index 1973 january - december

INDEX

1973

January - December

ROCIflDR.D DISTRICT COWC IL

i9fl

"1

ACT INX PROPER OIPICERAppointment of Mi.Appreciation.

ACTING TREASDRB2 -'Appointment of Mr.

AD HOC CO414ITTEEADJOURNMHWP

M!IS8ION OP PRESS TO)ffTING3

AGENCY ARRANGEMENTS -

Highways,Road Safety.

( Sewage Disposal.AGHICDLTURA.L ACT 1956.

APPO1Mfl1HNT OP C0INITTESSAThJHITECTURA.L SERVICES

Joint use with Southend

Hse as Old Peoples' DayCentre.

ARMORIAL BRARINGSASSOCIATION OP COIJITCILLORS

ConferencaASSOCIATION OP DISTRICT

COUNCILS.Poniation.

Steering Comniit.tee.AUDIT

44

74,254211,306

294

191(1)

113(4),165155

196196

294

200

160,240

159

2332,23632,100

CAPITAL PROGRAIINE 1974-78inronmental Health &Contro'.Develonertt Services.Rousing Services.Recreation & Amenities,

CAR ALLOWANCESCANEWDON PLAYING PIELD

Changing rooms.CESSPOOL EMPTYINGCHAThrUN OP COTINCU

flee tion

CEllWAN' S ILLOWM1CECHAIRiLRN - A2POTh!ETPS:

Ertvironmental Health &ControlDevelopment Services.Housing Sen1ces.Recreation & Amenitaes.Sub—Committees.

CHI2P EflUTIVE

intz.Membership.Structure,Tens of Reference,

175

191(2)10,99

196(2)305246

204

297311268286

229

279125,293

F 158-'3

158

5754485161

191(1)1 6o,240

A

£BSTRACT OF ICC0WTS OF EXISTINGCOUNCILS

ACCESS TO NEW DWELLINGS -Section 47 Notices.

FitzGerald.

Kernan. 10,237,47,94,212

B

&Afl2Ifl

38 Appointment.BALTIC \')HARP, WA.IJLASEA

207 InspectIon.BANKING ARRANGENENTS

9 BEPTING AND GAMING43 Delegation

BOUNDARY SIGNSBUDGETS 1974/75BUILDING RPnJLATIONS

Delegations.

C

COMMITTEE

64(b), 210

DelegationAILfEMRNT TQLDERS

Co—optionALLOWANCES TO ME2CSERS

AMUSEMENTS IUTR PRIZES -Limit tn number of machines.Delegation.

ANGLIAN WATER AUTHORITYSewerage and. Sewage Disposal.

ANIMAL BOARD INC ESTABLISENENTSACT 1962

£Llowánoe

191(1)25

Delegt ion.ANNUAL VACATIONa.POIAJGIES FOR ABS.TCB 1,17,30,81,91,

97,128,133,140,146,162,164,201,247,259,290,301.

34,167

District Council."ArLErnIP', WLNDEEMERE AVENUE,

HULLBHIICE.

70,268

4pointment and Duties. 19,28,3246.

Conditions.

Salary.CHIEF OPFICEBS

25,28,6923,28,46,150(a)(b)

Appointment. 20,23,29,32,41,47Condil4ons. 20,23.29,46,69Salary. 20,23,29,4.6,47,68,150

CLEAN AIR ACT 1956DelegatIon.

COAT OP ARMSCOMMITTEES —

3422,85,167,253

21(b)22

C Contd

COMMITTEE CYCLEO 64(a),168C4C1N SEAL —

Temporary Seal0C*!MUNITY MEDICAL1 ADVISER

AppoIntment0 /COMMUNITY SERVICES CO—ORDINATING

COMMIflEEO0MPOSITE PUBLIC HEALTH COMMITTEECONCESSIONARY S FARESCONEErBENCES —

Association of Councillors.Aesociat±on of DistrictCouncils 23,32,236Essex County Council —Social Work. 65,263Essex & Herbs ProvincialCounciLInstitu te of Local GovernmentStudies0Institute of MunicijpalTreasurers and. Accountants,Local Authority Associations -Formation of Association ofDistrict Councils. 23,32Rural DIstrict CouncilsAssociatIon0South East Essex Rome SafetyCommittee0Town and Ccimtry PlanningAssociation'0

CONSUITMflI VETERINARY SURGEONAppo Lntment0

OCNBIJMER AFFAIRSLocal Consumer Advice0

CONSUMER PROTECTION ACT 1961Delegation

CO-OPTIONCOUNCIL AflENDA SUPPLYCOUNCIL POR THE PROTECTION

OP RURAL ENGLA�4J)

Platting Schedules,I

COUNCIL VEHiCLES,Pain

CYCLE OF KRETINGSPerfonance Rev:ew Sub

D

DAY RELEASE FOR STAFF - '

Authority t3 Directors. 179Work Study Assistant, 180

IIEFEBNENT OF PROJECTS BYCONSTITUENT ALtTHORIT]ES 244

DHLFXMTION OF POWERS TO CC2IMITTEES80 , 98, 11312O , 124, 130, 135, 141, 148

DELEGATIONS. TO OFFICERSChief Executve 86,87,179,221,222Conmiurity MedicalAdvIser. 191(3L192 193Director of

Administration. 67,179, 188,196,204(b)205,207,208,222, 239

I I

Director of Finance 8799.1O1706,173,174, 179,222, 223,22627

11 260,261.Director of Healthand Housing.t79 191,194,195,222Director ofTechnical Services.

179 , 187 , 204(a) 206 , 222DESIGNATED OFFICERS 191,2911EVELOT1ENT CONTROL 308I)EVELOWENT SERVICES

COMMITTEE

Appoiirtment 34ChaIrman0 54Delegation of Powers, 141First meeting, 35Representatives on Policyand Resources Committee0 56Terms of Reference endDelegation of Powers. 141Venue. 143

DIRECTOR OF ADMINISTRATION -Appointment0 47(i),94..166Conditions ofService0

Appoirtment.

194 Job Specification,. 15O(cSalary. 6,i5O(

72 DIRECTOR OF HEALTh ANDHOUSING -Appointment. 47(ii),94127.212Conditions of Service. 69Job Specification 150(cSalary0 G815O(c

DIRECTOR OF TECHNICALSERVICES' —

47(Ii)6769

1 50(c68,150(c

Appointment0Conditions of Service.Job SpecificatIon.Salary.

DISEASES OP ANIMALS(wASTE oojs) OBIDER 1957 ,Delegation 191(1)

DISTRIBUTION OP MINUTES 161.235DISTRICT COMMUNITY PHYSICIAN

Appointment. 197,298

EASTERN SP01PS COUNCILRepre squtat ion

ELECTION OF CHAIPMAN OFCOUNCIL

EI}XiTION OF DISTRICTCOtJNCILLORS

E1.iEETION OP VICE-CRAm4,ANOF COUNCIL

D Contd.

197,298

263, (c)

197228

159

40

315

235

16 Job Specification.Salary.

299 DIRECTOR OF FINANCE -

202 Conditions of Service.

695O(c

68.150(c

47(1), 6769

191(1)113(4),15

234

209

225

137

a,

()

'I

237

3

2

4'

5 Ocntd0 •F Contd.

rrpr [i]l' !1

86,154,241,252

Appolntmerit.I

Chairman. 57First meeting. 35

Representatives on Policyand Resources Committee. 59Tenne 0±' Reference and

Delegationof Powers. 124,147(8)(ii)Venue 126

Abstract of Accounts of

Existing Councils.Audit Provisions,

Chairnan.Consultations with staff andManual Workers0

FORMULATION MU) CONTROL OP POLICIES -Development Services0 310Environmental Health andControl.Housing Services.Policy and Resources.Recreation and. Amenities.

G

GIRO ADO OTThTS

Delegation.GRANT OP ARMS

-,

GRANTSGeneral, I I

GROVE PUBLIC OPEN SPACE.

HACKNEY CAIIRIAGES

IA Licensing,'" HEAVY GOODS VEHICLE LIOENCESHOCUSEY WOODS

Provision of Cafe, HallHOIC SAFETYHQ!tE] SAFETY ACT 1961

DelegationHOUSThG -

Financial Administration.House purchase mortgageadvances.-jyj;rjjpl Proasnes.Rents.

HOUSING SERV±CES CObNIflEE -Appointment.Chairman,First Meeting.Repraaentattvea on Policyand Reaourcs CommIttee.Terms of Reference aridDelegation' of Powers.Vice-Chairman,Venue.

HULLERIDGE COMMUNITY CENTERBULLBRIDGE SENIOR CITIZENS DAY

H1flRMARK5T - WPThT)IES LTD0

INPESTIOUS DISEASESDelegation to CommunityMedical Adviser.

INITIAL EXPENSES OF COUNCIlINSTITUTE OP LOCAL GOVERNMENT

STUDIESSeminar. 315

INSTITUTE OF MUNICIPAL TREASURERSAN]) ACCOUNTANTSCcaference. 23

INSURANCE 23,10

ELECTIONS IN NON-METROPOLITANDISTRICTS

EIIWIROIThIENTAL HEALTh ANDCONTROL COMMITTEE — 295

266245285

227

16O)2u-0

103282

71

224

H

Vice Chainnan.ESSEX AND HEE[S PRQVINQIAJJ COUNCIL FOR

LOCAL AUTHORITIES.' A.I.T. & CSERVICES -Constitution. 40,238Representation0 40,238

ESSEX CLOSE, RAThEICH 151ESSU( COUNTY COUNCIL -

Agency Arrangements.

Liaison Committee. 32Local Liccneing, 156Social Services. 65Supply of Minutes. 32

ESTIMATES OF EXISTING COUNCILS 37

EXCLUSION OF TEN PUBLIC i 27,45,93,304EXPRESSION OP LOYAL DUTY 5,18

F

FACTORIES ACT 1961Delegation 191(1)(3)

FREThIDALE FOOTBALL CLuBSt. John Fisher PlayingPield,

FINANCE -

etc. 26141(3) ,299

283

32

26010,36

32

37

Housing.Initial Expenses of Council.Public Expenditure 1974/75.Revenue Estimates of ExistingCouncils.

FINANCE & PRRSGN}ThIL SB-COMMITTEE -

191 (i)

260

26426'7

260

,4,1674835

50

12049

122280

280

'309

19210,36

I

Membership.Terms of Reference andDelegation of Powers.Venue0

FOOD AND DRUGS ACT 1955Delegat4cn.

KERINENS GRADINGS

9034,167,253

98,147(6)(a)108

195178(3)

[II'11ii{II

_j__ 14

JOINT STAFF CONMIT'LEE — MANAGEMENT STRUCTURE ANDConstitution0 75,90 PROCEDURES 7,21(a),77Meetings, 177,216 MANUAL WORKBRS —

JOINT USE OF SPORTS Consultation. 90PACILITIES Heavy Goods VehicleKing Edmund School 281 Licences and. Training. 224

JOINT WORKS COMMITTFIE] Joint Works Coiittee —

Constitution0 75,90 Coneitution. 75MKPLIN PROJECT 14,39,88,92,165,169,210

K 303.MFTINO$ - -

KING EDMUND SCHOOL Of Coimoil, 13,24,42,89Joint use of Sports First Meetings offacilitIes, 281 Committees3 35

Venue. 78L ME24DER TRAINING 315(3)

LAND SUB—COW4ITTKE — Elections, 1973. 2

Appointment. M,17 Insurance. 23Chairman. 6i(ii) NEMBEHIP OF CONNIflEES 22Terms of Reference and. 130 MILL HAlT, — -

Delegation of Powers, 147(6)(a) Conditions 6f litre. 277(t)Venue, 131 Letting, - 188

LEAVE OF ABSENCE. 110,147 Trainee Manager, 287LEGAL PROCEIEDINUS 87 MINUTES -LEGAL WORK I of Cowmittees 83,164,249

Delegation. 239 CouncIl, 31,82,16248LEYTTI}E OP PUBLIC BUILDINGS Developnent ServIces. 138,199,300

Delegation to Director DistributIon toAdminIstration. 188 members0 233

LETTING OF SFORTS AN]) DistrIbution to Public, 234RSCHEL&TION FACILITIES Envlronneiital Health &Delegat.on to Director of Control0 123.1899289Technical Services. 187,249 Finance and Persotnel

LIAISON Sub, 95,170,213EGO Committee, 32 Housing Services0 118,257Supply of Minutes to, EGO 52 erformane Review Sub3 213

LICENSING Policy and Resources. 62,144,230Recreation & AmenIties4 111,182.274

Local Functions. 156 Release to Press. 161Premisea, 141(5) Sub—Connittees. .250

LICENSING ACT 1961 MOBTGAGE ADVANCESO 264Delegation0 191(1)

L±TTER CONTROL 141(2)LOANS POOL ADVANCES 102LOCAL AUThORITY BONDS idi NATIONAL WATTh SERVICE

I

LOCAL GOVERN}ENT JOINT BE- BE-OEGANISATIONOANISATION COMMITTEE Appointment of ConnunityApprecIation. 6 Medical Adviser0 197Recommendations. 8,23,32,73,107 KWJOTIABLE BONDS i 173

114,121,125, NOISE ABATEMENT ACT 1960LOCAL LAND CHAES 76 Delegation3 191(1)

NON-MF}tBERS ATTENDING BYINVITATION 96,112,119,129,134,

139,145,171', 183,190.

