iddsi implementation guide: cross sector master guide · • why iddsi and iddsi testing methods*...

IDDSIImplementationGuide:CrossSectorMasterGuide

UsedwithpermissionfromIDDSIwww.IDDSI.orgunderCreativeCommonsAttribution-Sharealike4.0InternationalLicensehttps://creativecommons.org/licenses/by-sa/4.0/March2018

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IDDSIispleasedtoprovidesomesuggestionsforthetypesoftasksandtimeframesneededforimplementationoftheIDDSIframework

Thisguideprovidesacross-sectoroverviewforcoordinationbetweenClinicians/HealthProfessionals+Foodservice/Catering+Industry.Themasterguideallowsyoutoseeataglancewhateachsectorisdoingateachstageoftheimplementationprocessandiscodedasperthetablebelow.

FoodService/Catering Industry HealthCareProfessionals/Clinicians

IndividualguidesforeachsectorarealsoavailablefromtheIDDSIwebsite.

Pleasefindbelowa12-monthcalendarofevents.Therearesixkeytaskswithsubheadingsbeloweach.

Thekeytasksinclude:

1. BecomingfamiliarwiththeIDDSI:Websiteandresources2. FormingIDDSIImplementationteams:Suggestionsoncrosssectorstakeholderconsultationsandteams3. DeterminingIDDSIimplementationtasksandpersonalisingyourown‘IDDSIImplementationCalendar’4. ‘Spreadtheword’:EducationaboutIDDSIforkeystakeholders5. ‘Checkoutthefoodanddrinks’:MapexistingproductstodeterminetheirIDDSIlabelandlevelusingIDDSIaudittools;developingmenuitems

andrecipesetc.6a.Industrylabelingconsiderations:includingproductionscheduleandstockmanagement6b.Clinicalcommunication:includingreviewofclinicalassessmenttools,chartentries,anpatienteducationmaterial

Thetasksrunatthesametimesoitisimportanttolookdownthewholelist.TheImplementationguideisasuggestion!Pleasefeelfreetocustomizethetasksandtimeframestosuityourownneeds.Coloursandshadinghavebeenusedontheimplementationguidetohelpmakeiteasiertoidentifydifferenttasksandtimeframes;thecolourshavenoothermeaningorpurpose.

IDDSIwillbeupdatingresourcesregularlysopleasebesuretoregistertoreceiveoure-bites(newsletters).

Visit:www.IDDSI.org



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Cross-sectorkey

FoodServiceandCateringIndustry

CliniciansandHealthCareProfessionals TASKS

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1.BecomefamiliarwithIDDSIBecomefamiliarwiththeIDDSIwebsitewww.iddsi.org

DownloadtheIDDSIapp

SignupforIDDSInewsletters(e-bites)

ReviewkeyIDDSIresources:Detaileddefinitions;Testingmethods;FAQs;Resources

2.FormIDDSIimplementationteamsFormalocalIDDSITeam(FoodService/Catering;Industry;Clinical/Healthcare)

Joinorcreate‘workplacewide’multidisciplinaryIDDSIteamthatincludeseveryoneaffectedbyIDDSIimplementation



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Asappropriatetoyourfacility,consideraskingapatient/resident/familymembertojointhemultidisciplinaryIDDSIteam

Meetwithleadership/managementtoreceivenecessarypermissionandkeeptheminformed

ConsultationbyIndustryteamwithcustomersabouttheirneedsregardingproductsandlabels

ConsultationbetweenIndustry/manufacturersandclinical/foodserviceteamsaboutchallengingrecipes/ingredients,labelingchanges

IndustrypartnersconnectwithFoodService/CateringandClinicianstosupportpreparationforfullscaletransitiontoIDDSI

3.Determineimplementationtasksand‘IDDSICalendar’–convene,divideandconquerDetermineimplementationtasksandtimeline

Createan‘IDDSICalendarofEvents’



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DeterminetheneedforIDDSItranslationdocumentsforlanguagesotherthanEnglish*(seeresources)

Determinewhichteam/swillberesponsibleforwhichtasks–reviewandrefine

HaveregularlocalIDDSImeetings

Haveregularmeetingsof‘workplacewide’multidisciplinaryteam

DraftpolicyandproceduresforIDDSIimplementation

Identifypossiblechallengeareasandcontingencyplans

MeetingbetweenClinicians/HealthcareprofessionalsandFoodService/CateringTeamstoreviewdietorder/entrysystem

Developplansfornecessarymodificationofdietorder/entrysystem



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Developdatesforchangestochartentry

Determinea‘GOLIVE’dateforfullscaleIDDSIimplementation(reviewasneeded)

Industrytoconsultcustomers(FoodService/Catering/Clinicians)regardingtheirtargetdateforfullscaleIDDSIimplementationattheirfacilities

Industrytodeterminea‘GOLIVE’manufacturingdateforfullscaleIDDSIimplementationofproductsandlabels(reviewasneeded)

Allsectorstoadvertise‘GOLIVE’dateforIDDSIfriendlyproductsandlabels

Developmonitoringtoolsofproductsandlabelsforpost‘GOLIVE’date



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4.‘SpreadtheWord‘–IDDSIEducationPlaceIDDSIPostersaroundfacility*(Seeresources)

ScheduleshortIDDSIpresentationsforkeystaffasperbelow*(seeresources)

• WhatisIDDSI?*

• WhyIDDSIandIDDSITestingMethods*

• IDDSIDetaileddefinitions*

DevelopongoingIDDSIorientation/educationpackagesfornewstaff

ProvideIDDSIeducationsessionstocustomersonmodificationofproductlabelsand/ordirectionsforuse



