introduction to den processes from fluffy to firm...introduction to den processes from fluffy to...

Introduction to DEN ProcessesFrom Fluffy to Firm

David Mashburn, Director of Facility ServicesDENVER INTERNATIONAL AIRPORTJanuary 10, 2018

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DEN PROCESSES AND STRATEGIC PLANNINGDavid Mashburn: The 7 Strategic Objectives tied to the DEN Brand

Technical Review Committee (TRC) and Specification Committee

Keith Usher: Project Life Cycle and Unifier

James Glavin: Design Standards Manual (DSM) Updates

Brett Hartle: Design Review Committee (DRC)

Matt Karnes: Capital and Contract Planning at DEN

Amanda Sutton: Integrated Sustainability Planning at DEN

Amber Brenzikofer: Permitting Process at DEN

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DEN LEADERSHIP MEETINGS Strategic Objective PlanningAll Projects are measured in terms of meeting the Strategic Objectives in no particular order.

Winning the Hearts of our CustomersInspiring our EmployeesPartner for Operational Excellence

Investing for Sustainability

Putting DEN on the World Map

Maximizing DEN Real Estate

Excelling in Financial Performance

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DEN STRATEGIC OBJECTIVES

• Winning the Hearts of our Customers – The Great Hall Program and Expansion.

• Inspiring our Employees – Improvements planned for office space and mechanical systems increase productivity.

DEN needs our projects to accomplish the following to align with strategic objectives:

• Partnering for Operational Excellence – Each project is designed to enhance the passenger experience and by extension, safety, concessionaires, and airlines.

• Investing In Sustainability – Changes necessary for the LEED Campus rating, Expansion, & Landside Development.

• Putting DEN on the World Map – Projects on the Capital Plan are designed to raise the ASQ scores as well as the JD Power Scores to make DEN more attractive to passengers and new business.

• Maximizing DEN Real Estate – Projects to remodel our space and landside development to handle more capacity.

• Excelling in Financial Performance – Each project on the capital plan makes a business case to improve the airport’s financial position in some way.

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DEN BRAND = DEN DESIGN PRINCIPLES

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Where?: Design Principles

Business Requirements: Design Principles with Design Review Committee

What else?: Design Review Committee

Design StandardsComing Soon:

Technical Review Committee

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If you have a product for us to consider, Contact Commerce Hub

We meet once per Quarter to review new products for use at DEN.

We respond in writing to the applicant.

We make recommendations to the Specifications committee.

Specifications Committee meets once a Quarter to update our source document.

Every Project starts with latest Source document.

Design professional should request the source document from Project Manager.

TECHNICAL REVIEW COMMITTEE (TRC)

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We now have a live linked database in a program called e‐SPECS for Revit.

Cloud based sharing with our partners.

Linked, synched, and integrated with Revit models possible, eventually.

We will have an updated specification database linked and ready to use by our designers soon.

Editing is easy, we’ll be able to all see the version control.

We’ll be able to download your data and changes and consider for future use in specifications.

No (or minimal) brain damage on printing out (exporting) the PDF or collaborating, which used to be a 2 week review.

SPECIFICATION COMMITTEE

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We will soon have Bluebeam Drawing Review sessions to review the paper version. Like the Great Hall.

Cloud based sharing with our design partners.

Linked, synched, and integrated with Unifier possible, eventually.

No (or minimal) brain damage on printing out (exporting) the spreadsheet or collaborating, which used to be a 2 week review.

Model Reviews are contractually mandatory and graded for data integrity from our asset management folks. On larger more complex projects, we use it for spatial and consultant coordination from Facility Services.

DRAWING AND MODEL REVIEW

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We will soon have Bluebeam Drawing Review sessions to review the paper version. Like the Great Hall.

Cloud based sharing with our design partners.

Linked, synched, and integrated with Unifier possible, eventually.

No (or minimal) brain damage on printing out (exporting) the spreadsheet or collaborating, which used to be a 2 week review.

Model Reviews are contractually mandatory and graded for data integrity from our asset management folks. On larger more complex projects, we use it for spatial and consultant coordination from Facility Services.