200,214,231,255,258,269,275,302.

SeatIng , 251

1!! I ' 'I

P 'f'!7 rr11

NCont4 P Cent.

NOMBII1RLNG OF STREETS 205 ThIVATE STREETSOFFICE ACCOMMODATION 79,242,256 Repairs. 206

OFFICERS REPOff2S 153 PROFESIONA1 FEES —OFFICES ACT 1960 Chief Officers 69(b)

Delegation4 191(1) Staff 218

OFFICIAL GUIRE 116 PROTECTION OF BIRDS ACT 1954

OIL BURNERS (STANDARDS) ACT 1960 Delegation. 191(1)

Delegation4 191(1) PUBLIC BUILDINGS —0ANISATION MU) METHOD 77 Letting — Delegation

To Director of Adnin. 188

p PtJBLIO EXPENDITURE 1974/75 32n.aisn couo uT PUBLIC xman (snips)

Planning Applications. 142 REXtJU!PI0NS 1966PEEUNTAB.Y INTERESTS 157 Delegation — BalticPEDESTRIAN CROSSINGS 307 Wharf. 191(2)PERFORMANCE REVIEW 314(a),315 PUBLIC RELATIONS

II

PER)RMANCE REVIEW SttB- "Toimnorrows Councils'CONMtrL'n� — Publication. 32

Aploiritment. 34 PuBLICITY FOR PLANNING

Chainian. 61(11±) APPLICATIONS. 142,203,209Tents of Reference andDelegation of Powers. 135Venue. 136

PERSQNEL ASSISTANT TO CHIEF QUESTIONS 165UIVE. I

Ajpointment. 64(a)?SON3 IN NEED OF CARE All])

ATTENTIOL RATES -

Delegaon to Community Discount. 104Medical Adviser. 193 Distress for Rates. 174(g

PiERPINENT BUSIBESS. 64(o) Making of, 174(aPLANNING .APFLICATIONS — P.rtly occupied premiaeal74(b

Council for Protection Rebates4 174 d.

of Rral agland. 209 Recovery from tenants. 174 ePablcation9 203 ReThnds. 174 bPar±3h Councils. 142 Relief4 105

POLICY AND RESOURCES COMMITTEE - Valuation List1 i74(f)Appointment of Vice- RAWBKEH PILA.YING FIELD CARChairman4 60 PARK 284Chairman4 2633 RAXLEIGH COUNCIL OFFICES AN])

Development Services CHAMBER 78,79,242,243,256

Representatives4 56 RAYLEIGH WITVERNS R.FIIC.

Environmental Health & Grove Public Open S'pace 282

Control Representatives. 59 JRP.ATION MU) AMENITIESFirst meeting. 35 COMMITTEE —

Housing Services Chairman. 51

Representatives. I 50 First Meeting, 35Recreation & Amenities Membership. 34,253Representatives. 53 Representatives onTents of Reference and Policy and ResourcesDelegatIon of Powers. 148 Committee. 53

152 PerILS of Reference. 8

PRINCIPAL ASSISTANTS — Delegation of Powers. 113

Accountancy. 172(3),215 Venue. 115Adrainistration. 178(1),270(a) Vice Chainnan, 52

AFchitecture. 178(3) R3JREAI1ION CENTRE, RkYLEIGH 188Oond.itions 172 277(2)Engineering. 178(3), 270(b) REJREMEION FACILITIESRealth. 212 Lettings DelegationHousing. 178(2)212 to Director of Techr4calIncume. 272 1 Services. 187Town Planning. 178 3AUditr* 172 2 1

BED HOUSE, SOUTH STREET,ROORFOEDConversion0 132,147(6)(b),273

REFUSE COLLECTION SERVICE

Rebates.Recovert of Arrears.

RXPOIfl?S OP COMMITTEES MIDSUB—CONMITTEES.

BEPBESENTZ1ION ON OUTS IDEBODIES -

125(4), 198, 296.160,240

Aseocirttiort of DistrictCouncils — Steering Oommittee.32Eastern Sports Council. 2371DC Liaison Committee. 32Essex & Herbs Prey. Councilfor Local Anthority's API? & CSerrices0 40Essex & Herbs Prov, Councilsfor Local AuthorityServices — Employers Sides0 238Regicuial Water Au.thorities.15,32Thaneside Oil Refinery

* Sub—Committee0 125,292REWARDS FOR ADDITIONAL WRK 150 (b)RETURNING OFFICERROAD SAFETY 211,306RURAL DISTRICT CO1ItCILS

ASSOCIATIONI

Animal Conference. 16ST. JOHN FISHER PLAYING FIELD

Fetmiale Football Club. 283SALARYMAR35

Delegation.SALE OP COIThIDR ROUSESSALE OP LAND P0 THE COUNCILSEATING OF NON-MEMR&RSSEWERS & SEWERAGE -

Agency0Connection agreements.

SMALL LOTTERIESDelegation.

SOCIAL SERVICESEssex County CouncilConference.

SOUTH EAST ESSEX HONE SAPEfl?YOCt1MITTEE

Representation.* H VENUS ESTII&A.TES 1974/75

IlI II

S Cent.

SPORTS ADVISORY COUNCILS. 117,186SPORTS .AKI) RECREATION

FACILITIES -Charges. 278Lettings — Delegation to

Director of TechnicalServices0 187

STAFF — Appraisal Scheme0 314(b)Appothtment to new

Authority. 272Oar Allowances0 229Chief Thcecutive end

Department of Administratign -Establn.3hment.onsu ins.

Day Release.

Department of Healthand Housing. 178(2)Department ofTechnical Services. 178(3)Finance Department -Establishment. 109,172,271Joint Staff Conntttee, 75,90Leave of Absence. 110,147.222Prof'eesional Fees. 69,218Sick Leave and Pay. 221Standard Conditions OfAppointment. 181 .217,252(b),265Telephones. 219Trainee Halls Mcnager. 2*7

STAFF APPRAISAL 314J(b)STANDING ORDERS

____Temporary.STEVENS FARM, RAThEIGHSUB—CCThIMJTTEES

Minutes. I

SUPPLY OP COUNCIL AGENMSUPPLY OP MINUTES TO THE) RESS.

T— - I

Office. 219Staff 0

TERMS OF REFERENCE -Development Services.Thwironmental Health& Control. 124,Finance andPersonnel Sub.General.Honaing Services.Land Sub.Perfornianc e ReviewSub.Policy and ResourcesRecreation & Amenities.

TRANESIUS OIL REFINERY SUB-COMMITTEE

ttfll(]4(fflftflj5COUNCILS9Publication.

R Cont,

REEALIAREflIONAL WATER AUTHONITIES -

4

R5presentatives. 15Water Bill. 32

RENTSRent Allowances. 261

RENTS OFCOUNCIL HOUSES -Amount.Collection.

260, a260, b260, d260, c

147,232

178(1)75,84,90179,180

)

)

.1 2,66

I 151

250234161

223i 262151

251

294208

196

65,263

299

246

220

141

147(8)(ii)

98, 147(6)(a)22,80,149

120130, 147(6)(a)

135148113

125,292

32

-. - —, flfle - . -fl - - - - - — - -— - W -- - aS - S

T Cont0

TOWN All]) COUEPRY PLANNINGDevelopment Control. 308

TOW AND C01ThTRY PLANNING4SScCIAflONConference.. 202

V

VALU.I0N LIST 174(f)VALUE ADDED TAX 36,22VICE CHAfltY4AIT OP COUNCIL

Appointmmt. 4VICE-.CHAIIThEN - I

Development Services.Thwironmental Health &Control. 58Housing Services. 49Policy and. Resources. 60Recreation & Ameinties. 52

VISITS TO COUNCIL SITES 288

WA![!FIR BILLRegional Water Authorities. 32

WORK STUN 77,1&O

ROCHFORD DISTRICT COUNCIL MINUTES

1973

September

F _rIyIppir.pIIr

ROCRPORD DISTRICT COUISJCU

MINUTES OF A MEETING OP PITS DISTRICT COUNCIL OF ROCKIFOR])

At a MeeUnon 5thptember, 1973. Present: Coimcillors E.H.Adcook, SW. Barnard, E.R. Biggs, ft. Blackburn, C.D. Bright, J.H.Carter, LIX. Cope, M.P. Cowen, B.A. Crick, S.B.R. Fletcher, D.R.Fowler, Mrs. E.M. flank, L.H. Fudge, C.B. Gowlett, AJ. Harvey,D.A. Ives, LL. ICennaugh, Miss EJ[. Leggatt, Mrs. M.T. Madden,LV. Naton, R. McCa1nley, I). McKinnell, Cdt. Morgan, A.R. Mutimer,R.D. Needham, LW.C. Offwood, G.C. Oldbury, I.W. Shields, PJ.Stanton, C. Stephenson, A.L. Tate, W.J. Tracey, J.R. Warner, R.M.Warren and G. Young.

APOLOGIES FOR ABSENCE

81. Apologies for absence were submitted on behalf of Councillors MissBrowning, Mrs. Clayton, Humby and Wood and also from CouncillorsCope and Grove who would net be able to attend until later on inthe meeting.

NINUTEIS

82. Referring to Minute No. 32(4), the Chief Executive reported thatCounoillor Offwood's nomination to serve on the Steering Committeefor the Association of District Councils had not been successful.

Resolved that the Minutes of the Meeting of the Council held on the25th July, 1973 be taken as read, confirmed and signed by theChairman.

MINUTES OP COMMITTEES

83. Resolved that the reporte of the proceedings and recommendationscontained in the Minutes and Reports of the following Committees bereceived and adopted with the under-mentioned exception which wasdealt witk in the manner indicated:—

Coimnitee Date Minute Nos.

Housing Services 25th July, 1973 48—50Recreation and .Amenaties 25th July, 1973 51—53Development Services 25th July, 1973 54—56Environmental Re alth and

Control 25th July, 1973 57—59Policy and Resources 25th July, 1973 60—61Policy and Resources 28th August, 1973 62—80

CONSULTATION WITH ST MU) EMPLOYEESI

84. Referring to Minute No. 75/1973, the Council were informed that themeeting between the Chairman of the Finance and Personnel Sub—Commitee and the union representatives of the staff had been on aninformal basis only.

Upon being put to the vote, there being 16 members voting in favourand 15 against, it was Resolved that Recommendations (1), (2) and (3)be received and adopted.

90

I!

wMINUTES

5th September, 1973

COMMITTEE VACANCIES

85. The Chief Executive reported as follows:—.

a result of the appointment of Committees by the Council on 25thJuly, 1973, there remains one vacancy on the Housing ServicesCommittee, one on the Finance and Personnel Sub—Committee and two onthe Lend Sub—Committee".

It was the intention of Council in adopting their CommitteeStructure that every member should have representation on twoCommittees or Sub—Committees. Councillcr Miss J.R0 Browning is notappointed to any Committee, end Councillcr 50W. Barnard and A.J.Humby have one appointment each0 Council may nowwish to takeappropriate action to fill the reported vancancies,

Resolved (i) That Councillor Barnard be appointed as a member of theLand Sub-Committee,

(2) That further consideration of the filling of vacancieson the other Committees be 'deferred until the two Members concernedare present at the meeting of the Council.

RETURNING- O?PICER

86. The Chief Executive reported as follows:—

"Section 41 of the Local Government Act, 1972 requires the DistrictCouncil to 'appoint an Officer of the Council to be Returning Officerfor the election of District Councillors, and also for the electionof Parish Councillors where this is appropriate. The Section comesinto force on 1st April, 1974 but Council may wish to deal with thematter now. The usual practice has been for the Clerk of anyprevious District to be Retura-iing Officeai Until such time ascircumstances indicate otherwise, I recommend the Chief Executive bethe Returning Officer for District and Parish Council Elections inthe District of Rochford after let April, 1974, retaining the rightto appoint others to disoharge any or all of the functions ofReturning Officer".

Resolved that the Chief Executive be appointed the Returning Offioerfor District and Parish Council Elections in the District of Rochfordfrom the 1st April, 1974, retaining the right to appoint others todischarge any or all of the functions of Returning Officer.

iioa nodmns87. The Chief Executive ieported as follows:—

"Sections 222 and 223 of the Local Government Act, 1972 authorise theCouncil, where they consider it expedient for the promotion orprotection of the interests of the inhabitants of their area toprosecute or defend or appear in any legal präceedings and in the caseof civil proceedings institute the&in their oun name, and in their otmname make representations in the interests of the inhabitants at anyPublic Inquiry held by or on behalf of any Minister or Public Body underany enactment.

s!hI 91

MINUTES

5th September, 1973

Any Member or Officer of a Local Authority who is authorised bythe Authority to prosecute or defend on their behalf, or toappear on their behalf in proceedings before a Magistrates Courtshall be entitled to prosecute or defend or to appear in shy suchproceedings, and notcithstanding anything contained in theSolicitors Acts, 1957—65, to conduct any such proceedings althoughhe is not a Solicitor holding a current praotising certificate.

