illinois community college district #511 rock valley ...€¦ · 26/05/2015 · 3301 north mulford...

Illinois Community College District #511Rock Valley College

3301 North Mulford RoadRockford, IL 61114

Minutes of Board of Trustees MeetingMay 26, 2015

The regular meeting of the Board of Trustees of Community College District No. 511,Winnebago, Boone, DeKaIb, McHenry, Ogle, and Stephenson Counties, Illinois, convened inroom 117-121 of the Woodward Technology Center (WTC) on the main campus on Tuesday, May26, 2015 at 5:15 p.m. Chairman Frank Haney called the meeting to order.

Roll Call

The following members of the Board were present:

Mr. Frank Haney Ms. Lynn KearneyMs. Katherine Kelley Ms. Ashley BurksMr. Bob Trojan Mr. Michael Dunn, Jr.Mr. Patrick Murphy Mr. Spencer Haydary, student trustee

Also in attendance: Mr. Mike Mastroianni, President; Mr. Sam Overton, Jr., VicePresident of Administrative Services; Ms. Jessica Jones, Vice President of Human Resources;College Attorney Joe Perkoski.

Adlourn to Closed Session

On a motion by Trustee Lynn Keamey, seconded by Trustee Patrick Murphy, andunanimous roll call vote, the meeting was adjourned to closed session at 5:19 p.m. for thepurpose of discussing]) The appointment, employment, compensation, discipline, performance,or dismissal of specific employees andior 2) Collective negotiating matters dior 3) Thepurchase or lease of real property per Section 2(c) (1), Section 2(c) (2), and Section 2(c) (5) ofthe Illinois Open Meetings Act.

Reconvene Open Session

At 6:05 p.m., on a motion by Trustee Lynn Keamey, seconded by Trustee Patrick Murphy,and unanimous roll call vote, the meeting was reconvened to open session.

At 6:06 p.m., the meeting was recessed for a short break.

flock Valley College Board of Trustees Minutes of May 26, 2015 of 11

Study Session

The Study Session of the regular meeting of the Board of Trustees of Community CollegeDistrict No. 511, Winnebago, Boone, DeKaIb. McHenry, Ogle, and Stephenson Counties, Illinois,convened in room 117-121 of the Woodward Technology Center (WTC) on the main campus onTuesday, ?‘way 26, 2015 at 6:12 p.m.

Chairman Frank Haney noted that the meeting had been called to order and the roll takenearlier in the meeting prior to the beginning of the Closed Session.

Strategic Goals — Presentation/Discussion

1. Enrollment Update — Summer/Fall

Dr. Howard Speanmm, associate vice president enrollment and retention, presented anupdate of the Fall FY16 enrollment based on the budget goal of 158,000 Credit Hours. He addedthat summer enrollment is 106.4 percent of goal.

Trustee Michael Dunn questioned how these numbers compared to where we were in May2014. He understands that the registration time period is not the same, but would prefer to trackthe 2014 to 2015 year-over-year comparison by the same number of days.

Trustee Patrick Murphy explained that in a conversation with Mr. Overton last year, it wasdecided to base the spending budget on 158,000 Credit Hours, but the target goal is actually172,000 Credit Hours, and that’s the goal that should be used on future enrollment reports.

Trustee Katherine Kelley asked how the College helps students enroll who can’t enrollonline. Dr. Spearnun explained how the Getting Started process offers personal assistance to walk-ins as well as those who make an appointment. He added that employees are being cross trained toprovide this additional assistance so that no one gets lost in the process.

Trustee Bob Trojan asked if results are available from the Graham Spencer fall enrollmentcampaign. Ms. Nancy Chamberlain explained that the College is tracking those who visit the RVCweb, but is not able to monitor those who click the RVC link from the GrahamSpencer site. Sheadded that the College is also tracking our internal promotions, and both are doing what we wantthem to do.

As requested by trustees, Dr. Spearman vill revise the current enrollment report as well asfliture reports, so that the reports will be based on the target goal of 172,000 Credit Hours.

Rock valley College Board of Trustees Minutes of May 26, 2015 of 14

2. Strategic Plan Update

President Mastroianni explained that Dr. Lisa Mehlig provided the monitoring report toshow the action items of the Board’s Strategic Initiatives, but she is out of town and not availableto answer questions.