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PROJECT LIFECYCLEAIM DEVELOPMENT

KEITH USHER, MANAGER OF PROJECT MANAGEMENT OFFICEDENVER INTERNATIONAL AIRPORTJANUARY 10, 2018

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• What is a Project Lifecycle

• Importance of a Project Lifecycle

• Overview of AIM Development’s Project Lifecycle

AGENDA

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• The process of a project from initiation to completion

• Typically divided into phases

• Define

• Design

• Build

• Closeout

• Complete

• Breakdown of steps required to complete each phase

WHAT IS A PROJECT LIFECYCLE

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• Standardize process

• Structured approach

• Aids in communication / reporting

• Roadmap

IMPORTANCE OF A PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

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PROJECT LIFECYCLE

PROJECT MANAGEMENT INFORMATIONSYSTEM (PMIS)ORACLE PRIMAVERA UNIFIER

KEITH USHER, MANAGER OF PROJECT MANAGEMENT OFFICEDENVER INTERNATIONAL AIRPORTJANUARY 10, 2018

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• What is Unifier

• Business Processes

• What this means to you

• DEN Provides

• Contractor/ Consultant responsibilities

• Sample

• Screen Shots

• Workflows

• Upcoming Enhancements

AGENDA

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The best‐in‐class project lifecycle management solution for capital planning,

project delivery, cost control, and facilities and real estate management.

Primavera Unifier provides governance across all project phases, from

planning and building

to operations and

maintenance.

‐ Oracle Website

WHAT IS UNIFIER

Capital Planning

Project Funding

Plan & Schedule

Cost Controls

Manage Resource & Risk

Change Mgmt.

Deliver Projects

Manage & Operate Assets

Initiate Projects

Prioritize Projects

Plan

BuildOperate

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WHAT IS UNIFIER

VisibilityAutomationIntegration

• Cloud based application

• Manages the flow of information in projects

• Real‐time visibility across multiple projects to help make fast, accurate decisions

• Tracks and manages information

• Automated processes with workflows

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BUSINESS PROCESSES

Project Level Budget Action Items Lessons Learned

Task Level Contracts/ Task Orders Amendments/Change Orders Invoices/Payment Applications Document Manager Requests for Information (RFI) Contractor Change Request (CCR) Change Notices Change Directives / Change Directive Response Submittal Register Submittals

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• A seamlessly automated and integrated environment across the project.

• Real‐time visibility

• Tracks and manages information

• Submittals

• Request for Information (RFI’s)

• Contractor Change Request (CCR’s)

• Change Notices

• Chane Directives

• Change Orders

WHAT THIS MEANS TO YOU

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DEN provides

• Licenses

• Access to Application

• Training

• Maintenance of application

Contractor/Consultant responsible for

• Internet connection

• Attend Training


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Sample RFI Log


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Sample RFI


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Sample Workflow


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Sample Workflow


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Sample Tasks


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UPCOMING ENHANCEMENTS

• On‐Call Contracts

• Task Orders

• Request for Proposal

• Task Notice for Proposal

• Risk Management

• Notice to Proceed

• Substitution Request

• Substantial Completion

• Final Completion

• Punchlist

• Internal Design Review

• Closeout

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Looking forward to seeing everyone in one of our

upcoming training sessions

THANK YOU

MEP DESIGN STANDARDS MANUALS2017‐2018 UPDATES

JAMES T. GLAVIN, PE, LEED AP BD+CELECTRICAL ENGINEERJANUARY 10, 2018

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• http://business.flydenver.com/bizops/bizRequirements.asp

DSM AVAILABILITY

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Before Submitting to PowerPoint ReviewUSE AND REFERENCES

• DSMs are not to be referenced in construction docs

• DEN standard specifications intended to compliment

• See hidden editing instructions in each specification section

• DSM Updates identified with Red text

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Before Submitting to PowerPoint ReviewMECHANICAL

• More direction, clarification, and “how‐to”

• References to LEED compliance

• Minimal changes to core design standards

• Smoke Control, Fire Protection removed

• moved to DSM Life Safety

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Before Submitting to PowerPoint ReviewELECTRICAL

• Metering System: BACNet MS/TP replacing Sentinel Meters

• Chapter 2: General system description

• Chapter 11: Applications

• See revised specifications for more information

• More changes coming this quarter

• Lighting Standards: LED, Controls

• Use the latest technology

• Energy efficiency

• Fire Alarm, ECS moved to DSM Life Safety

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Before Submitting to PowerPoint ReviewLIFE SAFETY

• New in 2017

• Fire Alarm/Emergency Communication System

• Emergency Alarms

• CO2 detection, ventilation

• Fire Protection and Smoke Control

• Passenger Loading Bridges

• Pressurization, fire alarm/ECS

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Before Submitting to PowerPoint ReviewLIFE SAFETY

• New in 2017

• Fire Alarm/Emergency Communication System

• Emergency Alarms

• CO2 detection, ventilation

• Fire Protection and Smoke Control

• Passenger Loading Bridges

• Pressurization, fire alarm/ECS

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Before Submitting to PowerPoint ReviewQUESTIONS?

