International Center International Center

J-1 Process WorkshopJ-1 Process Workshop

Sheila Cech/Darlene Peceimer Sheila Cech/Darlene Peceimer

J Scholar AdvisorJ Scholar Advisor

May 21, 2014May 21, 2014

UCI International Center Mission UCI International Center Mission StatementStatement

The International Center promotes and facilitates The International Center promotes and facilitates international education by providing services to international education by providing services to advance the university's mission and support the advance the university's mission and support the academic goals and objectives of international academic goals and objectives of international students, faculty, and researchers. students, faculty, and researchers.

The International Center Staff is committed to The International Center Staff is committed to providing quality services to comply with providing quality services to comply with government regulations and promote intercultural government regulations and promote intercultural understandingunderstanding. .

UCI International PopulationUCI International Population

Researchers, Faculty & Staff: 1277Researchers, Faculty & Staff: 1277J-1 Scholars:J-1 Scholars: 958958H-1b Scholars: H-1b Scholars: 160160Other:Other: 159159

Students:Students: 39163916Undergraduate: 2027Undergraduate: 2027Graduate:Graduate: 17411741Others/EAP: 148Others/EAP: 148

What is the J Exchange Visitor What is the J Exchange Visitor program?program?

J-1 (Exchange Visitor Program) immigration status is the most J-1 (Exchange Visitor Program) immigration status is the most commonly used status for international visitors at academic commonly used status for international visitors at academic institutions, who are engaged in research or teaching in non-institutions, who are engaged in research or teaching in non-tenure/non-tenure track positions.tenure/non-tenure track positions.

The Exchange Visitor Program is carried out under the provisions of the The Exchange Visitor Program is carried out under the provisions of the Mutual Educational and Cultural Exchange Act of 1961 and is under Mutual Educational and Cultural Exchange Act of 1961 and is under the responsibility of the U.S. Dept. of State.the responsibility of the U.S. Dept. of State.

The purpose of the Act is to increase mutual understanding between The purpose of the Act is to increase mutual understanding between the people of the United States and the people of other countries by the people of the United States and the people of other countries by means of educational and cultural exchanges.means of educational and cultural exchanges.

The Exchange Visitor Program is administered by the Office of The Exchange Visitor Program is administered by the Office of Exchange Coordination and Designation in the Bureau of Exchange Coordination and Designation in the Bureau of Educational and Cultural Affairs. The internet website for the Educational and Cultural Affairs. The internet website for the information on the Exchange Visitor Program is:information on the Exchange Visitor Program is:

http://exchanges.state.gov/education/jexchangeshttp://exchanges.state.gov/education/jexchanges

J-1: Exchange Visitor ProgramJ-1: Exchange Visitor ProgramThe factsThe facts

Most common status for scholars at UCIMost common status for scholars at UCI U.S. Department of State designates UCI to have U.S. Department of State designates UCI to have

a J-1 programa J-1 program UCI must be re-designated every two yearsUCI must be re-designated every two years At UCI used for Research and Teaching (there are At UCI used for Research and Teaching (there are

always student categories)always student categories) Short-Term ScholarShort-Term Scholar Research ScholarResearch Scholar ProfessorProfessor

Managed through the Student and Exchange Managed through the Student and Exchange Visitor Information System (SEVIS)- Department Visitor Information System (SEVIS)- Department of Homeland Securityof Homeland Security

More about the Short-Term Scholar More about the Short-Term Scholar categorycategory

ADVANTAGES--ADVANTAGES-- Can be used for stays in the USA up to 6 months in Can be used for stays in the USA up to 6 months in

duration.duration. Does not subject the scholar to the 12- or 24-month bars.Does not subject the scholar to the 12- or 24-month bars. Can return as a Research Scholar/Professor any time in the Can return as a Research Scholar/Professor any time in the

future.future. Can be used for multiple separate visits.Can be used for multiple separate visits.

