improving workflow efficiency with the centricity™ business dictionary sync utility april 29 –...
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Improving Workflow Efficiency with the Centricity™ Business Dictionary Sync UtilityApril 29 – May 2, 2015
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©2015 General Electric Company – All rights reserved.
The results expressed in this document may not be applicable to a particular site or installation and individual results may vary. This document and its contents are provided to you for informational purposes only and do not constitute a representation, warranty or performance guarantee. GE disclaims liability for any loss, which may arise from reliance on or use of information, contained in this document. All illustrations are provided as fictional examples only. Your product features and configuration may be different than those shown. Information contained herein is proprietary to GE. No part of this publication may be reproduced for any purpose without written permission of GE.
DESCRIPTIONS OF FUTURE FUNCTIONALITY REFLECT CURRENT PRODUCT DIRECTION, ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE A COMMITMENT TO PROVIDE SPECIFIC FUNCTIONALITY. TIMING AND AVAILABILITY REMAIN AT GE’S DISCRETION AND ARE SUBJECT TO CHANGE AND APPLICABLE REGULATORY CLEARANCE.
GE, the GE Monogram, Centricity, and imagination at work are trademarks of General Electric Company.
All other product names and logos are trademarks or registered trademarks of their respective companies.
General Electric Company, by and through its GE Healthcare division.
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©2015 General Electric Company – All rights reserved.
The results expressed in this document may not be applicable to a particular site or installation and individual results may vary. This document and its contents are provided to you for informational purposes only and do not constitute a representation, warranty or performance guarantee. GE disclaims liability for any loss, which may arise from reliance on or use of information, contained in this document. All illustrations are provided as fictional examples only. Your product features and configuration may be different than those shown. Information contained herein is proprietary to GE. No part of this publication may be reproduced for any purpose without written permission of GE.
DESCRIPTIONS OF FUTURE FUNCTIONALITY REFLECT CURRENT PRODUCT DIRECTION, ARE FOR INFORMATIONAL PURPOSES ONLY AND DO NOT CONSTITUTE A COMMITMENT TO PROVIDE SPECIFIC FUNCTIONALITY. TIMING AND AVAILABILITY REMAIN AT GE’S DISCRETION AND ARE SUBJECT TO CHANGE AND APPLICABLE REGULATORY CLEARANCE.
GE, the GE Monogram, Centricity, and imagination at work are trademarks of General Electric Company.
All other product names and logos are trademarks or registered trademarks of their respective companies.
General Electric Company, by and through its GE Healthcare division.
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Presenters
Teyjon Robledo, Departmental IS Consultant - Orlando Health
Nancy Stott, Departmental IS Consultant - Orlando Health
Iain Gorton, Lead Support Engineer - GE Healthcare
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Information about Orlando Health
Interesting facts about Orlando Health
We are the 5th Largest Employer in Central Florida
3.5 M Central Florida Residents Annually
7K International Patients Annually
14,310 Team Members
1,780 Beds (8 Hospitals)
2,206 Physicians; 739 Employed
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Overview• Introduce Tool
• A Little Bit of History
• Benefits
Preparation
• Important Considerations
• Dictionary Owners
• Interface Awareness
• Environments
• Specific Dictionaries
Example• Parent / Child
Relationships
• Referenced Dictionaries
• Dictionary Sync Utility Tool
• Restore
Wrap Up• Automation
• Lessons Learned
• Current Development
• Documentation
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Overview
Introduce Tool
• Orlando Health is currently using version 5.1.1 of the Dictionary Sync Utility
• Copies selected dictionaries from one environment to other environments
• Manual or Automated
• Restore option only available for the last sync completed• Compatible with Partitioned and Parent / Child Dictionaries
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Overview
A Little Bit of History
Before using the Dictionary Sync Utility, Orlando
Health was manually updating four environments
Live
Primary Test
Secondary Test
Train
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Increased efficiency
Two environments updated
Automated – Set it and forget it
Error reduction
Overview
Benefits
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Parent / Child Relationships
Deactivations / Existing
Entries
Global
Preparation
Important Considerations
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Preparation
Dictionary Owners
Dictionary Owners
Communication
Agreement
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Preparation
Interface Awareness
Will the sync affect your interfaces?
