santia - contractor compliance
TRANSCRIPT
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© Santia Consulting Ltd 2015
Contractor Compliance
John KingeTechnical DirectorSantia Consulting
Thursday 30th April 2015
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The legal landscape
• Health and Safety at Work Act 1974 – Section 2 and 3
• Management of Health and Safety at Work Regulations 1999
• CDM 2015 – Implemented April 2015 replacing CDM 2007
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Duty of Care
• Requires employers to ensure, so far as reasonability practical, the health, safety and welfare of:• Employees • Other people at work on their site, including contractors • Members of the public who may be affected by their work
• Applies to all work activities
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Who counts as a contractor?Is a contractor:
a) Any visitor to your site?
b) Anyone coming on site to do work at your request?
c) Anyone working on site, whether under your direction or not?
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Ask yourself honestly:
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Ask yourself honestly:• Do you always know who is on site?
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Ask yourself honestly:• Do you assess contractors’ competence and
check for evidence?
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Ask yourself honestly:• Do you ensure contractors’ procedures for
health and safety align with your own?
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Ask yourself honestly:• How well do you plan for contractor activity
on site?
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Ask yourself honestly:• Do you always inform contractors of hazards
and emergency procedures on site before they start work?
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Ask yourself honestly:• Do you monitor their progress until the job
finishes?
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Ask yourself honestly:• Do you review the project to learn from both
the bad and the good?
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Ask yourself honestly:• Do you always know who is on site?• Do you assess contractors’ competence in health and safety and
check for evidence before they get every job?• Do you look into contractors’ procedures for health and safety to
make sure it fits with yours?• How well do you plan for contractor works and do you assess the
hazards at each stage?• Do you always inform contractors of hazards on site and of our
emergency procedures before they commence works?• Do you keep track of their progress until the job finishes?• After works are completed, do you discuss health and safety and
keep records?If you do not do these things, then so what?
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The cost of getting it wrong
£210,483
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The cost of getting it wrong
£20,000
No effort taken to check contractors
precautions
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The cost of getting it wrong
£13,885
NO checks made and contractor found drastically lacking
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• It is not just the financial costs of getting it wrong:
Emotional, reputational and brand damage are often felt for years after the fines have been paid.
The cost of getting it wrong
£
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What is ‘Organisational Capability’?
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Organisational capability means the policies and systems an organisation has in place to enable them to set acceptable health and safety standards which comply with the law, but also to ensure that those organisations have the resources and people to ensure the standards are delivered.
What is ‘Organisational Capability’?
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How can you determine a contractor’s organisational capability?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Do they have a health and safety policy?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Has the HSE ever taken action against their activities?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• What are their health and safety procedures?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Do they plan to use sub-contractors? If yes, what checks/procedures do they have in place?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Do they plan to use sub-contractors? If yes, what checks/procedures do they have in place?
You need to ensure your strategy and approach covers all tiers of contractor, not just the ones you contract directly with but the
ones who actually attend site.
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Can they provide safety method statements for the job?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• What safety checks do they make on equipment and materials?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Are they a member of a trade/professional body?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• What health and safety training do they undertake?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Can they show you their training programme and records?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Have they been assessed by an independent body?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Can references be provided for similar jobs?
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How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• What insurances do they have in place and are they valid?
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© Santia Consulting Ltd 2015
How can you determine a contractor’s organisational capability?
Ask questions, get evidence, make a judgement:
• Do they have a health and safety policy?• Has the HSE ever taken action against their activities?• What are their health and safety procedures?• Do they plan to use sub-contractors? If yes, what checks/procedures
do they have in place?• Will they provide safety method statements for the job?• What safety checks do they make on equipment and materials?• Are they a member of a trade/professional body?• What health and safety training do they undertake?• Can they show you their training programme and records?• Have they got current certificates of competence and participation in
health and safety training? • What insurances do they have in place and are they valid?
This is not an exhaustive list and would vary based on company and activity
they undertake.
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As a reminder: Key steps for managing contractors safely
Identify who you want to use
Obtain detailed SSW /
MS, staffcompetencies
Determine level of
organisational capability
Produce full breakdown of specific job /
project
Monitor, supervise on site activities
Review performance post activity
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Utilising third party accreditation service to determine ‘Organisational Capability’
• Removes the cost and administration burden
• Moves focus to onsite management
• Peace of mind – reliable systems in place
• Improves safety standards of your contractors
• Majority governed by the independent body – ‘Safety Schemes in Procurement’
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Safecontractor leading prequalification partner
• Operating for over 15 years
• Over 220 major clients and more than 23,000 contractor members
• Team of over 100, including 30 directly employed safety professionals
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Summary• Contractor management is essential to every business,
although often time consuming and costly
• Organisations must ensure the contractors they engage are compliant in health and safety
• Utilising a third party accreditation service will ease the burden, reduce the cost and deliver the results
• Time must be spent focusing on on-site management
• No one plans to have an accident, but un planned events occur every day
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Summary
Do not forget it is not all about health and safety.
Risk is creeping into businesses from a failure to manage environmental, quality, ethical and financial risks as well.
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Thanks for listening.
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Any questions?
Thanks for listening.
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