The Sections become effective on 1st April, 1974 and I recommendthat so far as the prosecution, defence of, or appearance at legalproceedings is concerned, the Chief Executive, the Director ofFinance and the Director of Administration be so authorised".

Resolved that, it being considered expedient for the promotion orprotectioii of the interests of the inhabitants of the District,the Chief Executive, Director of Finance and Director ofAdministration be authotised —

(a) to prosecute or defend or appear in any legal proceedings and,in the case of civil prooeedings, to institute such proceedingson behalf of the Council; and

(b) on behalf of the Council to make representations in theinterests of the inhabitants at any Public Inquiry held by or onbehalf of any Minister or Public Body wider any enactment.

in accordance with Sections 222 and 223 of the Local Government Act,

1972.

$I&PLIN DEVELOPMENT — ACCESS ROUTES MD WM TC1'T DESIGNATION

68. The Chief Executive reported as follows:—

ttising from the decision reported at Minute 39 of the Meeting of the25th July to convene a joint meeting of members of all three existingDistrict Councils, the Council decided to invite a representative ofeach Parish Council to atttend that meeting. The decision as a wholewas subject to the concurrence of the existing two Councils, andconcern has been expressed that the invitation to Parish Councils mayresult in the Rural part of the new District being over—represented ascompared to the Urban part. It would be appreciated if Council wouldconsider again the basis of this invitation to persons not beingmembers of any of the three District Councils".

It was reported that the Rayleigh Urban District Council had decidednot to participate in the proposed joint meeting with this Authoritythe Rochford Rural District Council and the representatives of theParish Councils.

Resolved (1) That this Council adhere to its previous decision tohold a joint meeting to consider this matter, and that the RayleighUrban District Council be informed of this meeting and of thisCouncil's hope that that Authority will be represented.

(2) That the proposed joint meeting be held at the Mill Fall,

Rayleigh on Thursday, the 27th September, 1973.

(3) That a special meeting of the Council be held on Wednesdaythe 12th September gt the Civic Centre, Rcchford to enable thisAuthority to give further consideration to the matter prier to the

joint meeting. -

I

I

It!"

KENfJWE S

5th September, 1975

IQEXmMIIIL'rING (IF WEi COUNCIL

89. Resolv, that the next ordinary meeting of the Council to be held on

Wednesday, the 17th October, 1973 at 7.30. p.m. at the Civic Centre,

Rochford.

S

a

93

—,P' ¶1 "I Ifh11!t rw

BOOZFO.I?D. DIS??. P.OUNOIL

MIIWTES AN]) REPORT OP THE FINANCE AND PERSONNEIL SUB-C ONNI'l'i'Jith

At a Meeting held on 5th September, 1973, Present: Coimoillors D.A. InsChairman), M.L. Kennaugh, E.V. Maton, R.WIC. Off'wood, and P.J. Stanton.

CONSULTATION WITH STAfl AND H(PLOYKFIS

The Chairman referred to his meeting with the repreEnta±ives of NALGO fromRayleigh and Rochford and stated that this meeting had been completely informaland was intended to establish contact with the taff representatives. TheChairman stated that the establisilnient of the Direototof Finance's departmentwould be the first to be dealt with and the correct procedure to adopt wouldbe to negotiate with the Union representatives on the proposals before submittingany recommendations to the Council.

Consideration was given to the appointment of members to serve on the Joint StaffCoinmitee to cover all A.P.T. & C staffs plus Miscellaneous Grades and the JointWorks Commitee for all manual workers.

Resolved (i) That the-Chairman of the Committee (Cotnoillor Ives) together withCouncillors Kennaugif and Naton be appointed as the Council's representatives tose*e on the Joint Staff Committee,

(2) That the Chairman of the Committee (Counoillor Ives) together withCounoillors Carter and Stanton be appointed as the Council's representatives toserve on the Joint Works Committee.

(3) That a meeting of' the Joint Staff Committee be held on Tuesday the16th September, 1973 to discuss with the staff side the proposed establisbmentfor the Director of Finance's department.

(4) That the next meeting of the Pinanoo and Personnel Sub-Committeebe held on Wednesday, the 19th September, 1973.

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NINUTES OP TEE SPECIAL MSETING OP TEE ROOBTORI) 1)ISTflCTQPNJILt EELD _____ II 0RAMBER, CIVIC CENTBE.,ROCKF0ED ON SEPTEMBER, 12lLatl.

Present: Cdunoillor L0H, Padge (Chairman), Counoillcsrs Aftcock,

S.W. Bairntd, R Blackburn, 0.1). Bright, Miss JOItO B1'owning, LE0Carter, Mrs P.L Clayton, B0A. Crick, S,BUHG fletcher, D0R6 Powlér,d.B. Cowlett, LA. Grove, A.J0 Haney,.J0 Rbmby, LL. Kennauh,Miea E.L Lcggatt, Mrs M.T. Naddet, ES.' ?Iaton, IL 'McCafluley, CJLMorgan, AR. Mu.timer, LB. Needham, ROWOCO Offwood, 0.0. Oldbuizjr,16W. Shields, C6 Stephenson, A0L. Tate, W.J8 Tracey, J0L Warner,and G Yoimg0

91,, Apcogios for absence were submitted on behalf of Counoillon Biggs,

Cowan, Mrs. Prank, Ives, McKinneU, Vaxren and Wood0

TEE MAPLIN PROJECT

92 The Chief Executive reported as follows:—

"The Members of the Council will have received copies df the twoconsultation docuineirts on the Surface Access Corridor and theDesignation kcea for the New Town, issued by the Secretary ofState for the Environme'nt. The Secretary of State hge invitedcomments on both of these by not later than the 12th October, 1973Q

Por the informallion of Members the position of the two existingCouncils is as follows:—

(a) y4ghUrbsn District Council-Proposed Third London Airport-Poulness7f-Shjtatenent of Council s Decision4S

(a) That this Council, whilst having major reservations as tothe effect such siting will have on the stirrouziding areas,do not oppose the possible siting of the Third LondonAirport at Poulneas (Off—Shore),

(b) That the desirability of re—locating the proposed runwaysin order t9 minimise the effect of noise over populatedareas be conidered0

(c) That this Council regards it as essential that stringent

safeguards be obtained to enswee that no stacking of air—ccaft or the flight path of aircraft is permitted overlandin stich position as to cause nuisenQe or axmoyanoe tobuilt up areas.

Cd) That the routing of aircraft on take off ünd landing andthe 'di4osition of aircraft awaiting landing shall be suchas will cause the minimun effects from noise and possibledanger0

(e) That farther evidence be obtained as to the effeCt of theextension of side—slip noise (subh as is reported in theConcorde test trials) befàre the siting of runways isfinally determined

(f The Airport be constructed in such manner that the ad&1rflonof further runways can only take pldce without detriment to(c) abore,

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12th September, 1975

(g) Particular attention shall be paid to the location ofresidential and other land uses in order to oonserveagricultural land and make the maximum use of re—claimedderelict and partially developed lend, rather than Siajorexpansion of existing conurbations in order that thefurther coalescence of existing towns may be prevented.

(h) The fullest consideration is given to the siting of newroad and rail links so as not to inconvenience or causeannoyance to residents or 'urban areas and also to the most

advantageous method of contraction to conserve agriculturaland urban land, such mad and rail linics to be providedprior to the airport coming into operation.

(i) That crnsideration be given to the granting of financialassistance from central funds in the early stages to meetcapital expenditure needed to be inourred. on essentialpublio services before increased rate income arises0

(j) That the Council considers it eqsential that the Airportis considered at all stages in donjunction with, and notin isolation from, the proposed deepwater terminal.

(b) Rochford Rural District Council

The Council si4ports the Third London Airport in principle subjectto reservations, all of which have been forcibly put to theGovernment during their consideration of the project0 The majoraspects upon wknch the Council has not yet expressed itself asbeing satisfied are:—

1 The problems created by the additional population:2. The impact of the new system of communications;3, Adverse effects upon tide levels;4 Adyerse effects upon local agricultural interests0

Prom the above statements it will been seen that neither Council wasopposed to the siting of the Third London Airport. With the annouoementof the alternative choice of the surface acoess oorridors opinion may wellhave changed, and it is open to the I)istrict Council to express a view onthe siting of the Third London Airport as aniatter of policy for the first

time, in addition to making oomments on the suri'ace access corridor andthe designation for the new town,

He also reported receipt of letters from the Roach Group Parish Council

and the Hulibridge .Anti—Maplin Association opposing the Maplin project.

Councillors Miss Leggatt and Offuood. reported upon a me[eting of theLiaison Committee of the Essex County Council on this matter. Both membersmade reference to the fact that, althou&a the County Council had reqtestedthe comments of the District Councils 'by the 9th Cctober 1973, thatAuthority would give no indication o?f its own views at the meeting. It wasoontended. however, that the County Cotnoil's proposals for the developmentof South Woodham Perrers would effectively frustrate consideration of thealternative routes, as routes A and B could. not be considered if thisdevelcpment were to proceed.

Members generally ecpnsssd the view that public opinion was largelyagainst the projeot as a whole and that many people were uncertain as towhether a Third London Airport yas even necessary. More information was

V required as to the necessity for this, particuarly after taking accountioi' vyp being expressed by a number of authoritative bodies that, with

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likely advances in technology and the development of the proposedChannel Tunnel, a Third London Mrport would not be required.The view was exprosed, however, that even if the Council wereopposed to the whole scheme it would be wrong not to express someview on the consultation documents0 In the event of theGovernment deciding to proceed with the scheme then they would atleast be aware of the views of this authority on the proposedroutes and development areas. It was essential that every possiblesafeguard be taken to protect the interests of residents of thedistrict.

2!2 That this new Rochford District Council initially opposesthe Maplin development as a case has not yet been suoessfiflly madeout for it. I

(A request was isdo that persons voting for and against this motionbe recorded)0 The voting was as follows—

Por the motionI

Councillors :Barnard, Blackburn, Miss Broning, Carter, Crick,Gowlett, Humbr, Miss Leggatt, Mrs. Madden, MoUemley, Morgan,Needham, Stephenson, Tracey, Warner and Young0 (16)

Motion

Councillore Bright, Mrs0 Clayton, fletcher, Fowler, Fudge, Grove,Harvey, lCernaugh,. Naton, Mutimer, Q.ffwood, 01dburyc Shie1ds.tw4(14).

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Abstathi 1

Councillor Adcock.

EXCLUSION OF TIE] PuBLIC

930 Resolved0 That in accordance with Section 1 of the Public Bodies!iThion to Meetings) Act, 1960, the public be excluded from thoremainder of the meeting for the reason that the matters about to bediscussed are the subject of confidential reports.

A]) HOC C0I'IICTP -

94 The Chief ExecutLve reported that a meeting of the Ad Hoc Committeewas held on the 11th September, 1973 to interview Mr0 Lock—Dingley,Deputy Clerk of the Canvey Island Urban District Council, for thepost of Director of Administration, and present at the meeting wereCouncillors Blackburn, Fudge, Gowlett, Harvey, Offwood and Warner,Councillors Ives and Wood had tendered their apologies. In additionto interviewing Mr. Lock—Dingley, consideration was also given tothe question of the appointment of the Director of Health and Rousing0Resolved (1) That Mr. L. Lock—Dingley be appointed I)irector ofAdministration at a salary of fulcrum point £4,929, subject toreview when the Council have had an opportunity of assessing the

degree of responsibiiity attaching to the post; the implementationof an award for chief officers yet to be notified; a medicaleDcaaination and an effective starting date of 1st November, 1973any sharing of time after that date between this Council and theCanvey Island Urban District Council to be agreed btween the ChiefExecutive and the Clerk of that Council subject to minimum of 75%being allocated to the work of this Council; and transference

exia$thg car purchase loan to tins Council. tJ (

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12th September, 1973 Ninut

(2) In the event of Nr Lock-Dingley not accepting this offer thatthe permission of the Local Government Staff Coimnision be sought to

advertise nationally0 (3) That the post of Director of Health and

Housing be readverbised within the Essex County and the Ad Hoc Committeebe authorised to inteniew candidates and submit a recommendationthereon to the Council0 (4) That, in the event of no suitableapplicationB being received from the County of Essex, the permassionof the Local Government Staff Commission be sought to advertise thispost nationally0

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1yfli'-ROCEPORD DISTRICT COUNCIL

A-b a Meeting of the Joint Staff Committee held at Ibchford on18th Setemberil313. Present: Councillor R.W.C. Offwoodtice Councillor D. Ives — (Cizainnan of Finance and PersonnelSub—Committee), Counoillor E. Naton, Mr. J. Abbott, Mr4 A. Connew,Mr. R. Cornwell (Nalgo).

An App fcrAbeenoeaas received from Councillor M.L. Kennaugh.

The Committee reviewed the draft Establishment for the Director ofFinance and heard the comments of the Director upon the procedureand interviews he had carried out.

The Committee also considered the criteria adopted by the ManagementTeam in the constru,ction of Establishments and were assured thatthese criteria would be applied right across the board.