Trustees made the following comments:• Trustees would like to see more details.• On Number Five, Trustee Trojan would like to see EMITT (Engineering,

Manufacturing, Industrial and Trades Technology) added. It’s one of the fouracademies established by RPS 205.

• On Number Seven, Trustee Trojan suggested that the meetings with OPN regardingthe Stenstrom Center should be added. (Will be done upon completion of themeetings.)

• Board Chair Haney explained that these initiatives have been explained to theFoundation board.

• Trustee Kearney feels that Number Eleven should be more encompassing.

The study session was recessed at 6:30 p.m.

General Session

The General Session of the regular meeting of the Board of Trustees of CommunityCollege District No. 511, Winnebago, Boone, DeKaIb, McHenry, Ogle, and Stephenson Counties,Illinois. convened in room 117-121 of the Woodward Technology Center (WTC) on the maincampus on Tuesday, May 26, 2015 at 6:32 p.m.

The following administrative staff were also in attendance: Mr. Mike Mastroianni,President; Mr. Sam Overion, Jr., Vice President of Administrative Services; Ms. Jessica Jones,Vice President of Human Resources; Dr. Howard Spearman, Associate Vice President Enrollmentand Retention; Ms. Susan Glenn, Vice President & Chief Development Officer, RVC Foundation;Ms. Nancy Chamberlain, Executive Director of College Communications and Marketing; Ms. AnnKenvitz, Assistant to the President; College Attorney Joe Perkoski.

Approve Minutes

A motion was made by Trustee Lynn Kearney, seconded by Trustee Ashley Burks, toapprove the minutes of April 28, 2015 and May 2, 2015. The motion was approved byunanimous voice vote.

Communications and Petitions (Public Comment)

There were no visitors who wished to address the Board of Trustees.

flock valley College Board of Trustees Minutes of May 26,2015 of 14

Recognition of Visitors

BR #7215 — Resolution Honoring the RVC SoftbaLl Team

Women’s softball coach Mr. Darin Monroe and members of the national championwomen’s softball team entered the meeting and heard President Mastroianni read a resolutionhonoring their second national championship. Coach Monroe reviewed the season, noting that theteam set a program record with 52 wins and was ranked #1 in the NJCAA Division III poll everyweek from the pre-season through the post-season. He added that not only are the players excellentathletes, but many are also academic leaders.

Trustee Murphy commented that the majority of the RVC teams to win nationalchampionships in recent years have been women’s teams. Trustee Keamey commented on thegreat turnout at the championship celebration held on campus last week and how inspiring it is tosee groups of students who perform well and act like family.

BR #7216 — Resolution on the Retirement of Jacquelyn TresemerMs. Tresemer was not able to attend the meeting.

Seating of Student Trustee Alexander Day

Student Trustee Spencer Haydary thanked everyone for their support over the past year andchallenged incoming Student Trustee Alexander Day to set the bar even higher.

Board Attorney Joe Perkoski administered the oath of office to Mr. Alexander Day, whowas elected by the student body of Rock Valley College as student trustee for 2015-2016.

General Presentations

Funding Bonds update and Recommendation

Ms. Tammie Beckwith Schalimo, senior vice president/managing director, of PMASecurities presented a review of the Request for Proposal (RFQ) process, primary evaluationcriteria, as well as the recommendation that she presented to the Board Finance Committee at itslast meeting. She also provided an analysis of the submitted proposals and explained why therecommendation is for a Direct Placement of up to 530 million with William Blair/Illinois Bank &Trust with the remaining bonds to be sold via a negotiated sale with Stifel NTicolaus to primarilyinstitutional investors. Ms. Schailmo noted that this combined financing team will enable theCollege to achieve the lowest cost of financing. Also of note is a slight change of dates from thoseshown in the document included in the board packet. The closing date has been changed from June30 to June 29.

Trustee Patrick Murphy noted that Ms. Schaflmo’s recommendation is supported by theBoard Finance Committee.

In response to a question from Trustee Dunn, Ms. Schallmo indicated she would confirmthe current principal balance and how much can be retired early.