• See DSMs for contact info

• Mechanical DSM Questions

• Contact DEN Mechanical Engineers or Manager of MEP Services

• Electrical DSM Questions

• Contact DEN Electrical Engineers or Manager MEP Services

• Life Safety DSM Questions

• Contact DEN Electrical Engineers or Manager MEP Services

Design Review CommitteeStandards & Procedures

DENVER INTERNATIONAL AIRPORT

July 01, 2017

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3 Intent of Design Review Process

4 DEN Design Principles

5 Design Criteria

6 Tiered Design Review Process

7 Design Review Committee Members

10 Design Review Meetings

16 Submission Requirements

20 Concept Submittal Checklist

21 Compliance Review

22 Design Review Documents

Content

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Intent of the Design Review Process

The intent of the design review process at

is to ensure that the proposed projects

and designs are compatible with, and

enhance, the aesthetic intent and design

quality of airport facilities and wayfinding

systems. This document describes the

design review process for airport

facilities and tenant

improvements and the

role the Design Review

Committee (DRC)

plays in that process.

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Find it on www.flydenver.com.

DEN Design PrinciplesThis is a comprehensive collection of inspirational design directives for doing business at Denver International Airport. It was published in September of 2015. http://business.flydenver.com/bizops/documents/denDesignPrinciples.pdf

http://www.flydenver.com/

http://business.flydenver.com/bizops/documents/denDesignPrinciples.pdf

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DEN Design Criteria

• Overall Design Aesthetic

• Passenger Facing Elements

• Materials

• Signage

• Circulation

• Lighting

• Landscape

The Design Review Committee will evaluate each design on six criteria to

determine if the design is in line with the DEN Design Principles and other

airport guidelines and standards which are posted on www.flydenver.com.


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Tiered Design Review Process

New ConstructionRemodels, Renovations,

Modifications

SignageInterior and Exterior

(except regulatory traffic signs)

Advertising,

Temporary Displays,

Art Exhibits

Any project visible to the

public

The Design Review

Committee is

concerned with

spatial relationships

and aesthetic

decisions for any

project on airport

property, landside

or airside, that is

seen by the public.

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Chair Role:

• Leads the DRC review and meeting

• Ensures governances of the documented processes, policies and standards, as well as updates and completes documents.

• Approves agenda items, including consent items, based on submission completeness.

• Makes sure CEO review takes place.

DRC Role:

• Aesthetic and functional design-approval authority for all airport facilities and tenant improvements.

• Reserves the right to reject any proposed designs which, in the DRC’s opinion, are considered to be in aesthetic conflict with the base-building design.

• Each member may assign alternate as needed to participate in their absence and coordinates with DRC Coordinator. Alternates must be educated on all DRC’s policies, processes and standards.

ChairVice-ChairVoting Members

Quorum• A quorum is required at every

meeting.

• A quorum is achieved if three (3)

of the DRC voting members in

addition to the Chair are present.

Minutes

• Meeting Minutes will be kept by

the DRC Coordinator and

distributed to all DRC members

and liaisons in attendance.

• The minutes will include the

verdict reached by the DRC.

Note: DRC members are appointed to serve a 2 year term without limits.

Design Review Committee Members

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Liaison’s Role:

• Applicant’s point of contact

• Understands and follows all DRC’s policies, procedures, and

standards.

• Guides the applicant through the process.

• Schedules presentation on DRC agenda and ensure

consistency with pre-DRC checklist and format.

• Communicates any concerns or non-standard items when

scheduling presentation by submitting a completed

submission form with the DRC package.

• Follows up on open items.

• Ensure alignment with DRC Chairman on proposals not

going to DRC.

• May assign substitute as needed, as approved by Division

Leader.

Concessions

Airlines

Advertising

DEN Internal

Art

DEN Advertising

Technologies

Parking

Signage

Design Review Committee City Liaisons

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DRC Coordinator’s Role:

• Primary contact for DRC/City Liaisons.

• Manages DRC meeting schedule, agenda,

presentation time allocation, rescheduling non-

approved items.

• Reviews all submission documents and packages for

completeness.

• DRC meeting minutes scribe

• Communicates decisions

• Supports the DRC Chair and DRC team members

• Schedules RFP initial consultations, Design

Charrettes, and DRC bi-weekly meetings.

DRC [email protected]

Design Review Committee Support

mailto:[email protected]

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Scheduling Appointments

Appointments are scheduled with the DRC Coordinator by the City Liaison. There are three different types of meetings: the RFP initial concept launch meeting, the evolving concept Design Charrette meetings, and the official submittal for approval to the DRC.

