Initial Planning Conference

Initial Planning Conference

[DATE][DATE]

Initial Planning Conference

Review exercise program

Discuss exercise process, structure, participation, and documentation

Propose and discuss design objectives

Select scenario variables and venue

Discuss support requirements

Initial Planning Conference

Review exercise program

Discuss exercise process, structure, participation, and documentation

Propose and discuss design objectives

Select scenario variables and venue

Discuss support requirements

Today’s GoalsToday’s Goals

Full-Scale ExerciseFull-Scale Exercise

• One-day field response exercise• Response groups across the functional spectrum

(Incident Command, Fire, Bomb Squad, Law Enforcement, HazMat, EMS, Dispatch, Hospitals, Medical Examiner, Public Affairs)

• Focuses on initial response– Multiple Events– Individual and Team Tasks– First Hours of Local Response

• No-inspection, no-fault,learning environment

• Based on design objectivesselected by community

• One-day field response exercise• Response groups across the functional spectrum

(Incident Command, Fire, Bomb Squad, Law Enforcement, HazMat, EMS, Dispatch, Hospitals, Medical Examiner, Public Affairs)

• Focuses on initial response– Multiple Events– Individual and Team Tasks– First Hours of Local Response

• No-inspection, no-fault,learning environment

• Based on design objectivesselected by community

Focus of Design Objectives

Focus of Design Objectives

• Hazard Assessment / Protective Actions• Incident Command / Unified Command • Communication• Decontamination Issues• Life Safety / Law Enforcement Integration• Secondary Devices• Agent Identification• Patient Management / Hospital Preparedness• Equipment Capabilities / Requirements

• Hazard Assessment / Protective Actions• Incident Command / Unified Command • Communication• Decontamination Issues• Life Safety / Law Enforcement Integration• Secondary Devices• Agent Identification• Patient Management / Hospital Preparedness• Equipment Capabilities / Requirements

PlayersPlayers

• Law Enforcement• Bomb Squad• Fire / HazMat• EMS / Medical / Hospitals• Medical Examiner

Responders

• Law Enforcement• Bomb Squad• Fire / HazMat• EMS / Medical / Hospitals• Medical Examiner

Responders

Mutual Aid• Regional Response Assets• Mutual-Aid Agencies

Mutual Aid• Regional Response Assets• Mutual-Aid Agencies

State / Federal• Local FBI • State DHS• Local EPA • State EMA• State Police • USDHS

State / Federal• Local FBI • State DHS• Local EPA • State EMA• State Police • USDHS

• Mayor’s Office• Emergency Ops. Ctr.• Public Affairs

Emergency Management

• Mayor’s Office• Emergency Ops. Ctr.• Public Affairs

Emergency Management

Hospital ParticipationHospital Participation

• Allows focus on first responder-hospital integration

• Requires extra logistical support

– Pool of “victim” actors

– Transportation issues

– Coordinators for actors (1 per 30)

– Extra attention to tracking actors• Special hospital orientation and debriefing

• Allows focus on first responder-hospital integration

• Requires extra logistical support

– Pool of “victim” actors

– Transportation issues

– Coordinators for actors (1 per 30)

– Extra attention to tracking actors• Special hospital orientation and debriefing

ActorsActors

• Number sufficient to stress system

• Variety of symptoms

• Number sufficient to stress system

• Variety of symptoms

BIGGEST CHALLENGE

BIGGEST CHALLENGE

Observers and Media Observers and Media

Media

• Invited to observe / record field play

• Limit access to play area & escort

Media

• Invited to observe / record field play

• Limit access to play area & escort

Observers

• Invited to observe field play

• No functional role

Observers

• Invited to observe field play

• No functional role

OBSERVER

Open Air

Enclosed

Open Air

Enclosed

SECONDARY DEVICE

SECONDARY DEVICE

VENUEVENUE AGENTAGENT

Non-Persistent

Persistent

Non-Persistent

Persistent

Yes

No

Yes

No

Sample Scenario Element Matrix

Sample Scenario Element Matrix

During a packed performance at an outdoor amphitheater a device filled with persistent nerve agent explodes near center stage. Hundreds of people are

stricken, requiring immediate medical attention. Later, a suspicious package is discovered near the Command Post.

During a packed performance at an outdoor amphitheater a device filled with persistent nerve agent explodes near center stage. Hundreds of people are

stricken, requiring immediate medical attention. Later, a suspicious package is discovered near the Command Post.