Mr. Connew drew attention to the situation of a number of Officers

occupying lower graded posts. Committee accepted that it wouldbe wrong to treat these oases in isolation from the general reviewpromised for October 1974, when duties and job specificationscould be examined following actual work experience.

The position of one part—time worker in the Draft Establishment forthe Finance Directorate was queried. In that case it was hoped toconvert the post to full—time very shortly. It remained thegeneral Intention in the new establishments to eliminate part-timeposts.

The Staff Side were anxious to ensure that after discussions ondraft establishments such as this were held, and establishmentsubsequently approved, they were not altered arbitrarily afterwardsand that the posts would be offered with effect from let April 1974.The Chairman stated that this point would be added to the report toFinance Personnel Sub-Committee the next evening.

Assurances were given that the procedure applied to the PrincipalAssistant Posts in the Directorate of Finance Establishment wouldapply to all other Principal Assistant Posts.

The views of the Staff Side on the position arising if existing staffwere not appointed to Principal Assistant Posts and it became necessaryto advertise them were taken into account, but the Council side wouldgive no commitment to bring the matter back to the Committee if thatstage were reached.

The recommendation of the Chief Executive to the Finance PersonnelSub-Committee concerning the training request of one-member of theStaff was raised, but in the absence of a policy on staff traininghe felt umble to change his recommendation, and it would be for theFinance Personnel Sub—Committee to either accept it or substitutetheir own decision.

It was agreed that after discussions on the three remaining establish—men-Ls and office accommodation had been finally settled, the questionof Office Hours and the recently granted two additional statutoryday's holiday should be examined.

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ROCTLPOR]) DISTRICT COUNCIL

Minutes and Report of the Finance and Personnel Sub—Committee

At a meeting held on the 19th September1973. Present: CouncilloreD.A. Dies (Chairman), J.H. Carter, LV. Naton,R.W.C. Offwood, andP..]. Stanton.

Visiting: Counoillora L.IC. Cops and AR. Mutimer.

MIN WEBS

95. Resolved That the minutes of the Special Meeting of the Committeeheld on the 5th September, 1973 be taken as read, confirmed, subjectto the inclusion of the name of Counoillor Carter in the list ofMembers present, and signed by the Chairman.

NON-MEIMBERS APTENBING BY INVITATIONI I

96. The Chairman reported that Councillors Cope and Niatimer wereattending by invitation.

APOLOGINS FOR AESBThTCE

97. An apolc&r for absence was submitted on behalf of Councillor Konnaugh.

TEEMS OF BEFEIRENCE AITh DELEGATION OF POWERS (See Minute 80/731

98. RECOMSEiNDED (i) That the Sub—Committee advise the Policy and ResourcesCommittee upon all matters referred to in (a) — (Ic) and (m), as set outin Item 4 of the Agenda.

(2) That the Sub—Committee advise the Policy and ResourcesCommittee upon consideration of annual estimates of Committees and thegranting of supplementaty estimates.

(3) That the provision and control of offices, furnitureand equipment be transferred to the Land Sub—Committee.

(4) That the filling of all principal1,assistant postsshould be delegated tothis Sub—Committee.

(5) That parae,taphs 2 and 3 of Item 4 relating to dele-gation of powers be deferSd for the time being.

BAEKING (See Minute 1 O&.k

99. Considaration was given to the report of the Director of Finance as setout in Item 5 of the Agenda.

(a) Appointment of Bankers

The Director of Finance reported that Barclays Bank Limited, the presentbankers of the two existing authorities, had submitted the secondlowest tender in the stun of £2,400. The lowest was that of Lloyds BankLimited but as there was not a Branch of that Bank in Roohford it wouldbe necessary to make arrangements for the transfer of cash receipts toRayleigh which would involve additional expenditure of £260. In viewof this and the administrative costs which would be involved inchanging bankers, it was RECOMMENDED That the quotation of Barolaye IankLimited, in the sum of £2,400, be accepted and that they be appointed asthe Counoi])s bankers on terms and conditions to be approved by theDirector of Finance.

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19th September, 1973 Minutes.

(b) Opening and. Operation of Bank Accounts

RECOI'ThIHNDED That the Direotor of Finance be authorised to open anynecessary bank accounts in the name of the Council and to operatethem.

(c) Variation of Banking Terms, etc.

RECODDED That the Director of Finance be authorised to approvevariations in banking terms and conditions and to report any

sigeificant changes to the Finance and Personnel Sub—Committee.

(d) Siaing of Cheques

BECOFNENDED That the Director of Finance, or the Principal Assistantdesigtated to act, in his absence, be authorised to sit all chequeswithout other siiature. aADDIT OF LOCAL ADTHGRITY' S A000DIITS W

100. The Sub—Committee considered the report of the Director of Financeon this matter as set out in Item 6 of the Agenda.

1 COMMENDED (1) That the accounts of the Eobhford District Councilbe audited by the District Auditor.

(2) That the accounts of all the Parish Councils in thedistrict be audited by the District Auditor.

(3) That the Director of Finance inform the ParishCouncils of the decisions taken.

LOCAL AUTHORITY BONDS

101. Consideration was given to the report of the Director of Finance, asset out in Item 7 of the Agenda.

RECOMMENDED (1) That the Eoohford District Council issue Local Bondsunder the powers contained in Section 172 of the Local Government Act,1972.

(2) That the Director of Finance be appointed Registrarfor the issue bf Local Bonds.

(3) That the Director of Finance be authorised to issuesuch Local Bonds as considered necessary, to determine the price, rateof interest and period until redemption of the bonds and to take anyfurther necessary steps incidental to such issues.

1PAYMIINT pP LOMIS POOL .ADVAWCES

102. Consideration was given to the report of the Director of Finance, asset out in Item S of the Agenda.

RECOWENDED (1) That repayment of principal by borrowing accountsto the Loans Pool be on the sinking fund basis using a rate of 5%.

9(2) That repa*rments to the Loans Pool be made over the

maximwn periods prescribed.

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Minutes 19th September, 1973

GRAEPS 'P0 OU'PSIDE BODIES

103. The Director of Finance reported upon grants made by the existingauthorities to outside bodies, as set out in Item 9 of the Agenda.

It was felt that detailed consideration shouldbe given to theCouncil's future policy in. dealing with grants, but that it would beunfair to discontinue any grants in the forthcoming year withoutprior warning to the organisations concerned, although. each casewould be considered on its merits. I

RECODED (1) That the Director of Finance be authorised. to makeprovision in the forthcoming year's estimates for grants to thevarious outside bodies at present given financial assistance by theexisting district councils.

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(2) That in making grants to these bodies it be madeclear to them that the Council's policy will be reviewed in. respectof 1975/76.

(3) That the Director of Finanoe examine the accountsof all applicant bodies when considering applications.

RLTE DISCO1Th]12


RECOMMENDED That the Counoil great discount, under Section 54 of the

General Rate Act, 1967, to all ratepayers paying the total net amountof rates due by 30th April in each year, the rate of discount to be

per annum.

RA.TE RELIEF FOR OHARITLBIJE .AIqD OTRER ORGMIISATIONS

105. Consideration was given to the report of the Direotor of Finance, asset out in Item 11 of the Agenda.

BEC0llNDED That the relief from rates given by the Rayleigh andRochford. District Councils, under Section 40 of the General Rate Act,1967, as set out in the appended list be continued, together withany reliefs granted up to and including 31st March, 1974 by thosetwo Councils and that the matter be reviewed when considered necessary.

INSWLLNC


RECONNERDED (i) That the insurances of the Rochford District Councilbe placed with Municipal Mutual Insurance Company Limited in accordancewith the present long term agreements.

(2) That the Director of Finance be authorised to extendcertain individual policies to attain a common renewal date.

(3) That the Director of Finance be responsible for allinsurance matters relating to the Council and that he be authorisedto take such action as is donsidered necessary.

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19th September, 1973 Ninut

EECOW€NDAPIONS FROM TEE JOINT COITTEE (See Minute 7317 3)

107. Consideration was given to the recommendations of the LocalGovernment Reorganisation Joint Committee as detailed in Item 13of the Agenda.

BECOM!9JMWED That the recommendations of the Joint Committee withregard to the under—mentioned matters be adopted:—

thabj sot

Accountancy Systems 8 — 11

Capital Fund 23 — 27

Direct Debiting 33 — 37

Essex & Herbs ProvincialCouncil — Basis for levy 38

Payment of Invoices 89 — 93

Protective Clothing and Toolsissue or allowances 94 — 97

Rate Estimates 100 —104

Repairs and Renewals Fund 111 —115

Stores Accounting 120 —124

Transport and Plant Accoanting 125 —129

MEIETINGS OP TEfl NEW C0U1CIL MI]) ITS CO&ITTFES (Ninute 78/73)

108. Consideration was given to the report of the Chief Executive, as setout in Item 14 of the Agenda.

EECOMMENDE:D That all meetings of the Finance and Personnel 8ub-Comnitteebe held. in the Council Chamber, Rochford.

DBflESTiBLISBMEP - FINANCE DEPABftZENTP

109. Consideration was given to the report of the Director of Finance, asset out in Item 15 of the Agenda. The Chairman of the Policy andResources Committee reported upon the meeting of the Joint Staff Committeeheld the previous evening which the Chairman of the Committee (CounoillorIves) was unable to attend. Counoiflor Offwood reported that the staff sideasked for an assurance that establishments, when agreed, would be adheredto after the 1st April 1974 and. that the principles adopted for dealingwith the establishment of the Directorate of Finance would be applied. to allthe Directoratea, and this assurance had been given.

EI]CONtIP]NDED (1) That the draft establishment of the Finance Department,as set out in Item 15 of the Agenda, be provisionally approved pendingsubmission of the draft establishments of the other departments of theCouncil.

(2) That applications be requested from the staffs of thepresent Rayleigh Urban District and Rochfcrd Rural District Councils forthe posts of the three Principal Assistants and the Senior Audit Assistantin the Department.

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Minutes 19th September, 1973,

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(3) That the salaries attaching to the three PrincipalAssistant posts be as follows:—

(4) That the Principal Assistant (Accountancy) bedesignated to act on behalf of the Director 0±' Finance in hisabsence.

IflVE OP ABSENCE FOR STUDY FOR PROFESSIONALaIFICATION- MR. E. NiAL

110. Considea*tion was given to the report of the Chief Executive, as setout in Item i6 of the Agendas

It was felt that it would not be proper for the Council to considerany applications for leave of absence for any length of time untilthe Council had determined its staff training policy and had decidedupon which pxalifications it would be in the Council's best intereststo encourage study for.

RECONThD That the application of Mr. Nial be not granted at thepresent time

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Post

Prinoipal Assistant (Accountancy)

Principal Assistant (Income)

Principal .&Hsistant (Audit)

Salary

P.0.1. £3,846 — £4,356P.0,1. £3,618 — £4,104

P.0.1, £3,618 — £4,104

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ROCEFOED DISTRICT COUNCIL

14th September 1973

Dear Counoillor,

Members of the Finance and Personnel Sub—Conittee are invited toattend a Meeting of that Sub—Committee to be held on Wednesday, 19thSeptember commencing at 7.30.p.m. in the Council Chamber, Civic Centre,Rochford for the transaction of the business set out in the Agenda below.

Yours sincerely,4, 17

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A G F N DA

1. MThIJTES OP TEE MEITfl1GOF 5th SEPTEMBER, 1973(Issued with this Agendi)

2. APOLOGIES POE .&BSMICEO

3 NON-NSMBKRS ATIEEDINGBYDWITATION.

4. TEENS OP REFERENCE MID DPLEQATIOXjLJDP POWERSO (See Minute 80/73)

The following provisional Thins of Reference stand referred from the

Polioy and Resources Committee, for consideration and report back:-

To advise the Policy and Resources Committee upon:—

(a) The Council's finances including all matters relating to the- income and expenditure of the Council and issue of Local

Authority Bonds.(b) Collection and remission of rates.(c) Such matters concerning the valuation of property for rating

purposes as are the Council's concern.(d) Negotiating Loans, including all applications for consent to

borrow monies.(a) Control of the Capital Fund.(f) Control of the Repairs and Renewals Fund.

(g) Administration of the Superannuation Scheme.

(h) Control and administration of all the Coundil's insurances.

(i) Reports upon all accidents to the Council's vehicles.

(j) Control of the Council's staff and their conditions of

appointment.

(Ic) The fixing of departmental establishments.(1) Provision and control of office, furniture and equipment.

(m) Contributions to old people's organisations under Section 31 ofthe National Assistance Act, 1948 (Amendment) Act, 1962 andcontributions generally under Section 136 of the Local GovernmentAot, 1948 or Section 6 of the Local Government (Pinancial

Provisions) Act, 1963.+

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(n) Consideration of Annual Estimates of Committees for the forth-coming :u'inancial Year and the granting of supplementary estimates.

Degation of Powers

1 • The filling of all posts falling vacant for the office staff wherethe grading is above 50 Grades except those of the Council's ChiefOfficers.

2. The payment of all Accounts in connection with the expenditureproperly incurred, within the following categoriesz—

(a) Kixpenditare of £200 and less which is not to be financed by

loan;

(b) :Hlxpenditnre covered by loan consent already obtained; and

(c) Expenditure to which the Council are already committed bydecisions they have already taken.