DISADVANTAGES—DISADVANTAGES— Can only be used for appointments of 6 months or less.Can only be used for appointments of 6 months or less. No extensions beyond the 6-month limit.No extensions beyond the 6-month limit. Must apply for a new J-1 visaMust apply for a new J-1 visa Fees (SEVIS, visa, etc.) must be paid for each program.Fees (SEVIS, visa, etc.) must be paid for each program.

J-1 EligibilityJ-1 Eligibility

Minimum of Bachelor’s DegreeMinimum of Bachelor’s Degree UCI Appointment Required (UCI Appointment Required (see see Titles Titles

Eligible for J SponsorshipEligible for J Sponsorship)) No tenure-track positionsNo tenure-track positions No Administrative, technical or No Administrative, technical or

support positionssupport positions Must meet minimum financial Must meet minimum financial

support support Insurance requirementsInsurance requirements

J-1: Departmental ResponsibilitiesJ-1: Departmental Responsibilities

Dates on Form B and DS 2019 Dates on Form B and DS 2019 should reflect actual dates should reflect actual dates engaged in UCI project.engaged in UCI project.

Scholars should be Scholars should be encouraged to use the 30 day encouraged to use the 30 day pre-period to get acclimated pre-period to get acclimated before beginning projectbefore beginning project

Clarify expectations with the Clarify expectations with the scholar regarding University scholar regarding University support, benefits, length of support, benefits, length of program, and availability of program, and availability of office/lab space, equipment, office/lab space, equipment, computer access, clerical computer access, clerical support, and faculty support, and faculty collaboration prior to the collaboration prior to the scholars arrival; assistance scholars arrival; assistance with housing/transportationwith housing/transportation

Notify the IC of delays or Notify the IC of delays or cancellation cancellation

Insure that scholar will Insure that scholar will engage only in activities engage only in activities consistent with the intended consistent with the intended program program

Scholars are expected to be Scholars are expected to be at UCI during dates listed on at UCI during dates listed on DS 2019. Scholar Travel that DS 2019. Scholar Travel that exceeds 30 days require exceeds 30 days require special notation in SEVISspecial notation in SEVIS..

Paperwork to bring scholar to UCIPaperwork to bring scholar to UCI

Please go to our website at http://www.ic.uci.edu/, click on UCI Departments and go down to J-1 Scholars, and click on Inviting a J-1 Scholar.  There you will find the steps that need to be completed.

  The scholar is responsible for completing form A and attaching a copy of the

biographical page of the passport and returning it to you.  Dependent Visa Document request needs to be included if scholar is bringing family members (copy of biographical pages needed). This form is found UCI Departments, J-1 Scholars, Inviting Family Members

  You then need to attach a completed form B and AP-21/AP-PX1 (signed at

dept. chair level) and send it on to the IC either by email attachment, campus mail or drop off (we do not accept this application via fax).

If the scholar is in a WOS academic appt., then she must show evidence of funding that meets a minimum amount of $1600/month, and $450/month for each dependent.

 

 Titles Eligible for J Sponsorship   Depts. must attach a copy of the AP 21 (or PX for postdocs) and invite letter with forms A and B   Form C (for extension) requires only copy of the AP-21(PX for postdocs)   Visiting Professor series Visiting Professional Researcher series Visiting Project Scientist series Project Scientist series Specialist Series Professional Research series Adjunct Professor series Lecturer Junior Specialist (job description must require a minimum of a bachelors’ degree)     Postdoctoral Scholar-Employee Postdoctoral Scholar-Paid Direct Postdoctoral Fellow   Staff Research Associate- II and above (include copy of offer letter)   Notes:   Titles in a series refer to ranks or levels within the title series: e.g Assistant Researcher, Associate Researcher or

Researcher.   CLINICAL OBSERVER is a working title, not an academic appointment title. Please include appointment title on form B,

not the working title

J-1: Financial RequirementsJ-1: Financial Requirements

Monthly Minimums:Monthly Minimums:• $1,600 scholar$1,600 scholar• $450 per dependent$450 per dependent

Verification for non UCI funds Verification for non UCI funds required:required:• English and U.S. DollarsEnglish and U.S. Dollars

