innovations in bangladesh december 18, 2008 shyam lama & sylvia ness
TRANSCRIPT
GENERAL SYSTEM INFORMATION
• Central Warehouse (1)
• Regional Warehouses (21)
• Upazila Stores (483)
• Family Welfare Centers (7000)
• Family Welfare assistants (23,500)
CWH(1)
RWH (21)
Upazila FP Store F-7B
FWC (7000)
FWA 23,500
Upazila Store (483)
Warehouse F-7 Report
DGFP (MIS & LMIS Units)Monthly LMIS & Pipeline Report
LOGISTICS INFORMATION FLOWLOGISTICS SUPPLY FLOW
Family Welfare Centre (FWC and NGOs)-MIS-3
Family Welfare Assistant (FWA)-MIS-1
Millions of users (approx. 18 million)
Family Planning Inspector (FPI)-MIS-2
Innovations in Bangladesh
• WIMS at Warehouses• Pipeline Report • Procurement Tracking
System • Stockout Projection
Tool• DDS/MSR Kits
• UIMS at Upazila Level
• Logistics Support Officers
• LSO e-forum
• LSO Handbook
• Barcoding • Procurement Primer
• Bidders Manual
• Commercial Transport
• LIMS at Department of Livestock
• Partnership with Dhaka U
• Partner to Conduct Training
• Web-based LMIS
Innovation: UIMS at Upazila Level
Upazila Inventory Management System
• Upazila (sub-district)
• Piloted in 40 Upazilas
• LMIS report automatically generated
• Auto generated Supply Plan
Innovation: Logistics Support Officers
Field based project staff
Product availability ensured at last mile
TA to GOB and NGOs
Facilitators/problem solvers
Capacity building
Supply Hotline
LSO Handbook
Comprehensive Handbook
-monitoring checklists
-job aids
-contact information of various facilities
-periodically reviewed
LSO e-forum
Share field experiences
Lessons learned
Interactive forum
Provide guidance from central level
Innovation: Commercial Transport
Study and evaluation completed
Timely delivery at lower cost
50% of transport outsourced
Further increase planned
Innovation: Barcoding for the Warehouses
Barcoding introduced at the CWH, on a trial basis
•Hand-held barcode reader
•Batch numbers, manufacturing/expiry dates, unit/quantity, product names and locations
•Bar code label generated
•Inventory updated when product is scanned
Innovation: Barcoding for the Warehouses
On hold, pending fulfillment of pre-requisites:
- Staff assignment
-Minor re-configuration of warehouse layout
-Commitment from leadership
Innovation: LIMS at Department of Livestock
Livestock Inventory Management SystemRapid Assessment conducted
Introduced automated system to keep track of:
-receipts
-issues
-balance
Innovation: Partnership with Dhaka University
1. Master’s Population Studies internship -Contraceptive Security focus-participate in field work-final paper
2. Contraceptive Security Included in Curriculum-Developed and taught by project staff-Course a program requirement
Innovation: Partner to Conduct Training
Center for Development Studies
NIPORT
Institute of Pharmacology
MOHFW
DGFP DGHS
MIS Unit
L & S Unit
MCH Unit
Finance Unit
Audit unit
Planning Unit
CCSDP Unit
Web-based LMIS – maintained by DGFP MIS unit
What is the Web-based LMIS?
•Web application
•Data from all levels of the system
•National data consolidated in central server
•Reports generated automatically
Before vs After Web-based LMIS
Before Web-based LMIS After Web-based LMIS
2 months to generate LMIS report
MIS unit of DGFP had to enter 483 upazila + 21 RWH reports
2 months to generate supply plan
Follow-up actions dependant on full report
Before vs After Web-based LMIS
Before Web-based LMIS After Web-based LMIS
2 months to generate LMIS report 20 days to generate LMIS report
MIS unit of DGFP had to enter 483 upazila + 21 RWH reports
Each RWH enters approx. 23 upazilas + 1 RWH reports
2 months to generate supply plan No wait to generate supply plan
Follow-up actions dependant on full report
Data available immediately upon uploading to database
Web-based LMIS – How did we implement it?
• Design reviewed with MOHFW
• Local Software Company
• Software installed in 22 RWHs
• 6 month pilot
• Web-based LMIS officially launched
Web-based LMIS – Implementation (continued)
• User feedback incorporated
• Project initially produced National LMIS Report
• DGFP MIS unit currently producing report
• Core group to be trained to manage web-based LMIS
Reports available in Web-based LMIS
• Contraceptive Summary Report• Stock Status at the Upazila and Field
• Non Contraceptive Item Summary Report
• Stock Status at the RWHs
• Non Reporting Upazila Report
• RWH Reporting Rate
• Status of Stock outs at Upazila
• Consumption Trend
Manuals, FAQ Sheet
The project has developed:
•User Manual
• Technical Manual
• Frequently Asked Questions (FAQs)
Challenges
1. Timely and accurate data entry
2. Stable and speedy internet connection
3. Data use
4. Quality Assurance
Future Scope
• Incorporate Pipeline Report
• Web-based LMIS at upazila level• Online Forum• Image store• FAQ sheet • Search Engine• Helpline