Appointment Lead Time

The RFP and Design Charrette meetings can be scheduled with the DRC Coordinator at anytime. The coordinator will work with the design team and the DRC Chair to find a suitable time for everyone. To be added to the agenda for the next DRC meeting, all presentation materials must be submitted no later than close of business one week preceding the meeting. The DRC Coordinator can provide DEN staff with information to prepare for an appointment with the DRC. Such information can save time and effort.

Meeting ScheduleMeetings are held every other Thursday, starting at

2:00pm in the Airport Office Building, 9th Floor,

Executive Office Conference Room, at 8500 Pena

Boulevard, Denver, CO 80249, unless noted otherwise.

Design Review Meetings

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Attendance

Attendance at DRC meetings is strongly encouraged for the DEN City Liaison responsible for the project and the applicant seeking DRC approval. The purpose of this requirement is to ensure that the DRC is able to obtain timely answers to their questions regarding the proposed project and to enable all parties to process the approval in a timely manner.

Agenda and Allotted Time Protocols

Staff Presentation: 1-3 minutes

Applicant Presentation: 10 minutes

DRC Discussion and Action: 5-10 minutes

All times will be adjusted depending on the number of items on the agenda.

Set Up

All electronic presentations must be given to the DRC Coordinator a week ahead of time as presentations will be set in the queue prior to the start of the meeting. The City Liaison and design team will wait outside the room until asked to come in.


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PresentationsAgenda time allocation will be at the discretion

of the DRC Chair and DRC Coordinator.

Allocated presentation times by the

tenant/designer are no more than 10 minutes.

Exceptions may be made at the discretion of

the DRC Chair depending on the nature and

complexity of the project being presented.

Information ItemsInformation items may also be placed on the

DRC agenda and scheduled in increments of a

maximum of 5 minutes and presented by the

DRC City Liaison. These items are not seeking

approval and do not require action by the DRC.

Design Review AgendaThe agenda will be published prior to the

meeting along with presentation materials for

review by the committee prior to the meeting.

After the agenda is published, no additional

items will be added.


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City Liaison Introduction

City Liaisons give a brief overview of the project, including the purpose, intent and location. The City Liaison should also give background information including brand elements, previous business agreements (RFP language) that is pertinent to design, and a summary of any previous DRC submissions and comments.

Applicant Presentation

Applicant should be prepared to present at the DRC meeting. Supplying the DRC with a complete application and information will avoid unanswered questions and the need for further meetings. Applicants shall refer to DEN’s guidelines posted on www.flydenver.com for design criteria, standards, and guidelines.



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Design Review Committee Action

The DRC will discuss the presentation with the applicant during the meeting. The verdict will be determined by the DRC with a motion being made and seconded during the meeting, and it shall fall in one of the following categories.

• Approved

• Approved with comments

• Revise and Resubmit

• Rejected

In the week following the meeting, meeting minutes will be sent out to DRC members and to the City Liaisons for distribution to the applicant.

Design Review Meetings: Protocols

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Review and Approval by Consent

A consent review is when an item is sent out to the committee for review without presentation. Because this process does not allow for discussion, it is rarely a favored option. In order for an item to be considered for consent review, it must meet all of the below criteria. It must also receive permission from the DRC Chair to be considered as a consent item.

Consent Criteria

1. Projects with complete application submissions as determined by the City Liaison.

2. Projects that clearly meet design guidelines with the City Liaison’s recommendation for approval without conditions.

3. No known opposition to the project being proposed. These shall be routine and non-controversial items.

Examples: Approvals of signs which clearly meet design guidelines or Re-submittals of projects that clearly have met DRC comments of previous submissions.

Review By Consent

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Design Submittal Process

Applicants are required to provide a complete submission application as well as an electronic version (PDF) of the submittal package for the DEN City Liaison to review prior to the final submission to the DRC Coordinator.

City Liaison Review

The DEN City Liaison will verify the submission is complete before final submission to the DRC Coordinator. If items are required that were not submitted by the submittal deadline, the item may not make it onto the agenda for the following week.

Submittal PackageSubmittals shall be electronic except for material boards which are limited to 24” x 36” in size. Submittal components are listed on the following pages.

Submission Requirements

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The DRC Submission Application

This application is required to be completed for every submittal every time and given to the City Liaison for delivery to the DRC Coordinator. This form is important to track the history of DRC reviews. We will know better where to go when we know where we have been!