3. The repair andmaintenance of the Council's Office accommodationprovided the expenditure on any one item of maintenance or repairshall not exceed £200.

5, BMING

The Director of Finance to report that the District Council appointed

Barclays Bank Limited as temporary bankers on terms and conditions to beapproved by the temporary Treasurer and that he open any necessary bankaccounts in the name of the Council and operate them (Minute No.11/1973refers). Such matters shculd now be placed en a permanent basis and theCommittee are requested to give consideration to:—

(a) 4,pp,intment of Bankers

Barclays Bank Limited are the present bankers of Rayleigh Urban DistrictCouncil and Rochford Rural District Council. There are administrativebenefits to be cbtained in continuing with the present bankers in thatclients instru.ctions re direct debiting, standing orders etc,, cancontinue to operate without fresh authcrisaticns being required. On theother hand the creation of a new Local Authority would appear to be themost appropriate time to seek fresh quotations and this has been done.The following Banks:—

Barclays Bank LimitedCc-Operative Bank LimitedLloyds Bank LimitedMidland Bank LimitedNational Westminster Bank Limited

have been contacted, indicated an interest and been provided withsufficient details of transactions etc., to enable them to calculate a

charge0

Two of the Banks ccncerned have subsequently declined to submit a

quotation, but three have been received in the following amounts:—

£2,1002,4003,300

contain slight variations from the others. A verbal report and-M'boijmtendaticn will be made to the meeting.

(b) Opening and. Operation of Bank Accounts

The temporary Treasurer has opened a current account and a depositaccount in the name of the Council. Whilst one current account may beall that is repaired at the moment, changes in circumstances coulddictate a demand for more and it is advisable for the Director ofFinance to have authority to open such accounts as he considersnecessary and to operate them.

It is recommended that the Director of Finance be authorised to openany necessary bank accounts in the name of the Council and to operatethem.

(c) Variation of Banking Tens etc.

It is usual practice when a local authority change their bankers forthe initial tens to be for a limited period. This is to provide anopportunity for a review of the terms to be undertaken when actual

figures regarding the number and types of transactions are icuown.

In normal circumstances fixed terms may be agreed for a specifiedperiod of up to 3 years or alternately terms agreed relating tovariable activity. The question of which method to adopt depends onactual circumstanoes at the time of review.

Batik overdraft limits are usually negotiated on an annual basis, theextent of the maximum limit available fluctuating according to theeconomic climate etc.

It is considered in the interests of the Council for the Director ofFinance to have some discretion in the variation of banking terms andit is recommended that the Director of Finance be authorised to approvevariations in bhnking terms and conditions and to report any significantchanges to the Finance and Personnel Sub—Committee.

(d) Sithg oOhBoth Rayleigh UODØC. and Rochford RODOCO have authorised their Treasurerand Deputy Treasurer to sign all cheques without other signature.

Current practice in the larger authorities is for single signatutoncheques, by either cheque—signing machines or pre-prmted computerstationary, provided the system of internal check and separation ofduties is carried out to prevent an improper claim being passed forpayment or a cheque being wrongly issued.

The Director of Finance is satisfied that the system of internal checke.g. certification of accounts etc., and the separation of duties willprovide safe and efficient arrangements for payments out of local funds.All blank cheques are strictly controlled. Paid cheques will be returneddaily from the banks, examined and monthly reconcilliations made of thecash book with the bank pass book. It is recommended that the Directorof Pinanoe or the Principal Assistant designated to act in his absence,be authorised to sign all cheques without other signature.

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6. AUDIT OP LOCAL ATYPHORITIES A0001JMPS

The Director of Pinance to report that the Local Government Act 1972,makes extensive changes in the law relating to the audit of Localauthorities accounts. Prom the 1st April 1974 compulsory districtaudit for oertain authorities and certain accounts no longer appliesand the district auditor9 a powers of disallowance and surcharge areremoved. Except for the parish and coinmimity counoils, where thedeolsion is made by the district council, every local authority andjoint committee of local authorities is free to determine whethertheir accounts shall be audited by the district auditor or by anauditor appointed by the Council and approved by the Secretary ofState. In most respects the duties and powers of approved anddistrict auditors are the same, but a few Quasi—judicial powers arereserved to the district auditor only.

Typ of Audit

ill accounts of the local authority, including any parish andccimminity council are to be audited by either the district auditor oran approved auditor.

Ocunty and district councils must decide by the 1st January 1974whether district or approved audit is to apply to their accounts, anddistrict councils must also decide by the 1st January 1974 the auditto apply to the parish and coirununity councils in their district0

An authority may appoint different auditors for different accounts.

General Duties of Auditors

The auditor shall staisfy himself, by examination of the accounts andotherwise, that:—

(a) the accounts comply with statutory requirements, and

(b) proper accounting practices have been followed;

and he has a duty to ccnsider thether, in the public interest, he should •make report on any matters arising from his audit for consideration ofthe body concerned or to be brought to the attention of the public0

Auditors Bght of Acpp_ppn

An auditor has the right of access at all times to such documentsrelating to the accounts as he thinks necessary and is entitled to suchinformation or explanation he may require from any officer of the bodyconcerned or any other person holding or accountable for relevantdocuments. He may require the personal attendance of such persons.

The authority concerned is to rpcvide the auditcr with all reasonablefacilities and information for his audit.

Public Inspection of Accounts and the lIight f Challenge

At each audit any persons interested may inspect the accounts to beaudited and any related documents, and may ihake copies of them.

A local government elector for the area, or his representative mayquestion the auditor about the accounts.

If the audit is conducted by a district auditor, the elector or hisIliti representative may attend before the auditor and make objections to

the accounts.

1here the audit is conducted by an approved auditor, an elector wishingto object to the accounts may request the Secretary of State to directan erbraordinary audit by the District Auditor.

Auditors Report

Within 14 days of completion of the audit, the auditor must send anyreport of Ins to the authority and send a copy to the Secretary ofStates The authority are required to consider the report as soon as

practicable.

A copy of any report must accompany the agenda for the meeting atwhich it is to be considered, and the agenda and report must be madeavailable to the press0

Powars of District Auditor and the CourtwA district auditor may apply to the court for a declaration that anyitem of account is contrary to law, except where it is sanctioned bythe Secretary of State.

The Court may make or refuse to make the requested declaration; if itdacides to do so, it may also (a) order the persona responsible to

repay; (b) if the expenditure exceeds £2,000 and the person responsibleis a member of the local authority, order disqualification for aspecified period and (c) order rectification of the accounts.

(The powers of disallowance and surcharge, formerly available to theDistrict Auditor, disappear and it is for the courts to decide whetheran item is contrary to law and whether repayment should be made.Disqualification of members, thich was automatic under the 1933 Actfor surcharged members except where small amounts were involved, isnow at the discretion of the Court).

The Court shall not order repjment nor disqualification if it issatisfied that the persons responsible acted reasonably or in thebelief that the expenditure was lawful, and in any other case shall haveregard to all the circumstances, including the persons means andability to repay.

Duty of Approved Auditor in Case of Illegality, etc.

If an approved auditor has reasonable grounds for believing that (a)an item of account is contrary to law; or (b) any person has failed tobring a sum into account; or (c) there is a loss or deficiency due towilful misconduct, he must report to the Secretary of State who willdecide idiether to hold an extraordinary district audit.

General

The Council must determine whether the whole or part of the accounts ofthe District Council and the Parish Councils in the District will beaudited by the district auditor or an approved auditor.

District atiditors are apponited by the Secretary of State. They are aspecialist body having a wide knowledge of all facets of local governmentfinance and the management techniques employed within local authorities.

199

1 ¶''

Approved auditors are appointed by the local authority subject to theapproval of the Secretary of State. The local authority must considerthe qualifications, staffing and experience of any persons seeking anappointment as approved auditor and guide lines have been suggested tolocal authorities for this purpose — Circular 94/1973.

The audit of the accounts of the Rayleigh U0D.C., Rochford R.D,O, andthe Parish Councils within the Rural District are conducted at presezrbby the district auditor.

In view of the specialist nature of the work to be undertaken, pastexperience of their work with the present authorities and the advantagesof maintaining continuity in auditors it is recommended that

1 The accounts of the Rochford District Council be audited by the wDistrict Auditor.

2. The accounts of all the Parish Councils in the dietrict be auditedby the District Auditor.

3. The Director of Finance ini'orm the Parish Councils of the decisionstaken.

7. LOCAL AUTHORITY BONDS

The Director of Finance to report that both Rayleigh UODOCQ and RochfprdRODOCI, issue mortgages under the provisions of Section 196 of the LocalGovernment Act 1933 to local people and crganisations who wish to investtheir money with the Council. For amounts under £3,000 for Rochford and£250 for Rayleigh loans are' arranged but instead of a Mortgage Deed beingprepared a Deposit Receipt is issued unless a mortgage is specificallyasked for by the lender, although this practice is not completelysatisfactory.

Powers were given tb Local Authorities by Section 7 of the Local Government(Financial Provisfrns) Act 1963 to issue local bonds0 (Thom April 1974 thepower to issue bonds will be given by Section 172 of the Local GovernmentAct 1972). Many local authorities have taken advantage of these powers andissue local bonds instead of mortgages. The main advantage which the bond •has over the mortgage is in the administration of' tie issue, renewal andamendment of the documents.

In both authorities mortgages are pepared in the Clerk's Department inaccordance with infdrmation supplied by the Treasurer. They have to besigned personally by the Clerk and the Chairman of the Council and sealdwith the Council's seal. The time from receipt of money to despatch ofthe deed is usually in excess of twc weeks.

A Local Bond can be preprinted and numbered, individual details being typedin at tine of issue. A facsimile signature of the Registrar can be used,For cash paiments the bond can be handed over the counter and for postalpayments can be despatohed as soon as a cheque is cleared by the bank.

The life of a bond is variable with a minimum period of one year. Localauthorities are free to decide their own minimum and maximum limits forindividual bonds. There is no statutory limit as to the total amount ofbonds which may be issued.

Detailed provisions as to the issue of bonds are oontained in the localAuthority Bond Regulations 1964. A resolution of the Council is necessarybefore bonds may be issued but power to negotiate terms from time to time

I LOan be delegated to an Officer.

In view of the administrative advantages of the bond over the mortgageit is recommended:—

1. That the Rochford District Council issue Local Bonds under thepowers contained in Section 172 of the Local Government Act 1972.

2. That the Director of Finance be appointed Registrar for the issueof Local Bonds.

3. That the Director of Finance be authorised to issue such LocalBonds as considered necessary to detarmine the price, rate ofinterest and period until redemption of the bonds and to take anyfurther necessary steps incidental to such issues.

8. BITAYNENT OF LOANS POOL ADVANCES

The Director of Finance to report that

1. Two main methods are used to dalculate the repayments of advancesmade to borrowing accounts by a loans pool, namely:—

(a) equal instalments of principal.(b) annuity instalments of principal — the instalment repaid being

equivalent to the principal element of an annuity calculatedat a sinking fund rate periodically prescribed by theSecretary of State,being at present a maximum of 5%

2. The equal instalment method is simple to operate and although itappears to be cheaper than the annuity method in times of inflationthe reverse may be true. The annuity method, when interest is takeninto consideration, tends td produce a more even annual charge thanthe instalment method, which results in high loan charges in theearly years gradually decreasing as the loan is repaid.

3. The maximum periods over which advances from a loans pool may, at

present, be repaid %y borrowing accounts is set out for variouscategories of capital expenditure in Department of EnvironmentCircular 2/70. These vary from 60 years for housing works and thepurchase of land to 10 years fdr vehicles and office machinery.

4. Rochford R.D,0. use the annuity instalment method of repayment, thesinking füid rate used being 5% ; repayment periods are based on amaximum of 30 years. However, under the Housing Finance Act 1972any increase in loan charges due to repayment periods being spreadover less than the maxima allowable are not reckonable for grantpurposes and are chargeable to the Rate Fund.

5. Rayleigh U,D,C, make repayments to the loans pool by equalinstalments of principal, utilizing the maximum repayment periodsallowed.

6. Annual repayments on a loan of £10,000 using varying repaymentmethods and periods are shown over, interest being assumed at 7%

p.a. :-

111

'p,1I117l

Sinking - Thud Rate

Equal Instalment 5%

Repayment period. 3Oyrs. 6oyrs. 3oyrs. 6oyrs. 3oyrs. 6oyrs.

Repayment -

in year: 1 1033 867 894 751 851 728

10 823 762 823 731 817 72220 590 645 715 703 758 710

30 357 528 562 663 664 692

40 412 607 — 665 __50 295 526 — 615

Go 178 413 — 535

7. As the annuity method of repayment of prinolpal using the maximumsinking fund rate allowable results in decreased revenue charges inthe early years of repayment,because in times of inflation it isdesirable to delay repayment of large amounts until the latter yearsof an advance, and in order that all housing debt charges may bereokonable for grant purposes, it is recommended that:—

(a) Repayment of principal by borrowing accounts to the loans poolbe on the annual annuity basis using a sinking fund rate of 5%.