Board Committee Reports and Presentation of Approved Committee Meetin2Minutes

Trustee M ichael Dunn Jr., chair of the newly combined Facilities/Human ResourcesCommittee, now known as the Operations Committee, reported the following:

• The name of the committee has been changed to Operations Committee.• Reviewed the status of the Health Sciences Center (HSC). It’s still on target for a

January 2017 opening.• Discussed the status of the Aviation Maintenance building, which is on target for a

fidI 2016 opening.• Discussed the open enrollment process for non-union employees.

Trustee Patrick Murphy, chair of the Finance Committee, reported the following:

• Discussed the bonding issues brought before the board at this meeting.• Heard a presentation on the insurance consortium, which will save approximately

$172,000.• Standard & Poor’s has given the College an AA rating.• The committee will meet Mondays at 1:00, eight days before regular board

meetings.

Trustee Lynn Keamey. chair of the Teaching and Leamina Committee reported thefollowing:

• A new name for the committee is being considered.• Discussed the new downtown location, which should be ready for summer or fall

2016.• Heard a Competency Based Education (CBE) presentation by Professor Sharon

Cooper and Dr. Lisa Mehlig.• Discussed the KPI report on assessment. Looking for ways to embed assessment

time in faculty days to help the process.• Heard an update on Running Start. Of 1,400 eligible students, 389 applied last year,

only 176 were college ready. Dual credit in the high schools is growing.• An HLC report was not presented.• Web site redesign - PaperThin is being recommended based on detailed consulting,

proposal and experience with current software-Common Spot.

Action items

Board Reports:

BR #7207 — Claims Sheet #715

ft is recommended that the Board of Trustees approve the claims sheet from Ellucian®dated April 30, 2015, totaling $2,122,848.89.

Rock Valley College Board of Trustees Minutes of May 26, 2015 of 14

Listing of Checks over $10,000:

S 14,945.00 LaMar CompaniesS 13,565.12 Constellation New Energy

S 20,742.66 Rock River Training$ 10,577.19 Compass Minerals America. Inc.S 111,925.08 State Universities Retirement SystemS 14,947.99 Variable Annuity Life Insurance

S 179,422.85 Sjostrom Sons$ 13,200.00 Wiersema Charter Service

S 28,357.32 Condensed Curriculum Int’lS 52,572.41 EBM, Inc.S 189,869.59 Scandroli Construction

S 38,049.53 American Express$ 58,974.95 Constellation New EnergyS 12,254.02 Constellation New Energy — Gas Div.S 381,147.23 Health Care ServiceS 14,287.92 Sun Life FinancialS 18,732.32 GrahamSpcncer LLCS 108,588.31 State Universities Retirement System5 14,947.99 Variable Annuity Life Insurance

S 12,766.95 Constellation New Energy

S 115,101.57 Health Care Service

$ 27,146.70 Robbins, Schwartz, Nicholas, Lifton Taylor Ltd.

$ 1,452,122.70 TOTAL

On a motion by Trustee Lynn Kearney, seconded by Trustee Katherine Kelley, BoardReport #7207 was approved by unanimous roll call vote.

BR #7208 — Purchase Report #693-A

It is recommended that the Board of Trustees approve the marked items for purchase onPurchase Report 7208, Purchase Report #693-A.

S 17,745.00 A. City of Rockford, Rockford. ILS 10,900.00 B. Plumbers & Pipe Fitters VA Local #23, Rockford. IL5 13,200.00 C. Chicago Regional Council of Carpenters. Rockford. ILS 31,915.00 D. Pro Com Systems, Rockford. IL

5 38,552.51 E. LkEDC. Rockford, ILS 18,842.85 F. Ron Carlson Electric, Rockford. ILS 17,653.68 G. CDW-G, Vernon Hills, ILS 85,000.00 H. Target Commercial Interiors, Rockford, IL$ 51,246.00 I. PaperThin — Quincy, Massachusetts


$ 203,400.00 J. Packard Excavating, Rockford, IL

$ 488,455.04 TOTAL

A motion was made by Trustee Lynn Keamey, seconded by Trustee Michael Dunn, Jr. toapprove Board Report #7208, Purchase Report #693-A.

In response to a question from Trustee Dunn regarding Item E. Reimbursement for ITC(SBDC International Trade Center) Grant, Mr. Sam Overton explained that the College’s fiscalyear is not the same as theirs. President Mastroianni added that this pass-through expense will endDecember 2015.