Submission Requirements

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High Quality Renderings

A minimum of two renderings in electronic format (PDF) are required to show the design intent from at least two vantage points and identify, at a minimum, the following:

• Storefront with materials indicated shown in context of surrounding area

• Show 6’-0” on either side of lease space to show transition to adjacent existing storefronts

• Floor, ceiling, fixture and other store components and materials indicated

Floor and Reflected Ceiling Plan

• One floor plan and

• One reflected ceiling plan.

• Key plan

• Graphic scale

• North arrow, with north up

• Finish floor pattern (half tone)

• Casework, millwork, moveable fixtures, and other store components

• Ceiling and soffit heights

• Lighting fixtures and ceiling types

Submission Requirements: Documents

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Materials Board

One board will be required to show an applicant’s proposed palette of materials. The materials board shall include:

• Physical material samples indicating color, form and texture – material samples shall be securely affixed and applied adhesive shall not affect the material appearance.

• Material key plan that clearly relates to the material application in renderings for visual understanding.

Renderings

The renderings in conjunction with the materials board shall be of such a high quality as to accurately and clearly depict the design intent of the tenant’s proposal.

Note: It is recommended that physical material samples be attached to the board by Velcro.

Submission Requirements: Materials

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Location Plan

• Show project location and orient North up with North Arrow shown.

• Show passenger flow where applicable.

Floor Plan

• Include a graphic scale

• Identify all casework and millwork

• Show lease line

• Show floor patterns in full color

• Identify dashed soffit lines above

Ceiling Plan

• Call out ceiling materials, light fixtures and prominent elements

• Dimension storefront entry height and all interior soffit heights

• Provide high resolution cut-sheets of light fixtures

Concept Submittal Checklist

Renderings

• Include 6’-0” of adjacent conditions, on either side of the lease line, and show how they will relate to Concessionaire’s proposed design

• Show accurate representation of materials

• Include people and merchandising, as applicable

• Provide materials legend or numbering system –identify material locations on rendering

• Coordinate renderings and proposed floor and ceiling plans to match

Exhibit Board – Physical Materials

• Attach all relevant materials

• Conceal all adhesives or attachment devices from being visible through the materials

• Adhere all materials firmly to boards

• Provide material legend and/or numbering system to describe products and their location

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Following Design Approval

The tenant, or the tenant’s representative, must report any deviation from the final approved design to their DEN City Liaison, which then must be reviewed and approved by the DRC.

Following construction, the City Liaison performs a design-compliance review of the premises to ensure that all elements of the project conform to the DRC-approved design.

In the event the Airport finds elements that do not conform to the final DRC-approved design, the respective DEN City Liaison will contact the applicant in order to rectify the problem.

Compliance Review

NOTES:

• These resource documents can be found here: http://business.flydenver.com/bizops/bizRequirements.asp.

• These documents are for design concept and overall aesthetic review. This does not include technical review requirements, or City and County of Denver Building Code requirements, or Permit review requirements.

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Design Review Documents

http://business.flydenver.com/bizops/bizRequirements.asp

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Design Review Committee2017

www.flydenver.com

INVESTING FOR SUSTAINABILITY DENVER INTERNATIONAL AIRPORT

AMANDA SUTTONSUSTAINABILITY ANALYST

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LEED Campus Certification

• Eligible LEED prerequisites and credits are reviewed and pre-approved as “campus credits” within a master site.

• Campus credits apply to all projects within the master site

• Expected to have 14-20 pre-approved campus credits

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IntegratedDecision Making

Permitting Procedures at Denver International Airport

Amber Brenzikofer, ParsonsPermitting CoordinatorJanuary 10, 2018

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• Summary of permitting procedures for projects at DEN

City and County of Denver (CCD) Community Planning and Development (CPD)

Denver Fire Department (DFD)

Colorado Department of Public Health and Environment (CDPHE)

Federal Aviation Administration (FAA)

US Army Corps of Engineers

• Roles and Responsibilities

• Submittal Process and Permit Fees

• Inspections

• Permit Close‐out

WHY ARE WE HERE?

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• DEN Project Manager – ultimately responsible for permitting coordination.

• Project Management Team (PMT) – represents DEN on larger projects as

extension of staff for the DEN Project Manager.

• CCD Community Planning and Development (CPD) DEN

Coordinator – located downtown in the Webb Building and

coordinates all project reviews and permits for DEN projects.

• CCD Public Works / Wastewater Management Division (WMD) – issues

sewer use and drainage permits (SUDP), storm sewer project reviews (SSPR),

erosion control (EC) permits.

• Denver Fire Department (DFD) – issues fire protection,

conveyance, hot works, and other types of permits to

contractors, conducts inspections.