SECONDARY SECONDARY DEVICEDEVICE

VENUEVENUE AGENTAGENT

Scenario Element Matrix

Scenario Element Matrix

Open AirOpen Air

EnclosedEnclosed

Non-Non-PersistentPersistent

PersistentPersistent

YesYes

NoNo

Initial Response Initial Response

Pre-Staged versus Real Time ResponsePre-Staged versus

Real Time Response

Exercise Staff OrganizationExercise Staff Organization

• Exercise Director

• Exercise Controllers

• Exercise Evaluators

• Actors

• Exercise Support Staff

• Exercise Director

• Exercise Controllers

• Exercise Evaluators

• Actors

• Exercise Support Staff

Exercise Controller FunctionsExercise Controller Functions

Exercise Director

– Final approval of exercise activities Senior Controller

– Monitors exercise progress and coordinates any required modifications

Individual Controller

– Introduces, maintains, and coordinates exercise events in accordance with the Master Scenario Events Listing

– Observes and reports exercise artificialities that interfere with realism

Exercise Director

– Final approval of exercise activities Senior Controller

– Monitors exercise progress and coordinates any required modifications

Individual Controller

– Introduces, maintains, and coordinates exercise events in accordance with the Master Scenario Events Listing

– Observes and reports exercise artificialities that interfere with realism

Controller Staff OutlineController Staff Outline

Evaluator FunctionsEvaluator Functions

• Know the procedures for the element being evaluated

• Understand the exercise concept and scenario

• Cover each assigned organization / exercise area

• Inform Controller of problems related to exercise design

• Observe, record, and report player actions

• Ensure collection of all evaluation data, evaluation forms, and materials after the exercise

• Know the procedures for the element being evaluated

• Understand the exercise concept and scenario

• Cover each assigned organization / exercise area

• Inform Controller of problems related to exercise design

• Observe, record, and report player actions

• Ensure collection of all evaluation data, evaluation forms, and materials after the exercise

Evaluator Staff OutlineEvaluator Staff Outline

E xe rc ise D ire c to r

D e c o n

E M S

E ntry

H a zM a t

F ire /IC

S p e c ia l O p s

P o lic e /IC

P ub W o rk s

J IC /P IO

O the r

O N S IT E

H o sp ita l

F ire /P o lic e D isp a tc h

O F F S IT E

S e nio r C o ntro lle r

S a fe ty C o ntro lle r

E xe rc ise D ire c to r

D e c o n

E M S

E ntry

H a zM a t

F ire /IC

S p e c ia l O p s

P o lic e /IC

P ub W o rk s

J IC /P IO

O the r

O N S IT E

H o sp ita l

F ire /P o lic e D isp a tc h

O F F S IT E

S e nio r C o ntro lle r

S a fe ty C o ntro lle r

Security and Badging Security and Badging

* Players may either wear badge or be in uniform* Players may either wear badge or be in uniform

- Victim- Victim

VICTIMVICTIM

- Controller- Controller

CONTROLLERCONTROLLER

- Evaluator- Evaluator

EVALUATOREVALUATOR

- Support Staff

- Support Staff

SUPPORT STAFFSUPPORT STAFF

SUPPORT STAFFSUPPORT STAFF

MEDIAMEDIA

- Media- Media

- Observer- Observer

OBSERVEROBSERVER

- Player*- Player*

PLAYERPLAYER

Weapons Policy Weapons Policy

Personnel serving as exercise participants shall NOT carry a loaded weapon within the confines of the exercise play area. They may continue to carry their weapon only after it has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) and only after being marked or identified in a conspicuous manner (i.e., bright visible tape around the visible stock or holster)

Personnel providing exercise site security may carry loaded weapons

Personnel serving as exercise participants shall NOT carry a loaded weapon within the confines of the exercise play area. They may continue to carry their weapon only after it has been properly cleared and rendered safe (i.e., no ammunition in chamber, cylinder, breach, or magazines) and only after being marked or identified in a conspicuous manner (i.e., bright visible tape around the visible stock or holster)

Personnel providing exercise site security may carry loaded weapons

Documentation Documentation

EXPLAN

• Provides administrative details of exercise

• Does not give operational details or scenario information

• Reviewed at the Mid-Term Planning Conference (MPC)