On a motion by Trustee Dunn, seconded by Trustee Kearney, the motion was amended toremove Item I, Website Programming, and to approve only Items A through I-I and Item J. Theamended motion was approved by unanimous roll call vote.

A motion was made by Trustee Kearney, seconded by Trustee Burks, to approve Item I,Website Programming. Following discussion, the motion was approved by majority roll call vote.Trustees Burks, Kearney, Trojan and Haney voted yes. Trustees Dunn, Kelley, Murphy and Day(advisory) voted no.

BR #7208 — Purchase Report #693-B

It is recommended that the Board of Trustees approve the marked items for purchase.

$ 13,442.40 A. CDW-G, Vernon Hills, IL. Projectors for Smart Classrooms20,077.41 B. Full Compass Systems, Madison, WI. AV Equipment

S 33,519.81 TOTAL

A motion was made by Trustee Lynn Kearney, seconded by Trustee Ashley Burks, toapprove Board Report #7208, Purchase Report #693-B.

Trustee Murphy commented that he will vote no because these are FY15 non-budgeteditems, but will vote on them should they appear as a budgeted item in FYI 6.

Following discussion, the motion failed by majority roll call vote. Trustees Dunn, Kelley,Murphy, Trojan, Haney and Day (advisory) voted no. Trustees Burks and Kearney voted yes.

BR #7208 — Purchase Report #693-C.

It is recommended that the Board of Trustees approve the marked items.

$ 48,000.00 A. Addendum to P0 B740l. Health Care Service Corp. Chicago, IL4,655.00 B. Addendum to P0 B7496. Lawncare by Walter, Cherry Valley. IL

S 52,655 TOTAL

Rock valley College Board of Inistees Minutes of May 26, 2015 of 14

A motion was made by Trustee Ashley Burks, seconded by Trustee Lynn Kearney, toapprove Board Report #7208, Purchase Report #693-C.

In response to a question from Trustee Murphy, Mr. Overton confirmed that the additionalamount for Item B, Lawncare by Walter, was because the P0 was shorted when originally done.

Following discussion, the motion was approved by unanimous roll call vote.

BR #7209 — Personnel Report #690

It is recommended that the Board of Trustees approve the items of personnel as presented.

A motion was made by Trustee Keamey, seconded by Trustee Burks, to approve BR 7209,Personnel Report #690. The motion was approved by unanimous roll call vote.

BR #7210 — Authorization to Join the Illinois Community College Risk ManagementConsortium (ICCRMC)

It is recommended that the Board of Trustees authorizes and directs the Vice President forAdministrative Services to execute on behalf of the College the Comprehensive Amendment to aContract and By-laws of the Illinois Community College Risk Management Consortium.

Be it further resolved, the Vice President for Administrative Services is hereby appointedas this College’s representative on the Board of the Illinois Community College Risk ManagementConsortium.

Rock Valley College shall make payments annually to the Illinois Community CollegeRisk Management Consortium when and as required by the Illinois Community College RiskManagement Consortium.

A motion was made by Trustee Lynn Kearney, seconded by Trustee Katherine Kelley, toapprove the Board Report.

Attorney Joe Perkoski addressed the board, indicating that he did not personally review thiscontract on RVC’s behalf, and recommends that the verbiage “subject to board attorney review” beadded to the Board Report.

During discussion, it was suggested that the item be sent back to the Finance Committee,but Mr. Overton explained that if that were to happen, the College would not meet the deadline tojoin the Consortium and would have to wait one year. Trustees expressed their concern thatAttorney Perkoski had not seen the documents earlier. Upon further discussion, Attorney Perkoskiindicated that he could have the document reviewed within 24 hours, so that Mr. Overton wouldstill be able to meet the deadline to ensure coverage effective July 1. Attorney Perkoski noted thathe is aware of the Consortium and knows of no concerns, but he has not reviewed it on behalf ofthe College.

A motion was made by Trustee Lynn Kearney, seconded by Trustee Ashley Burks, toamend the motion to approve and proceed with a vote on the board report subject to attorneyreview and to have Attorney Perkoski notify trustees and the administration if he recommends the

Rock Valley College Board of Trustees Minutes of May 26, 2015 PageS of 1-I

College should proceed to join the Illinois Community College Risk Management Consortium(ICCRMC).