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PresentresultsofIDDSItestingoffoodsanddrinkscurrentlyofferedinworkplacetoClinicalHealthcareTeamand‘Workplacewide’Team

Presentupcomingchangestoclinicalassessmenttools,chartingandcommunicationsystems

Connect‘Workplacewide’teamwithindustryregardinglabelingneedsandeducationmaterials

Discusswithstaffupcomingchangesregardingindustrylabels,recipemodification,holding/plating,deliveryprocesses

DevelopeducationsessionsforIDDSIdietorderentry,changestoindustrylabelsandauditprocesses

MeetwithNursingandcateringteamsanddeveloppatientareaaudits

Preparehealthprofessionalteamforchangestoclinicalassessmenttools,charting,communicationsystems,patienteducationmaterial,dietorderentry



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PrepareentireFoodServiceandCateringteamforfullscaleIDDSIimplementation

5.CheckouttheFoodandDrinks

Reviewofcurrentproducts,menu,recipesandmaptoIDDSIterminologyusingIDDSIauditTools*(seeresources)

Designtransitional/duallabelingAND/ORproductinformationsheetsforcustomereducation

Connectandcollaboratewithcustomersforproducttestingfeedback

IncorporateIDDSITestingmethods:Whentotest,frequencyoftestingduringproduction/holding

Reviserecipesasrequired

• DevelopproceduresformodifyingproductstomeetIDDSIlevelsandreview



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• Developandtrialrecipes,foodproduction,holdingtimesandreviewwithIDDSIAudittools

• Ifpossible,offertoassistcustomerswithon-sitehealthcaresettingtesting/auditing

Consultcliniciansandhealthcareprofessionalsaboutdevelopingpatienteducationmaterials/handouts

Reviewassembly,platinganddeliverysystems

Considerpilottestingaward/area/sectionforIDDSIDietorderentry,production,assembly,anddeliveryforevaluationandreviewofprocesses

DevelopplansforfullscaleIDDSIdietorderentry,production,assemblyanddeliverysystems

Developandtrialmonitoringtoolstoensurecorrectfoodanddrinksgotocorrectpeople



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6a.IndustrylabelingconsiderationsDeterminefeasibilityof‘duallabeling’thatincludesoldandnewterminology(alsocalled‘transitionallabeling)ORdetermineadatetomovestraightto‘IDDSIonly’labeling,withsupportingeducationmaterials

Informcustomersofwhetherdual/transitionallabelingwillbeusedAND/ORthedatewhen‘IDDSIonly’labelingwillcomeintoeffect

Introductionofdual/transitionallabeling(ifbeingused)

Developtimelineandproductionschedulefordepletionofoldproductsstockand

Developstrategyforstockdepletioninwarehouseorchangeoverandsharewithrelevantteams



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DevelopstrategyforstockdepletionorchangeoverincustomersettingsandsharewithFoodserviceandCateringStaffandhealthCareteams

Phasein‘IDDSIonly’labelsand/orinformcustomersofwhen‘IDDSIonly’labeledproductswillbeavailable

Meetwithfoodservice/catering/clinicianstofinalise‘GOLIVE’plansforproductdeliveryandstockchangeover

6b.Clinicalcommunication

ReviewClinicalassessmenttools,chartingandcommunicationsystemsthatwillbeaffectedbyIDDSI

ConsiderduallabelingoffoodtexturesandliquidthicknessinclinicalnotesandusingIDDSIstickersonitems*(Seeresources)

Reviseclinicalassessmenttools,chartingandcommunicationsystems,patienteducationanddietorderentrytoincludeIDDSI



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Reviewpatienteducationmaterials/handouts

ConsultInformationTechnologyservicesondietorclinicalnotescodinginelectronicsystemsasneeded*(seeresources)

Introducenewpatienteducationmaterials/handouts*(seeresources)

Introduceandtrialrevisedclinicalassessmenttools,chartingandcommunicationsystems(reviseasneeded)

Toolstoassist

IDDSIPowerPointpresentationshttp://iddsi.org/resources/

Examples:• WhatisIDDSI?• IDDSIFrameworkDescriptorsandTestingMethods• Implementationresourcesandtools

IDDSIPostershttp://iddsi.org/resources/

Examples:• WhatisIDDSI?• FlowTestPoster• Countryspecificadoptionposters



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ToolstoassistIDDSIToolshttp://iddsi.org/resources/

Examples:• Manufacturerlabellingguidelines• IDDSIAudittools• IDDSIColourcodes(RGB,CMYK,Pantone)• IDDSItrianglesfordownloadtostickers• “Thiswillsoonbecalled…”transitionallabelstickertemplates• IDDSIAbbreviationsforFoodServiceSoftware• Countryspecificconversioncharts(e.g.NationalDysphagiaDiettoIDDSI)• Flowtestcardtemplateandprintinginstructions• Patienteducationmaterials/handouts(availablesoon,watche-bitesforlaunch)

IDDSITranslationshttp://iddsi.org/translations/

TheIDDSIFrameworkandtestingdocumentsarebeingtranslatedinto27differentlanguages.VisitthewebsitetoviewIDDSIinlanguagesotherthanEnglish

IDDSIWebinarsandIDDSIvideoshttp://iddsi.org/resources/

VisittheIDDSIYouTubechannel

iddsi implementation guide: cross sector master guide · • why iddsi and iddsi testing methods*...

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