Roles and Responsibilities

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• Architects and Engineers of Record – responsible for stamping and signing

submittals for CPD and DFD review, attending CPD/DFD meetings.

• Construction Contractors and Subcontractors – responsible for pulling

permits and closing permits out when completed.

• Colorado Department of Public Health and Environment (CDPHE) – issues

permits to contractors for air quality and general stormwater permits.

• Federal Aviation Administration (FAA) – reviews projects under

NEPA and issues 7460 permits for DEN projects.

• U.S. Army Corps of Engineers – issues Section 404

permits for waters of the U.S. and wetland impacts on DEN property.

Roles and Responsibilities

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• Coordinate with DEN Project Manager and/or PMT on permitting process.

• Resource: DEN Environmental Management System

http://www.flydenver.com/about/administration/environmental_management

• Permitting process can start in the design phase or after the contractor has

been selected.

• Have a designated permitting coordinator on your team.

• Need a Letter of Authorization for the project from the DEN Project Manager

that will designate the type of project, type of review at CPD, and how

permit fees will be collected.

• For larger projects, CPD permitting fees may be paid by DEN directly, so early

coordination is critical to identify requirements. All other permit fees are the

responsibility of the contractor or designers.

DEN Procedures

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• Coordinate with CPD DEN Coordinator to set up a pre‐submittal meeting with CPD, WMD, and DFD reviewers Can be at the design phase with architects and engineers or record Include general contractor if they are on board Have a preliminary schedule of phasing, submittals, and construction dates

• Submittal Requirements: Letter of Authorization from DEN Project Manager Confirm project address (one of the biggest mistakes) Projects subject to 2016 Denver Building and Fire Code (DBC) located at:

https://www.denvergov.org/content/denvergov/en/denver‐development‐services/help‐me‐find‐/building‐codes‐and‐policies.html

2 original sets of architectural or engineering stamped and signed drawings, 1 set of stamped and signed specifications, 1 set of stamped and signed calculations, and 1 set of product and material sheets

CPD Permits

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• Submittal Requirements Continued: Forms located in Commercial Permitting Handbook at:

https://www.denvergov.org/content/dam/denvergov/Portals/696/documents/Other_forms_and_guides/Commercial_Permitting_Handbook.pdf Plan Review Contact List Valuation Statement Asbestos Inspection Acknowledgement Form Affordable Housing Fee Application

Deferred submittals, if needed (e.g., fire protection shop drawings)

• CPD does not have electronic package submittal capabilities yet.

• WMD submittals are required to be submitted electronically.

• No zoning permits are required at DEN. DEN is exempt from the Green

Roof Initiative.

• Submittals to Webb Building, Second Floor Permits counter

CPD Permits

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• Commercial Construction General Permits COMMCON: Usually pulled by general contractor, need a CCD construction license Fees should include labor, materials, profit, overhead, and equipment

• MEP Permits Mechanical valuation needs to be split out by equipment type:

Steam/hot water boilers, water heaters, heating systems, commercial AC/refrig Air handling units, ventilation, ducts, gas piping, range hoods

• Fire Permits (fire alarm, fire sprinklers, emergency communication

system[ECS])

• Access Control Permits

• Contact CPD DEN Coordinator or DEN Reviewers with questions

Types of CPD Permits and Valuations

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CPD Contacts for DEN Projects

• CPD DEN Coordinator:

Brad [email protected]‐865‐2964

• Alternate CPD DEN Coordinator, DENArchitectural and Structural Reviewer:

Keith [email protected]‐865‐2914

• CPD DEN Mechanical and Plumbing Reviewer:

David [email protected]‐865‐3077

• CPD DEN Electrical Reviewer:

Nancy [email protected]‐865‐3095

• DFD DEN Coordinator:

Tony [email protected]‐865‐2966

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• Same‐Day, Walk‐through Review (New Procedures in mid‐ to late January 2018 for DEN Projects Only) CPD DEN Coordinator will determine the type of review that will be needed for

the project depending on complexity. Goal is to get more projects through the same‐day, walk‐through review. Only applies to architectural, structural, mechanical, plumbing, and electrical reviews. Review type should be identified in the Letter of Authorization. No longer determined by construction value of project.

Contractors need to go to the permit counter and ask for DEN walk‐through. A number will be issued and you will be directed to a separate waiting area. The CPD DEN coordinator will come get you to take you to the DEN review room where all disciplines will review your project.

Once approved, the contractor must show their contractor card, company credit card, or company check for ID and then they can pull their permits at cashiering.

