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Interface of Shoper 9 with Tally.ERP 9

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Version: Interface of Shoper 9 with Tally.ERP 9/1.1/July 2009

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Contents

Interface of Shoper 9 with Tally.ERP 9Introduction ............................................................................................................................................. 1Interface Mapping Pre-requisites ............................................................................................................ 1

Configuring Tally.ERP 9 ........................................................................................................................ 1Configuring Shoper 9 ............................................................................................................................ 5Vendor / Customer ID and Name ............................................................................................................ 5

Interface Mapping ................................................................................................................................... 6Change Company Information .............................................................................................................. 10Delete Mapping .................................................................................................................................. 12Change Masters ................................................................................................................................. 13Manage Missing Vouchers ................................................................................................................... 14Tally.ERP 9 Interface - Posting............................................................................................................. 15

Offline Posting....................................................................................................................................... 16Configuring Offline Posting .................................................................................................................. 17Offline Re-posting ............................................................................................................................... 19


IntroductionShoper 9 can be integrated with Tally.ERP 9 application enabling exclusive transfer of informa-tion. The inbuilt mapping setup in Shoper 9 allows posting information to Tally.ERP 9 to manage your accounting and statutory compliance needs. In Online mode i.e, when Shoper 9 and Tall.ERP 9 are connected on a LAN (Local Area Network) the interface allows transfer of data at the click of a button. Offline mode allows posting using an independent tool called Shoper 9 Tally.ERP 9 Data Bridge, when both applications are not connected through a network.

The Shoper 9 Tally.ERP 9 Interface module comprises of a bundle of features that help you to create a mapping, change company information, delete mapping, change masters, manage missing vouchers and reset offline posting.

Benefits of Shoper 9 Tally.ERP 9 integration

It is time saving.

It is inbuilt and comes with easy setup procedure.

It eliminates errors and duplicate entry of data.

Accounts and inventory are maintained seamlessly.

Interface Mapping Pre-requisitesInformation related to basic settings to be made in Shoper 9 and Tally.ERP 9 is given in this section. These settings help in seamless posting and effective handling of information trans-ferred.

Configuring Tally.ERP 9Enabling Tally.ERP 9 to accept data from Shoper 9 includes configuration of ini settings. The Accounting and Statutory features are set to enable import and classification of masters and transactions.

1. Tally Compliance Product (TCP) file found in Shoper 9 application folder is copied to Tally application folder.

2. Edit the Tally.ini file from the Tally.ERP 9 Application folder and add the line tdl=*********.tcp under the head User TDL = Yes.

3. Create a company in Tally.ERP 9, select the appropriate state and country during creation.

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4. You can enter the date from which you want to post transactions in the Financial Year from field. Same date is reflected in Books beginning from field, which can be changed if required.

1. After creating the company, go to F11: Statutory Features and Enable the following parameters.

Figure 1. Statutory Features

5. Fill in the VAT details by selecting the appropriate State and Dealer Type and furnishing VAT applicable from date.

Enabling VAT allows import and calculation of product tax in Tally.ERP 9. You can generate and view statutory reports and get assistance in compliance.

F11: Statutory Features OptionEnable Value Added Tax (VAT) Yes

Set/Alter VAT details Yes

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6. Go to F11: Accounting Features and enable/disable the following parameters

Figure 2. Accounting Features

F11: Accounting Features OptionsIntegrate Accounts and Inventory No

Allow Multi-Currency Yes

Use Reversing Journals and Optional Vouchers Yes

Use Debit/Credit Notes Yes

Use Invoice mode for Credit Notes Yes

Use Invoice mode for Debit Notes Yes

Setting Integrate Accounts and Inventory to No disallows Tally.ERP 9 to calculate closing stock value for the data posted from Shoper 9, the closing stock value is posted from Shoper 9 to Tally.ERP 9.

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7. To prevent duplication of transactions, open the following voucher type masters and alter the fields given in the table. Go to Gateway of Tally > Accounts Info > Voucher Types > Alter

Purchase

Sales

Debit Note

Credit Note

Payments

Receipt

Figure 3. Tally.ERP 9 Sales Voucher Alteration screen

Voucher Type Field Change/SetMethod of Voucher Numbering Manual

Prevent Duplicates Yes

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Configuring Shoper 9Classification of Customer, Vendor and Tax is important for posting information to Tally.ERP 9. This classification is done in General Lookup.