Funding on form B should be Funding on form B should be TOTALTOTAL funding for period of requested stayfunding for period of requested stay

J-1: Insurance RequirementsJ-1: Insurance Requirements Medical Insurance, Repatriation and Medical Evacuation- Medical Insurance, Repatriation and Medical Evacuation-

clearly stated on the back of DS 2019- 1(f)clearly stated on the back of DS 2019- 1(f)

UCI Benefits do not provide coverage of repatriation and UCI Benefits do not provide coverage of repatriation and medical evacuation (except postdocs)medical evacuation (except postdocs)

Scholars must certify that they are in compliance with this Scholars must certify that they are in compliance with this requirement by providing erequirement by providing evidence of J mandated health insurance.

Scholars are instructed to visit the website at http://www.garnett-powers.com/academics/uci and enroll in the program or apply for a waiver, if you will provide your own insurance.

J-1: Processing TimesJ-1: Processing Times

J applications must arrive to the IC no J applications must arrive to the IC no later than 45 days before the later than 45 days before the appointment start dateappointment start date. . (Faxed J (Faxed J

applications are not acceptedapplications are not accepted).). Recommended timelines:Recommended timelines:

• New visit from abroad: 3 to 6 monthsNew visit from abroad: 3 to 6 months• J-1 Transfer: 1 monthJ-1 Transfer: 1 month• Change of Status: ~4 monthsChange of Status: ~4 months• Extension: 1 month prior to current expirationExtension: 1 month prior to current expiration

The DS-2019 for the above-mentioned scholar was mailed out on 7/1/2014 via Federal Express. The tracking number for the package is: 7912 8794 4884.

  Important information about what to Do When You Arrive in Irvine   Step 1:   Report to the International Center before the start date of your program.  Upon your arrival in the US, and before the

start date on your DS 2019 (found in section 3 of your DS 2019), you must check in with the UCI International Center (IC) so that your SEVIS record can be validated.  IC check-in hours:   Monday 9-11 am, Wednesday 2-4 pm, Friday 9-11 am.

  Items you need completed and with you in order to check in at the IC successfully: (the IC will not be able to complete your check-in at UCI without all items below)   Completed CHECK IN FORM (found at http://www.ic.uci.edu/Scholars/J-1/scholarcheckin.php Copy of UCI department invitation letter Copy of: (include copies of your J-2 dependents, if applicable) Biographical page of your passport J visa I-94 card- front/back (small white card given at port of entry) (can only be copied after arrival) Stamped DS 2019 (can only be copied after arrival) Evidence of J mandated health insurance. Please visit the website at

http://www.garnett-powers.com/academics/uci and enroll in the program or apply for a waiver, if you will provide your own insurance.

To eligible for a waiver, your insurance must meet J-1 requirement (Scholars receiving UCI benefits do not need to provide this evidence)

J Orientation receipt (link for orientation found at http://www.ic.uci.edu/Scholars/J-1/scholarcheckin.php Please take this online orientation before arriving to the US.

  After checking in with the IC, you will receive the EMPLOYMENT ELIGIBILITY FORM to take to your UCI department.  The dept.

personnel administrator will initiate the employment process required for you to  have access to UCI facilities and resources.  You must contact your Academic Department to set up an appointment to complete the employment process. 

    Step 2:   Apply for a Social Security Number (SSN).  You must apply for a Social Security number if you do not have a Social

Security number from a previous U.S. visit.    Instructions can be found on the IC website at: http://www.ic.uci.edu/General/socialsecurityinfo.php

– All  J1 visa holders at UCI are required to apply for SSN

J-1: Employment LimitationsJ-1: Employment Limitations

Limited to UCI and area specified on Limited to UCI and area specified on visa documentvisa document

Change of Department requires IC Change of Department requires IC approvalapproval

MD: limited to incidental patient MD: limited to incidental patient contact only contact only

Occasional short-term consultation or Occasional short-term consultation or lectures outside may be approved by lectures outside may be approved by ICIC

