily basis and deposited

in the container designated for that purpose.

• Paper Recycle by Sustainable Development Commission-

Mother& Child welfare society.

• Provide waste baskets in kitchens for glass, plastic and

other materials that can be recycled

• Allocate Containers for printer cartridges

• Donate old PCs for Ministry’s staff and to recycling

institutes.

Average waste

percentage that been

used for recycling =

3.5% (93.8 Kg), this % is

still low compared to

what is targeted.

Cont.. Green Policy Achievements

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•.


3. Reduce Electricity Bill by 10% in 2013

• Energy Audit is done of the usage of power electricity

for the ministry building with the coordination of an

Audit firm.

• Change light bulbs to LED lights (a high efficiency in

energy use)

• Install Window Films to reduce heat transfer.

• Use Water sensors (i.e. in Pray Area)

• Use Light Sensors (i.e. Meeting rooms)

• Replacement of existing chillers with highly efficient

Chillers .

Receive final report about

energy usage and the

recommendation of

reducing consumption by

35% (BD 25,000/year).

Reduce electricity

consumption of Lighting

by more than Half and in

Co2 emission.


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•.


4. Reduce waste produced by 15% in December 2011

Keep a record on the amount of waste produced and the amount

of waste

recycled in the ministry.

Prepare policies to be committed and procedures to be followed to

reduce the amount of waste - in process

21% monthly waste reduction in 6 months.

Documentation of procedures of reducing the amount of waste. Documentation of procedures to maintain the materials


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5. Obtain ISO 14001:2004

• Prepare a draft manual for Go Green Policies & Procedures • Preparation of a draft policy document to be signed by His

Excellency the Minister, the document includes detailed procedures to be followed and a commitment to its implementation by all staff in the ministry to achieve each of the objectives set.

• Work with BUREAU VERITAS to issue accredited certificates for

ISO - work in progress • Documenting the potential effects of the work in the ministry on

the environment, and document the types and methods of waste disposal – in process

A draft manual for the Policies & Procedures.

A draft of Green Policy manual

Documentation of the potential effects of Ministry’s work on the Environment.


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Cont.. Green Policy Achievements Target Main processes involved Result

6. Awareness & Participation

• Circulate the draft policies and procedures manual of the Go Green to

all staff .

• Issuance of several circulars to staff regarding the use of waste paper

baskets and rationalizing the consumption of paper, and the

prevention of smoking in the building, and switch off all devices and

light immediately after work.

• install screen saver on environment behavior for all staff’s computers.

• Showing instructions about the Go Green on the screen at the

entrance of the building

• Workshops done at the departmental level on policies and

procedures of the Go Green Policy.

• The Maintenance team on daily basis are checking the lights after

working hours and passing information to the directorates who

violates the rules in order to encourage the staff to turn off lights

after working hours.

There is a

good

response

with respect

to turning off

lights and

saving paper.

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«المبادرة الحكومية الخاصة باالستخدام األمثل للثروات الطبيعية والموارد المتاحة لمملكة البحرين»

”The Optimum usage of natural wealth & available resources”

Government Initiative Project

«Approval to launch a government initiative to optimize the use of natural wealth and the available

resources as referred to in the memorandum of the Minister of Finance No. 2010/012/031, and

appointing the Ministry of Finance to head a working group composed of representatives from

Ministries and relevant bodies for the implementation of this initiative, to submit to the Cabinet

through quarterly reports on what is achieved in the implementation of this initiative”

The Ministry of Finance with the relevant government agencies are working together to concentrate on the efforts towards achieving the optimal use of resources and energy through a working program which includes initiatives, policies and procedures that will be taken to improve the efficiency and effective use of resources and energy.

Tanweer Project refers to the Government Initiative Project for the simplicity references The purpose of Tanweer is to identify, analyze and recommend how Bahrain can optimize its natural wealth and available resources in compliance decree 33-2004.

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Tanweer Committee Organisation chart

Committee Chairman

Ismail Marhoon

AUS MoF

Standards & Energy Head

Taha Faqihi, Director, MoF

Financial Guide & Systems Head

Issa Al Aradi, Director, MoF

Environment issues Head

Lamees Al Hassar, Director, MoF

Work systems & Quality Control

Head

Ebrahim Abul, Director, MoF

Media & PR Head

Sami Humaid

Director, MoF

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NOGA MOIC Works EWA

Housing BSIEC

Tender Board Works EWA MUN

NOGA MOIC PMEW MUN

EGOV MOIC CSB

EGA CSB

Bahrain Broadcasting

EWA

Each sub committee has representatives from other ministries

1. CFL project for the housing sector and public sector

Has been approved by the Prime Minister Council and appointed Ministry of Energy for

implementation in coordination with the Ministry of Finance and now is preparing for the

implementation of the project with the World Bank.

2. Raising the efficiency of lighting in the roads and main streets

This project is under study and experiment for some streets where the lights been replaced by LED

3. Raising the efficiency of lighting in traffic lights by using LED

4. Green Schools Project

Selected 5 Government primary schools to study the cost of using the efficient equipment for

optimal use of natural and available resources.

5. Media Awareness campaign.

Tanweer Project initiatives for the implementation of government initiative

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Why LED Lights ?

1. LED “Light Emitted Diode” life is more than 50,000 working hours , the maintenance will be less and the light fitting equipment will not be effected compared with other types.

2. All components in the LED lights are recyclable.

3. No hazardous components in the LED lights

4. Generate very low heat during operation which helps in cooling system.

5. More bright compared to other types of lights.

6. Consumes less energy by 50%, hence less by 50% in electricity bills

7. Hence, Power station produces less by 50% for the same amount of lighting compared with conventional lighting.

8. LED Consumes fix Watt compared to the normal fluorescent which the watt increases by increase number of operating hours from the moment of switching on the light

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Proposals

1. Develop an action plan and implementation mechanism.

2. Energy Audit

3. Thermal insulation for Roof & Walls

4. Double Glazing for windows where it reduces the heat transfer by 50%.

5. Purchase efficient Air Condition which comply with international standards.

6. Use of electric/electronic devices with the most efficient use of electricity

7. Use solar for light poles and parking entrances bars

8. Use Flash Tank in W/C and have option to use the full amount or less amount of water as needed.

9. Use water sensors

10. Adopt Grey water technique to increase the landscaping

11. Adopt Hydroponic gardening on the roof to reduce heat transfer.

Communications

1. Use SMS for events announcements between staff. 2. If applicable get LOGO for your committee 3. Staff awareness. 4. Put posters in the corridors and offices

5. Honoring the best Idea & best department. 17

Remember:

• Use electronic mail for exchange of memos and correspondences instead of manual whenever

possible.

• Re-use material which can be used as it is.

• Avoid putting recyclable waste in the rubbish bin.

• Switch off lights in working place when leaving office or at the end working day.

Do not forget : • To Switch off lights in working places not normally used such as meeting rooms, kitchens

and wash rooms.

• To Switch off electrical equipment especially the shared ones like printers at the end of working hours.

Stay in contact :

Through the suggestion blog on the intranet or via the following email address:

[email protected] 18

Thank you for

your listening

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