Approval of fire and wastewater plan is the same CPD process at this time. Contractors go through the CPD permit counter.

CPD Permit Counter

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• Log‐In Review: More complex construction projects may be required to be logged in for review. Instructions for online log‐in appointments are located at:

https://www.denvergov.org/content/denvergov/en/denver‐development‐services/appointments.html

One plan log‐in per appointment or, if fire log‐in, two projects are allowed per appointment. Two appointments allowed per day.

All log‐ins require the Letter of Authorization and all forms identified earlier. Important: DEN projects will not be logged in without a copy of the Letter of Authorization!! You will be turned away.

DEN log‐in procedures may be changing in the near future. The DEN PMs will be notified of new procedures.

Review timeframe for DEN projects is currently 4 weeks. Resubmittal reviews will be 2 weeks each.

Plan Pick‐up process requires appointment as well following process in link above.

Walk‐up appointments available for log‐in and plan pick‐up, but you could have a significant wait time at the permit counter.

CPD Permit Counter

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• New development in Denver is subject to a fee ranging from $0.40 to

$1.70/sq. ft., depending on project type.

• Every project logging in for a building permit must submit application for

affordable housing fee.

• The affordable housing fee is assessed based on new square footage only (not

including parking) and must be paid before receiving a building permit.

• The fee does not apply to trade‐specific permits (mechanical, electrical, fire).

• If your project is not adding any new square footage, or if you already know

your project will qualify for one of the allowed exceptions, you must still

submit the application at log‐in before receiving a fee waiver.

• The application is not needed for projects eligible for a same‐day, walk‐

through review.

Affordable Housing Fee Housing Fee

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Affordable Housing Fee

Ownership, type, and use of project needs to be included in the Letter of Authorization

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• State of Colorado Division of Oil and Public Safety (OPS) Conveyance Registration and Inspections All elevators, escalators, APM (i.e., the train at DEN), and other regulated

conveyances located in Colorado be registered with OPS. Registration fees for each conveyance is required to be paid to OPS by contractor. All conveyance contractors, mechanics, and inspectors

must maintain a current license issued by OPS to ensure that the installation, alteration and maintenance of conveyances are completed by qualified personnel.

• DFD Permits and Inspections In the City and County of Denver, DFD permits conveyances for the State, conducts

inspections, and issues Certificates of Operation for each device. Conveyances must be registered with OPS before plans are submitted to

DFD for review. The contractor will be responsible for paying for the first Certificate of

Operation permit fees for each conveyance. DEN will pay for the annual permit fees after that.

Conveyances at DEN

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• Sewer Use and Drainage Permits (SUDP) Required for almost all DEN projects. Guidelines located at:

https://www.denvergov.org/content/dam/denvergov/Portals/696/documents/SUDP/Commercial_Multi‐Residential_General_Guidelines.pdf

Metropolitan Wastewater Reclamation District (METRO) Fee and Sanitary Sewer Services Availability (SAFE) Fee paid to CCD by contractor or DEN

Water tap fees paid directly to Denver Water by contractor All deliverables are submitted electronically to WMD by emailing plans to

[email protected], by using e‐Plan, or in person at the Webb Bldg.

• Storm Sewer Project Reviews (SSPR) WMD reviews storm sewer plans at DEN, but not sanitary sewers DEN required to do own storm and sanitary sewer inspections

• Construction Activities Stormwater Discharge Permit (CASDP) or Erosion Control Permits Required if soil disturbance is greater than 1 acre and/or construction staging areas Requires SWMP stamped and signed by a drainage engineer All deliverables are submitted electronically to WMD (same as above)

WMD Permits

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• DEN approves contractor hazardous materials management plans and stormwater management plans.

• CPD and WMD permits may be needed for temporary onsite construction trailers and staging areas: Permits are needed if connecting trailers to power, water, and sanitary sewer. SUDP permits include staging areas with port‐o‐lets. Need a letter from the port‐o‐

let company indicating how many units and how often the units will be serviced. Stormwater permits for staging areas with concrete wash‐out areas, drum and

chemical storage, soil disturbance, BMPs. Trailer complexes may require fire hydrants to be installed if not nearby. Temporary guard shacks may need permits. DFD permits for gas‐powered temporary

generators and electrical plants.

• Construction water use from DEN fire hydrants Requires construction water meter from Denver

Water to track water usage

• Xcel temporary electrical meters – need transformer address to get meter

Construction Permits and Approvals

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• If no permit is issued within 180 days following the date of

drawing submittal for review (opening of an application), the

application will expire and plans and other data submitted will be

destroyed.