(b) Repayments to the loans pool be made over the maximum periodsprescribed.

9. GRAJSITS TO OUTSThE BODIES

The Director of Finance to report:—

Local Authorities are authorised by various statutes to make grants to

voluntary organisations for specific purposes. A grant may also be madeafter 1st April 1974 under Section 137 of the Local Government Act 1972for purposes not specifically authorised. This section allows theexpenditure of the product of a 2p rate for any purpose which is in theinterest of the area or its inhabitants.

Rochford R,D .0. on making a grant reserve the right to examine theaccounts of the body concerned to ensure that the monies have been spentupon the purpose for which they were given. Giants are given based onthe individual merits of each organisation and after reference to theprevious twelve months' accounts.

Rayleigh UD.0. give grants based on individual merits, the Freasurerdeciding if the accounts of the body are required for examination.

The following grants and contributions were made in 1972/73 in additionto estimates for 1973/74.

112

Actual Estimated.

Expenditure Expenditure1972/73 1973/74

£

R0CEFOBD R.D.C.

Rochford 0.P.W. —

Meals—on—Wheels —General 1,700 2,200Hockley 100 100Other 900 1,014Rochford Hundred R.PC. 1,425

-75 -

£4,125 £3,389

Grants made under Section 6Local Government (F.P.) Act1963 (which is the equivalentof' Section 137 Local GovernmentAct 1972:—

Rochford O.P.W. 530 526Rochford CIA.13. 100 175Roohford Sports Council 150 150Southend & DistrictRiding Club for Disabled - 50

£780 £901

AUTHORITY TOTAL - £4,905 £4,290

RAYLEIGH U.D.O.

Books on Wheels 7 47Catholic Marriage Advisory

Council 10 10

Citizens Advice Bureau 100 300Council for the Preservation

of Ibiral England. 5 5Edward Francis School P.A0 —

Swnming Pool - 450Help the Aged1 25 25Keep Britain Tidy 15 15Meals on Wheels 1,415 1,480N.S.PC.C. 5 5O.A.P, Day Centre -

Maintananoe 200 200Minibus — running cost 100 100

Rayleigh CHoral Society — 25Rayleigh Civil Engineering Group - 50Rayleigh & District Silver Band 50 50Rayleigh Sports Council 100 100Rayleigh Too II 300 —

RO.S.P.AI 25 25Samaritans 10 —

S.E. Essex Bzanoh FamilyPlanning Association — 20

S0E. 'Essex Joint Sports Committee — 2Southend Marriage Guidance Council 10 10

AUTHORITY TOTAL — £2,377 £2,919

113-

GRAED TOTAL - h282

1'

H'f'

Essex County Council make a grant of 50% towards the net expenditureon Heals—on—Wheels for each authority.

The Committee should consider the general criteria to be applied intheir consideration of financial support to voluntary organisationsand the extent to whioh the Council should become involved.

10. BATE DISCOUNT

The Director of Finance to report that

1. Discount for the prompt payment of rates is allowed under theGeneral Rate Act, 1967. Section 51 enables a rating authorityto grant a discount to reSident—occupiers of dwelling—houses andSection 54 to grant a discovnt to every person paying the net amount ofrates before a specified date0 In each case, the Council mustspecify the rate of discount (not to exceed 2%) and the date aby which payment must be made in order to qualify for discount W

2. Rochford R.D.C. has, since April 1st 1967, granted under Section54, a 2j discount for rates paid in full before April 30th ineach year. The results are shown below:-'

Rates due Rates paid % Discountby 30/4 Allowed

1. £

1966/67 763,952 16,267 2 —

1967/68 837,327 233,914 28 4,0731968/69 889,688 319,967 36 6,o551969/70 958,007 327,838 341970/71 1,020,958 327,105 32 6,8591971/72 1,159,857 347,232 30 6,3031972/73 1,195,293 420,406 35 8,2921973/74 1,453,665 333,404 23 7,388

The 1973/74 figures are the result df an increased number ofratepayers paying by instalments, which is thought to be due toindividual increases on revaluation above the national average;and to non—payment of rates pending appeals against assessments. a

3. Rayleigh U,D.C. do net grant discount.

4, The cost of discount is offset by the saving made throughdecreased borrowing necessary on receipt of substantial ratemonies and the saving in costs of collection of those ratepayersadopting this method of payment. The break—even point regardinginterest rates is approximately 7%_7% per annum.

5, Rate income is effectively reduced by the granting of discountand it therefore becomes necessary to levy a rate slightly inexcess of that normally required. Discount canted in 1973/74represents a rate of only O,l5p. This results in an increasedrate burden on those ratepayers not able to qualify for discount,for example the low—paid and pensioners. In addition, Councilhouse tenants who pay rates with rent oannct qualify for discount.If discount is not granted, however, borrowing at high rates ofinterest could increase the rate requirement above that provided

4 for the claiming of discount.

'!hIhl1F7Mit!!'1

6. As the granting of discount by Rochford R.D.C. has been well—supported by the ratepayers with subsequent savings inadministration,decreased interest charges, the current climate ofinflation and. the high rate policy now being followed by CentralGovt., it is recommended that the Council grant discount underSection 54 of the General Rate Act 1967 to all ratepayers payingthe total net amount of rates due by April 30th in each year, therate of discount to be 21% per annum.

11. RATE BELIE]? FOR CHARITKBLF .A1Th OTRIIIR ORGMJISATIONS


Local authorities are required and empowered to grant relief from ratesto charities and other orgenisations under Section 40 of the GeneralRate Act 1967

Such relief may be of two kinds:—

1 Mandatory Relief of 50% under Section 40 (1) to(a) hereditaments occupied by charities and wholly or mainly used

for charitable purposes.

(b) Rereditaments held upon trust for use as almshouses0

2. Discretionary relief under Section 40 (5) to

(a) any hereditainent covered by 1 (a) or 1 (b) above.

(b) any other hereditament occupied for the purposes of aninstitution or organisation not established or conducted forprofit, whose main objects are charitable or otherwisephilanthropic or religous or concenied with education, socialwelfare, science, literature or the fine arts.

(c) any other hereditament occupied by a club, society or otherorganisaticn not established or conducted for profit andwholly or mainly used for the purposes of recreation.

Mandatory Relief

As set cut above, two conditions must be satisfied before mandatoryrelief of 50% may be granted to a charity:-

1. The hereditament must be occupied by the charity or trustees ofthe charity, and

2. It must be wholly or mainly used for charitable purposes.

Inclusion in the register established under Section (4) of theCharities Act 1960, in conclusive evidence that the organisation isa charity.

ititlement arises where notice is given to the rating authority in.tinting and it operates only from the commencement of the rate periodin which given. It will terninate on a change of use or occupation.

Discretionary. Relief

Rating authorities have the power to reduce or remit (in full) the rates

charged in respect of:—

(i) hereditamnts entitled to mandatory relief.

115

rrrr'1 ri

(ii) hereditaments occupied for the purpose of institutions or other

orgeansations not established or conducted for profit whose mainobjects are charitable etc.

(iii) hereditaments occupied for the purposes of clubs, societies etc.not established or conducted for profit and wholly or mainly usedfor purposes of recreation.

By Section 40(6) discretionary relief may be granted:—

(i) for the year in which granted or for the following year;

(ii) for a specific period not exceeding five years, beginning notearlier than the year in which made and not less than 24 months

later;

(iii) for an indefinite period beginning not earlier than the year in pwhich made, subject to at least 12 months notice by the RatingAuthority to terminate or to modify the reduction or remissionas from the end of the year specified in the notice.

A list of charities and organisations currently receiving relief fromrates under Section 40 of the General Rate Act 1967 is appended. Inall cases the relief has been granted by the existing Councils for enindefinite period. The Director of Finance is satisfied that theorganisations are all eligible for relief and it is recommended thatsuch relie' be continued and the matter be reviewed when considered

necessary.

12 INSURANCES


The Joint Committee accepted in principle the proposal of the MunicipalMutual Insurance Co. Ltd., covering the Statutory Joint Committee, theNew District Council following their election in June, 1973 and the NewCouncil as from 1st April, 1974 under the tens of' the existing policies.The insurances to be based on the widest cover currently in force foreach class of risk by any one of the constituent authorities0 The positionshould now be considered and put on a permanent basis.

Thc attached schedule (for members of the sub—committee only) sunmarises Ithe present cover of the two existing Councils. The wider cover in eachtype of policy will be implemented in respect of the new Council from 1stApril 1974 unless amended prior to that date.

The insurances of the existing Councils have been put out to tender inrecent years and both have been placed with Municipal Mutual Insurance Co.Ltd,. They have entered into long term agreements, for which a discountis given, expiring in 1975—1982 for the Rayleigh UI.D.C. and 1978 forRochford RODQCQ Administratively it is convenient to have all policies

expiring at a common date and benefits may accrue by placing all insurancerisks with one company.

Because of the great deal of work required in inviting tenders for insurance,the fact that it has recently been carried cut by both existing Councilsand because of the existing long tern agreements in force it is recommethat: -

1, The insurancof the Roohford District Council be placed withMunicipal Mutual Insurance Co. Ltd., in accordance with the present

long term agreements.

2. The Director of Finance be authorised to extend certain individual

116 policies to attain a common renewal date.

r ¶1 H'

3. The Director of Finance be responsible for all insurance mattersrelating to the Council and that he be authorised to take suchaction as is considered necessary.

13. EECOMMEITDATIONS R0N THE J0I1T COMMITTEE (See Minute 73/73)

The following recommendations from the Joint Committee stand referred tothe Sub—Commitee for consideration and report. The Director of Financewill be reporting as be considers appropriate.(Will Members please bringwith them to the meeting the red book of Joint Coinni.ittee Recommendations).

Page

Accountancy Systems 8—11

Capital nd 23—27

Direct Debiting 33—37

Essex & Herts ProvincialCouncil — Basis for levy 38

Payment of Invoices 89—93

Protective Clothing and Toolsissue or allowances 94—97

Rate Estimates 100—1 04

Repairs and Renewals Fund 111—115

Stores Accounting 120—124

Transport and Plant Accounting 125—129

14. MEIEffINtS OF TIlE NEW DOTJICIL MID ITS C0lllCTTESjfte 'Mjnute 78/73)

Members will recall that at the last meeting of Polioy and ResourcesCommittee it was agreed that each Committee should consider its ownmeeting place. In the report considered by the Policy and ResourcesCommittee at its meeting on 28th August it was suggested that Councilmight wish to moot at Rayleigh, and Committees meet at Roohford.Council accepted the principle that it would meet at Rayleigh, but inat least one instance Committees may have differing views on thequestion of meetings at Rochford. The Committee is invited to considermeeting in the Council Chamber at Rochford.

15. D1IAPP ESTAELISHMMNT - FINANCE DEPARTMEINT

The Director of Finance to report that the Chief Executive has laiddown general criteria to be used in the compilation of draft establish-ments as follows:—

1. No post to be regraded without justification of increased

responsibilities,

2. Where two comparable posts of the Rayleigh U.DC,C. and RoohfordROD,C. are graded differently, it is no justification to applythe higher grade to both on purely comparp.bility grounds. Farbetter to have the posts graded oorreotly with a postholder

receiving a personal weighting.

3. The overall intention should be to contain the cost of the newestablishments within the cost provisions of the two presentauthorities.

4. In the first instance, generally, !t should be graded thesame as previously. Gradings to be reviewed, if necessary insay Ootoberftovember 1973 after duties of the post have beenassessed.

PostMaine

No ____

P 1 P. Kerman2

345 11,3. Stanford6 W,J. Silvester7 J, Beefield8 A Connew9 Mrs.M, Ma.rskell

10 B0 Blake11 I,M. Knott12 11. Lawson13 N.J. Quinn14 P.S. Colbear

15 A,D, Dnboinc16 fiJi. Simper17 Mrs.M.M.F.

Rawlins.18 Mrs.H.S. Reeve

19 V.5. Champney20 D,F. Smith—Hills21 LD. Worship22 B.R. Lees23 Miss,A.M.Proffitt24 Mrs. 3. Benson25 AJI.Leggett26 Nrs.I.B. Powles27 Mrs.J,E. Pasooe

Q. A .SThyteC.W. HillH, ScattergoodP. Webb

Miss S.SnuggsMrs.I.V[.

Prampton

Director of FinancePrincipal Asst.

(Accountancy)Principal Aest. (income)Principal Met. (Audit)Senior Accountancy Mat.Accountancy Asst.Accountancy Asst.Accountancy Last.Acccuntancy Met.Accountancy Asst.Senior Accountancy Aest.Accountancy Asst.Accountancy Asst.Senior Raking Met.Rating Aest.Rating Lest.

The total salary provision for the permanent poets in the Treasurer'sDepartments ci' the Rayleigh U.D.0. and the Rochford R.D.C. when costed at1st April 1974, amount to £93,040. After allowing for adjustment re—transfer of staff e.g1 shorthand typists within departments, the netincrease in the cost of the Finance Department of the Council is estimatedat £242 per annum.

119

The draft establishment of the Finance Department,criteria, is submitted for consideration:

based on the above

Post SalaryGrade

Salaryi4.74.