Under J regulations it is possible for a J-1 professor and research scholarUnder J regulations it is possible for a J-1 professor and research scholarto engage employment at another location other than UCI while on an ACTIVE UCI to engage employment at another location other than UCI while on an ACTIVE UCI sponsored J program under the following guidelines:sponsored J program under the following guidelines:

The activity must:The activity must:1.  Be directly related to the objectives of the exchange visitor's J Program and 1.  Be directly related to the objectives of the exchange visitor's J Program and facilitate the UCI research project. The scholar must continue to be on an academic facilitate the UCI research project. The scholar must continue to be on an academic appointment at UCI while at the third party location.  The work performed at the third appointment at UCI while at the third party location.  The work performed at the third party location must be overseen and directed by the UCI faculty member. Any party location must be overseen and directed by the UCI faculty member. Any publications or presentations resulting from the work will credit UCI and the third publications or presentations resulting from the work will credit UCI and the third party in accordance with the collaborative agreement between the two. party in accordance with the collaborative agreement between the two. 2.  Be incidental to the exchanges visitor's primary program activities and must be 2.  Be incidental to the exchanges visitor's primary program activities and must be temporary.temporary.3.  Must not delay the completion dates of the visitor's program.3.  Must not delay the completion dates of the visitor's program.If an opportunity comes up that meets these guidelines, the UCI sponsoring faculty If an opportunity comes up that meets these guidelines, the UCI sponsoring faculty member should submit the following in writing to the IC before the event takes place:member should submit the following in writing to the IC before the event takes place:1.  A letter supporting this activity and verifying that it is directly related to the 1.  A letter supporting this activity and verifying that it is directly related to the objectives of the exchange visitor's program.  This letter needs to outline how this objectives of the exchange visitor's program.  This letter needs to outline how this cooperative project developed between UCI and third party and how the scholar's cooperative project developed between UCI and third party and how the scholar's participation in this project will benefit the scholar, as well as the UCI project.  This participation in this project will benefit the scholar, as well as the UCI project.  This letter should also verify the continued oversight of the UCI faculty member of the letter should also verify the continued oversight of the UCI faculty member of the scholar’s research progress during this time.scholar’s research progress during this time.2.  A letter from the institution or company who is offering this activity stating the 2.  A letter from the institution or company who is offering this activity stating the nature of the activity, the dates of the activity and the amountnature of the activity, the dates of the activity and the amountof the compensation granted. of the compensation granted.

If approved, I will provide an approval in writing.  The scholar must be considered an If approved, I will provide an approval in writing.  The scholar must be considered an "independent contractor" at the institution or company where"independent contractor" at the institution or company wherehe is engaging in this activity.he is engaging in this activity.Please contact me if you need any further clarification on this process.Please contact me if you need any further clarification on this process.

J-1: Travel RequirementsJ-1: Travel Requirements Complete IC TRAVEL FORM- Complete IC TRAVEL FORM-

http://www.ic.uci.edu/Forms/TravelForm.phttp://www.ic.uci.edu/Forms/TravelForm.pdf, df,

Must obtain travel signature on DS-2019. Walk-in Must obtain travel signature on DS-2019. Walk-in signature hours: Tuesday/Thursday, 2:00-4:00.signature hours: Tuesday/Thursday, 2:00-4:00.

Must have valid visa to re-enter: exception to Must have valid visa to re-enter: exception to Canada & Mexico, if less than 30 days (some Canada & Mexico, if less than 30 days (some exclusions)exclusions)

Be prepared for delays if new visa is neededBe prepared for delays if new visa is needed Stay outside US for 30+ days require further Stay outside US for 30+ days require further

documentation and dean’s approval.documentation and dean’s approval.

Departure for more than 30 daysDeparture for more than 30 days

The U.S. Dept. of State states that the J-1 remains in valid The U.S. Dept. of State states that the J-1 remains in valid program status during a short absence provided the DS program status during a short absence provided the DS 2019 is valid and has been signed for re-entry. The U.S. 2019 is valid and has been signed for re-entry. The U.S. Dept. of State provides guidance that short visits are Dept. of State provides guidance that short visits are considered 30 days or less. considered 30 days or less.