Vendor / Customer ID and Name In Shoper 9 the Vendor/Customer Id and Name cannot be identical. Example: If the Vendor/ Customer Id is Sheetal the name cannot be Sheetal again. These fields are posted in Name and Alias fields in Tally.ERP 9 respectively, it will not import the data when the Name and Alias are the same. In Shoper 9, you must catalogue the Customer or Vendor name with a unique Id.

Customer Classification FlagLocal 0

Outstation 1

Vendor Classification FlagLocal 0

CST 1

UnReg 2

Import 3

Tax Type DescriptionTaxVatRegular VAT Regular

TaxVat Composite VAT Composition

TaxSimpleTax Simple Tax

TaxNoTax No Tax

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Interface MappingThis process is called mapping as the IP address and port number of Tally.ERP 9 is furnished to route the link to Shoper 9. Each interface is provided a map name and mapped to one or more companies in Tally.ERP 9. Other settings are selection based, which includes option for Online or Offline mode.

To create an Online interface between Shoper 9 and Tally.ERP 9

Go to Setup > General > Tally Interface – Mapping

Figure 4. Tally Synchronisation Manager screen

1. To create a new interface mapping, click Add in the Tally Synchronisation Managerscreen.

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Figure 5. Tally Synchronisation Manager - Map Name

2. Enter the name to be given to the interface in the Map Name field and click Ok. The Shoper Company Code of the current company is prefixed to the given Map Name and screen transfigures to display other options.

3. To map with Tally.ERP 9, provide the Server IP of the system and Port No of Tally.ERP 9 in the respective fields. All the companies created in Tally.ERP 9 is listed in the Companyfiled, select a company to which you want to post data.

4. Select a company in Tally.ERP 9 to which you want the data posted in the Company field,. The list displays all the companies created in Tally.ERP 9.

5. Under Transactions to be sent, select the required option for Sales, Sales Returns, Purchase, Purchase Returns, Receipts and Payments.

Posting options and relevant behaviour is briefed in the table below.

Tally.ERP 9 application may be installed on the same system or on a net-work. If Shoper 9 and Tally.ERP 9 are installed on the same system, enter localhost as the server IP.

Posting Types BehaviourBill by Bill Transactions are posted document wise

Cumulative Summary of all transactions for the day is posted. Purchase by default is posted bill by bill, cumulative option is not available for purchase.

No posting Transactions are not selected for posting

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6. Configure options listed below as per your requirement, to enable the option select the respective check box. The available options and their behaviour is given in the table:

7. In the Post From field, enter the date from which the information has to be posted to Tally.ERP 9.

8. Under Account names in Tally, configure the option as per your requirement.

The ledger format and the corresponding display in Tally.ERP 9 is given below

Option Data in Tally.ERP 9Sales Ledger with Shop Name Shop Name defined in Shoper 9 will be prefixed to

Tally.ERP 9 ledger

Post Paymodes Individually All Paymodes Cash, Credit card, Cheque, Gift Vouchers, Credit Notes will individually be posted in Tally.ERP 9

Post Deductions Individually Sales Deductions are posted individually in Tally.ERP 9

Post AddOns Individually Sales AddOns are posted individually in Tally.ERP 9

Post Inventory Inventory details are posted to Tally.ERP 9 with VAT details

Post Transfers To post stock transfer transactions

Automatic Posting Data from Shoper 9 is automatically posted to Tally.ERP 9 during Day End process

Select the option Offline Posting under Advanced Settings to set the posting as offline, refer offline posting later in this lesson.

Select the option Deactivate (available only in edit mode), to deactive an existing mapping.

Ledger Format Ledger Name Created in Tally.ERP 9MasterName_MasterCode SALES4%_STE04

MasterCode_MasterName STE04_SALES4%

MasterName SALES4%

Auto Create Masters when posting check box is selected by default.

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In addition to different ledger formats available to post masters in Tally, the user can choose to have a prefix or suffix to the selected Ledger Format.

