IMLS National Leadership Grant: CRMS World

Bobby GlushkoUniversity of Michigan Copyright Office

What I'll be Covering

Background of the project Who we are What we're doing How we're going to do it Conclusion

Grand Overview

As part of an IMLS National Leadership Grant, we and our partners will investigate the copyright

status of works in the HathiTrust

Desired Outcomes

Make tens of thousands of public domain works available

Determine when works in copyright will enter the public domain

Build global partnerships to distribute the effort of making determinations

Further the national and international dialogue on our shared cultural and academic history

Background

What is the HathiTrust IMLS National Leadership Grants Previous CRMS Grant

HathiTrust

HathiTrust is a partnership of major research institutions and libraries working to ensure that the cultural record is preserved and accessible long

into the future. There are more than sixty partners in HathiTrust, and membership is open to

institutions worldwide.

http://www.hathitrust.org/about

HathiTrust

The mission of HathiTrust is to contribute to the common good by collecting, organizing,

preserving, communicating, and sharing the record of human knowledge.

http://www.hathitrust.org/mission_goals

Current HathiTrust Holdings

9,948,634 total volumes 5,271,822 book titles262,254 serial titles

3,482,021,900 pages 446 terabytes

2,699,512 volumes (~27% of total) in the public domain

HathiTrust

Allows users to view full text of works in the public domain

Limited searching through books in copyright Allows for “non-consumptive” uses

Institute for Museum and Library Services

The Institute of Museum and Library Services is the primary source of federal support for the

nation’s 123,000 libraries and 17,500 museums.

http://www.imls.gov/about/default.aspx

Institute for Museum and Library Services

The Institute's mission is to create strong libraries and museums that connect people to information

and ideas.

http://www.imls.gov/about/default.aspx

IMLS National Leadership Grant

National Leadership Project Grants support projects that advance the ability of museums,

archives, and libraries to preserve culture, heritage, and knowledge...

http://www.imls.gov/recipients/fast_facts_national_leadership_grants.aspx

IMLS National Leadership Grant

Number of applications: 210 Total amount requested: $80,179,046

Number of awards: 48Total amount awarded: $14,661,217Total recipient match: $12,929,824

Copyright Review Management System - IMLS National Leadership

GrantIn 2008, the University of Michigan Library was awarded a National Leadership Grant from the

Institute of Museum and Library Services to create a Copyright Review Management System

(CRMS).

https://www.lib.umich.edu/imls-national-leadership-grant-crms

CRMS

The purpose of the project is to increase the reliability of copyright status determinations of books published in the United States from 1923 to 1963 in the HathiTrust Digital Library, and to help create a point of collaboration with other institutions.

https://www.lib.umich.edu/imls-national-leadership-grant-crms

CRMSAs of November 1, 2011, 170,174 volumes have

been reviewed for copyright status. Of those volumes, almost 87,000 volumes (approximately 51%) have been determined to be in the public domain and are now available as full text in the

HathiTrust Digital Library.

https://www.lib.umich.edu/imls-national-leadership-grant-crms

Expanding CRMS

CRMS grant ended December 2011 Still a substantial body of works to examine International works remained

Expanding CRMS: Solution

Submit an IMLS National Leadership Grant proposal to do 2 things: Continue the CRMS project Expand the CRMS project into international works

Second CRMS Grant

Awarded by IMLS to continue US deteminations and to expand into international determinations

Focuses on identifying and recruiting partners to work with us

Scope

3 year grant Goal is to finish the current CRMS-US reviews Finish reviewing the 170,000 Australian,

Canadian, and British books in our system.

Participation

Fourteen active participants Many supporting institutions

Project Overview

While continuing to review US works published from 1923-1963, we will expand into international works published from 1870-1941

To assist in this, we are developing training tools and a review system to facilitate reliable and efficient reviewing

Project Goals

Finish the US 23-63 reviews Finish the 170,000 international reviews Develop national and international partners Produce a review system and methodological

approach that others can adapt and adopt

Specifics: Review Process

Using jurisdiction specific review tools, identify the death date of the author(s) of a given work

Append that date to the catalog record for each work published by the author

Specifics: Review Process

Identify country of publication Search the work for “inserts,” that is, content by

another author that may still be under copyright protection

If the death date of the author is outside the term of years for a given publication then append a PD-(JD) note to the record

Complications: Term Calculation

Terms of protection are not calculated uniformly Many works will be PD-US but not PD in the

country of origin and vice-versa We do not currently have the capacity to make

a work available in the country of origin and not the US, so such works will remain closed

Conclusions

Vast body of public domain works in our collections; we just don't know what they are

Mass scale determinations require efficient review processes

Multi-institution participation increased visibility, legitimacy, and effectiveness of the project

Thank you!