For visits that exceed 30 days, our office will have to review For visits that exceed 30 days, our office will have to review the circumstances. Please ask your dean's office to write the circumstances. Please ask your dean's office to write the IC a letter explaining the details of such as extended the IC a letter explaining the details of such as extended departure. Typically, departures for more than 30 days are departure. Typically, departures for more than 30 days are approvable when the travel is related to the research approvable when the travel is related to the research project. Personal travel is encouraged to stay within the 30 project. Personal travel is encouraged to stay within the 30 day time frame.day time frame.

Keeping J-1 Record Active While Keeping J-1 Record Active While Outside of CountryOutside of Country

Authorization of “Out-of-Country” event Authorization of “Out-of-Country” event during leave of absence from UCI:during leave of absence from UCI:• A) On-going collaboration during absence A) On-going collaboration during absence

required required • B) Dept. sends endorsement by PI/ supervisor B) Dept. sends endorsement by PI/ supervisor

verifying collaboration.verifying collaboration.• C) Provide “Out of Country” address where C) Provide “Out of Country” address where

research will be conducted.research will be conducted.• D) Dept. verifies that academic appt. will be D) Dept. verifies that academic appt. will be

held while scholar is abroad- DS 2019 must held while scholar is abroad- DS 2019 must also must be kept valid.also must be kept valid.

If new visa is needed for return to If new visa is needed for return to USUS

Contact IC for review of travel Contact IC for review of travel documents, discussion of visa documents, discussion of visa process, or travel risksprocess, or travel risks

Contact Consulate for appointmentContact Consulate for appointment After return, provide good quality After return, provide good quality

copy of Form I-94 (front and back) copy of Form I-94 (front and back) and visa stamp to ICand visa stamp to IC

**Timing uncertain in visa issuance, depending on Timing uncertain in visa issuance, depending on post and security clearance*post and security clearance*

The Role of the U.S. Consulate in The Role of the U.S. Consulate in the Nonimmigrant Visa Processthe Nonimmigrant Visa Process

U.S. consular offices are part of the Department of State, U.S. consular offices are part of the Department of State, and are under the direct supervision of the U.S. embassy in and are under the direct supervision of the U.S. embassy in their respective country. The visa section of a U.S. consular their respective country. The visa section of a U.S. consular office is staffed by career Foreign Service Officers. The office is staffed by career Foreign Service Officers. The principal role of a consular officer in the nonimmigrant visa principal role of a consular officer in the nonimmigrant visa issuance process is to decide if the applicant is eligible for a issuance process is to decide if the applicant is eligible for a visa visa

The consular officer has discretion to require whatever The consular officer has discretion to require whatever evidence he or she feels is necessary to demonstrate an evidence he or she feels is necessary to demonstrate an applicant's eligibility for a nonimmigrant visa. Consular applicant's eligibility for a nonimmigrant visa. Consular officers operate under guidelines furnished by the Visa officers operate under guidelines furnished by the Visa Office of the Department of State, but they retain Office of the Department of State, but they retain discretionary authority to determine the facts of a given discretionary authority to determine the facts of a given case. If a consular officer has reason to believe that a visa case. If a consular officer has reason to believe that a visa applicant is not a bona fide nonimmigrant, the visa applicant is not a bona fide nonimmigrant, the visa application may be denied.application may be denied.