The amended motion was approved by unanimous roll call vote.

BR #7211 — Request for Specific Exception to the Alcohol Policy

It is recommended that the Board of Trustees allow a one-time exception for the RockValley College Foundation to serve hard liquor in addition to beer and wine at the FoundationFormal Gala on October 3, 2015.

A motion was made by Trustee Bob Trojan, seconded by Trustee Ashley Burks, to approveBR #7211. The motion was approved by unanimous roll call vote.

BR #7212— Selection of Underwriter(s) for the Sale of 2015C Funding Bonds for S40 Million

It is recommended that the Board of Trustees approve PMA Security’s recommendations ofthe selection of William Blair/Illinois Bank & Trust for Direct Placement for the first fivematurities (up to $30 million) and the remaining bonds will be sold via a negotiated sale with StifelNicolaus.

In response to a question asked earlier by Trustee Dunn, Ms. Tammie Beckwith Schalimoconfirmed that of the approximately $54 million in bond principal outstanding, just under $27million can be retired early (net of the 2006 Bonds that will be refunded by the College thissummer), approximately $22.7 million of which may be refunded in the fall of 2016. Mr. SamOverton added that the annual debt service payments will decrease slightly each year, whichallows for flexibility. Trustee Dunn noted that this could be used when setting the levy this fall.

On a motion by Trustee Ashley Burks, seconded by Trustee Bob Trojan. the Board Reportwas approved by unanimous roll call vote.

BR #7213 — Health Sciences Center (Classroom Building fl’) Locally Funded Project

It is recommended that the Board of Trustees approve this Locally Funded newconstruction project to build the Health Sciences Center (Classroom Building IV), which will besent to the Illinois Community College Board requesting authorization to proceed with the project.

A motion was made by Trustee Michael Dunn, Jr., seconded by Trustee Patrick Murphy, toapprove BR #7213.

The motion was approved by unanimous roll call vote. Trustecs Burks, Dunn, Kearney,Kelley. Murphy. Trojan and Haney voted yes. Student Trustee Day (advisory) abstained,explaining that he is an employee of OSF St. Anthony.

Rock Valley College Board orTrustees Minutes of May 26, 2015 of 14

BR #7214— Campus Two-Way Radio System Replacement Using Protection, Health & SafetyFunds

It is recommended that the Board of Trustees approve replacement of the current two-wayradio system which is the main means of communication for internal communications as well asthe main emergency response communication mechanism. This project will be sent to the IllinoisCommunity College Board requesting authorization to utilize previous years’ remainingProtection, Health & Safety ftind balances.

A motion was made by Trustee Lynn Kearney. seconded by Trustee Bob Trojan, toapprove Board Report 7214.

In response to a question from Trustee Kelley. Mr. Sam Overton explained that the currenttwo-way radio system does not meet the College’s growing communications needs for emergencycommunications and is utilizing older, out-of-date technology. The College also uses this systemas the main emergency response communication mechanism. He also noted that the police radioshave been replaced, and they now operate on the same frequency with other local policedepartments.

Following discussion, the motion was approved by majority roll call vote. Trustees Burks,Dunn, Kearney. Murphy, Trojan, Day (advisory) and Haney voted yes. Trustee Kelley voted no.

BR #72 15 and #72 16 were addressed earlier in the meeting.

Attorney Reports:

AR #340 — Intergovernmental Agreement Between Board of Education of Rockford PublicSchool District No. 205 and Board of Trustees of Illinois Community College District No. 511for Running Start Program

It is recommended that the Rock Valley College Board of Trustees approve theIntergovernmental Agreement between the Board of Education of Rockford Public School DistrictNo. 205. Winnebago County, Illinois and Board of Trustees of Illinois Community CollegeDistrict No. 511. Winnebago County, Illinois to facilitate the Running Stan Program for highschool students attending Rockford Public School District No. 205 during the fiscal years 2016 to2018. A copy of said Intergovernmental Agreement is attached to this Attorney Report andincorporated herein.

A motion was made by Trustee Lynn Kearney. seconded by Trustee Ashley Burks, toapprove AR #340.

