informasoft hr software_en_v1

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Online HR

CottGroup Public 2015

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About Informasoft

Informasoft is a TÜBİTAK (Scientific and Technological Research Council of Turkey)funded HR Management Software Platform with features such as CV sorting and social networking, while utilizing OCR techologies and smart encryption 714091.

The main purpose of this project is to deliver solutions to global companies,specifically those operating inTurkey that experience problems due to the incompatibility of their HR structures with local systems and regulations. This is the first cloud based HR solution in Turkey to be developed in its field.


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About Boss Governance

Boss Governance is a business process outsourcing and software company that specializes in HR related solutions among other business functions. Informasoft is software trademark of Cottgroup. As a member of Cottgroup, Boss Governance is in a unique position where it can leverage its connections with some of the leadingBPO and HR service providers in Turkey to offer solutions which complement each other and consolidate know how. We also collanorate with our clients to develop solutions which are aimed at meeting unique needs.

Our team of skilled software developers and dedicated support personnel allows Informasoft to offer the level of service quality and continuous attention that our clients demand.

Stop managing your HR, and start managing your business.


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Modules

Modules

Administrative ModuleOrganization ManagementPersonnel Info ManagementDocument managementLeave TrackingAttendance ManagementPersonnel Self ServicePerformance ManagementRecruitment and Placement


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Security

Security Precautions

Roles and predefined action authorizations within the system enable the highest level of control. An unauthorized user will only be able to access relevant actions. Functions such as displaying, editing, deleting, and other special functions in tables relating to areas such as employee records, new hires, wage details, addresses, etc... are defined as separate actions which can be segregated.

The actions, which include a wide range of authority, have been reduced to include several limited authorizations. For example, instead of using ‘Display Personnel Records’, we developed more restrictive actions such as ‘Edit my own personnel record’, ‘Display the personnel records of my department’, ‘Display the personnel records of direct management’ or ‘Display wage details’. By controlling the actions within each role, we are able to add another dimension of contro.

Informasoft utilizes URL encryption which when faced with flawed/incomplete authorizations, is not a risk of unauthorized access since the URL cannot be manipulated. The only accessible information is that which is contained in the forms accessed through the menus. A similar mechanism is used for Ajax calls, the ID’s in the URL’s are encrypted and the forms are serialized, and post requests are sent with hashed ID values.

Contact us to learn more about our security measures.


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Quality

Boss Governance has been awarded with the following quality certifications;

• ISO 9001• ISO 10002• ISO 27001• Service Proficiency Certificate (TSE)


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Informa HRM (Online HR Management) Informa PSM (Online Pay-Slip) Informa ETS (Online Expense Tracking) Informa LTM (Online Leave Tracking) Customized Software Solutions

Our Services

Our solutions are aimed at increasing efficiency while reducing costs.


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• Saas model with simple implementation process• Increased efficiency at reduced costs• Easy management and limited governance• Minimal training requirements• 24/7 support• Business continuity

Overall Benefits

Why Informasoft Solutions?


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Dashboard


The Administrative Dashboard contains key information for quick access by the authorizd HR personnel. Auto generated messages are displayed on this screen and also sent as an e-mail. Quick actions and statistical information related to the areas listed below can be taken and viewed from the dashboard.

• Total Employee Count Employees Hired in Current Month

• Employees Terminated in Current Month

• Waiting For Onboarding • Total Facility Count • Open Positions• Quick Links• Number of employees by work place.

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Open Positions and Onboarding


Vacant positions are opened for candidates to be able to apply fromwithin or outside the company. Interviews, proposals, onboarding, and otheractions are tracked in detail.

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Organization Chart


The organization chart can be arranged using drag and drop. Scenarios can be retained and managed.

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Employee Info


A personnel record includes all employee information, wage details, and documents. Personnel can even submit online change requests themselves. Once a request is approved by HR, it is recorded on the system and archived

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Time Tracking


Employee’s and supervisors can manageplanned versus actual working hours, overtime, sick leave, annual leave, approval requests, and all kinds of time related events through a user friendly and flexible interface.

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Payroll Calendar


All kinds of payroll related process and milestones can be defined on the timetable using the drag and drop method.

15CottGroup Public 2015

Informa PSM (Online Pay-Slip)

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Using Self Service PaySlip, you can view your online payslips and checkyour pay when you want, where you want, from the office or the comfortof your home.

Users can view their payslips when processed, and print them whenrequired.

Users can easily navigate the archives to retrieve payslips from previousmonths.


Overview




• Users are registered to the system with their company email addresses.

• Security is an inherint part of the system both from an end userand back end perspective.• High password strengths are required• The system is hosted on highly secured in house servers• The portals have been created using the newest code with

attention to security and confidentiality in every step.• 24/7 help desk support in case of any end user needs.• The system supports both Turkish and English, allowing users to

select their preference.

Benefits

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Informa ETS (Online Expense Tracking)

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Informa ETS is a system in which users can record and send their expenses. Users can generate expense lists with all the necessary information to be

shared with their finance/accounting departments. The system has been designed to include the country specific items

needed for local accounting and finance purposes. The integrated approval process features a reminder fucntion for the

authorized person. Administrators can export reports from the system for accounting and

tracking purposes.


Overview



• Increased efficiency in the flow of information.• Field requirements ensure that key information is not left blank.• Web application which can be used from anywhere at any time.• Can be adapted to company specific accounting rules.• 24/7 help desk support.• The system supports both Turkish hand English, allowing users to

select their preference.

Benefits



Informa LTM (Online Leave Tracking)

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• SmartLeave is a system in which leave request and approval processes are carried out online.

• Content of the system:• Leave request and usage submissions by employees and managers

• Annual leave• Administrative and casual leave• Bulk entries

• Manager approval functions• Annual Leave tracking

• Current leave balance and accrual tracking of employees• Leave tracking of linked teams or groups• High level view of employees and departments


Overview


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• Leave requests can be done by the user online at any time.• Reduced paper work and increased efficiency.• Rules can be setup in the system to prevent selected individuals from

taking leave at the same time.• Bulk leave requests can be made by administrators or managers.• 24/7 help desk support.• The system supports both Turkish hand English, allowing users to select

their preference.


Benefits


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Sample User Screen



Customized Software Solutions

Our software developers will work closely with you in order to develope solutions for your specific needs. Regardless of the sector that you operate in, or the scale of your needs, we can deliver an effective solution to streamline your operations through the integration of technology.


T.+90 212 244 92 22F.+90 212 244 92 [email protected]