The option Auto Create Masters will search for the new masters created in Shoper 9 and auto-matically create the same in Tally.ERP 9 during data posting.

Figure 6. Mapping Details

9. To view mapping details, click Preview Mapping. The window expands to display the Shoper Account Type, Tally Group Name and Tally Ledger Name along with other relevant columns containing information.

Option Drop Down List Ledger Name CreatedPrefix Shoper Shoper_Sales4%

Prefix Shoper_CompanyCode Shoper_RL3_Sales4%

Prefix CompanyCode RL3_Sales4%

Prefix Custom MGRoad_Sales4%

Suffix Shoper Sales4%_Shoper

Suffix Shoper_CompanyCode Sales4%_Shoper_RL3

Suffix CompanyCode Sales4%_RL3

Suffix Custom Sales4%_MGRoad

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Figure 7. Mapping Preview

10.To save the interface mapping, click Save Settings.

11.A mapping completion message is displayed, click OK to close the Tally Synchronisation screen.

Change Company InformationThe feature Change Company Information is used to substitute a Tally.ERP 9 Company in a Shoper 9 Tally.ERP 9 Interface, when you want to stop the posting of data on the existing map and establish mapping with a new company in Tally.ERP 9.

Go to Setup > General > Tally Interface Utilities > Change Company Information

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Figure 8. Change Company Information - Utility Manager

1. In the Tally Utility Manager - Change Company Information, select Map Name and click Ok. The Tally Synchronisation Setup screen is displayed, make changes as required.

2. Retain Server IP and Port No. All the companies in Tally.ERP 9 are listed in the Companyfield. Select a new company from the list. The selected company name will replace the existing name in the New column.

Figure 9. New Company Name

3. Click Apply to update the changes. A confirmation message is displayed after updating is completed, click OK. This screen provides option to change the mode of posting to Offlineand also to Repost Masters. You select the check against the options, if required.

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Delete MappingThe Delete Mapping option is used to delete the Mapping between Shoper 9 and Tally.ERP 9.

Go to Setup > General > Tally Interface Utilities > Delete mapping

Figure 10. Delete Mapping screen

1. Select the Map Name to be deleted and Click Ok.

2. A verification message is displayed, click Yes to continue. A confirmation message is dis-played after completion of deletion, click OK.

The deleted Map Name in Shoper 9 cannot be reused to create New Map-ping.

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Change MastersChange Masters option allows you to accept changes made to masters in Tally.ERP 9 (Ledger Names and Alias Name) into the interface mapping, enabling the posting of data to new masters in Tally.ERP 9.

Go to Setup > General > Tally Interface Utilities > Change Masters

1. Select the Map Name and click Ok, in the Tally Utility Manager - Change Masters screen.

2. Master Modifications window displays the columns Master Name in Shoper, Master Name in Tally, First Alias in Shoper and First Alias in Tally which includes the changed Tally masters with the respective values in the grid.

Figure 11. Changes in Names of Masters screen

3. Click Apply Changes.

4. A message Master Sync completed is displayed, click OK.

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Manage Missing VouchersManage Missing Vouchers option is used to Repost the vouchers deleted in Tally.ERP 9 for a given period.

Go to Setup > General > Tally Interface Utilities > Manage Missing Vouchers

1. Select the Map Name and click OK, in the Tally Utility Manager - Manage Missing Vouch-ers.

2. Select the date range in the From Date and To Date fields. Click Show Voucher, to dis-play all the vouchers for the selected data range.

3. Click compare vouchers, to highlight the vouchers not posted to Tally.ERP 9.

4. Click Select all or Select individual check box in the Re-post column.

Figure 12. List of Vouchers screen

5. Click Apply, to post the missing vouchers to Tally.ERP 9. The message Vouchers have been sent to Tally is displayed, Click OK.

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Tally.ERP 9 Interface - PostingOnce the interface mapping is completed, posting transactions from Shoper 9 to Tally.ERP 9 is a one step process. The posting of transactions can be executed manually through the menu option Post Transaction to Tally or through the Day End process (Automatic Posting).

The manual posting executed through the menu option posts the data in an incremental order.