Attorney Joe Perkoski explained that this is an extension of the agreement made with RPS#205 in August 2014 with the same terms except for extending the expiration from 2016 to 2018.Trustee Dunn commented that he was under the impression that the minimum number of studentswould be increased. Attorney Joe Perkoski explained that was the objective, but he was notdirectly involved in the negotiating process for this extension.

Rock Valley College Board of Tmstees Minutes of May 26, 2015 of 11

During discussion, trustees agreed they would like more time for further discussion on thetopic.

A motion was made by Trustee Bob Trojan, seconded by Trustee Patrick Murphy, toamend the original motion to table the item rather than approve it. The amended motion to tablewas approved by majority roll call vote. Trustees Burks. Dunn. Kelley, Murphy, Trojan, Day(advisory) and Haney voted yes. Trustee Kearney abstained.

AR #341 — Consideration and action on a resolution providhig for the issue of not to exceed$40,000,000 General Obligation Community College Bonds of the District, for the purpose ofpaving claims against said District, providing for the levy of a direct annual tax sufficient topay the principal and interest on said bonds, and authorizing the sale of said bonds to thepurchaser(s) thereof

Chairnian Haney announced that the next item for consideration was the issuance of notto exceed $40,000,000 general obligation bonds to be issued by the District for the purpose ofpaying claims against the District, and that the Board of Trustees would consider the adoptionof a resolution providing for the issue of said bonds and the levy of a direct annual tax sufficientto pay the principal and interest thereon.

Attorney Joe Perkoski explained that the bond resolutions and documents were preparedby PNA Securities and Chapman & Cutler, bond counsel, and not by his firm, Therefore, hedeferred to bond counsel for a recommendation. Attorney Perkoski also explained that attorneyreports and board reports are legally the same, Attorney reports are used when an attorney isinvolved in the process, which, in this ease, is bond counsel, Chapman & Cutler.

A motion was made by Trustee Katherine Kelley, seconded by Trustee Bob Trojan, toapprove AR #341. There were no questions or further discussion. The motion was approved byunanimous roll call vote.

AR #342 — Consideration and action on a resolution providing for the issue of not to exceed$8,000,000 General Obligation Community College Refunding Bonds of the District for thepurpose of refunding certain outstanding bonds of said District providing for the levy of adirect annual tax sufficient to pay the principal and interest on said bonds, and authorizingthe sale of said bonds to the purchaser thereof

Chairman Haney announced that next item for consideration was the issuance of not toexceed $8,000,000 general obligation bonds to be issued by the District for the purpose of refundingcertain of the District’s outstanding bonds and that the Board of Trustees would consider theadoption of a resolution providing for the issue of said bonds and the levy of a direct annual taxsufficient to pay the principal and interest thereon.

A motion was made by Trustee Patrick Murphy, seconded by Trustee Lynn Kearney,to approve AR #342. There were no questions or further discussion. The motion wasapproved by unanimous roll call vote.


Other Business

New Business

Board Chair Frank Haney announced that he would like it included in the record that theFacilities/Human Resources Committee will be renamed Operations Committee. On a motion byTrustee Ashley Burks, seconded by Trustee Bob Trojan, the motion to change the name of theFacilities/Human Resources Committee to Operations Committee was approved by unanimousvoice vote.

Unfinished Business

1. Board Meetings / Agenda

Board Chair Haney led discussion about naming board documents, based on AttorneyPerkoski’s previous statement that board reports and attorney reports are legally the same. Theconsensus was that documents to be reviewed by Attorney Perkoski and his firm will be calledattorney reports. All other documents will be named board reports.

Chair Haney added that based on the discussion at the recent board retreat, trustees want tohave shorter meetings, and one way to do this is to move to a consent agenda. Discussionfollowed. While some trustees expect that it will bring more motions and confusion, otherscommented that it allows any trustee to remove an item from the agenda without a motion anddoes not inhibit discussion. Trustee Trojan commented that the study sessions seem to be aduplicate of information discussed in committee meetings. Other trustees who cannot attend allcommittee meetings said they find the study sessions helpful.

Attorney Perkoski commented that most other community colleges use a consent agenda.