• The Building Official may extend the timeframe upon written

request showing that circumstances beyond the applicant’s

control.

• The CPD DEN Coordinator will notify DEN Project

Manager if time is about to expire and the DEN Project

Manager needs to provide written justification to extend

the application.

CPD and WMD Expiration of Permit Applications

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• All work done at DEN must be completed by a CCD‐licensed contractor.

• CPD permits will only be issued to CCD‐licensed contractors.

• Electrical and plumbing contractors must be licensed by the State of Colorado

prior to applying for a CCD contractor’s license.

• To pull a permit, contractor will need to show an ID, such as their original

contractor license card, a company credit card, or a non‐voided blank

company check. Important Note: The contractors name on company credit

card or check must match the name on the contractors license exactly.

Contractor Licensing Requirements

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• Building Permits Most building inspections will be conducted the next business day after your

request. If an inspection outside of our normal hours (7:30 a.m. ‐ 3:30 p.m.) is needed, may

request an after‐hours inspection by filling out a special inspection request form. Form needs to be submitted to CCD by 12:30pm the day before inspection needed. Contractor must pay after‐hours inspection fees in person or by phone.

Upon completing the inspection, the inspector will leave behind a card indicating whether the work was approved or denied. For failed inspections, the card will include instructions on what steps to take to pass re‐inspection.

• Erosion Control Permits WMD Stormwater Inspector conducts monthly site visits to all

active DEN permit areas, as well as spot visits after heavy precipitation events or when they receive complaints. Monthly inspection reports are sent to DEN for distribution to their contractors.

City and County of Denver Inspections

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• Building Permits All contractors need to ensure that their building permits are closed out after

construction activities.

• Temporary Certificate of Occupancy (TCO) If a TCO is needed, a TCO inspection card must be signed off by all building

inspectors, DFD, wastewater, health department, CPD DEN Coordinator, etc.

• Certificate of Occupancy (CO) If a CO is needed, all permits must be closed out and a CO inspection card must be

signed off by all entities above.

• Erosion Control Permits Disturbed sites must have a 70% vegetation coverage or other permanent

stabilization measures (e.g., pavement, gravel, riprap) in place before permit can be closed. It can take multiple years to achieve successful vegetation coverage at DEN.

City and County of Denver Permit Closeout

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• Air Polluant Emission Notice (APEN) and permits may be needed. https://www.colorado.gov/pacific/cdphe/air‐permits

• General Construction Permit ‐ Land Development Projects Land development activities that are more than 25 contiguous acres or more than 6

months in duration Concerned with fugitive dust from the site

• Permit Exemptions: A heater or boiler with a design capacity less than or equal to 5 MMBtu/hour that is

fueled solely by natural gas or LPG A heater or boiler with a design capacity less than or equal to 10 MMBtu/hour used

solely for heating buildings for personal comfort that is fueled solely by natural gas or LPG

Storage tank(s) of capacity less than 40,000 gallons of (used or new) lubricating oils Surface area disturbance for purposes of land development that are less than 25

acres AND less than 6 months in duration

CDPHE Air Quality Permits

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• Submit complete applications at least 10 days prior to construction

• Stormwater Management Plan (SWMP) must be completed prior to submittal

• CDPHE has 10 days to request additional information, after 10 days with no

request, coverage is automatic.

• Certificate will be issued to contractor

for authorization to discharge stormwater.

• Inactivation of the permit can occur after all ground surface disturbing

activities have been completed, AND 100% of the disturbed area must have a

uniform vegetative ground cover of at least 70% of the pre‐disturbance

density, OR 100% of the disturbed area is 100% stabilized using permanent,

physical erosion reduction methods (e.g., rock, concrete, asphalt).

CDPHE General Stormwater Permits

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• NEPA ‐ Environmental Assessment (EA) or Categorical Exclusion (CatEx)

• FAA 7460 Request Form needs to be submitted to DEN PM at least 90 days prior to construction. DEN PM will submit 7460 Form to FAA.

Federal Aviation Administration

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FAA 7460 Requests• All temporary construction

equipment or structures:• Cranes• Derricks• Earth Moving Equipment• Drilling Rigs• Haul Routes• Staging Areas• Stock Piles• Temporary lights• Fences (Construction or

Permanent)• Any new permanent

structures/objects on airport property

• Communication antennas and equipment

Notify DEN Ops 5 working days prior to erection of any construction equipment

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DEN Site Drainage Map

• Section 404 permits for temporary or permanent impacts to waters of the U.S.

and wetlands

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Before Submitting to PowerPoint Review

Questions?