Messages will not standardly be triggered. This can be configured if necessary as part of installation.
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Preparation
Environments
Orlando Health syncs 17 dictionaries from the Live environment to the Secondary Test and Train environments.
Orlando Health does NOT sync to the Primary Test environment.
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Preparation - Specific Dictionaries
• D3 Billing Providers• D123 Referring Providers• D302 Scheduling Providers
D8904 Providers
• D100 Billing Locations• D331 Scheduling Locations• D35 Nursing Station – VM Locations• D1304 Ordering Locations
D48012 Locations
• D202 Billing Areas• D301 Scheduling Departments• D37 Services
D48013 Departmen
ts
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D77 Reporting Categories
D102 DivisionsD1324
Service Category
D1260 Visit Types
Preparation - Specific Dictionaries
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Example
Referenced Dictionaries
Division & Valid Division: D102
Location(s): D100
Billing Area(s): D202
Department: D301
His Primary Service & His Allowable Service: D37
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Example
Provider Dictionary has many referenced dictionaries
We sync these together along with their Parent Dictionaries
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Example
Step 1:
From Dictionary Menu - Select “Dictionary Sync Tool Manual Run”
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Example
Step 2:
Type Password: Enter password provided by GE Healthcare (for added security if desired)
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Example
Step 3:
Type your initials and hit “Enter”
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Example
Step 4:
When you receive the following warning pop up > Click Yes
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Example
Step 5:
Enter a “?” to list available environments
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Example
Step 6:
You will receive the following pop up asking if you want to use an existing list of dictionaries to sync to your selected environment
Click “No” if you want to build your dictionary list from scratch.
Click “Yes” if you have already completed a successful sync and you want to manually run another sync similar to the last one completed.
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Example
Step 7:
Parent/Child warning
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Example
Step 8:
Referenced dictionary warning
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Example
Step 9:
Add all suggested child dictionaries and any referenced dictionaries that are updated regularly
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Example
Step 10: Save list Answer “Yes” if you want to save this list as the
list for this environment for future syncs.
Answer “No” if you want to use this list for this run only.
Step 11: Start Sync
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Example
You should see Activity Complete on the screen shown below.
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Example - Restore Function
Click Dictionary Sync Tool Restore Backup
Type password supplied by GE in to the pop up box (for added security)
Click OK
“You only have the ability to restore the previous run” Here are the steps to complete the Restore Function if needed.
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Example
Type your initials
Hit Enter
Type the environment you would like to restore
Click OK
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Example
Select “Yes”
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Wrap Up
Automation
Monthly
Weekly
Daily
Dictionary Sync can be scheduled to run regularly via System Night Jobs.
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Wrap Up
Lessons Learned Interfaces
Parent / Child
Relationships
Global
Know the Rules!
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Profiles:
Currently the list of dictionaries to sync is directly associated with a test UCI. The utility is being enhanced so lists of dictionaries to sync are stored as profiles, and those profiles can be used to apply to multiple test UCIs, and can be centrally updated.
Alternate source UCIs:
Currently synchronization is only allowed from the live UCI to test UCI. The utility is being enhanced to allow any UCI to be the source UCI for synchronization. This allows for testing dictionary changes against different system configurations (in different test UCIs) before moving them to live. When using an alternate source UCI moving to live is still done using TUUs or manually, not via the utility.
Special thanks to North Shore – Long Island Jewish Health for working with us on these enhancements.
Current Development
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Documentation
If you would like specific documentation on how to utilize the Dictionary Sync Utility, please go to the GE Healthcare’s Customer Learning Portal.
Documentation Portal:https://engage.gehealthcare.com/community/en/cb/documentation
Questions?
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