• Distributed prior to exercise

EXPLAN

• Provides administrative details of exercise

• Does not give operational details or scenario information

• Reviewed at the Mid-Term Planning Conference (MPC)

• Distributed prior to exercise

Exercise PlanExercise Plan

Documentation Documentation

C / E HANDBOOK

• Contains all information critical to exercise

• Limited distribution

• Contains evaluation materials

• Reviewed at the Final Planning Conference (FPC)

• Distributed at pre-exercise briefing

C / E HANDBOOK

• Contains all information critical to exercise

• Limited distribution

• Contains evaluation materials

• Reviewed at the Final Planning Conference (FPC)

• Distributed at pre-exercise briefing

Controller/EvaluatorHandbook

Controller/EvaluatorHandbook

Notification and Response Establishment/Identification of Hazard Zones Personal Safety and Protection Initiation of Decontamination Procedures Agent Detection and Identification

Notification and Response Establishment/Identification of Hazard Zones Personal Safety and Protection Initiation of Decontamination Procedures Agent Detection and Identification

Target Areas Target Areas

Hazardous Materials (HazMat)Hazardous Materials (HazMat)

Sample Evaluation FormatSample Evaluation Format

Evaluation Aspects Evaluation Aspects Properly Outfitted for Entry Proper Identification Equipment and Utilization Entry Team Rotation Utilization of Mutual Aid Resources

Properly Outfitted for Entry Proper Identification Equipment and Utilization Entry Team Rotation Utilization of Mutual Aid Resources

Sample Questions – Did the initial responding unit(s) recognize a HazMat situation and request proper assistance? Explain the timing of their recognition and request.

Observations: …

Recommendations: …

Sample Questions – Did the initial responding unit(s) recognize a HazMat situation and request proper assistance? Explain the timing of their recognition and request.

Observations: …

Recommendations: …

DebriefingsDebriefings

Responder Hotwash

Responder Hotwash

Controller / Evaluator Debrief

Controller / Evaluator Debrief

Exercise Support Requirements Exercise Support Requirements

• Briefing Rooms / Moulage Room• Communications Networks and Hardware• Human Needs

–Water

–Restrooms

• Real Emergency Requirements

• Briefing Rooms / Moulage Room• Communications Networks and Hardware• Human Needs

–Water

–Restrooms

• Real Emergency Requirements

Site Maps and Aerial Recon Site Maps and Aerial Recon

Site MapSite Map

Aerial PhotoAerial Photo

After Action Report/Improvement PlanAfter Action Report/Improvement Plan

ObjectivesRecommendationsObservationsInnovations

ObjectivesRecommendationsObservationsInnovations

Distribution

• Local community

• Federal partners

Distribution

• Local community

• Federal partners

Purpose• Document Evaluator / Controller observations

• Provide feedback

• Pass on lessons learned

Purpose• Document Evaluator / Controller observations

• Provide feedback

• Pass on lessons learned

After Action Report/ Improvement Plan

After Action Report/ Improvement Plan

Initial Planning Conference

Propose and discuss design objectives

Select scenario variables and venue

Discuss support requirements

Initial Planning Conference

Propose and discuss design objectives

Select scenario variables and venue

Discuss support requirements

Today’s GoalsToday’s Goals

Action Items Action Items

• Maps of Site

• Identify tasks / responsibilities for the Mid-Term Planning Conference (MPC)

• Maps of Site

• Identify tasks / responsibilities for the Mid-Term Planning Conference (MPC)

Mid-Term Planning Conference (MPC)

[DATE]

•Continue Planning Process

– Scenario Development

– Exercise Support Requirements

– Site Visit

•Review Exercise Plan (EXPLAN)

Mid-Term Planning Conference (MPC)

[DATE]

•Continue Planning Process

– Scenario Development

– Exercise Support Requirements

– Site Visit

•Review Exercise Plan (EXPLAN)

Future ConferencesFuture Conferences

Final Planning Conference (FPC)[DATE]

• Finalize Exercise Plans

– Scenario Timeline

– Support Needs / Logistics

• Review Controller / Evaluator Handbook

Final Planning Conference (FPC)[DATE]

• Finalize Exercise Plans

– Scenario Timeline

– Support Needs / Logistics

• Review Controller / Evaluator Handbook

Future ConferencesFuture Conferences

Questions? Questions?