Trustees Burk, Keamey, Trojan and Haney said they would be open to trying it for the Julymeeting. Trustees Dunn, Kelley and Murphy stated they were not in favor of the change.

2. Committee Structure

Board Chair Frank Haney commented that there will be no changes to the currentcommittee structure.

Updates / Reports

President’s Update

President Mike Mastroianni noted the following:• The Personnel Report has some replacements to cover retirements. Administration is

continuing to monitor expenses.• The enrollment process has been streamlined as discussed at the May board retreat.• Enrollment updates will be provided at meetings of the Teaching and Learning

Committee and at regular board meetings.


• The Foundation is providing support for “A Day at RVC,” the 50th anniversarycelebration scheduled for September 12. The Foundation is also hosting a fundraisinggala on October 3 and a chalet at Airfest on June 7.

• Aviation enrollment numbers are good; a waiting list is being maintained.• FPOM and others on staff worked very hard to get everything ready for the 484

graduates who participated in the Commencement ceremony.• The next GED meeting will be held June 4. Amanda Smith attended a presentation on

the Excel Center model used in Indiana, which we may be able to use. Representativesof Goodwill. United Way. and Winnebago County also attended.

• Thank you to Trustee Patrick Murphy for securing a second machine at TechWorks.

Trustees Comments• Trustee Kearney attended the recent ALAS awards dinner and was pleased to see so

many committed students. She also thanked everyone who worked on Commencement.• Trustee Murphy also attended the recent ALAS awards dinner and announced that

ALAS has thnded a second scholarship.• Board Chair Haney commented that both Commencement and the GED graduation

were very well attended. He added that although GED alignment and funding is achallenge, President Mastroianni is focusing on the issue.

ICCTA Report (Jllinois Community College Trustees Association)

Trustee Bob Trojan reported that he will attend two seminars at the next ICCTAConvention to be held June 5 in Schaumburg. He added that ICCTA is tracking and activelyopposing Senate Bill 1334 in its current fonm which would require each community college to use20 percent of its total budget for minority and disabled vendors and diminish local board control.

Student Trustee Report

Student Trustee Alexander Day reported that he is working on his goals for the year andwill attend the Student Leadership Institute in Schaumburg in June. He also recognized recentSGA award winners, noting that a retreat will be held in July to train new SGA officers. Due to thesummer schedule, there will be little club activity.

Vital Signs

Vital signs for Payroll; Healthcare; Cash; CLI Milestones; Aviation Career EducationCenter (ACEC) Milestones; KPI: Assessment for Student Learning: Course Assessment; Freedomof Information Act (FOIA); and the College and Community Events Calendar were accepted aspresented.

Recruitment Activity Report

Trustees indicated they would like to hear more about the action plans for recruiting, aswell as to have the dates of student mailings added to the recruiting report. They would like tohave an update at the next meeting of the Teaching and Learning Committee.


In response to a question from Trustee Murphy, Ms. Amanda Virzi, manager ofadmissions, explained that college recruiters were at the Belvidere high schools’ graduationrehearsal where they met many students “without a plan,” but found four who had registered orwere in the process.

In response to a question from Trustee Dunn, Mr. Sam Overton explained that this is thelowest month of the cash balance due to tax receipts that are nornrnlly distributed in June andSeptember.

Mr. Overton added that the College received notice from the airport that the new aviationbuilding is in the “no activity area” and building tours will not be allowed during Airfest.

FY15 Non-Budgeted Operating Expenditure List

Trustee Murphy commented that he does not want to spend reallocated hinds.

Adiourn to Closed Session

An additional closed session was not needed.

Reconvene Open Session

An additional closed session was not needed.

Possible Action Items as a Result of Closed Session

No action was taken as a result of closed session.

Next Meeting

The next regular meeting will be held June 23, 2015 beginning at 5:15 p.m. in WoodwardTechnology Center, Room 117/119/121.

Adjournment

There being no further business to come before the board, at 8:30 p.m., a motion to adjournwas made by Trustee Michael Dunn, Jr., seconded by Trustee Bob Trojan. The motion wasapproved by unanimous voice vote.

Submitted by Ann Kenvitz.

%nchaian


illinois community college district #511 rock valley ...€¦ · 26/05/2015 · 3301 north mulford...

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