Go to Housekeeping > Data Export Masters > Post Transactions to Tally

Figure 13. Tally Posting Manager

1. Select the Map Name and click Post. The posting status is displayed in the Shoper Tally Interface Status window.

2. A message is displayed on the successful completion of posting, click OK.

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Offline PostingDuring Tally Interface Mapping the interface can be set as offline by selecting the option Offline, this allows to post data when Shoper 9 and Tally.ERP 9 are not connected by a network. This virtual interface (offline) is completed by installing a Shoper external exe in the system which has Tally.ERP 9 installed (Tally.ERP 9 is customized to accept information from Shoper 9).

The process of data transfer between Shoper 9 and Tally.ERP 9 in an Offline interface setup follows a definite cycle, as given below.

1. Post transactions to Tally menu creates a data file containing all masters and transac-tions in the Out folder of Shoper 9 application folder.

2. This data file is transferred manually to In folder created in the TSbridge application folder and the TSbridge exe is invoked to post the data to Tally.ERP 9.

3. On completion of posting a response file is created in the Out folder of the Tsbridge appli-cation folder, which is transferred manually to In folder of the Shoper 9 application folder.

4. On receiving consecutive posting commands, Shoper 9 checks for this response file and proceeds with the data file creation. The absence or irregularity in the response file will halt the data file creation for posting.

The regular posting of data, only transfers the transactions from Shoper 9 to Tally.ERP 9. To update the masters created after first posting, select the Auto Create Masters when Posting check box to post masters.

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Configuring Offline Posting1. To map an interface as offline, select the Offline Posting check box under Advanced set-

tings in the Tally Synchronization Manager window and save the configured settings.

Figure 14. Offline Posting Selection

2. Install TSbridge in the system where Tally.ERP 9 is installed.

3. To create the file to be posted to Tally.ERP 9, go to Housekeeping > Data Export Mas-ters > Post Transactions to Tally in Shoper 9. In the Tally Posting Manager, select the map name and click Post.Transfer this file to the In folder in TSbridge application folder.

4. To start posting into Tally.ERP 9 (Tally.ERP 9 has to be running), double-click TSBridge application exe. Enter the system IP address where Tally.ERP 9 is installed in the ServerIPfield or enter Localhost. Furnish the Tally port number in the Port No. field in the Tally Shoper Data Bridge screen.

5. Select the Tally.ERP 9 company to which the Shoper 9 data has to be posted in the Com-pany field and click Ok.

Figure 15. Tally Shoper Data Bridge.

6. A status log is displayed with the sync status followed by a message on completion, click Ok.

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7. Tally.ERP 9 creates a response file for the posted data in Out folder of Data Bridge applica-tion folder. Transfer this file to the In folder in Shoper 9 Application folder.

The naming convention for the Information file and the Response file are as follows:

Information Posting file: TallyInterfacePostinfo-20080401110650.STI

The first part of the file represents Tally interface posting information and the second part indicates the date and time of file creation.

Response file: TallyInterfaceRespinfo-20080401120626.STI

The first part of the file represents Tallyinterface response information and the second part indicates the data and time of file creation.

Given below are steps to Post data from Shoper 9 to Tally.ERP 9 in an offline setup:

Go to Housekeeping > Data Export Masters > Post Transactions to Tally

1. Select the respective Map Name and click Post.

2. Copy the data file created from the Out folder of Shoper 9 to the In folder of TSbridge application folder.

3. Double click TSbridge.Exe, a process log is displayed with posting status.

4. A message is displayed on the successful completion of the posting. Click Ok.

5. Copy the posting response file from the Out folder of TSbridge application folder to Infolder of Shoper 9 application folder.

This configuration is a one time process for bridging Tally.ERP 9 with TSbridge and posting the masters from Shoper 9 to Tally.ERP 9.

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Offline Re-postingDuring offline posting, if response file or request file is lost, the interface will not allow further exchange of data. To address this problem the user can reset the last posting information which will force the interface to allow the user to create a new request file to be sent to Tally.ERP 9.

Go to Menu > Setup > General > Tally Interface Utilities > Offline Re-posting

Figure 16. Reset Offline Information screen

6. Select the offline mapping for which the posting information has to be reset.

7. Click Ok, to reset the posting for the selected map name.

8. A confirmation message is displayed after the process is completed. Click Ok.

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