implementing effective contractor compliance programs
TRANSCRIPT
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Implementing Effective Contractor Compliance Programs
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OBJECTIVES
Program Overview
Effective Practices
Evaluation, Monitoring and
Enforcement
Group Discussion
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PURPOSE
To ensure that federal contractors and sub-contractors do not discriminate in their employment and contracting practices on Federal-Aid Construction Projects.
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EEO Program
To ensure that all persons are afforded equal or the same opportunities to participate in federally assisted programs and activities without regard to race, color, sex, age, religion, national origin or disability.
In both DOT’s workforce and in the workforce of contractors, subcontractors and material suppliers engaged in the performance of Federal-aid highway construction contracts.
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PRIMARY AUTHORITIES
23 USC 140 (a)State EEO Assurances23 CFR 230 - Subparts A, C and DFHWA 1273
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FHWA - 1273Nondiscrimination Contract Provisions
1. EEO Policy Statement;
2. EEO Officer;
3. Dissemination of Policy;
4. Recruitment;
5. Personnel Actions;
6. Training and Promotion;
7. Unions;
8. Selection of Subcontractors, Procurement of Materials and Leasing of Equipment; and
9. Records and Reports.
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Partnership
To have an effective Equal Opportunity Contactor Compliance Program (EOCCP)
Cooperation Coordination Communication
Three major partners: FHWA, STA and the contractor(s)
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Role & Responsibilities
Contractor has to take all reasonable and necessary steps to ensure that the terms and conditions of its contract are fully met.
STA is responsible for developing and implementing effective processes to monitor and determine contractor’s compliance.
FHWA has the stewardship, monitoring and enforcement responsibility.
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Types of Compliance Reviews:
Project SpecificArea-wideConsolidated
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Stages of Compliance Reviews
1. Review Scheduling;
2. Contractor Notification;
3. Preliminary Analysis/Desk Audit;
4. On-site Verification and Interviews;
5. Exit Conference;
6. Compliance Determination, and
7. Formal Notification.
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Compliance Determination
Voluntary Corrective Action Plan In Compliance – Notification Letter Sent
Non Compliance – Corrective Action
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Corrective Actions
Issue Show Cause Notice;Conduct mandatory meeting to discuss
Corrective Action Plan;Provide assistance and training;Accept CAP or Initiate Contract
Sanctions; and Conduct follow-up review.
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Effective Practices
√ Conduct annual training for contractors, sub-contractors and consultants in each region;
√ Training for Construction Managers;√ Provide annual on-line training for EEO
Officers;√ On-line Technical Assistance Guide, and√ Training for Contact Compliance Officer’s CCOs Handbook.
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√ Provide one-on-one assistance to resolve individual problems;
√ Conduct Technical Assistance one-on-one meetings;
√ Partner with the OFCCP to provide Contract Compliance Review Training;
√ Conduct Contractor’s Roundtables;√ Develop and disseminate a statewide Recruitment
Resource Directory, and√ Award a Certificate of Continued Contract
Compliance.
Effective Practices
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PROGRAM EVALUATION, MONITORING AND ENFORCEMENT Conducts Follow-up Reviews; Requires Contractors to submit monthly
progress reports; Provides Certificates of Compliance; Provides Weekly CCR Updates; Conducts Annual Review of CCR Program; Notifies FHWA of Contractors found to be in
Non-Compliance to FHWA.
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GROUP DISCUSSION
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Any questions
Sherree Hall Crowder, Affirmative Action Program Director/Deputy Director
Civil Rights Office
Affirmative Action Program
505 Deaderick Street, Suite 1800
Nashville, TN 37243
615-741-5996 or [email protected]
http://www.tdot.state.tn.us/civil-rights/index.htm
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THANK YOU