00 5,712 FIST

aw

P01P01P0150 1/2.A23/4£9213£92£92

50 1/21P3/4£91/2£95£94£92/3

£92£92£92£92£94£93£9202020202SoBScAScA£92£92APiAPiSO 1/2£94/S£P2/3£93Ca02Cl

aw

3,846 FIST3,846 FIST3,846 FIST3,1652,3732,2351,9261,9261 ,6923,2732,4541,8092,8202,5352,040

1,8091,9261,9261,7492,4542,2351,9261,4641 , 6441,333 P/T-1 , 6441 , 6441,4161,3531,9261,9261,6441,6442,820 FIST2,5351,8692,2351,5841,464 FIST1,464

MissMissMissG0C,A.J.M,J,P.R.

S,M, JonesM.K. HallS0P. SavillCurtisftan]clin

HallKillworth

Rating Asst.Rating Asst.Rating Inspector,Rating Inspector.Senior Income Asst.Income Asst.income Asst,income Asst.Income Asst.Rebates Asst.Rebates Asst.Senior Machine Operator.Machine Operator.Machine. Operator.Cashier.CashiersAsst. Cashier.Asst. Cashier.Senior Audit Assistant.Audit Assistant.Audit AssistantAdministration Asst.Administration Asst.Administration Lest.Administration Asst.

Secretary.

2829303132333435363738394041

42

aw

01/2 1,584

£92,716 FIST

I

r'r71r1'IFollowing procedures already reported to Council, the draftestablishment will be considered by the Staff Side Representatives andthe Joint Staff Committee, the outcome of the meeting being reportedverbally to the Committee0

All permanent Officers of the present Treaeurer& Departments have beenallocated a post within the draft establishment except for Mr. :B.A.E.

Payne, Deputy Treasurer, Rayleigh U.D.CO and Nr.K,H.G. Prichard, DeputyTreasurer, Rcchford ROD000 Members may feel that such senior officersmerit a personal interview, when they would have an opportunity ofaddressing the Committee directly. There are three principal assistantposts recommended in the draft establishment which the two officersmentioned above may well qualify for appointment0 If the Council feelunable to fill a poet without considering cther candidates in additionto those from within the recruitment areas, it, is open to them toadvertise nationally provided that they first 'obtain the agreement ofthe Staff Commission, Agreement will be given where the local authorityare able to satisIr the Commission that they have fully considered theapplicants from within The 'recruitment area. Members are advised thatthe moét equitable method of making such appointments and satis±ringthe criteria laid. down. by the Staff Commission would be to advertiseall three principal posts and, the Senior Audit Assistant post withinthe recruitment area i.e. the present Rayleigh U.D600 and Rochford ROD000

suitable arrangements for interview can then be made.

The Committee are advised that the draft establishments of the otherdepartments should be considered before a final decision is made andit is reooimnended that:-'

1. the draft establishment of the Finance Department be provisionallyapproved pending submission of the draft establishment of theother departments of the Council.

2 Applications be requested from the satffs of the present RayleighUOD000 and Rochford R6D,C, for the three principal assistants andthe senior audit assistant post in the Finance Department.

16. LEAVE OP ABSEYTCE FOR. STUDY FOR PRORESSIONAL QUALIFICATION -Mr. E. MILL.

Thg Chief Executive reports that Mr. E. Nial, Ragineering Assistant, hasapplied for permission to attend a full—time course at the North EastLondon Polytechnic to enable him to study for a B1,Sc. degree in civilengineering. This would entail Mr. Nial9s absence from October, 1973until June, 1974 with a one month break at Christmas and at Easter.There would also be a second period of absence from October, 1975 untilJune, 1976 again with breaks at Christmas and TE'as'ter,

The course entails a total of 14 months absence during which Mr. Nialhas asked if the Council would consider paying him a reduced salarywithin the Trainee Grade, of £1,416 per annum, and his normal salaryduring the time that he is not attending the course.

I have discussed this matter with the Directors but we feel that as thisentai an absence during the early months of the new Authority's life,a time intioh all staff will be working at considerable pressure, itwould not beinthé CounoilVe interests or fair to the other me,bers ofthe staff to grant leave of'absënce for any lengthThftime to anyparticular member of the staff, It is with regret, therefore that Irecommend that the application of Mr. Nial be not granted at the presenttime.

i-In'1. .1 0

ri

17 PERTThH1T BUSINESS

"To receive such pertinent business of which written notice has beengiven to the ]Directot of Administration by not less than 24 hoursbefore the commencement of' the meeting in order that the Chairmanoan decide whether such business shall be considered at the meetingor the next following appropriate meeting".

aw

aw

a

Vt 1) 1It'll',

GE

2iER

L R

&2 A

C 2967 -

SE

C flO

N 40(1) w

onorz ppj ''

Ref

Mo.

1

Charity or

Orgaansation

2

Hered.itanaent

3

Current A

llowance

Rem

arks

8

,... .

LV.

4

ktiul Bate

£ s

Percentage

6

Relief G

ranted

7

9 10

13 14

15

Rochford C

ongregational

16

Methodist C

hurch Circuit

17 H

ockley & H

ull'bridgeC

hurch Council

•

28 ted R

efazwed

The R

ectory, Ashingdon

The V

icarage, Little

Wakering

The V

icarage, Canerdon

The R

ectory, Foulness island T

he Vicarage, G

reat W

akering 5, &

hibition. Lane, G

reat W

akerang

Priests House, 109,

Aslnngdon Road, Hawkwell.

The Rectory, Ittuwell Lane,

Hawkwe1l.

2 Hillcrest Road, Hockle3r

The Vicarage, Chin'ch Road,

Hockley

39 M

ount Crescent, Hockley

The Rectory, Hall Road,

Rochford

The R

ectory, Stambndge

The R

ectory, Sutton T

he Manse,

61 Ashangdon

Road, H

awkw

ell

48 Main R

oad, Hockley

£3.35 Dom

estic Relief

£2.42 Domestic Relief

I 2

3 4 5 6 7 8

Church C

omm

issioners-

It U

U

TI

The Salvation A

ny

Brentw

ood, Diocese T

rust (R

.C.)

Church C

oralssioners

ii TI

United R

efonned Church

Chinch C

omm

issioners

t, I,

£9.15 Domestic relief

11

12

61.74

42.92 121.90

29.39

39.44

21.75

89.96

57.03 75.19

43.62 72.89

31.57 121.83 104.18

110.54

84.37

280

147

405

203.

136

75

306

3.94

262

152

254

110

426

363

376

294

238

50

30.87

50

50

21.46

60.95

50

14.69

50

19.72

50 10.87

50 44.98

i 50

50

28.51 37.59

50

50

21.81

36.44

50

50

15.78

60.91

50

52.09

50

50

55.27

42.18

34.86

102, Ferry Road,Rullbridge

•Manse, •el L

ane,

69.73 J

. S

GE

RA

1 R

&T

E

AC

T 1967

—

SE

CT

ION

40 (i) H

&fl)A

TO

RY

Ref

Charityor

CurT

ent Allow

ance —

N

o. O

rganization B

ereditament

R.V

. h

Amaual 5 B

ate Percentage

Relief 7 Granted

Rem

arks

1 2

3

4

6

8

19

HawkwellB

aptist Church

15 Rotory R

oad,Haw

kwell

359 105.54

50 52.77

20 A

shingdon. & L

ast H

all, A

shingdon Road,

Haw

kwell M

emorial H

all A

shurigdon 722

255.58

50

127.79

21 B

arling & L

ittle H

all, Little W

akeririg -

Wakering W

.I. Road, B

arling 122

42.94 50

21.47

22 C

anewdon V

illage 11

Hall,

Laznbourne H

all Road,

Conunittee

Canew

don 45

16.24

50 8.12

23 C

anewdon E

ducation 3 B.et C

ottages, L

ainbounie I

Poundation

HaiL

Load, C

anewdon

87 26.18

50 13.09

24 It

4 Rest C

ottages, Laznbourne

Hall R

oad, C

anewdon

110 I

33.11 50

16.55

25

S.E.E

ssex Div.Scout

Beloham

ps Cam

p, H

olyoakC

ouncil -

Lane, Haw

kwell

588 208.15

50 *

104.07

26 Hawkwell Scout Grcup

Hut,

Ironwell L

ane, H

awkw

ell 23

8.14

50

4.07

27

Ha*well Village Hall.

Rond

Hall,th.in Load, Hawkwell

513

181.60

50

90.80

28

Ray1ei Div.Girl Guides Camp, Bullwood Approach

Hockley

246

85.36

50

42.68

29

Hockley Public Hall

Hall, Bullwood Road

Committee

Hockley

226

78.42

50

39.21

30

HockleyJawk%rell

0.P. Hut, Southend Road,

Welfare Council

Hockley

114

39.55

50

19.77

* S

ection40 (5)

31

It

Garage,

Southend. R

oad, R

elief also rante H

ockley 16

I

5.55 50

*

2.77

S

• I

II. S

HU

11bI±dge

Com

munity

Association

1st Hullbridge Scout

Group

Itochford British L

egion 4th R

ochfoid Scout Group

Bocbford W

omens

Institute R

ocklord Charities

TI

VT

Sta!nbridge Parochial

Chinch C

ouncil

R.A

J. :Benevolent Fund.

Hanover H

ousing As son.

W.V.

Services

Village H

all, Perry--R

oad, H

ulibridge H

all, Thorpedene Avenue,

Hullbndge

Hall, East S

treet,Rochford

Scout Rall,Churcb W

alk, R

ochford

Hall, W

est Street,

Rochfoi'd.

Alm

s Houses,

100 West Stree

Rochford

Alm

s Houses,

98 West Street

Rochford.

-

Alm

s Houses,

96 W

ee-b Street R

ochford A

lms H

ouses, 94 W

est Street

Rochford.

Alm

s Houses,

92 West Street

Rochfcr1

Alm

s Houses, 90 West Street

Roc3ffo rt3.

Hall,

Stambridge R

oad, Stam

bridge 191,

Lower Road,Hullbridge

17, Barrington C

lose, Rayleigh

21, Bellingham

Lane,R

ayleigl

. GE

INE

RA

I RL

AC

T 1967 -

SE

CT

ION

40 (1) M

AN

DA

TO

RY

Ref

No.

Chanty or

Orgeansation

Hereditam

ent R

.V.

Annual

Gurrent

.

Rate

£

Allow

ance -P

ercentage R

elief £ 7 Granted.

Rem

arks c<

�t(

1 2

6 8

32

33

34

35

36

37

38

39

40

41

42

43

44 45

46

II it Ti

380

86

388

126

430

67

98

98

98

98

92

69

254

174

194

134.14

30.35

134.63

43.72

149.21

24.-96

28.12

28.12

28.12

28.12

26.40

23.87

74.42

59.16

77.60

67.07

15.17 67.31

21.86

74.60

12.48

14.06

14.06

14.06

14.06

13.20

11.93

37.21

29.58

38.80

50

50

50

50

50

50

50

50

50

50

50

SO

50

50

50

S

* Section 4

0 (5)

Relief also

granted

* . S

Church C

omnassioners

Tay1eih C

ongregationalC

hurch Salvation A

ny

flim Pentecostal

Church

Methodist C

hurch

Rev.

G.W

. Hatch

Mr. J. D

arlison

fr. P.C

. Seanan

o of B Pensions oard

Convent L

ady of Hanson

onvent Lady of Ransen

Rev. (hi. Dorncott

'lethodist M

inisters lousing Society

30.26

54.06

35.%

51.34

69.53

61.03

19.60

16.40 4046

66.oo

215.20

104.21

44.54

GR

NE

RA

I RA

TE

A

CT

1967 —

S

EC

TIO

N 40 (i) H

AX

DA

TO

KL

Ref

Cnty or

Hereditam

ent

Currett A

llowance

——

——

i-——

—

LV.

Annual

Hate

Percentage R

elief Granted

Rem

arks .jcQ

rl

No.

Organsation

£

1 2

3 4

5 6

7, 8

47

48

49

50

51

52

53

54

55

56

57

58

59

The R

ectory, Church R

oad, R

awreth

91, D

aws H

eath Road,

Rayleigh

Manse,

62 Castle

Road,

Rayleigh

Manse,

76 Eastwood R

oad, R

ayleigh M

anse, 4 H

igh R

oad, R

ayleigh R

ectory, Eockley R

oad, R

ayleigh -

Scout B

all, L

ove jane,R

ayleigh Scout H

all, K

enilworth

Gdns,

Rayleigh

17, Leslie R

oad, R

ayleigh C

aretakers House,

19 Lt.

aeatleys Olaase,R

ayleigh C

onvent, Lt. heat1eys

Cbase, R

ayleigh Pie sbytary, 50 L

oMon H

ill,R

ayleigh 37,

Louis D

nve, R

ayleigh -

.

178

318

206

302

409

359

98

82

238

330

1076

613

262

60.52

108.12

70.04

102.68

139.06

122.06

39.20

32.80 80.92

132.00

430.40

208.42

89.08

50

50

50

50

50

50

50

50

50

50

50

50

50

S S

-/

GIERAL RATE lOT 1967 -

SE

CT

ION

40 (i) NM

TM

T0

Ref:

No.

