Introduction to 5S Management

Group No - 08

An easy way of achieving major change in an office environment

A structure for establishing an orderly, clean and organised working environment

A way of identifying new problems and wastes that can then be resolved by staff and managers

A way of encouraging everyone to be involved in improvement activities

A process for creating the best working environment to carry out your work and run your business

what is 5S ?

It aims to : Improve safety. Remove waste from the work place. Increase quality. Provide an environment where continuous

improvement is embraced. Makes abnormalities immediately visible.

Office: Before and after 5S…

What are the 5S ? (Activity)

1st S2nd S 3rd S4th S5th S

3rd Class Workplace …

2nd Class Workplace …

Necessary & Unnecessary items had been seperated within identified work area (including inventory)

1st Class Workplace …

Only Necessary supplies, tools and items are stored in the Work Environment.

Why 5S ?5S are 5 necessary disciplines for maintaining a visual workplace.

5S Path

Benefits of 5’S 5S makes workplace more pleasant5S helps in work efficiency5S and safety go hand-in-hand

5S leads to better quality environment and higher productivity

1st Seiri (Sort)To take out unnecessary items either sort , red tag or dispose them

Necessary:Used for daily workUsed periodicallyI am the source

Unnecessary:UnsafeDefectiveObselete or outdatedUnusedExtra or duplicate

5S Red Tags are used to keep the process of change going throughout the 5S program while remaining organized in the process. These 5S Red Tags are used for visual management of a workspace, clearly marking items that Need to be moved creating workplace organization.

Red Tag Sample5’S Red Tag

2nd Seiton (Set in Order)

To arrange necessary items in a proper order so that they can be easily picked up for use

Consider: Visual aids are encouraged in order to help understanding and

minimize complexity. Labeling locations where necessary items are kept when not in use,

especially moveable items. Labeling drawers and notebooks to identify their contents.

3rd Seiso ( Shine)To clean your workplace completely so that there is no dust anywhere.

Defects are easier to see in a well-lit and clean environment. Machines that are clean and maintained work more efficiently and break down less

often. A clean work area promotes improved morale and instills pride in the team members.

4th Seiketsu ( Standardize)

“Do the right things the right way, every time!”

Creating a consistent way of implementing the tasks that are performed on a daily basis including “Sort,” “Set in Order,” and “Shine”

Benefits of Standardize Easier to train new employees Less room for errors and scrap Work area is more organized Work area is safer

Implementing Standardize Integrate the benefits found through Sort, Set in Order, and Shine into the

everyday work activity. Make it a way of life. It should be easily noticed when items are not in their place Keep it “visual”. All 5S activities should be scheduled at the frequency rate. Necessary to

maintain a clean, orderly, and safe work environment.

5th Shitsuke (Sustain)Sustain means that the 5S program has a discipline that ensures its continued success.Sustain is basically about enforcing and accepting the discipline of 5S - make 5S a

habit Not letting external factors influence the application of the 5S principles

How do we do it? Inspect before and after working. Keep encouraging and recognising those who participate and never ignore those who

slacken. Use Information Boards to provide recognition to the team and to show visitors what

has been achieved. Keep talking about the 5S, don’t let them become a low status activity Use the results of 5S audits to drive continuous improvement Always be ready to “Red Tag”, or run further Red Tag events

“We are what we repeatedly do.Excellaence, then, is not an act, but a habit.”