Security Advisory Opinions (SAOs)Security Advisory Opinions (SAOs)

Security related checks & clearancesSecurity related checks & clearances Have created significant delaysHave created significant delays Technology Alert List, Critical Fields Technology Alert List, Critical Fields

of Studyof Study Once requested, nothing can be done Once requested, nothing can be done

to expedite the processing of a SAO to expedite the processing of a SAO Scholars should factor possible Scholars should factor possible

delays into their travel arrangements delays into their travel arrangements if applying for a visaif applying for a visa

SEVIS Reporting RequirementsSEVIS Reporting Requirements Change of start Change of start

datedate Reasons for delayReasons for delay Upon Arrival in the Upon Arrival in the

US/UCIUS/UCI Change of addressChange of address Change of work Change of work

sitesite

Change of legal Change of legal namename

Change in financial Change in financial supportsupport

Travel Travel Completion or Completion or

termination of termination of employment employment

Paperwork to a J extension request for a DS 2019Paperwork to a J extension request for a DS 2019Please go to our website at http://www.ic.uci.edu/, click on UCI Departments and go down to J scholars.  Click on Extending a J-1 Scholar. There you will find the steps that need to be completed.  Complete Form C and the AP-21 (AP-Px1), signed by the dept. chair. Attached a copy of the most recent I-94 card (the scholar needs to provide this each time an extension is processed), and updated financial evidence, if not funded by UCI. If the scholar is in a WOS academic appt., then she must show evidence of funding that meets a minimum amount of $1600/month, and $450/month for each dependent.

Attach recharge form

Send this packet to the IC via email attachment, campus mail, or hand carry. (faxes not accepted.

 An email will be sent to the dept. contact when the DS 2019 has been extended. The can then be updated in the UCI system once the scholar shows you the extended DS 2019.

Bars related to the J-1Bars related to the J-1

Fact or FictionFact or Fiction

J-1: 12 Month BarJ-1: 12 Month Bar

Not eligible for new program in Not eligible for new program in Research Scholar or Professor Research Scholar or Professor category if present in U.S. in any J category if present in U.S. in any J category for any or part of the category for any or part of the previous 12 months; previous 12 months; exceptionsexceptions::

1)1) Short-term ScholarShort-term Scholar

2)2) Is transferring in J-1 statusIs transferring in J-1 status

24 month Bar24 month Bar Any scholar who participates in a J-1 Professor or Research Any scholar who participates in a J-1 Professor or Research

Scholar category is subject to a 24-month bar on “repeat Scholar category is subject to a 24-month bar on “repeat participation” in those categories.participation” in those categories.

Cannot start a new J-1 Research Scholar/Professor program Cannot start a new J-1 Research Scholar/Professor program for two years after completion of current program.for two years after completion of current program.

Does not prevent the scholar from returning to the US in Does not prevent the scholar from returning to the US in other J categories (i.e. Short-Term Scholar) or in any other other J categories (i.e. Short-Term Scholar) or in any other visa category such as B-1/B-2, WB/WT, F-1, etc.visa category such as B-1/B-2, WB/WT, F-1, etc.

Applies to Research Scholar or Professor only (#4 on DS-Applies to Research Scholar or Professor only (#4 on DS-2019)2019)

Favorable option- use J-1 Short-term Scholar category when Favorable option- use J-1 Short-term Scholar category when scholar come to UCI for less than 6 monthsscholar come to UCI for less than 6 months

Two-Year home residency ruleTwo-Year home residency rule J-1 visitors subject to this rule must return to their J-1 visitors subject to this rule must return to their

country of last legal residence for two years.country of last legal residence for two years. Does not have to be fulfilled immediately and Does not have to be fulfilled immediately and

may be in increments as long as it adds up to 2 may be in increments as long as it adds up to 2 years total.years total.

Those subject cannot change status to H-1B Those subject cannot change status to H-1B (temporary employment), L-1 (intracompany (temporary employment), L-1 (intracompany transfer) or Permanent Residence (Green Card) transfer) or Permanent Residence (Green Card) without a waiver.without a waiver.

May return to the US in other visa category such May return to the US in other visa category such as J-1, F-1, B-1, B-2, WB, or WT etc.as J-1, F-1, B-1, B-2, WB, or WT etc.