Charity or

Or

sation H

ere5itament

Current kuowanee

— LV

. zm

aLRate Percentage

Relief G

ranted.I

6 7

Rem

arks

8

in Q

3 &

4

1 —

2

-3

p 4

5 ar 60

Rv.P.E

.R. Hall

St1Nacinaels, Sir W

alter RaLéigh D

rive, Rayleigh

372 126.48

50

63.24

61

Brentwood Diocese Trust

R.C. Primary School, Lt.

theatleye Chase, Rayleigh

6638

2655.20

50

1327.60

62

held Lane Thotitu.tion

Eastwood lodge, Rayleigh

Avenue,

Rayleigh

2472 988.80

50 494.40

.

I .

.

GE

NE

RA

L RA

TE

A

CT

1967 — S

TIO

N 40(5) DISCRETIONARY

S.E.Essex Fresh Water

Assoc.

S.E.Essex Fresh Water

AnglingSociety

War Memorial Hall Cttee.

Hockley Bowling Club

Rockford. Horticultural

Society

Rochford. Bowls Club

Rochford. Sports Club

S.E.Essex Div. Scout

Council.

Hockley &

Hawkwell 0.P.

Welfare Council.

Fishing Rights, Csnewd.on

Wick,- C

anewdon.

Fishing Bights, Lambourne

Hall, Canewdon.

War Nern. Hall, High Street

Great W

akering Bowling G

reen, H

ighams R

oad,

Hocklôy

Trading H

ut, Rocheway,

Ibchford

Pavilion & Bowling Green,

Stanbndge R

oad, R

ochford Pavilion

& T

ennis Court,

Church W

alk, Rochford.

Belchamps Camp, Ha'wkwell

Hut, Soutbend Road, Rockley

Garage, Southend R

oad, H

ookiGy

21, Bellingham

Lane,Rayleigh

Bowls Club, Lt. Wakenng

Road.

Store, 115 Hockley Road,

Rayleigh.

Store, Rayleigh 1'rket,

Rayleigh

Day C

entre, Castle Road,

Rayleigh.

.

Ref.

Charity or

Hereditam

ent

Current Allowance

R.V.

Annual R

ate

Percentage R

elief Remaiks c

Granted

No.

Organisation

c12

3 —

-4

5 6 -

7 8

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

100

200

86

150

16

150

160

588

114

16

194

78

54

134

638

36.10

72.20

30.10

52.05

5.55

52.05

55.52 208.15

39.55

5.55

77.60

27.45

21.60

53.60

255.20

50

50

50

50

SO

50

50

25

50

50

50

50

50

50

100

S

I,

W.V

. Services

B.L. Bowls C

lub

F.D. Todman

Rayleigh L

adies Club

Rayleigh

Am

ateur Operatic & Dramatic Soc.

Old Peoples Welfare

Assm.

* * * *

18.05

36.10

15.05

26.02

2.77

26.02

27.76

52003

19.78

2.78

38.60

* S

ection 40 (1)

Relief also granted.

13.72

10.80

26.80

255.20

S

S

ROCEFORD DISTRICT COUNCIL

MINUTES MID REPORT OP TEE RECREATION AND AMENITIES C0MMIL'2RE

At a Meetthheld on 25thgkmber,_J9%3. Present: Councillora LA.Grove (Chairman), 0.0. Oldbuzy (Vice—Chairman), E.H. Adoock, S.W.Barnrd, J.E. Carter, M.P. Cowen, Mrs. E.N. Prank, L.H. Fudge, M.L.Kennaugh, C.R. Morgan, R.W.C. Offwood, C.Stephenson, J.R. Waiter.

Visitg: Counoillors Mrs. P.R. Clayton, Mrs. M.T. Madden and 0.1).

Bright.

NINWPES

111. Resolved that the Minutes of the SpeoLa1 Neetnig of the Committee heldon 25th JUly, 1973 be taken as read, confined and sagried by theChairman.

NON-NE'fflERS £]JTENDING

112. The Chairman reported that Councillors Mrs. P.R. Clayton, Mrs M.T.Madden and C .1). Bright were attending to view the preecedings of theCommittee. I

TERMS OP RERERHNCE AND DELEGATION OP POWERS.

113. RECOMMENDED: (i) that the Terms of Reference and Delegation ofPowers of the Committee be as follows, and the Policy and ResourcesCommittee be advised accordingly:—

1. The care, maintenan.ce and. development of recreational and sports

I

facilities, pleasure grounds, Commons and Open Spaces.

2 • The management and control of the moorings at Ru.llbridge.

3. The hiring and letting of sports pitches.

4. The provision of centres for public, social and recreational

purposes.

5. Official Ceremonies, Entertainments and Exhibitions, saving therights of the Chairman of the Council.

6. All matters connected with Tourism.

7. The care, control, management, maintenance and, development ofmuseum and ether public facilities.

8. The control and letting of allotments within the Council's

jurisdiction.(2) That the commissioning of all public relations

arrangemBnt except routine advertisments affecting the work of theCommittee should be carried out by the Policy and Resources Committee.

(3) Delegation of Powers:—

1. The hire and letting of sports pitches and the use of the CouncilsPleasure Grounds and Open Spaces for local functions.

127

- -

25th September, 1973. Minutes

2. The hire and, letting of all the Council's public buildings.

3. The control and letting of allotments within the Council's

jurisdiction.

(4) That the question of co'.—options to the Committeeof representatives of allotmnt holders be deferred. for the time being.

114. RECOMMENDATIONS ThOM TEE JOIN1TCONMITTEE (See Minute 73/73).

Consideration was given to the single recommendation referred to thisComnil.ttee from the Joint Committee on the subject of grants towards

sportsand recreational facilities including Villa-ge Halls at page 39of the Joint Committee's report. The Committee heard the Director ofFinance on representations to be made to the County Council conceminggrants which that Council makes for these purposes,' the cost of whichis of'neoessity met out of the Countyate.

RECOMMENDED: that the recommendation of the Joint Committee on the subjectof grants towards sports recreational facilities including Village Halls,be adopted.

-

NEETINGS OF THE NEW COUNCIL AND ITS CONMITTEES (See Minute 78/73).

115. The Chief Exeuctive reported as follows:—

ttMembers will recall that at the last meeting of the Policy and ResourcesCommittee it was agreed !hat each Committee should consider its onmeeting place. In the report considered by the Policy and ResourcesCommittee at its meeting on 28th August it was suggested that Council

might wish to meet at Rayleigh, and Committees meet at Rochford. Councilaccepted the principle that it would meet at Rayleigh, but in at leastone instance Committees may have differing views on the question ofmeetings at Rochfcrd, The Committee is invited to consider meeting inthe Council Chamber at Rochford."

RECCMMENDHD: that all meetings of the Recreation and Amenities Committeebe held in the Council Chamber, Rochford.

OffICIAL GIEDE DURING INITIAL PERIOD OF RE-ORGANISATION S116. The Chief Executive reported as follows:—

"As I read the Committee's terms of reference, responsibility for apublicity by way of the Official Guide falls to this Committee. Both wexisting Council's have official guides prepared for them by the RomePublishing Company Limited. The work of producing a new 3)istrictGuide is one of which would not be weldome at this time, and could mostprofitably wait until the District has been working for some little time.

As art interim prpposal which could well be of considerable use to theDistrict, the Home Publishing Company Limited have suggested thepublication of an official Ares Nap and Information Guide based on thenew I}istict and issued as a special recrgsni-sation issue, and for thatpurposes only. The Company would supply 2000 copies free as 'tbeproduction costs of that number would be ccvered by advertisment revenue.Further "run on" copies could be supplied at £80 a thousand, although afirm quote could be obtaiwed later."

l4inutes 25th September, 1973.

RECONMllND1ItD: that a commission for the publication of an Area Map andGuide be placed with the Home Pu.blishing Company Limited, and su.bjectto the availability of finance, an order for 5000 copies be placed,Council being responsible for the payment for the additional 3000copies, all copies being distributed free to the public.

117. BE-ORGAflSATIO1 OP LOOAIJ GOVEB1MEUT - IMPLICATIONS FORLOCAL SPORTS ADVISOR! CODflCILS

The Chief Executive reported on a letter received from the Chairmanof the Standing Conference of Essex County Sports Associations, theeffect of which was to make the following five requests:-

1. That initial assistance be given to enable your local SpcrrteOouncil to adjust its scope and activities to the localauthority's new geographical boundary; and in the formationof a joint steering committee where more than one Sports Councilis already in existence within the boundary.

2. That an administrative grant be made annually to the localSports 9ouncil so that it may properly carry out anyresponsibility that may be incumbent u:pon it; and that officefacilities (premises, duplicating etc.) be made available tothem free of charge by the District Council.

3. That the local Sports Council be given a seat in an advisory

capacity, either as a co—opted member or written into theDistrict Councilis Standing Orders, and with or without a vote,on. any Parka or Recreations Committee, existing or proposed.

4. That there should be prior consultation 14th the local SportsCcunoil on proposals oonoerning statutory sports and recreationalfacilities, including standards of provision, local demand, andthe joint usage of school premises where applicable.

5. That the local Sports Council should be invited to give anopinion on priorities for the allocation of all local authoritygrants to local sports clubs, This advisory service was

formerly operated officially through the Essex StandingConference in conjunction with the County Education Departmentand Essex Playing Fields Association, and thence via Eastern

Sports Council to the Ministry responsible for grant—aid, upto June 30th 1972.

Members felt that several iiortant points of principle were involvedin the consideration of these requests, and Resolved to deferconsideration of them until the next meeting.

Zo—1!-( cipa4

128

I ''r ii ii'

ROCBTOBI) DISTRICT COUNCIL

Minutes end Report of the Housing Services Committee

At a Meeting held on 26th September, 1973. Present: Councillors JR.Warner(chairnan), It. Blackburn, Mrs. P.111. Clayton, LiC. Cope, D.R.Fowler, L.H. Fudge, N.A. Grove, Miss E.M. Leggatt, Mrs. M.T. Madden,R.W.C. Offwood, I.W. Shields and W.J. Traoey.

Visiting: Coimoillors C.]). Bright, LA, Crick and P.J. Stanton.

118. Resolved that the Minutes of the Special Meeting of the Committee heldon 25th July, 1973 be taken as read, confined end sied by theChairman.

NON-NENBERS ATTENDING

119. The Chairman reported that CounoiJ.lors C.]). Bright, LA. Crick andP4. Stanton were attending.

TERMS OP EEEHJREtICE MI]) DELEGATION OP POI'/ERS (See Minute 80/7 3J

120. RLCOMMRIThED that the terms of reference and delegation of powers ofthe Committee be as follows, and the Policy and Resources Committeebe advised accordingly:—

Terms of Reference

1 • The acquisition of land and/or property for housing purposes andthe design and erection of the new Ccuncil dwellings.

2. The care, maintenance, management and improvement of the Council'shousing accommodation.

3. The maintensnoe of the Housing Waiting List.

4. Guarantees under Section 45 of the Housing (Financial Provisions)Act, 1958.

5. Discretionary and Standard Improvements Grants.

6. Agricultural Housing Subsidies.

7. Advances to housing associations providing accommodation forletting.

8. House Purchase Loans to private persons and arrears of repayments.

9. Responsibility for all matters relating to slum clearance and.unfit houses and for repairs to all properties not in the oinershipof the Council.

10. The selection of tenants for vacant Council dwellings.

129

I • r.• •t1I

26th September, 1973. Minutes

Delegation of Powers

1. The selection of tenants for vacant Council dwellings.

2. Consent tinder the Housing Tenancy Conditions to use a Cotincildwelling for the purpose of child mindix%, cthere theapplication relates to the reception of a number of children,whicth in addition to the ensting children of the applicants,would result in more than six children being on the premises;and refusal of the aplication if considered to be appropriate.

3. The issue of notices to landlords and tenants under the Rent

Act, 1957 concerning Certificates of Disrepair.

4. The institution of proceedings for the failure to comply withabateiiient notices0

5. Service of notices of procedure in respect of unfit houses unIer

the Housing Act, 1957w

6. General Management of Council dwellings in accordance with theCouncil's policy-.

7. To give all necessary approvals to and instructions for ñawCouncil housing development works between the time when theCouncil give general instructions for the preparation of ascheme and the time then the final scheme is ready for approval.

BEC0Ni]MThATI0NS ?RC J0Th'T COMMITTEE Cfta MinuteJ3/73).

121. Consideration was given to the recommendations of the LocalGovernment Re-organisation Joint Committee as referred to thisCommittee by the Policy and Resources Committee.

BECCMrIENDED that the recommendations of the Joint Committee withregard to the undermentioned matters be adopted:—

I

Page

Housing Points Schema I

41—44

Housing Selection oftenauts 45—50

Housing Tenancy Coxiditions 51—58

Housing Waiting List 59—65

Slum Clearance and Housing1repairs 116—117

MnuJ/7flL122. Consideration was givcnto the report of the Chief Executive.

BECONMEINDED that all meetings o the Housing Services Committee beheld in the Council Chamber, Rochforft.

\J/130

index 1973 january - december

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