in this presentation, we ll cover four steps to utilizing...

Beyond Your Office Door

In this presentation, we’ll cover four steps to utilizing your volunteers.

Assumptions Today, pastors need to work both in the church and on the church. The less I do, the more that gets done. Your most valuable resource in your church is your volunteers. People give to vision: People volunteer for a vision. Most of our visions are not clear enough, and our systems are not complete enough. Why we don’t

Utilizing Your Gifts-Beyond Your Office Door 2

• Engaging volunteers can be exhausting

• Doing it yourself the first three times is almost always easier.

• Creating a vision often seems stupid.

• Unless you’re a dork, creating systems is awful. However…

• Engaging volunteers allows you to work in the church on your proficient passions.

• Working on the church sets up their next pastor.

• With another person, you don’t feel like quitting on the same day.

“Two are better than one, because they have a good return for their labor: 10 If either of them falls down, one can help the other up. But pity anyone who falls and has no one to help them up.” -Ecclesiates 4:9-10


Step 1: Cast the Vision We care about vision because we care about people.

Vision is like vacation Vision in your head is an idea, vision cast is direction1

• Purpose. Every organization has a purpose. That purpose may be clear or

vague. It may be conscious or unconscious, written or unwritten. Some purpose

1 Made up last week, but I am sure someone else has said it better.

Vision

Community

Members

You

Vision (who, what, when where)


statements are specific and inspiring, while others are vague and uninspiring.

Regardless, no organization is ever formed—or continues to exist—without

some sort of purpose. It is worth taking time to answer the question, “Why do

we exist?”

• Values. Values are the ideals that we esteem as a company. They are the

philosophical foundation of our corporate ideology. They are the things that we

hold dear and use to make decisions and keep us on-track. They are what we

believe—no matter what. However, if they are to be more than mere platitudes,

we must translate our values into specific behaviors that we expect from one

another.

• Vision. Having a clear vision of where you are going is crucial in any human

endeavor. This is especially true when it comes to organizations. Unless we

know where we are going, it is difficult to select the best route, assign the

necessary resources, or create any semblance of organizational alignment.

• Strategy. Once you have a clear vision about where you are going, you can

formulate a strategy for getting there. The best strategy is generally the one that

gets you to your destination the fastest with the most efficient use of resources.

However, some strategies work well in the short-term, but at the expense of the

organization’s values or purpose. That’s why we can’t really select the right

strategy until we know why we exist (purpose), what we believe (values), and

where we are going (vision). (Michael Hyatt


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Step 2: Support the Vision with Systems

We care about systems because we care about people. Every church has systems. Systems shape behavior (at least at home)

Every System has a life-cycle The systems that got you to this point, will not get you to the next point.

ExpectationsRewards

Consequences Communication Behavior


Vision (who, what, when where)


Step 3: Engage Your Volunteers

A family can only have a meaningful relationship with eight other

families

A pastor can only invest in five people

Big gear vs. small gear.

vs.


Recruit for immediate needs


Step 4: Thank Your Volunteers

▪ Thank volunteers with gifts, recognition and insider

information/decision making

▪ Buy Starbucks on occasion of the whole set up crew

▪ Be proactive in thanking staff of where you rent—we buy things for staff at the Middle School 3x a year.

▪ Regularly buy coffee cards for the custodian that cleans up after

you are done at school or wherever. We also buy restaurant gift cards about once a quarter.

▪ Take staff out for appreciation dinner twice a year with their

families.

▪ Take all Sunday school teachers and their families out for pizza once a year.

▪ Give each Sunday school teacher a $5 coffee card after their

month of teaching

▪ Have meetings with coordinators over lunch and pay for lunch…makes a good start and end time to the meeting and shows appreciation. Everyone likes to go out to eat.

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