J-1: Two year Home ResidencyJ-1: Two year Home Residency212(e)212(e)

Must return to country of residency Must return to country of residency for at least two years, or apply for a for at least two years, or apply for a waiver to this requirement, before waiver to this requirement, before transitioning to H-1B, L or U.S. transitioning to H-1B, L or U.S. Permanent ResidencyPermanent Residency

Cannot complete a change of status Cannot complete a change of status to any other non immigrant visato any other non immigrant visa

J-1: Who is subject to 212 (e)J-1: Who is subject to 212 (e)

Direct US or Home Government FundingDirect US or Home Government Funding• Directly paid from home country or U.S. government. Directly paid from home country or U.S. government.

Funding received as salary from UCI is not considered Funding received as salary from UCI is not considered government funding for this purpose. government funding for this purpose.

The Exchange Visitor Skills ListThe Exchange Visitor Skills List• Areas of specialization identified as being in short Areas of specialization identified as being in short

supply by scholar’s government.- updated- 6/2009supply by scholar’s government.- updated- 6/2009

Where to lookWhere to look Bottom left hand side of DS-2019, the Consular Bottom left hand side of DS-2019, the Consular

Officer Officer signed and indicated the preliminary signed and indicated the preliminary endorsement of endorsement of 212(e) requirements212(e) requirements

• Bottom annotation of J-1 visa stamp, i.e. “Bearer is Bottom annotation of J-1 visa stamp, i.e. “Bearer is subject to 212(e).”subject to 212(e).”

Important RemindersImportant Reminders Please always use the most-up-to date forms download Please always use the most-up-to date forms download

from http://www.ic.uci.edu/UCIDepartments/invitingj1.php. from http://www.ic.uci.edu/UCIDepartments/invitingj1.php. The IC does not accept J applications by fax.The IC does not accept J applications by fax.

Notify our office of the following changes:Notify our office of the following changes:• Funding source or amount Funding source or amount • Title/position, including change in effort percentageTitle/position, including change in effort percentage• Termination or completion (complete the Termination or completion (complete the Scholar Scholar

Departure Form-Departure Form- found atfound at http://ic.uci.edu/forms/index.php)http://ic.uci.edu/forms/index.php)

• Site of activitySite of activity• Travel outside the U.S. for more than 30 daysTravel outside the U.S. for more than 30 days

Appointment file be in progress prior to submitting J Appointment file be in progress prior to submitting J applicationapplication

Offer letters or AP form must included with J application.Offer letters or AP form must included with J application.

ImportantImportant reminders reminders

Change of status (COS) cases (commonly F Change of status (COS) cases (commonly F to J) are taking ~90- days so submit COS to J) are taking ~90- days so submit COS cases no later than 120 days before cases no later than 120 days before previous status is going to expire.previous status is going to expire.

List List TOTALTOTAL funding on form B for the funding on form B for the period you are requesting.period you are requesting.

Financial verification must show Financial verification must show conversion to US dollars.conversion to US dollars.

Copy of I-94 card from scholar’s passport Copy of I-94 card from scholar’s passport to extension request (form C)to extension request (form C)

On-going ProgramsOn-going Programs

J Scholar orientation- Online-found on the IC J Scholar orientation- Online-found on the IC front page under J-1 Scholars- and is available front page under J-1 Scholars- and is available for scholar and dependents.for scholar and dependents.

Cultural Exchange ProgramCultural Exchange Program

Quarterly Scholar Mixer- announcement sent out Quarterly Scholar Mixer- announcement sent out on listservon listserv

Current programs can be found at Current programs can be found at http://www.ic.uci.edu/, under PROGRAMShttp://www.ic.uci.edu/, under PROGRAMS

Additional TrainingAdditional Training

The IC will provide workshops on how The IC will provide workshops on how to process J request paperwork upon to process J request paperwork upon request at your locationrequest at your location

We provide one on one training on We provide one on one training on how to process J request paperwork how to process J request paperwork upon requestupon request

Important Information on the IC Important Information on the IC websitewebsite

Sign up for the dept. listserv:Sign up for the dept. listserv:

http://ic.uci.edu/departments/index.phphttp://ic.uci.edu/departments/index.php

Questions/DiscussionQuestions/Discussion