instructions - johnson & wales university · session box if a session is recurring (such as...
TRANSCRIPT
CREATE COLLABORATE SESSION
Instructional Design & Technology
401-598-2389 – [email protected]
There are two options for Collaborate sessions in a ulearn course; a dedicated Course Room that is always available as long as your ulearn course is available; and the ability to create specific sessions at designated times during the semester (such as a midterm review session or weekly, date-specific sessions). This user guide will walk you through creating a new Collaborate session separate from the Course Room.
Instructions: 1. Click on the Collaborate Link previously created on the left menu.
2. Click on Create Session.
3. The following sub steps will walk you through adding a name and guest access information in
addition to the Event Details section for creating your Collaborate session:
a) Provide a name for the session in the name field.
b) Guest access – uncheck if only your students are joining the session.
If allowing outside guests, check the box and copy the Guest Link and the Dial-in link to
email the information to your guests.
c) Enter the start time and end time (if applicable). If you do not want to enter an end
time, you can check off the No end (open session) box. You can also click the repeat
session box if a session is recurring (such as weekly sessions).
d) The default option for Early Entry into a session is 15 minutes. If you wish to change
this, click the down arrow to select from No early entry, 30, 45, or 60 minutes.
e) (Optional) Provide a description if desired.
CREATE COLLABORATE SESSION
Instructional Design & Technology
401-598-2389 – [email protected]
4. Click on the Session Settings menu to reveal additional session settings that you may wish to
tweak. The default settings are pictured below with an explanation about each.
CREATE COLLABORATE SESSION
Instructional Design & Technology
401-598-2389 – [email protected]
a) Default Attendee Role is Participant for all attendees. It is recommended that you leave
this checked. Please note that students are participants in Collaborate.
b) Recording – allow recording downloads - You will be able to record your Collaborate
sessions and recordings will be available within the tool for you and your students. If
you wish to archive a recording for the future, make sure you check the box to allow
recording downloads.
Recording - Anonymize Chat Messages - messages received in a chat box will include
the participants name by default. If you want messages not to include the participants’
names, check this box.
c) Moderator Permissions – As the course instructor your role in a Collaborate session is
as a moderator. You can leave this unchanged if you want everyone to be able to see
CREATE COLLABORATE SESSION
Instructional Design & Technology
401-598-2389 – [email protected]
each other’s profile picture. If you want to be the only person to view profile pictures,
check this box.
d) Participants can – the options presented can allow participants to share audio and
video, post chat messages, and draw on the whiteboard. If you want to uncheck any of
these options, uncheck the box next to the option.
e) Enable session telephony – allows attendees to join via the phone (recommended that
this remains checked so that the ability to call in is possible).
f) Private chat – Participants can only chat privately with moderators – this option allows
students to be able to only chat with instructors and not each other. If you wish for
students to be able to chat privately with each other, you can leave this unchecked.
Private chat – Moderators supervise all private chats – this option allows you, as the
instructor, be able to moderate all private chats between students.
g) When done, click Save.
5. The Collaborate session has been created!
If you set a start/end date and time in the future, it will appear below the session name and
indicate the session has not yet started.
If you set up a session to have an immediate start date but no end date, it will indicate that it is
available.
